NATIONAL SCIENCE TECHNOLOGY FORUM (NSTF) AWARDS

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NATIONAL SCIENCE & TECHNOLOGY FORUM (NSTF)
AWARDS FUNDING PROPOSAL
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8 NSTF SCIENCE & TECHNOLOGY AWARDS
GALA DINNER FOR 2005/6

“Recognizing and celebrating excellence in Science, Engineering and
Technology Innovation for economic growth and human capacity
development.”

PLEA FOR PARTICIPATION AND SUPPORT

The NSTF is the largest and longest surviving multi-stakeholder body, representing
all sectors involved in Science, Engineering and Technology (SET) in SA.

The NSTF Science and Technology (S&T) Awards are fully recognized and
supported by the Department of Science and Technology (DST). The Honourable
Minister of S&T, Mr Mosibudi Mangena is the Patron of the Awards.

The prestigious Awards Gala Dinner is to take place at Emperor’s Palace in
Kempton Park on Friday, 19 May 2006, from 17:30.

As always, for the past 7 years, we depend on YOUR support and participation for
the success and influence of this event!

1. New developments

As part of making the Function a memorable occasion for all who participate, we
are producing a CD ROM this year, to be inserted in the booklet of Finalists, and
provided to all guests at the dinner, with information about the Finalists, previous
winners and audio clips of interviews with some of them.

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We are also getting more media coverage for the winners and for the event,
including interviews on Campus radio stations across the country, distributing the
CD to journalists, and discussions via the Web. The Event itself ought to
be interesting and enjoyable too.

Sponsors therefore have a number of new opportunities to support the Awards,
besides buying tables at the Event. Namely:

• Sponsoring radio air time for interviews with past and present winners (e.g. R15
000), with an opportunity to flight the sponsor's own advertisement on Campus
Radio Stations.
• There is also the possibility of producing a newspaper supplement describing the
finalists' work. (For this plan in particular, we would need substantial
sponsorship). This would give the greatest exposure to the Sponsor.
• Sponsoring small gifts for all guests attending the Awards Function, with an
opportunity for branding. We are thinking of modest handcrafted gifts (about R50
each), one for each of the expected 550 guests. We would prefer to support
Poverty Alleviation Projects by buying gifts from the CSIR crafts shop (or similar
small business). We therefore require an amount in the region of R30 000 for
this purpose.

2. APPEAL FOR SPONSORSHIP

We appeal to your organization to further participate and collaborate with us by
sponsoring a seat/s or table/s at the above-mentioned presentation ceremony.

Your support will elevate the status of the Awards, and will ensure the success of
this nation-building event. Through its success, your organization will benefit too
by association with a profoundly effective and high-profile occassion!

The NSTF CEO would be glad to meet with you or a representative of your
organization to further discuss this request. The office of the Secretariat can be
contacted at the numbers below to schedule a meeting.

3. STRATEGIC INTENT AND MAJOR OBJECTIVES

• To reward excellence and celebrate achievements in SET throughout SA;
• To honour role models in SET work;
• To acknowledge and praise the achievements in Mathematics and SET of
learners and educators in SA. (Including top learners identified by the Expo
for Young Scientists, the Olympiads; top female matric learners; outstanding
contributions of Teachers in Mathematics and Science in previously
disadvantaged schools in SA; and the top Dinaledi schools);
• To promote a stronger public profile for SET through these Awards.

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4. BACKGROUND

This high-profile event has had considerable success in the past seven years,
and has been supported by the State President’s office, the Ministry of Science
and Technology, other Cabinet Ministers and Parliament. The previous winners
of these awards have been widely recognized as worthy recipients, thereby
establishing themselves as commendable role models in the SET community.
The NSTF S&T Awards affords an opportunity to all practicing Scientists,
Engineers and Technologists across the board.

A few years ago, three new categories were introduced, which are sponsored by
ESKOM and the National Research Foundation (NRF), with the object of
encouraging more black entrants into the field of SET. They are specifically
designed to encourage black researchers and those who mentor them and
provide special research grants for the winners in these categories.

As expected, the 2005 call for nominations for this year’s Awards, again attracted
many creditable nominees. An Adjudication Panel of independent judges
representing all sectors within the NSTF was nominated to review the
nominations. Twelve winners, one from each of the categories, will be
announced and presented with the prestigious, specially designed trophies at the
Gala Dinner dedicated to this occasion, in May. The Minister of Science and
Technology as our patron, will take part in the presentation of trophies to the
winners, and has agreed to deliver the keynote address.

5. WHO’S WHO IN SET IN SA

The annual publication of the NSTF, “Who’s Who in SET in SA” serves as a
programme for the Awards Ceremony. The booklet is also intended to:
• Contribute to a database of all the nominees;
• Record the work and achievements of SET Practitioners in SA;
• Increase the exposure of the individuals and companies nominated;

The information in this book is also loaded on our website for easy access, at
www.nstfawards.org.za , as well as on the CD ROM which is being prepared for
distribution to the media and at the event itself.

Sponsor Opportunity: We appeal to supporters of SET for sponsorship of
this booklet and the CD ROM. This will be acknowledged in the booklet and
on the CD ROM by publishing their logo or an advertisement of the sponsor
organization.

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6. TYPES OF SPONSORSHIPS FOR THE AWARDS GALA DINNER

The NSTF wishes to form a partnership with your organization or company in
participating in and supporting the Awards Dinner. All sponsorships below entitle
your organization to seating at the Gala Event, a served Gala dinner, open bar
and entertainment. For all sponsors, an enjoyable evening is promised and
an opportunity to socialize and mingle with other stakeholders of the SET
community.

