Business Plan FY08
Executive Summary ............................................................................................................ 1 Mission Statement............................................................................................................... 2 Parking Triangle.............................................................................................................. 2 Staffing................................................................................................................................ 4 Administering campus parking program .................................................................... 4 Principles and goals ............................................................................................................ 5 As related to the campus master plan ......................................................................... 5 Parking Management Initiatives ......................................................................................... 7 Challenges................................................................................................................... 7 Parking Inventory................................................................................................................ 9 Financial Overview........................................................................................................... 11 Financial Statement........................................................................................................... 13 Long-Term Repair &Replacement Plant Fund ......................................................... 14 Fee structure...................................................................................................................... 15 Fine structure .................................................................................................................... 17 Future fine amounts .................................................................................................. 17 Maintenance Projects — 2007 Season.............................................................................. 19 APPENDICIES ................................................................................................................. 20 Appendix A............................................................................................................... 20 Appendix B — Projected Fee Revenue .................................................................... 21 Appendix C — Parking Permit Fees......................................................................... 22 Appendix D — Fine Revenue Projection ................................................................. 23 Appendix E — Future Fine Amounts ....................................................................... 24 Appendix F — Parking & Transportation Advisory Committee.............................. 25
University system parking operations are required by state statute (MCA Title 20, Chapter 25; See Appendix A for details) to function as independent, non-state funded, self-sustaining business entities. All costs associated with the development, management, operations, and maintenance of the Parking Enterprise and parking facilities must be covered by revenue generated through user fees and enforcement fines. The MSU Parking & Transportation Advisory Committee recommended adoption of the following business operations philosophies with regard to apportioning and recovering associated costs. Parking fees are charged to legitimate users and customers of the parking system. Fees include revenue from permits and the MSU paylot. Fees are tied to capital improvement reserves, maintenance of existing assets, planning activities, and purchased services (e.g., snow removal, cleaning, etc). Consequently, fees tend to be driven more by maintenance, purchased services, and long-term capital improvement and replacement costs than by personnel and operating costs. (Approximately 20% of the personnel costs of the parking enterprise are associated with managing the permit/registration system and the physical assets). Consequently, the escalation related to fees will be heavily influenced by the much higher rates of inflation associated with construction and materials procurement in a rapidly escalating, world-competitive economic environment (currently ~1% per month). In addition to the factors noted above, like any other good, the demand for parking is heavily influenced by price. In fact, parking demand is driven more by price than by fluctuations in enrollment. Therefore, parking fees can be used as a most effective tool to manage parking demand. An increase in parking fees will decrease demand at a rate dependant upon a) the users’ sensitivity to price; and, b) the availability of transportation or parking alternatives (e.g., transit, carpooling, using peripheral lots, etc). Parking fines are charged to violators and abusers of the parking system. The purpose of parking enforcement is to promote compliance with a set of parking regulations. Fines serve as a disincentive before the fact and as a punitive measure after the fact. Fines are also the appropriate mechanism to recover the costs of enforcement functions. Fines should be sufficient to cover all costs associated with enforcement, collections, appeals, (e.g., labor, materials, ticket/tracking software/hardware, vehicle registration, ticket writing, records handling, data entry, handling complaints, administering appeals, mailing notices, identifying vehicles, etc.), and any punitive influence desired. Consequently, fines are heavily influenced by the operating and personnel costs associated with enforcement functions. (Approximately 80% of the personnel costs of the parking enterprise are associated with enforcement.) Many of the costs associated with processing and administering parking permits exist primarily for the purpose of tying violators to a vehicle in order to ensure future compliance and/or to collect a fine. The actual cost of selling permits is relatively small by comparison: permit printing and labor for the transaction. The purpose of parking enforcement is to promote compliance with a set of parking regulations. Fines are the appropriate mechanism to recover the costs of enforcement functions. If enforcement costs exceed fine revenue by a significant margin, then fines should be increased, and/or enforcement made more efficient to avoid having fees subsidize enforcement or underwrite abuse. 1
The mission of Montana State University-Bozeman Police Department’s Parking Services Unit is to provide equitable and quality services and the best possible parking value to the University community. Our mission statement is met by providing pleasant and courteous service safe and well-maintained parking facilities enforcement that promotes voluntary compliance with parking regulations efficient and service-oriented sales of parking permits services to stranded motorists parking for special events bicycle parking management of information resources pertaining to parking facilities and parking customers security in and about the parking lots investigation of motor vehicle accidents proactive planning for future parking need
The effective overall management of parking services requires a responsible balance of three competing interests: convenience, cost, and quantity. The more that services are skewed toward any one or two of these competing interests, the more glaring the deficiencies will become in the remaining interest(s). For example, providing significant quantities of convenient parking can only be achieved at a correspondingly significant cost (e.g., parking structures), or inexpensive parking can be located at an inconvenient distance from the center of campus (Fieldhouse Lot) at less cost to the user. At MSU, we strive to maintain an appropriate balance among these competing interests which results in responsible parking services. INEXPENSIVE
Inexpensive and convenient, but not sufficient Inexpensive and sufficient, but not convenient
Convenient and sufficient, but not inexpensive
Parking Services is part of the University Police. The two organizations share many personnel; mainly the role of dispatcher serves both the police and parking. During normal business hours, most dispatching activity revolves around parking: processing citations, offering guidance, selling permits, assisting with field personnel via radio. During these times, dispatchers do some police work, but parking-related assignments dominate their days. During evenings, nights, weekends, and holidays, however, dispatchers are completely dedicated to the police staff. There are two reasons for this, the most obvious being that the parking staff is not on duty. But off hours is when the majority of police activities occur: drunken driving, disorderly conduct, and resident hall occurrences.
