SCHOOL DISTRICT OF IOLA-SCANDINAVIA 823 ACCESS TO PUBLIC RECORDS Individuals may have access to district records in accordance with this policy and implementing procedures and in accordance with state law. The District Administrator shall serve as a legal custodian of records and property of the district, except as otherwise provided. The legal custodian shall safely keep and preserve records of the authority and shall have full legal power to render decisions and carry out duties related to those public records maintained by any district authority. The legal custodian may deny access to records only in accordance with state law. The legal custodian shall be authorized and encouraged to consult with the district’s legal counsel in determining whether to deny access to a record in whole or in part. Public records may be inspected, copied and/or abstracted at any time during established district office hours. A legal custodian may establish fees in accordance with state law. A list of such fees shall be made available at the Administration Office. A public records notice shall be displayed in designated locations throughout the district and procedures shall be developed to implement this policy. Except as otherwise provided, all records of the district shall be kept for a minimum of seven years. The Board may submit a request to the public records board for a shorter retention period on certain district records. Such requests shall be made according to established procedures. The District Administrator shall develop regulations providing for the timely and orderly disposal of obsolete district records. Before the destruction of obsolete records, at least 60 days’ written notice shall be given to the State Historical Society in order that it may preserve those records it deems to be of historical interest.
LEGAL REF.:
Subchapters II & IV Chapter 19 Wisconsin Statutes Section 120.13(28) 823-Rule, Procedures for Access to Public Records 347, Student Records November 11, 2002 January 9, 2006
CROSS REF.:
APPROVED: REVIEWED: