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Automated Certification Information System (ACIS)
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Contact TJPC for secure website
CERTIFICATION / RECERTIFICATION EMPLOYMENT EXEMPTION TRANSFER OF OFFICER
Is this is a 1. Click Request Employment Exemption. Is this a department who is
BRAND NEW, NEVER CERTIFIED 2. Complete Form. Information must be furnished HIRING a certified officer?
officer who has not previously held any type of on all candidates interviewed for the position.
juvenile officer certification? 1. Click Request Incoming Transfer.
3. Click Submit. 2. Complete Form. Sex offender and criminal
NOTE: Exemptions do not apply to detention or history checks MUST be performed on all officers
NO prior to employment. Failure to provide this
corrections officers.
information will result in the transfer being denied.
RESIGNATION / TERMINATION 3. Click Submit.
1. Select Officer’s Record (Place cursor on name
and click with left mouse button). NOTE: Once the transfer has been completed, the
2. Choose Type or Types of certification (select all Is this is a certified officer? individual appears on the department or facility roster
that apply) including Juvenile Probation Officer, that is accessed through ACIS. The officer’s
Juvenile Detention Officer, or Corrections Officer. information must be updated to reflect the appropriate
NO department address and phone number.
3. Estimate number of lines required to submit
training attended and enter in increments of 5
lines. Failure to estimate a sufficient number 1. Select Terminate Non-Certified Employee (Place EXTENSION
of lines will result in entire form having to be cursor in box and click with left mouse button).
redone. Is this a certified officer
2. Complete form with all known information.
4. Form is automatically generated for the type of NEEDING AN EXTENSION
certifications desired. Complete all areas.
3. Click Submit. for his or her recertification?
5. Click Submit. A resignation / termination form MUST be completed 1. Select Officer’s Record (Place cursor on name
on all individuals who are employed in positions that and click with left mouse button).
require certification. The information furnished is
YES used for Legislative reporting purposes regarding 2. Choose Additional Options including:
retention, turnover and the salary adjustment. - Name and Address Change Form
- Extension Request Form
- Employee Resignation / Termination Form
1. Select Certify New Officer.
YES 3. Click Extension Request Form.
2. Choose Type or Types of certification (select all
that apply) including Juvenile Probation Officer, 4. If the form opens, Complete Form. Extensions
Juvenile Detention Officer, or Corrections Officer. 1. Select Officer’s Record (Place cursor in box and are not automatically granted. They are
click left mouse button). approved for good cause such as illness, FMLA,
3. Estimate number of lines required to submit cancellation of training, etc. or for reasons
training attended and enter in increments of 5 2. Choose Employee Resignation / Termination identified by the TJPC Certification Unit as
lines. Failure to estimate a sufficient number Form. requiring an extension.
of lines will result in entire form having to be 3. Complete form with all known information.
redone. 5. Click Submit.
4. Click Submit. 6. If you receive an Error Message, the individual is
4. Form is automatically generated for the type of
certifications desired. Complete all areas. A resignation / termination form MUST be completed not eligible for an extension. An extension is not
on certified officers. The information furnished is allowed at this time due to one of the following
5. Click Submit. reasons: Certification suspended; provisional
used for Legislative reporting purposes regarding
retention, turnover and the salary adjustment. certification; or renewal date is more than 30
days prior to expiration date.
Training Certification Access Database (TCAD)
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Visit www.tjpc.state.tx.us/TCAD/ for Updates
ADDING TRAINING RECORDS ADDING OR UPDATING CREATING THE SUBMISSION FILE
PERSONNEL RECORDS
1. Choose Training from the Main Menu.
1. Choose Tools from the Main Menu.
2. A list of existing training events displays. The list can 1. Choose Personnel from the Main Menu.
2. Choose Create Applications Export File.
be filtered by selecting a Training Type. 2. A list of existing personnel displays.
3. Enter your ACIS UserID.
3. Choose Add New Training Class. 3. Choose Add New Employee or click on an
4. Enter your ACIS password twice and click OK.
4. Enter all pertinent information in the fields provided employee’s name and choose Open.
(all fields are required). 5. A window will open stating the file has been
4. Enter all pertinent information in the fields provided
encrypted. Press any key to close the window.
5. Choose Save to create the training event. and choose Save.
5. Use JPO, JDO/JCO and Miscellaneous sections for
additional information required to fulfill the SENDING THE SUBMISSION FILE
ADDING PERSONNEL
requirements for the specific certification type.
TO A TRAINING EVENT
6. The Training section provides a list of all trainings the 1. Choose Tools from the Main Menu.
employee has attended and can be filtered by 2. Choose Send Application File.
1. Choose Training from the Main Menu. Training Type. An employee may be added to a
training event from this screen. 3. Records submitted with errors (rejected by ACIS) will
2. A list of existing training events displays. Filter the
need to be corrected and resubmitted. Reset the
list by using one of the buttons or by selecting a 7. Choose Save to save all changes. submission flags prior to correcting the errors.
Training Type.
8. Choose Close. 4. Records submitted without errors will be available for
3. Click the Title of the desired training and click Open.
viewing/modification on the Automated Certification
4. Choose Add Personnel to Class. Information System (ACIS) within 2 hours.
SUBMITTING CERTIFICATION OR
5. A list of personnel displays. Click on the desired RECERTIFICATION APPLICATIONS
Participant’s Name and choose > to add him/her to NOTE: Once a record is accepted by ACIS all further
the class. To remove a participant, click on the TO TJPC modifications must be made using ACIS. Corrections
desired name in the box on the right and choose <. cannot be made to the TCAD record and resubmitted.
The >> and << will add all or remove all participants 1. Choose Personnel from the Main Menu.
respectively.
2. A list of existing personnel displays. The list can be RESETTING THE
6. Choose Save to save all changes. filtered by using one of the buttons or selecting a RECORD SUBMISSION INDICATORS
7. Choose Close. Location.
3. Click on an Employee’s Name and choose Open.
1. Choose Tools from the Main Menu.
REMOVING PERSONNEL FROM 4. Choose Submit for Certification.
2. Choose Reset Submit Flags and click Yes.
A TRAINING EVENT 5. Click the checkbox adjacent to the Expiration Date
describing the certification application to be
submitted. For more information, please contact the
1. Choose Training from the Main Menu. appropriate TJPC staff member as listed below
6. Specify the date from which to begin including
2. A list of existing training events displays. training records. This date will either be the date of ACIS Inquiries
3. Click on the Title of the desired training and choose last certification for recertifying officers or the date of Barb Scobey ..................................... (512) 424-6699
Open. employment for new officers. Nikell Williams .................................. (512) 424-6684
4. Click on the Employee’s Name that you wish to 7. Choose Save to save all changes. TCAD Inquiries
delete. Barb Scobey ..................................... (512) 424-6699
8. Choose Close. Amanda Zamarron ............................. (512) 424-6724
5. Choose Remove From Roster. 9. The Personnel List should show a check in the
6. Confirm the Delete. employee’s Submit column(s) for the designated
7. Choose Close. certification type(s). Texas Juvenile Probation Commission, August 2002