Administering campus parking program
Parking Services oversees parking at Montana State University. This is accomplished through the sale of parking permits, enforcing campus rules and regulations, ensuring all parking areas are properly signed and lighted, and the management of the hourly paylot. In addition, Parking Services Registers user’s vehicles Accounts for all financial/revenue activities Manages, plan, and maintain all parking facilities Manage capital equipment and software systems Operates the campus visitors’ information station Supports parking needs for special events Supports services for stranded motorists Supports the Parking Appeals Board and the Parking and Transportation Advisory Committee Campus parking facilities are patrolled throughout the calendar year, from 6 a.m. to 6 p.m., except on weekends and holidays that are officially observed by MSU. The paylot is operated from 6 a.m. to 10 p.m. on the same days the parking facilities are patrolled. Full-time parking personnel enforce the regulations throughout the year and the crew is supplemented by part-time student employees during the campus academic year. The paylot kiosk also serves as the campus visitor information booth and is often the first stop for out-of-town visitors. The kiosk staff sells daily parking permits and provides accurate information about Montana State University, including events and building locations. Parking Services also relies heavily on the dispatching crew that works for the University Police. The dispatch office is staffed 24 hours a day, and in addition to their law enforcement and emergency dispatch responsibilities, the staff also registers vehicles, sells annual and daily parking permits, collects revenues from citations, provides communications between parking officers and the administration, and handles general parking inquiries. 4
Principles and goals
1. It is the goal of the Parking Enterprise to provide safe and well-maintained parking for students, employees, and visitors, and to provide efficient and courteous customer service. The Parking Enterprise should continue to provide parking information and motorist assistance to customers. Effective management of the Parking Enterprise should include proactive participation in long-range planning for campus parking needs, effective parking demand management strategies within the campus boundaries, and consideration for interfacing with public transit as it expands in the community and the region. The Parking Enterprise is required by statute to function as an independent, nonstate funded, self-sustaining business entity. All costs associated with the development, management, operations and maintenance of the Parking Enterprise and facilities must be covered by revenue generated through user fees and enforcement fines. In addition to development, management, operations and maintenance costs, user fees will also reflect pertinent considerations such as parking/traffic demand strategies, long-range campus development planning issues, alternative modes of transportation, public transit, ADA parking and accessibility requirements, peer/customer survey data, surrounding community issues, etc. It is the goal of the Parking Enterprise to protect the significant investment in parking facilities through a planned program of regular maintenance, repair, resurfacing and replacement.
As related to the campus master plan
1. The main campus historic academic core is the anchor for academic, instructional and student-oriented functions, and will not be displaced, abandoned or relocated. This campus core will remain pedestrian-oriented with quality, landscaped open spaces and no major surface parking facilities. The restrictive residents-only parking zones surrounding the campus will remain over the long term. South 19th Avenue will be widened to a five-lane facility by 2008 and will continue to be a major community arterial and vehicular access route to campus. South 11th Avenue routes city traffic through the main campus academic area and will continue to do so into the future.
Kagy Boulevard separates the Stadium/Museum properties from the main campus and will continue to do so into the future. Kagy is also likely to be widened to full traffic configuration by the year 2020 or before. On-campus housing provides certain intrinsic characteristics that are not available to private-sector housing in the surrounding community. MSU will continue to provide about the same amount of housing for students over time. MSU cannot afford to continue to provide an ever-increasing amount of parking near the campus core. With approximately only two potential users per available parking space (in comparison to our peer average of about three potential users per available parking space), MSU should employ demand management strategies to align parking inventory with peer institutions and to encourage evolving alternative modes of transportation. Public transit will continue to develop in the future and will serve a series of strategic destinations at MSU. We will continue to encourage bicycle use as an alternative mode of transportation. If future building projects displace existing parking facilities, the value of the investment in the parking assets must be considered in each building project in order to avoid imposing replacement costs on the parking enterprise customers inappropriately. Increased consolidation of parking facilities will best support future development as the campus becomes a more urban environment. While actual planning outcomes may be seasoned by financial realities, planning outcomes will not be abandoned to financial expediencies alone. Campus service drive areas are currently insufficient and must be improved. It is both desirable and achievable to connect MSU’s circulation networks to those in the surrounding community, e.g., vehicular, bicycle, pedestrian trails, etc.
Parking Management Initiatives
Continued, relatively slow, marginal campus growth and continued reliance on personal vehicle commuting to campus will keep the demand for parking relatively steady. Parking Demand Management strategies will become increasingly important over time. Bozeman’s winter climate can be uniquely harsh even for those who may be familiar with the general region. Since Parking Services must be responsibly equipped to handle our “average” climate conditions, weather extremes will continue to stress operations and customer patience. Conveying parking information regarding lot designations and parking permit requirements may require increased signage which may conflict with desires to minimize or reduce visual clutter across campus. While creation of the Parking & Transportation Advisory Committee (PTAC) has brought appropriate focus to the business operations of the parking enterprise, it also exposes the need to organize the parking business enterprise to identify business challenges, evaluate options and implement appropriate business, operational and customer service enhancements. The existing parking services software/hardware systems are obsolete and will no longer be supported. The existing software does not support web-based operations. Replacement must be pursued. Continued campus development and construction of new facilities as well as major renovation projects impact existing parking facilities and decrease the net parking available to customers. Accommodating construction activities frequently requires flexibility/adjustments to parking designations. The unpaved portion of the South Fieldhouse Lot requires increasing maintenance – paving the lot may be cost effective in the near future. The mechanical equipment at the Pay Lot has reached the end of its useful life, is no longer reliable, and requires increasing maintenance. The number of parking/MSU customers with mobility difficulties appears to be increasing and competition for available ADA parking spaces near the campus core has increased correspondingly. The historic shortage of parking in the northeast sector of campus may be exacerbated by completion of the new Chemistry Building. While opposition by campus constituents (including students) and off-campus neighbors, to a parking structure in this area led to scuttling the proposed project in early 2005, responding to the 7
direction set by the campus Master Plan will require consolidation of parking from dispersed surface lots to vertical parking structures. Continued growth in the surrounding community and the campus will increase traffic to, through and around the campus which will increase the importance of exploring Traffic Demand Management strategies including transportation alternatives. Balancing the number and price of reserved parking spaces will continue to be a sensitive but important task. Linking the price signals associated with reserved parking to proximity and demand management strategies, as opposed to increased service expectations, will be important. Initiatives Initial review indicates that it may be appropriate to add a line supervisor to the staffing structure to allow the Parking Manager to mange the overall business enterprise as opposed to focusing on daily operations and immediate supervision of enforcement staff. Replace the existing obsolete parking management hardware and software, including insuring the capability to register/purchase on-line. Replace the obsolete/worn out equipment at the Pay Lot. Continue to work with Disabled Student Services and PTAC to evaluate and adjust ADA parking arrangements to best fit MSU’s needs. Continue to balance reserved parking arrangements with consideration for managing overall parking demand, reserved parking demands, price and location. Work with PTAC and UFPB to begin to plan parking assets to reflect the direction of the campus Master Plan. Continue to work with PTAC to refine the Fee/Fine business planning model for the parking enterprise. Involve PTAC in the Parking Regulations review process. Involve PTAC and UFPB in the process of reviewing and revising the campus Bicycle Regulations and to plan encourage/accommodate bike use as a viable transportation alternative. Begin to explore parking and transportation demand strategies that might be considered for MSU.
