Disclaimer These unofficial minutes are not official until IOLA KANSAS

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					IOLA, KANSAS          OFFICE OF THE ALLEN COUNTY CLERK                             April 7, 2009

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson
Dick Works, Commissioner Gary G. McIntosh, Commissioner Robert A. Francis and Sherrie L.
Riebel, County Clerk.

Bob Johnson, Iola Register representative, and Chuck Richey, Allen County resident, were
present to observe the meeting.

Commissioners corrected and approved the minutes of the March 31, 2009 meeting.

Sherrie reported on the Iola Senior Center ceiling leakage. Glenda Creason had reported
Anderson Plumbing had stopped by the center and she had them check to see if it was plumbing.
They stated it was not pipes but the roof. Sherrie called to have Boren’s Roofing check the roof.

Jack Stanley, Iola Middle School Principal, requested the use of the bandstand on May 14, 2009
to hold a concert. Commissioner Francis moved to approve the use of the bandstand by the Iola
Middle School. Commissioner McIntosh seconded. No discussion, motion passed 3-0-0.

Jason Schmidt, Nelson Quarry employee, requested a road be closed on behalf of the owner.
Commissioners will start the process for road closing once he brings in a written request from the
landowner.

Jason also spoke about building the ambulance station on Kentucky Street. He stated he was
concerned that it would not only disturb the residential neighborhood but also lower his property
value.

Bill King, Public Works Director, Mitch Garner, Allen County Regional Airport Manager, Glen
R. Davidson, Allgeier, Martin and Associates, Inc. Senior Vice President and P.E., discussed the
projected airport apron project. Glen explained the next step, is a preliminary agreement, which
has to be sent to FFA for review to make sure all follow the procurement procedures for the
apron project. Commissioners discussed cost and the difference from projected costs.
Discussion followed on drainage and elements affecting this project. The only way Allen
County would be able to participate would be a 95/5% cost. This project would be scheduled for
sometime in 2010 for engineering/design and 2013 for construction if monies were available.

Glen discussed the master plan update for the Allen County Regional Airport. He stated FFA
would like the Aviation Project Consultant Agreement (Federal Assistance) be submitted as soon
as possible. He explained he has the agreement with him today that needs to be signed. The
grant for the master plan is $204,971.39 of which 95% is grant funded and 5% is Allen County
funded. Questions and answers on what the plan consists of followed. Glen left the agreement
for review and signatures.

David Toland, Thrive Executive Director, requested a bobcat with a posthole digger to dig holes
for the playground equipment in Savonburg on April 25, 2009. Allen County does not have a
posthole digger.

David reported 375 signed up for Allen County Meltdown. He would like to put up a sign to
track weight loss for Allen County on the southwest corner of the square until the end of July.
Commissioners approved.
Commissioner McIntosh moved to go into executive session for 10 minutes to discuss non-
elected personnel. Commissioner Francis seconded, motion passed 3-0-0. Those in the room will
be Chairman Works, Commissioner McIntosh, Commissioner Francis, Bill King, Public Works
Director, and Sherrie L. Riebel, Allen County Clerk. The time is now 9:25 a.m. Commissioners
reconvened at 9:35 a.m. No action was taken.

Bill reported he would be bringing up the 5 Year Plan for the state before long. He explained the
process.

Bill stated he would not be hiring seasonal employees for mowing until finances are better, or
until commissioners request it.

Commissioners received a letter from Mary Tucker, 31st Judicial District Community
Corrections Juvenile Justice Administration Director, stating Judge Saxton’s term will expire on
May 5, 2009. Judge Saxon is willing to serve another two-year term. Commissioner Francis
moved to reappoint Judge Tom Saxton to the 31st Judicial District Community and Juvenile
Corrections Advisory Board. Commissioner McIntosh seconded, motion passed 3-0-0. Judge
Saxton’s term will run for from May 5, 2009 to May 5, 2011.

Rhonda Fernandez, Personal Insurance Consultants, requested signatures on the projection of
costs 1) funding level at $690,000.24, 2) max level at $725,275.08; the commission had set the
funding at $690,000.24. Discussion followed on run out claims and costs at the end of each year.
Commissioner Francis moved to authorize Chairman Works’ signature on the forms.
Commissioner McIntosh seconded, motion passed 3-0-0. Chairman Works signed the forms.

