Standard Operating Procedures – From the Beginning Presented by Heather Grenon and Margaret Rowe - Kindilan Outdoor Education and Conference Centre Session Outline Introduction to Kindilan Towards SOP’s – A Brief History Forming SOP’s – Background Information and Resources Writing SOP’s References Used Conclusion Introduction Introduction to Kindilan Bec’s Apologies Towards SOP’s - A Brief History 1999 Evacuation and Fire Procedures Booking Procedures – Client Profile including Medical and Dietary Information Risk Management Plan Human Resources Training Towards SOP’s (cont’d) 2000 Specific standard operating procedures (SOP’s) for location and activity developed 2001 – 2006 Expedition Management Plan (EMP) As new activities and locations were created, SOP’s and EMP’s were updated as required 2007 Handbook developed – a user guide for instructors, to cut down on information from SOP’s Forming SOP’s - Background Information and Resources State Written Material: DOEM (QLD) ORIC – (NSW) Workplace Health and Safety Legislation – (QLD) Victorian Department of School Education – (VIC) Forming SOP’s (cont’d) Other Providers: Eg. Griffith University – Safety Procedures and Guidelines for Outdoor Adventure Activities (1993) Eg. Project Adventure Australia – Challenge Course Training Manual (1999) Forming SOP’s (cont’d) References: Journal Articles Books Conference Proceedings Workshop Proceedings Websites Forming SOP’s (cont’d) Ongoing Review: Annual review of all SOP’s Review of all program debriefs – near misses, incidents, general discussion Forming SOP’s (cont’d) Now Included: AAS – Adventure Activity Standards - Victoria ACA – Australian Camping Association - accreditation standards Education Policies and Procedures Register – Queensland (replaced the DOEM) Writing SOP’s Be Specific – For location and activity Key Headings – Instructor – Identified Risks Competencies – “Do Not’s” – Group Ratios – Sequencing of Activity – Minimum Age – Equipment Required – Safety Brief – Equipment Care Requirements – Foregoing a Session – Element Safety – Equipment Retirement – Important Notes – Resources Used – Safety Procedures Writing SOP’s (cont’d) EMP’s: (Expedition Management Plans) SOP’s for expeditions and camping – Onsite – Offsite Moreton Island Girraween etc. General Key Headings across all EMP’s – Eg. Health and Hygiene, Group Management Specific Key Headings – Eg. Route Plans, Emergency Evacuation, Water Accessibility Different format due to the amount of information and detail References Adventure Activity Standards – www.orc.org.au/aas/view_standards.htm Australian Camping Association – www.auscamps.asn.au/accreditation/accreditatio n.html Education Policies and Procedures Register – http://education.qld.gov.au/strategic/eppr/index. html ORIC – www.oric.org.au References (cont’d) 20-year Safety Study, (1995). Project Adventure Australia. Abseiling Handbook: An Instructors’ Guide to Youth Groups and Recreational Abseiling, (1995). 3rd edition. New Zealand Mountain Safety Council inc. Wellington. Challenge by Choice (2000). Project Adventure Australia. Meebunn-Bia Incorporated: Staff Training Manual, (1999). Queensland, Australia. Outdoor Education in Schools: a Guide for Planning and Implementation, (1998). Outdoor Educator’s Association of Qld. Australia. Rescue Skills, (2000). Project Adventure Australia. Rockclimbing and Abseiling: Safety in Outdoor Adventure Activities Series, (1991). Office of Schools Administration, Ministry of Education and Training Victoria, Melbourne. References (cont’d) Safety Guidelines: Camping and Bush Activities, (1998). Education Victoria: Safety in outdoor activities Series. Department of Education Victoria, Australia. Safety in Outdoor Adventure Activities (1982). Education Department of Victoria. Curriculum Services unit, Melbourne. Safety Procedures and Guidelines for Outdoor Adventure Activities, (1995). Griffith University, Faculty of Health and behavioural Sciences, School of Leisure Studies, Brisbane. The Complete Ropes Course Manual, (second ed) (1997). Karl Rohnke, Catherine Tait & Jim Wall. Wall’s Outdoor Associates, Inc. Kendall / Hunt Publishing Company, Iowa USA The Risk Management Document: Strategies for Risk Management in Outdoor and Experiential Learning (2000). Outdoor Recreation Industry Council of NSW. 2nd edition, Sydney. Specialised Activities Provided by the Campsite 18.2 (2002) Australian Campsite and Outdoor Activity Provider Accreditation Program Conclusion Example SOP and EMP for you! Any Questions? Thank you and see you after the break with questions and discussion points!!
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