Construction demands on campus have shrunk the overall number of parking spaces from a high of 5,522 to a current inventory of 5,473. These 49 lost spaces are temporary and will be recovered when construction projects around campus are completed. Since 2001, fewer than 15 spaces have been permanently lost.
LOT Ag/Bio Shed Antelope Bobcat Circle Deer East Linfield F Faculty Court Fee Lot Garfield Greenhouse Hamilton Hapner Bakery Harrison Street (E) Harrison St. (W) Herrick Hall Huffman Johnstone Center Langford Lewis and Clark New Buildings New Gatton N. Fieldhouse North Hedges Old Gatton Old Gatton Res. Plant/Growth Quads Roberts Roskie SOB Barn South 12th South 12th Ave. South 5th Ave. South 6th Ave. South 7th Res. S. 7th Ave. (N) S. 7th Ave. (S) South 8th Ave. S. Fieldhouse South Hedges SUB West Linfield Total Permit 7 326 22 173 43 682 66 23 246 11 18 54 223 6 146 103 256 196 316 218 ADA Reserve Service 30 min 15 min Other Pay Total 7 326 30 173 94 682 67 134 23 254 51 12 18 63 10 233 25 150 107 7 256 245 316 243 35 7 47 25 501 13 246 22 83 11 40 27 64 39 287 275 14 211 5473 Lost
1 6 1 45
134 5 12 1 5 2 1 1 4 2 9 38 25 15 4 15 11 17 3 3 2 2 3 8 6 2 2 1 1 3
46 482 12 244 83 11
20 3 1 10 8 1 2 4
2 27 64 39 269 267 158 4837
10 8 5 5 127
8 5 48 234 37 55 8 4 17 134
In the above table, the column labeled “Permit” represents spaces where F, D, E, SB permits are allowed. F permits are limited to the F Lot and D permits can only park in the Deer Lot.
The following lots are designated SB only: Huffman, Old Gatton, New Gatton, South Fieldhouse, North Fieldhouse, Faculty Court, and West Linfield. SB permits can park in any E lot as well, however the reverse is not true: E permits may not park in SB lots. The rest of the Permit areas on campus are shared by SB and E permits. This parking inventory does not include the approximately 1,500 parking spaces located in Family & Graduate Housing. Residents receive one free parking permit per unit. It is the department’s responsibility to enforce regulations in this area and annual sweeping and striping is coordinated and paid through Parking Enterprises.
The Parking Enterprises continues to be in good financial shape, with one caveat that will be discussed later. For fiscal year 2006, the revenue figures were: Permit sales Citation income Paylot revenue Earnings Total, Actual FY06 $1,084,028 $295,887 $211,165 $3,098 $1,594,178
Expenses for fiscal year 2006 in the parking fund were: Personnel Operations Debt payment Capital Total, Actual FY06 $637,172 $313,794 $231,000 $50,000 $1,231,966
This leaves a fund balance of $362,212. At the end of every fiscal year, there is money left over in the parking fund. There’s an attempt to set aside this money for long-term maintenance issues (see the long-term maintenance schedule elsewhere in this document). Surface parking lots are made of petroleum-based products, and the worldwide increase in oil demand has an impact on parking lot maintenance. When the time comes to start replacing parking lots due to their 40-year cycle coming to an end, the expected costs will be over $1,000,000 per parking lot replacement. Or, if MSU chooses to construct a large parking garage, money will be available to start that project. Parking revenues set aside at the end of every fiscal year can help ease those future financial obligations. If that money is used for other purposes, such as alternative transportation systems or police expenses, there’s a risk MSU will be unprepared for the future parking needs. The parking program is funded entirely from user fees, including revenue from the paylot and from parking fines for violations of parking regulations. Improvements made during 1997 were funded from a University bond issue through which the parking program incurred a debt payment of $231,000 annually. That debt is due to be retired in fiscal year 2007. Annual parking revenues also offset the cost of funding the campus bicycle program; a recent fee of $5 per bike was imposed as of academic year 2002-2003. This is a one-time fee per bicycle and will only marginally offset the cost of the program. Parking funds support University Police functions that are parking related to include proportional personnel expenses; funds are used to subsidize the salaries of sworn police officers and communication safety officers. By forecasting the number of permits expected to be sold in FY07, and the increased price of those permits, the estimated net income for FY07 is $319,387. Forecasting for
FY08, however, shows a leap in net revenue to $603,002. The main cause for this estimated increase is the absence of the bond debt of $231,000 which retires in FY07. For a complete look at future estimated permit revenue, see Appendix A. Estimated FY07 Estimated revenue Permit sales Citation income Paylot revenue Earnings Total Revenue Estimated expenses Personnel Operations Debt payment Capital Total Expenses Revenue net expenses Projected FY08 Estimated revenue Permit sales Citation income Paylot revenue Earnings Total Revenue Estimated expenses Personnel Operations Debt payment Capital Total Expenses Revenue net expenses
$1,227,568 $200,000 $213,277 $3,152 $1,643,997
$1,302,466 $250,000 $215,409 $3,207 $1,771,082
$675,402 $323,208 $231,000 $95,000 $1,324,610 $319,387
$725,926 $332,904 $0 $109,250 $1,168,080 $603,002
