Tips for writing your job application supporting statement
This guide, prepared by the PPPA Career Consultancy Team will provide you with tips on writing your supporting statement which forms part of your application. Put yourself in the position of the people doing the sift • They are looking for evidence that you have achieved a good standard in all the essential competences. • Present your statement so it is easy for them to read and so that they will quickly appreciate the facts. • They are likely to be reading many other applications so you want to make sure yours stands out and is easily understood for its structure and clarity. • They don’t want to spend time reading information which is not relevant. • You want to ensure that they fully recognise all your evidence. • Check your spelling and grammar.
Preparing Job Applications
When writing your statement Your statement should be split into two separate sections: Section 1- Career History (500 words) This section is for you provide a brief career history covering your last three posts. You may also include any additional jobs if they have relevance to the advertised post. We recommend you use the career history template which is provided in the Internal Recruitment PRG to help you present your evidence (see below) CAREER HISTORY TEMPLATE EXAMPLE Date Job Title Grade April 2005-April 2007 Commercial Officer D
Job Description Within the job description, concentrate on your specific achievements/skills acquired/qualifications obtained/numbers managed/value of contracts let etc rather than a list of tasks
Section 2 – Competence Evidence (1000 words) Within the second section, you should provide evidence against each of the required competences and any essential criteria specified in the job requisition. It is recommended that this evidence be provided within 1000 words. Divide this section of your statement into a separate paragraph for each essential competence.
Why … ? • It will help you to present your evidence in a logical and structured way. • It will also help you to make sure that you have provided all available information for every competence. • The people reading your statement will be able to easily assess your evidence against the criteria. • The sifter(s) won’t have to check the whole of the statement for each competence with the risk that they might miss a point.
Give equal weight to each competence. Be careful not to give too much detail for one competence and not have sufficient words left to fully demonstrate another. Your evidence for each competence should relate to the grade of the post for which you are applying in accordance with the Single Skills Framework.. If you cannot give adequate evidence of an essential competence relating to your present or previous jobs, try to use examples from your outside activities. Use the STAR format to describe your experience relating to each competence, ie: Situation Task Action Result
As a guide,20% of your paragraph should cover S & T 80% of your paragraph should cover A & R
Example for Communicating and Influencing: Situation - As Business Manager during the introduction of our Business Management (BM) System, Task - I was responsible for co-ordinating the production of BM Workflows. Action - I actively supported and encouraged staff preparing the workflows, many of whom were sceptical. I achieved this by initially producing and delivering presentations to communicate clear and accurate information regarding the new system to staff members. This ensured that the key points regarding the new system were consistently and accurately circulated and gave team members the opportunity to present their views or concerns. I further maintained good working relationships and buy-in from team members by continuing weekly meetings in order to discuss progress and deal with any issues arising. Result - The BM System Workflows were completed ahead of time, exceeding the target date by 2 months. In addition, completion of the BM workflows contributed towards achievement of ISO 9001 accreditation enabling the agency to achieve one of its key objectives. Positive feedback was received from the Director of BM in recognition of this success. NB. You should omit the STAR titles and merge the paragraphs when you submit your application • Use the Single Skills Framework Values And Competences o These show the effective indicators for each Band for each competence o Try to give evidence for as many of these effective indicators as possible o See Defence Intranet > People Services > Learning and Development > Skills > Find out about Core Competences > MOD Core Competence Framework
Make sure that everything you write relates to the job you are applying for or to the essential competences. Ensure that you have covered all the information requested in the job requisition advert including functions of the job, outputs required and also relevant knowledge and experience if this is requested. Show enthusiasm for the post. Do not write about competences which are not required. End on a positive note. Leave the sifters wanting to interview you!
For more information on the Career Consultancy Service go to Defence Intranet > People Services > Learning and Development>Set and review your development goals>Use independent career advice and design your own career path For more information on applying for jobs go to Defence Intranet > People Services > Internal Recruitment and Moving Posts Internally If you do not have web or internal access, please call PPPA PSC on 93345 7772 or 0800 345 7772 for copies of relevant documents. This guide has been produced by the Career Consultancy Service and is designed to assist you in providing good evidence in a well structured statement. However, there are many contributory factors to being successful at sift and therefore this alone will not guarantee your success. Further help is available on a 1:1 basis by requesting a career consultation via the PSC.