ADELAIDE CONVENTION CENTRE HIRE AGREEMENT by lindayy

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ADELAIDE CONVENTION CENTRE HIRE AGREEMENT

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									                                                  ADELAIDE CONVENTION CENTRE
                                                        HIRE AGREEMENT

LESSEE                      : School of Life Institute

CONTACT                     : John Ngatia

DATE OF EVENT               : Saturday, December 6, 2008

TELEPHONE                   : 0408835445

EMAIL                       : john@solinstitute.net

ADDRESS                     : 1 Northcote Tce

                              Medindie SA Australia 5081

EVENT TYPE                  : Meeting-Seminar

CONTRACT NO                 : 25899-01



                                                                                                                                  Monday, 24 November, 2008


Dear John,

School of Life Institute Seminar : Saturday, December 6, 2008
Event No. : 25899


It is our pleasure to forward the Hire Agreement & Conditions of Hire for your function to be held at the Adelaide Convention Centre on
Saturday, December 6, 2008. Please sign the Acceptance of the Hire Agreement form and forward to our office by no later than
Wednesday, 26 November, 2008.


Regards,


April Hill




                                                                                                          ACC HIRE AGREEMENT: School of Life Institute Seminar (25899)
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LESSEE                                                                                                                                                      Page 1 of 3
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WITNESS
1.    THE AGREEMENT

1.1 The facilities and services to be provided to the Lessee by the Lessor under this agreement will be subject to the Conditions of Hire
    attached to this contract. In signing this agreement the Lessee acknowledges that he/she has read and understood the Conditions of
    Hire and will abide by them.

1.2 The COHU30 - 3/2008 edition of the Conditions of Hire is applicable to this agreement.

1.3 The Lessor agrees to provide the facilities and services set out in paragraph 2 below, for the duration of the hire period and in
    consideration for the payment set out in paragraph 3 below.

2.    SUMMARY OF ACTIVITIES AND PROJECTED COSTS

      Activity                                                                                                           Costs
      Venue Hire                                                                                                       $950.00
      Technical Services                                                                                               $130.00

                                                                                            Total:                   $1,080.00

      Please note:
      •    Costs are based on a minimum number of 30 delegates
      •    All costs are inclusive of GST
      •    All prices are current and valid until 31 December 2008 .
      •    Payment by credit card for amounts in excess of $20,000 will incur an administration fee.

      Final arrangements to be confirmed with our Event Planning Department.

      VENUE HIRE INCLUDES:

      i)     Standard equipment supplied in each meeting venue is listed in the booking acknowledgement. Please advise of your additional
             technical requirements.
      ii)    Registration and information desks.
      iii)   Parking for the organisers/committee members (x 0)
      iv)    Venue(s) set-up (one set-up per room per day)
      v)     Loading dock facilities for the delivery and collection of event related equipment.

      Please advise of any additional requirements, for which the Adelaide Convention Centre would be pleased to provide a quote.


3.    SETTLEMENT PROCEDURE

3.1 Full payment of projected costs is required on signature of the Acceptance of Hire Agreement Form. Please find the attached tax
    invoice.

3.2 All balances to be received within 7 (seven) days of completion of the event.

3.3 The Lessor reserves the right to cancel this provisional booking should the signed Acceptance of Hire Agreement and proof of
    payment of the tax invoice not be received by Wednesday, 26 November, 2008.




                                                                                                           ACC HIRE AGREEMENT: School of Life Institute Seminar (25899)
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LESSEE                                                                                                                                                       Page 2 of 3
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TO:
       April Hill
       Email: april.hill@adelaidecc.com.au

FROM:
       Name:

       Fax/Email:

       Date:




                                               ADELAIDE CONVENTION CENTRE
                                              ACCEPTANCE OF HIRE AGREEMENT

PLEASE INITIAL ALL 3 PAGES AND RETURN BY FAX/EMAIL AS YOUR CONFIRMATION AND ACCEPTANCE OF THE TERMS AND
CONDITIONS OF THE HIRE AGREEMENT.

LESSEE: School of Life Institute

EVENT NO. : 25899

I, the undersigned, acting in the capacity of School of Life Institute acknowledge that I have received and understood the Hire Agreement
dated at Monday, 24 November, 2008 and agree and abide by the terms and conditions laid out therein.