Beginning Balance Revenue Permit Fines Pay Lot Earnings Total Revenue Expenses Personnel Operations Bond Debt Total Expenses Net income Capital Costs Projects $101 Transfer to long-term R&R plant fund Ending Balance $922,513 $278,616 $952,433 $304,716 $945,620 $116,160 $1,317,362 $50,000 $1,679,574 $95,000 $1,998,961 $109,250 $2,412,066*** $199,896 $125,638 $644,000 $180,874 $495,249 $189,697 $231,000 $915,946 $291,814 $507,988 $221,974 $231,000 $960,962 $308,536 $525,321 $280,243 $231,000 $1,036,564 $297,903 $549,831 $215,533 $231,000 $996,364 $487,902 $637,172 $313,794 $231,000 $1,181,966 $412,212 $675,402 $323,208 $231,000 $1,229,610 $414,387 $715,926 $332,904 $1,048,831 $722,251 $758,882 $342,891 $1,101,773 $750,616 $888,478 $115,118 $199,041 $5,123 $1,207,760 $938,211 $133,551 $194,700 $3,036 $1,269,498 $990,523 $145,008 $195,944 $2,992 $1,334,467 $1,040,049 $220,942 $220,231 $3,044 $1,484,266 $1,084,028 $295,887 $211,165 $3,098 $1,594,178 $1,227,568 $200,000 $213,277 $3,152 $1,643,997 $1,302,466 $250,000 $215,409 $3,207 $1,771,082 $1,381,562 $250,000 $217,564 $3,263 $1,852,389 FY02 $630,800 PARKING CASH FLOW, FY02 – FY09 FY03 FY04 FY05 FY06 $922,513 $952,433 $945,620 $1,317,362 *FY07 $1,679,574 **FY08 $1,998,961 **FY09 $199,896
*Estimate for FY07; ** Projected for FY08–FY09; ***Initial transfer to R&R fund
The table shows historical and projected estimates for the parking enterprise. Revenue increases in FY05 were due to fines for most parking violations increasing from $10 to $15 and an hourly increase in charges for the paylot. This table shows the annual bond debt of $231,000 to retire in FY07.
Long-Term Repair &Replacement Plant Fund
Montana State University maintains 20 parking lots that are currently in good condition. But the university needs to be fiscally responsible for the time when those lots need to be replaced to wear and age. Due to the increases in oil products and labor, the cost of replacing a parking lot is increasing rapidly. To prepare for the day when a parking lot will be reconstructed, a garage will be erected, or a new lot will be created, a repair and replacement plant fund will be created in FY08. This seed money of $2.4 million will be set aside for the long-term replacement of the campus’s parking lots. In addition, there will be an annual transfer of approximately $644,000 into the plant fund so that when the time comes to reconstruct the parking lots or to build a parking garage, the burden will not fall on the users of the system at the time, but on the users of the system over time. It is estimated that by the year 2027, existing surface parking lots will need to be replaced (see page 19). Based on 2007 calculations, the replacement of an average lot at MSU will cost about $1,000,000 in 2007 dollars. In addition, it is expected that beginning in 2027, an existing parking lot will have to be replaced on an annual basis, due to the expected lifespan of a surface lot. To prepare for these costs, and the possible construction of a parking garage that would cost about $15,000 per space in 2007, it is necessary to set aside funding for these future projects.
The price of parking permits varies on the type of permit. For fiscal year 2006, the most expensive permit is for the president’s parking area in the Hamilton Lot: $625 per year. The least expensive permit is for the graveled F Lot south of the Brick Breeden Fieldhouse: $60 per year, a reduction in price from past years as an incentive to increase the lot’s usage. Permits in the F Lot are sold at a lower price due to the distance from the core of campus and that the lot is graveled and not as maintained as often. Below are parking permit prices for FY05, FY06, and FY07. The table also reflects the prices for FY08 and FY09 that were approved by the Board of Regents in March 2007. All full-year permits expire on August 31 of that fiscal year.
Type SB 1/2 yr SB Summer SB E 1/2 yr E Summer E D Summer D F Summer F Family Housing (FH) Summer FH Motorcycle (MC) Summer MC Contractor HT Vendor HT Town Pass (TP) TP "F" Single-day Hang Tag R1 R2-R4 R5-R9 REPL DECAL FY05 $126 $82 $65 $126 $82 $65 $80 $35 $65 $35 $65 $35 $54 $27 $126 $75 $68 $37 $2.50 $550 $406 $340 $7 FY06 $134 $87 $69 $134 $87 $69 $82 $36 $67 $36 $67 $36 $56 $29 $134 $80 $72 $41 $2.50 $585 $430 $360 $10 FY07 $141 $91 $73 $141 $91 $73 $84 $37 $69 $37 $69 $36 $57 $31 $141 $85 $75 $44 $2.50 $625 $455 $380 $12 FY08 $150 $98 $75 $150 $98 $75 $98 $53 $60 $30 $75 $38 $60 $29 $150 $90 $80 $47 $2.50 $675 $489 $407 $15 FY09 $159 $103 $80 $159 $103 $80 $111 $56 $60 $30 $80 $40 $60 $29 $159 $95 $85 $50 $2.50 $729 $526 $435 $18
In an attempt to make sense of permit prices, a formula has been created based on the price of SB and E permits. For instance, a half-year SB or E permit is 65% of a full year permit, and a D permit for the Distant (Antelope) Lot is 70% of the SB permit. For more information on the ratios of other permits, see Appendix C. Parking fees are charged to legitimate users and customers of the MSU parking system. Fees should be tied to capital improvement reserves, maintenance of existing assets, planning activities, and purchased services (e.g., snow removal, cleaning, etc). Consequently, fees tend to be driven more by maintenance, purchased services, and capital improvements than by personnel and operating costs. Like any other good, the demand for parking is heavily influenced by price. In fact, parking demand is driven more by price than by fluctuations in enrollment. Therefore, parking fees can be used as a most effective tool to manage parking demand. An increase in parking fees will decrease demand at a rate dependant upon a) the users’ sensitivity to price; and, b) the availability of transportation or parking alternatives (e.g., transit, carpooling, using peripheral lots, etc).