Commissioner Francis moved to authorize Chairman Works’ signature on the premium
conversion form. Commissioner McIntosh seconded, motion passed 3-0-0. Chairman Works
signed the premium conversion forms.

Rhonda discussed a 10% commission that BMI will be receiving; Dennis Call stated he would
like to share 5% with PIC. Rhonda needs Allen County commission’s approval. Discussion
followed. Commissioner McIntosh moved to approve the 5% commission from BMI.
Commissioner Francis seconded, motion passed 3-0-0 Rhonda stated she would have Dennis
Call, BMI, take the set up fee out of her 5% commission. 0-0.

Commissioners reviewed the agreement for consulting services with PIC. Alan Weber, Allen
County Counselor has reviewed and stated it was corrected. Commissioner Francis moved to
authorize Chairman Works’ signature on PIC’s agreement. Commissioner McIntosh seconded,
motion passed 3-0-0. Chairman Works signed the agreement.

Rhonda reviewed the process of review between PIC and BMI to get Allen County’s feedback.
Discussion followed on federal and state procedures and mandates.


Alan discussed the Emergency Food and Shelter Board (EFS Board). Alan stated he would be
able to serve on this board if the commission so chooses. The board only meets four times a
year. Commissioner Francis moved to approve Alan Weber to serve as Allen County’s
representative on the EFS Board. Commissioner McIntosh seconded, motion passed 3-0-0.
Commissioner McIntosh moved to go into executive session for             5 minutes to discuss land
acquisition. Commissioner Francis seconded, motion passed 3-0-0.          Those in the room will be
Chairman Works, Commissioner McIntosh, Commissioner Francis,             Nathan Cunningham, EMS
Director, and Sherrie L. Riebel, Allen County Clerk. The                 time is now 10:46 a.m.
Commissioners reconvened at 10:51 a.m. No action was taken.

Nathan Cunningham, Allen County Emergency Medical Services Director, reported Allen
County ambulances’ licenses have been granted and received.

Nathan discussed the grant and a visit with the grant administrator. The recommendation has
been highly suggested to turn the grant back to the state since the time is cutting short; to re-file
in the fall for another grant. No guarantee that a grant would be awarded. Discussion followed.

Commissioner Francis and Nathan stated their hope is to have something finalized with the City
of Iola and Allen County concerning ambulance. Discussion followed on whether or not Gas
would be still in the picture for a building site with the grant monies. It was stated at this time the
current grant might be gone.

Nathan presented a job description for Ambulance Director. Commissioners reviewed and
discussion followed.

Nathan discussed some plans for training the First Responders within Allen County.

Commissioner McIntosh stated the grant should be left in contact until after Nathan visits with
Allen County Community College on the land. Alan stated if the college gives the county the
land, the county does not have to have a zoning hearing because the zoning is already in effect
for the land being viewed. Discussion followed. Commissioner McIntosh stated he would like
to see a time line for starting the building if the college donates the land. The grant has to be
awarded by June 30, 2009 for Allen County to still be eligible.

Alan stated he had reviewed the Aviation Project Consultant Agreement (Federal Assistance)
with Allgeier, Martin and Associates, Inc. and all looks well. Commissioner Francis moved to
approve the agreement and Commissioner McIntosh seconded. Chairman Works signed the
agreement. Commissioner McIntosh seconded, motion passed 3-0-0.

Commissioners reviewed the agreement for Civil, Geotechnical & Materials Engineers Testing
Laboratories & Environmental with Palmerton & Parrish, Inc. Commissioners approved.

Commissioners approved the following documents:

       a)   Clerk’s Vouchers Totaling $ 25,964.53
       b)   Payroll Changes
       c)   Journal Entries # 18-21
       d)   Abatements- Gas Value 7388, $965.86, Year 2008
       e)   Abatements- Truck Value 502, $57.54, Year 2008
       f)   Abatements- PP Value 45174, $8764.24, Year 2008

With no further business to come before the board, the meeting was adjourned until April 10,
2009, at 8:00 a.m. in the Conference room of the courthouse for the purpose of canvassing April
7, 2009 City/School Election.
__________________________________   ___________________________________
Dick Works, Chairperson              Gary G. McIntosh, Commissioner

__________________________________   __________________________________
Sherrie L. Riebel, County Clerk       Robert A. Francis, Commissioner

				
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