The different sponsorship mechanisms are as follows:

a. Platinum Sponsorship – R100 000 (One Hundred Thousand Rand) and
above

Two (2) tables are allocated solely to the guests of the Platinum
Sponsor, each table seating 10 people.
Tables of Platinum Sponsors are arranged closest to the evening’s
Main Table, seating the VIP guests, such as the President’s office,
Ministers and NSTF Executives.
Recognition through announcements by the speakers of the event,
such as the NSTF Chairperson and CEO;
The official banners of the sponsor organization will be displayed in the
foyer and inside the ballroom (as supplied and arranged by the
sponsor organization);
The official logo of the sponsor organization will be published and
printed on all the publicity and promotional materials of the event, (as
supplied by the sponsor organization), such as the programme and
menu, supplement of the finalists, and press releases.

b. Golden Sponsorship – R50 000 (Fifty Thousand Rand)

One (1) table is allocated solely to the guests of the Golden Sponsor,
each table seating 10 people.
One (1) table is allocated to a strategic SET NGO (Non-Governmental-
Organization) or Not-for-Profit organization of the sponsor
organization’s choice, or the sponsor may delegate the NSTF to make
this allocation.
Recognition through announcements by the speakers of the event,
such as the NSTF Chairperson and CEO (to thank the Sponsor for
sponsoring an extra table);
The official logo of the sponsor organization will be published and
printed on all the publicity and promotional materials of the event, (as
supplied by the sponsor organization), such as the programme and
menu, supplement of the finalists, and press releases.

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This is to promote participation from small SET organizations who
cannot afford to sponsor, but have a great interest and are involved
in SET activities in SA.

c. Bronze Sponsorship – R10 000 (Ten Thousand Rand)

One (1) table is allocated, seating 10 people from the sponsor’s
organization.
The necessary recognition by publishing the sponsor’s name in the
promotional material of the Awards event.

d. “Siyabonga” (Thank You) Sponsorship – Any amount below R10000

One (1) seat is allocated for every R1 000 (One Thousand Rand);
Amounts below a R1 000 (One Thousand Rand) are acknowledged
as a donation and no seat/s will be allocated.

Individuals or groups less than ten (10) people may buy a table jointly
or individuals may be placed by the NSTF to fill other tables. Tables
for this purpose are limited.

Please contact the NSTF office if further explanation is required.

7. WHAT HAPPENS DURING THE AWARDS DINNER – THE PROCEEDINGS

a. Venue – The function will be held at the Emperor’s Palace in Kempton Park,
Gauteng on Friday, 19 May 2006 at 18h30 for 19h00. The total number of
guests expected from the SET community is 550.

b. Participation and Guests –
• All partners, sponsors and their guests;
• Dignitaries
o Our Patron - Minister of S&T, Mr M Mangena, will also deliver the
keynote speech for the evening;
o Senior Officials from government departments associated with
SET;
o Presidents of Science Councils;
o Vice Chancellors;
o Prof David Block as Master of Ceremonies and Speaker will
present an audio visual presentation. Prof David Block is a
motivational speaker, and scientist in the Department of
Computational and Applied Mathematics at Wits University;
o NSTF Executive members and guests;
o Senior officials from SET organizations across SA;
o Strategic SET practitioners from NGO’s and other sectors;
o The finalists of the NSTF Awards;

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o Principals, Teachers, Dinaledi Coordinators and female
students and learners deserving recognition;
o SET role models from society.

8. THE BUDGET

NR ITEM AMOUNT
1. Preliminary Adjudication, Assistance and associated
R35 000.00
meetings
2. Trophies – 12 Winners + 2 Mini-Trophies R100 000.00
3. Gala Dinner, Beverages, Venue Hire, Stage, Sound
R170 000.00
Equipment, Parking and Gratuities
4. Flowers and Décor R20 000.00
5. Invitation Cards, Menu and Programme R11 000.00
6. Website Updates R4 000.00
7. Publicity Campaign (Press Releases, Media Liaison and TV
R62 500.00
inserts)
8. Visual Aids and Banners R12 000.00
9. Supplement of the Awards Finalists (Who’s Who Booklet) R93 000.00
10. Silk Scrolls and Certificates for Runner-ups and Finalists R9 000.00
11. Entertainment R13 500.00
12. Photographer and Scanning of Images R5 000.00
13. Accommodation, Transfers and Flights (Principals,
Teachers, Students, Learners and Finalists) – about 75 R140 000.00
people
14. Unforeseen Expenditure (stationary, courier services,
R25 000.00
photocopies, office assistance, etc.)
TOTAL R700 000.00

9. For more information on the NSTF and previous Awards Winners, see the
attached brochure, or visit www.nstf.org.za and www.nstfawards.org.za.

10. WHY SHOULD YOU SPONSOR THIS UNIQUE EVENT?

Note: The worthy recipients of the NSTF S&T Awards could not
have been recognized and rewarded for their outstanding
contributions, were it not for the opportunity that they have been
afforded through this initiative and the financial support of the
sponsors involved!

Please join us in this worthy Endeavour!

NSTF Office:
Tel (012) 841-3987 / Fax (012) 841-3025
E-mail nstf@scientia.co.za / Website at www.nstf.org.za
PO Box 9823, Pretoria, 0001