Fines are charged to violators/abusers of the parking system. Fines should be set sufficient to cover all costs associated with enforcement, collections, appeals (e.g., labor, materials, ticket/tracking software/hardware, ticket writing, records handling, data entry, handling complaints, administering appeals, mailing notices, identifying vehicles, etc.), and any punitive influence desired. Consequently, fines are heavily influenced by the operating and personnel costs associated with enforcement functions. Many of the costs associated with processing and administering parking permits exist primarily for the purpose of tying violators to a vehicle in order to collect a fine and to ensure future compliance. The actual cost of selling permits is relatively small by comparison —printing and labor for the transaction are about it. The purpose of parking enforcement is to promote compliance with a set of parking regulations. Fines serve as a disincentive before the fact and as a punitive measure after the fact. Fines are also the appropriate mechanism to recover the costs of enforcement functions. Fines that are either insufficient to cover enforcement costs or that go uncollected are essentially levied against the legitimate users/customers of the system, i.e., if fines do not cover enforcement costs, fees must subsidize the differential. If enforcement costs exceed fine revenue by a significant margin, then fines should be increased, and/or enforcement made more efficient to avoid having fees subsidize enforcement. Citation collection rate/efficiency and average fine collected per citation are both important elements of the fine/enforcement cost relationship. Chronic abusers (scofflaws) who amass numerous violations and/or fail to pay fines in a timely manner should bear a representatively high cost in late fines or other disincentives (e.g., towing). Therefore, MSU will move forward to raise the cost of fines to cover the expense of parking enforcement. The table on the following page shows current and future fine amounts.
Future fine amounts
To meet the cost of enforcement, the fine amount for parking citations will increase in FY08. See Appendix E for current and future fine amounts. While the fines increase overall, there is a scheduled reduction in late fees. Currently, there is an added-on late fee of $15 one week after the citation is issued. Starting in FY08 late fees will be reduced to $5. The reduction in late fee will help to ease the increase in the most common citations issued: 24-hour reserved stall and failure to register. In addition, the expected purchase of new parking software will allow citations to be added
to a student’s business account immediately, forgoing the necessity of a large late fee. Currently, citations are sent to a student’s business account once a month, or up to 30 days after a ticket is issued. It is still undetermined if this policy will change with the purchase of new software, but it is an option available and is expected to be put utilized by FY09.
Maintenance Projects — 2007 Season
Parking lots typically have a 35-to-40 year life span. This is done through proper maintenance, such as regular coat sealing and patching. There’s a tremendous cost in replacing a parking lot before its time, so the goal is ensure parking lots are built soundly and receive regular maintenance. The table below shows the long-term maintenance plan for MSU’s parking lots.
Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 Seal coat Huffman, N. Hedges, Antelope Roskie, North Fieldhouse, Greenhouse Langford, New Gatton, Deer, South Hedges Old Gatton, Pay Lot, SUB, Roberts, S. 12th Faculty Ct, W.Linfield, L&C, Huffman Hamilton, Quads, North Hedges, Antelope SFH, Roskie, NFH, Greenhouse Langford, New Gatton, Deer, South Hedges Old Gatton, Pay Lot, SUB, Roberts, S. 12th Faculty Court, East Linfield, L&C, Quads Hamilton, North Hedges, Antelope South Fieldhouse, Roskie, North Fieldhouse Langford, Deer, South Hedges Pay Lot, SUB, Roberts, South 12th Faculty Court, West Linfield, L&C, Quads Hamilton, Huffman, Antelope South Fieldhouse, Roskie, Greenhouse New Gatton, Deer, South Hedges Old Gatton, Pay Lot, SUB, Roberts East Linfield, West Linfield, L&C, Quads North Hedges, Huffman, Antelope Roskie, North Fieldhouse, Greenhouse Langford, Deer, New Gatton Old Gatton, South 12th, SUB, Roberts East Linfield, Faculty Court, Quads North Hedges, Hamilton SFH, NFH Langford, South Hedges SUB, Roberts, South 12th, Pay Lot Faculty Court, L&C, West Linfield, Quads Hamilton, Antelope, Huffman South Fieldhouse, Roskie, Greenhouse New Gatton, Deer, South Hedges Pay Lot, SUB, Roberts, Old Gatton East Linfield, West Linfield, L&C, Quads North Hedges, Huffman, Antelope North Fieldhouse, Roskie, Greenhouse New Gatton, Deer, Langford Old Gatton, South 12th, SUB, Roberts E. Linfield, W. Linfield, Faculty Court, Quads North Hedges, Huffman, Hamilton SFH, NFH, Greenhouse Langford, South Hedges, New Gatton Repeat 2012 schedule Overlay S. Fieldhouse Rebuild Hamilton, Hapner
REPEAT OF 2003 REPEAT OF 2004 REPEAT OF 2005 ETC. West Linfield Huffman Greenhouse New Gatton Old Gatton East Linfield North Hedges N. Fieldhouse Langford South 12th Faculty Court Hamilton S. Fieldhouse South Hedges Pay Lot L&C West Linfield Antelope Huffman Roskie Greenhouse Deer New Gatton Old Gatton East Linfield North Hedges North Fieldhouse Langford South 12th Faculty Court Hamilton South Fieldhouse South Hedges Pay Lot L&C Antelope Roskie Deer
The East Linfield Lot was scheduled for maintenance in the summer of 2007, but due to nearby building construction that is scheduled to be completed in the fall of 2007, maintenance work will be deferred until a complete evaluation of the lot can take place after the construction is complete.
This list details the State of Montana statues that pertain to parking in the Montana University System. 1. Title 20, Chapter 25, Montana Code Annotated (MCA), sets forth the statutes under which the Montana University System is governed. Parts 3 and 4 of Chapter 25 address Administration of the University and Miscellaneous Finance respectively. MCA 20-25-405, Restriction on the Use of State Funds, states that, “No state funds except those specified in 20-25-402 shall be obligated or used for purposes of parts 3 and 4 of this chapter unless specifically directed by the legislature.” Part 3 deals with revenue-producing operations, including motor vehicle registration, enforcement and appeals. Since neither state general funds nor student tuition funds are specified in Section 402, we are prohibited from using either of those sources to support parking facilities or operations.* The only funds specified in Section 402 are those, “…..rents, charges, admissions, and fees….,” from revenue-producing operations and other special student fees.
MCA 20-25-302, specifies the powers of the Board of Regents regarding revenueproducing facilities. Paragraph 6(g) & (h) of this section state that the Regents may “do all things necessary to plan for and propose financing, including necessary loan applications, for: (g) parking lots and ramps and other parking facilities; and (h), land needed for the facilities.” Parking facilities are one of many types of facilities defined as “revenueproducing facilities” by the legislature as noted above, and that is why the Parking Enterprise at MSU is operated as a self-supporting Auxiliary Operation.
MCA 20-25-312 specifies the powers of the Board of Regents regarding the establishment and enforcement of vehicle registration fees and parking violation fines. Paragraph (2) of this section states that, “The proceeds from fines and [registration] fees collected must be remitted to the unit at which collections are made to be used for appropriate maintenance and construction of parking facilities and for traffic control.”
* We are not specifically prohibited from requesting state funds, e.g., Long Range Building Program
funding, for a parking project; however, we are prohibited from using general fund appropriations to supplement parking facilities or operations.
Appendix B — Projected Fee Revenue
Permit Type F lot D lot SB SB 1 sem SS E E 1 sem FH free FH cost F/FH su PO CO VE R1 R2-4 R5-8 MC YS YF HS 6W RP Sub Total Less refunds Total FY06 # sold 763 290 4,128 756 2 1,632 213 767 177 21 10 134 253 13 72 188 171 177 49 16 42 254 10,128 FY06 Price $67 $82 $133 $86 $69 $133 $82 $67 $67 $36 $25 $133 $80 $585 $430 $360 $57 $70 $39 $35 $45 $10 FY06 Revenue $51,121 $23,780 $549,024 $65,016 $138 $217,056 $17,466 $51,389 $11,859 $756 $250 $17,822 $20,240 $7,605 $30,960 $67,680 $9,747 $12,390 $1,911 $560 $1,890 $2,540 $1,161,200 $77,172 $1,084,028 FY07 Price $69 $84 $141 $91 $73 $141 $91 $69 $69 $37 $25 $141 $85 $625 $455 $380 $60 $75 $44 $35 $45 $12 FY07 % Increase 2.99% 2.44% 6.02% 5.81% 5.80% 6.02% 10.98% 2.99% 2.99% 2.78% 0.00% 6.02% 6.25% 6.84% 5.81% 5.56% 5.26% 7.14% 12.82% 0.00% 0.00% 20.00% FY07 Est. Revenue $52,647 $24,360 $582,048 $68,796 $146 $230,112 $19,383 $52,923 $12,213 $777 $250 $18,894 $21,505 $8,125 $32,760 $71,440 $10,260 $13,275 $2,156 $560 $1,890 $3,048 $1,227,568 FY08 Price * $60 $98 $150 $98 $75 $150 $98 $75 $75 $38 $25 $150 $91 $675 $489 $407 $60 $80 $48 $35 $48 $15 FY08 % Increase -13.04% 16.67% 6.50% 7.26% 2.85% 6.50% 7.26% 8.82% 8.82% 1.46% 0.00% 6.50% 6.50% 8.00% 7.50% 7.00% 0.00% 7.00% 9.43% 0.00% 6.67% 25.00% FY08 Est. Revenue $45,780 $28,420 $619,881 $73,791 $150 $245,069 $20,790 $57,588 $13,290 $788 $250 $20,122 $22,903 $8,775 $35,217 $76,441 $10,260 $14,204 $2,359 $560 $2,016 $3,810 $1,302,466 FY09 Price * $60 $111 $159 $103 $80 $159 $103 $80 $80 $40 $25 $159 $96 $729 $526 $435 $60 $86 $52 $35 $51 $18 FY09 % Increase 0.00% 13.70% 6.00% 6.00% 6.00% 6.00% 6.00% 6.00% 6.00% 6.00% 0.00% 6.00% 6.00% 8.00% 7.50% 7.00% 0.00% 7.00% 7.00% 0.00% 6.25% 20.00% FY09 Est. Revenue $45,780 $32,313 $657,074 $78,219 $159 $259,773 $22,038 $61,044 $14,087 $836 $250 $21,329 $24,277 $9,477 $37,858 $81,792 $10,260 $15,199 $2,525 $560 $2,142 $4,572 $1,381,562
Estimated revenue % increase
Appendix C — Parking Permit Fees
FY07 Fee FY08 Fee % CHANGE FY09 Fee % CHANGE DESCRIPTION
625.00 455.00 380.00 141.00 91.00 73.00 141.00 91.00 73.00 84.00 37.00 69.00 37.00 69.00 36.00 60.00 29.00 15.00 100.00
675.00 489.00 407.00 150.00 98.00 75.00 150.00 98.00 75.00 98.00 53.00 60.00 30.00 75.00 38.00 60.00 29.00 various 100.00
8.00% 7.47% 7.11% 6.38% 7.69% 2.74% 6.38% 7.69% 2.74% 16.67% 43.24% -13.04% -18.92% 8.70% 5.56% 0.00% 0.00% 0.00%
729.00 526.00 435.00 159.00 103.00 80.00 159.00 103.00 80.00 111.00 56.00 60.00 30.00 80.00 40.00 60.00 29.00 various 100.00
8.00% 7.57% 6.88% 6.00% 5.10% 6.67% 6.00% 5.10% 6.67% 13.27% 5.66% 0.00% 0.00% 6.67% 5.26% 0.00% 0.00% 0.00%
Annual fee for 24-hour reserved (R1) parking spaces Annual fee for reserved (R2, R3, R4) commuter parking Annual fee for reserved (R5, R6, R7, R8, R9) commuter parking Annual fee for standard commuter (SB) parking Single semester fee for standard commuter (SB) parking — 65% of annual SB permit Summer fee for standard (SB) commuter parking — 50% of annual SB permit Annual fee for 24-hour residence hall (E) parking Single semester fee for residence hall (E) parking — 65% of annual E permit Summer fee for residence hall (E) parking — 50% of annual E permit Annual fee for parking in specially designated distant (D) commuter lot Summer fee for parking in specially designated distant (D) commuter lot Annual fee for parking in the unimproved South Fieldhouse Lot (F) — Decline to encourage more use of remote lot Summer fee for parking in the unimproved South Fieldhouse Lot (F) — Decline to encourage more use of remote lot Annual fee for parking at family housing (FH) Summer fee for parking at family housing (FH) Annual fee per motorcycle — price holds steady until reaches 33% of SB permit Summer fee per motorcycle Fines will vary depending on violation. See Appendix C. Fine for illegally parking in handicapped space
Appendix D — Fine Revenue Projection
Description 24 HR RESERVED STALL ALTERED HANG TAG BLOCKING TRASH FAILURE TO DISPLAY FAILURE TO REGISTER FIRE LANE HANDICAP STALL HERRICK 15 MINUTE NOT IN DESIGNATED AREA NOT IN E LOT OVER LINE - 2 STALLS OVERTIME PARKED PARKED IN YELLOW ZONE PKED OR DRVNG ON LAWN PARKING IN CROSSWALK PARK IN OR BLOCK DRIVE PARK/DRIVE ON SIDEWALK POSTED NO PARKING RESERVED 6 AM - 6 PM SEE OFFICER COMMENT SERVICE DRIVE SERVICE VEHICLE ONLY STUDENT HEALTH ONLY STUDENT/STAFF IN VIS. AREA SVC VEH/SPECIAL PRMT REQ TOW AWAY ZONE TOWED WITH UNIV TOW WRONG SIDE PARKED GRAND TOTAL FY07 amount $15 $15 $15 $15 $15 $15 $100 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $60 $15 FY08 props $20 $20 $20 $20 $45 $45 $100 $20 $20 $20 $20 $20 $30 $20 $20 $20 $20 $30 $45 $20 $30 $20 $20 $20 $20 $45 $75 $20 FY09 props $25 $25 $25 $25 $50 $50 $100 $25 $25 $25 $25 $25 $35 $25 $25 $25 $25 $35 $50 $25 $35 $25 $25 $25 $25 $50 $75 $25 # TKTS 375 7 20 148 4,872 84 20 38 433 243 51 1,446 90 20 4 92 19 342 1,114 9 763 29 21 4 7 99 63 14 10,427 FY06 #paid 182 4 4 64 1,789 39 8 19 175 124 21 564 36 8 4 41 6 148 425 3 309 15 10 3 2 30 56 6 4,095 Paid tickets 08 paid revenue $3,640 $80 $80 $1,280 $80,505 $1,755 $800 $380 $3,500 $2,480 $420 $11,280 $1,080 $160 $80 $820 $120 $4,440 $19,125 $60 $9,270 $300 $200 $60 $40 $1,350 $4,200 $120 $147,625 09 paid revenue $4,550 $100 $100 $1,600 $89,450 $1,950 $800 $475 $4,375 $3,100 $525 $14,100 $1,260 $200 $100 $1,025 $150 $5,180 $21,250 $75 $10,815 $375 $250 $75 $50 $1,500 $4,200 $150 $167,780 FY06 #late 47 1 6 13 817 13 2 6 47 24 9 212 10 4 7 47 147 122 1 3 23 4 2 1,567 Late tickets 08 late 09 late revenue revenue $1,175 $1,410 $25 $30 $150 $180 $325 $390 $40,850 $44,935 $650 $715 $210 $210 $150 $180 $1,175 $1,410 $600 $720 $225 $270 $5,300 $6,360 $350 $400 $100 $120 $0 $0 $175 $210 $0 $0 $1,645 $1,880 $7,350 $8,085 $0 $0 $4,270 $4,880 $0 $0 $25 $30 $0 $0 $75 $90 $1,150 $1,265 $320 $320 $50 $60 $66,345 $74,150 Encumbered tickets FY06 08 enc. 09 enc. #enc. revenue revenue 146 $3,650 $4,380 2 $50 $60 10 $250 $300 71 $1,775 $2,130 2,266 $113,300 $124,630 32 $1,600 $1,760 10 $1,050 $1,050 13 $325 $390 211 $5,275 $6,330 95 $2,375 $2,850 21 $525 $630 670 $16,750 $20,100 44 $1,540 $1,760 8 $200 $240 $0 $0 44 $1,100 $1,320 13 $325 $390 147 $5,145 $5,880 542 $27,100 $29,810 6 $150 $180 332 $11,620 $13,280 14 $350 $420 10 $250 $300 1 $25 $30 2 $50 $60 46 $2,300 $2,530 3 $240 $240 6 $150 $180 4,765 $197,470 $221,230
Assume late fees of $5; FY08 estimated revenue = $411,440; FY09 estimated revenue = $463,160
Appendix E — Future Fine Amounts
Violation Description 24 HR RESERVED STALL ALTERED HANG TAG BICYCLE PARKED IN A BLDG BLOCKING TRASH FAILURE TO DISPLAY FAILURE TO REGISTER FALSE REGISTRATION FIRE LANE HANDICAP STALL * HERRICK 15 MINUTE NOT IN DESIGNATED AREA NOT IN E LOT OVER LINE - 2 STALLS OVERTIME PARKED PARKED IN YELLOW ZONE PKED OR DRVNG ON LAWN PARKING IN CROSSWALK PARKING IN OR BLOCK DRIVE PKNG/DRIVING ON SIDEWALK POSTED NO PARKING RESERVED 6 AM - 6 PM SEE OFFICER COMMENT SERVICE DRIVE SERVICE VEHICLE PKNG ONLY STUDENT HEALTH PKNG ONLY STUDENT/STAFF IN VIS. AREA SVC VEH/SPECIAL PRMT REQ. TOW AWAY ZONE TOWED WITH UNIV TOW VENDOR PARKING ONLY WRONG SIDE PARKED * Per MCA 49-4-307 FY07 amount $15 $15 $15 $15 $15 $15 $100 $15 $100 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $15 $60 $15 $15 FY08 proposed $45 $20 $20 $20 $20 $45 $125 $45 $100 $20 $20 $20 $20 $20 $30 $20 $20 $20 $20 $30 $45 $20 $30 $20 $20 $20 $20 $45 $75 $20 $20 FY09 proposed $50 $25 $25 $25 $25 $50 $150 $50 $100 $25 $25 $25 $25 $25 $35 $25 $25 $25 $25 $35 $50 $25 $35 $25 $25 $25 $25 $50 $75 $25 $25
Appendix F — Parking & Transportation Advisory Committee
Name Jo Oudshoorn, Chair Shannon Taylor Vacant Diane Heck Chris Saunders Vacant Glenn Puffer Dale Huls Walt Banziger Clyde Carroll Albert/Kack Ben Sharp Brenda York Robert Putzke Paul Burns Entity Represented Admin & Finance Division Faculty Council Professional Council CEPAC City of Bozeman ASMSU VP Student Affairs1 VP Research1 Facilities PDC1 Provost Office1 Western Transpo Institute1 Planning & Analysis Office1 DRV1 University Police1 Parking Services3 Affiliation A&F Planning & Coordination College of Business Admin Assist/Chem/BioChem City Planning Office Assistant Dean of Students Office of Sponsored Programs Director – Facilities PDC Budget & Fiscal Director Director WTI Research Analyst Director DRV2 Director Mgr Parking Services Term# 1 1 1 1 1 1 n/a n/a n/a n/a n/a n/a n/a n/a n/a End 7/09 7/08 7/09 7/08 7/09 7/07 n/a n/a n/a n/a n/a n/a n/a n/a n/a
(Clerical/Staff Support services provided to the Committee by Parking Services) Charge: The Parking & Transportation Advisory Committee is a standing sub-committee of the University Facilities Planning Board and the activities of the Committee are divided into two main areas of responsibility as follows: 1. Business advisory activities for which the Committee is advisory to the AVP University Services and the VP Administration & Finance. The Committee shall review and make recommendations regarding: Establish and maintain Mission Statement and development/Planning Principles Parking Services Business Plan – annual review Annual Parking Facilities Maintenance Plan/funding, including annual condition assessment Long-term Maintenance/Capital Replacement Plan/Funding Parking inventory/distribution Hardware/software, equipment, staffing, etc. Survey customers, constituents and peer institutions and disseminate relevant information. Parking Permit Fee/Fine rates as required to reconcile with the Parking Services Business Plan
Ex-Officio (Voting Member) Disability, Re-Entry & Veterans Services 3 Ex-Officio (Non-voting)
Present annual report to the VPAF and the President’s Executive Council tracking data results and trends. Participate in search and selection of candidates for Manager of Parking Services position. Support, advocate and promote Parking Services to campus and community constituents.
2. Planning, design and maintenance activities for which the Committee is advisory to the University Facilities Planning Board (UFPB), which include: Determine/collect, analyze, comparative data (survey users/peers; compare perceptions to actual e.g., crime stats; demand vs availability, convenience, etc) Advise UFPB regarding: o Issues that represent potential impacts to Parking Services and parking facilities. o Advocate support of parking facilities as requiring consideration similar to other existing campus facilities and enterprises in the campus planning processes. o Service/access drive use/needs. o ADA parking issues. o Parking Design Guidelines (including non-motor and alternative vehicles) o Parking System/Traffic Demand Management issues o University/Public Transit interface issues Maintain periodic consultant review as necessary to plan an effective parking service. Serve as UFPB liaison to campus and community constituents regarding parking issues. Meets monthly – Reports to UFPB quarterly Meetings: Monthly as scheduled by the Committee Membership: The sub-committee is comprised of members appointed by the President from various campus constituencies, a set of ex officio members, and a representative from the City of Bozeman selected by the sub-committee. Appointed Members: The President appoints the following members, from nominees submitted from their respective organizations, to three-year terms, with no limit on the number of terms: Sub-Committee Chairperson; Faculty Council representative; Professional Council representative; CEPAC representative. Ex Officio Members: The following university officials are members of the Board and may choose to designate a regular representative to attend in their stead and exercise voting rights. The ex officio member may choose to attend any meeting in place of their designee, and may exercise their own voting right. However, each member shall have only one regular vote. Therefore, if an ex officio member chooses to designate another member as their regular representative, the person so designated shall exercise only the
vote of the designator. Ex Officio Members include Provost; ASMSU President; VP Research; VP Student Affairs; Exec Director – Planning & Analysis; Director – Facilities Planning, Design & Construction; Director – University Police. Non-Voting Ex Officio Members: Manager – Parking Services. Length of Term: Appointed members serve three-year terms, with no limit to the number of terms. Appointed by: Responsible Representative Entity Current Chair: Jo Oudshoorn, Director – Planning & Coordination, Administration & Finance Division Committee Members’ Responsibilities: Committee members were selected on the basis of the following: a) the specific responsibilities related to their position (Ex Officio); b) their particular expertise or knowledge relating to the responsibilities of the committee or the campus in general; and/or, c) to represent the interests of a particular constituent group. Committee members representing constituent groups are expected to be an active communication conduit between the Committee and their respective constituents. At a minimum, effective communication includes the regular and timely dissemination of information from this Committee to the constituent group and input from the constituent group to the Committee. Advisory to: VP Administration & Finance and AVP University Services for Parking Services Business Activities. University Facilities Planning Board for Parking Planning, Design and Maintenance Activities. Reports Due: Quarterly activity report to UFPB; annual status report to President’s Exec Council; other as requested.