Address:

Company:

ABN:

Name:

Signature:

Designation:



Any refunds wil be made via EFT. Please complete the following:

Account Name:                                                                 Account Number:


Bank:                                                                         Branch:

ACCEPTED
Signed for and on behalf of ADELAIDE CONVENTION CENTRE CORPORATION (ACC) , by or on behalf of the Chief Executive of
ACC, on this                day of


LESSOR :                                                     WITNESS:




                                                                                                          ACC HIRE AGREEMENT: School of Life Institute Seminar (25899)
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LESSEE                                                                                                                                                      Page 3 of 3
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                            ADELAIDE CONVENTION CENTRE - CONDITIONS OF HIRE (COHU30 - 3/2008)

1.       Definitions:                                                                         4.   Catering

         1.1   In these Conditions, unless the context otherwise indicates:                        4.1    The Lessor retains the right to provide all catering. No food or beverage
                                                                                                          may be brought onto the premises. Should an exhibitor wish to
               1.1.1 "Lessor" means Adelaide Convention Centre Corporation;                               distribute samples only of their manufactured product, prior approval
                                                                                                          must be sought in writing.
               1.1.2 "Lessee" means the person or organisation entering into the
                     Agreement with the Lessor;                                                    4.2    A minimum number of guests for all catered functions is required at the
                                                                                                          time of signing the Hire Agreement.
               1.1.3 "ACC" means the premises of the Adelaide Convention Cente, or
                     any part thereof;                                                             4.3    The Lessee is required to advise the Lessor on final attendance
                                                                                                          numbers for catering purposes 3 (three) working days prior to the event.
               1.1.4 "Event" means the event specified in the Hire Agreement;                             This total will be regarded as the minimum guaranteed number and will
                                                                                                          be invoiced accordingly unless it is later increased.
               1.1.5 "Agreement" means the agreement of hire entered into between
                     the Lessor and the Lessee;                                                    4.4    In the event that numbers exceed those specified in clause 4.3, the
                                                                                                          Lessee shall pay the Lessor an additional sum based on those
               1.1.6 "Venue" means the specific part of the ACC, including any                            additional numbers.
                     equipment and services specified in the Hire Agreement;
                                                                                              5.   Duration of Booking
               1.1.7 "Hazardous substance" means any substance or article which, in
                     the opinion of the Chief Executive of the Lessor, may create a                5.1    In the event of the Lessee failing to vacate the Venue by the time
                     risk of fire, explosion or the release of noxious gases, or cause                    specified in the Hire Agreement, the Lessor shall be entitled:
                     damage to the ACC or its contents, or may create any risk to the
                     health and safety of occupants of the ACC;                                           5.1.1 to levy a charge for the labour, facilities or services additional to
                                                                                                                that covered by the hire charges set out in the Hire Agreement.
               1.1.8 “Vacate" means, in respect of the ACC, the removal of all                                  This additional charge will be assessed by the Lessor in its sole
                     signage, equipment, furnishings and any other goods of                                     discretion; and
                     whatsoever nature brought into the Venue by the Lessee or its
                     agents.                                                                              5.1.2 to recover any damages from the Lessee that the Lessor may
                                                                                                                suffer as a consequence of the Lessee's failure to vacate,
2.       The Agreement                                                                                          howsoever they may have arisen.

         2.1   The Lessor agrees to let and the Lessee agrees to hire the Venue               6.   Cancellation
               subject to the terms and conditions stipulated in these Conditions of
               Hire and the Hire Agreement.                                                        6.1    If the Lessee:

         2.2   The Lessee shall sign:                                                                     6.1.1 fails to pay the event charges within the time stipulated in the Hire
                                                                                                                Agreement; or
               2.2.1 not later than 72 (seventy two) hours prior to the first day of the
                     Event, the Event Schedule prepared by the Lessor;                                    6.1.2 cancels or abandons a reservation which has been confirmed
                                                                                                                after payment; the Lessee shall not be entitled to a refund.
         2.3   When necessary, the Lessor reserves the right to reallocate any event
               to another venue within the ACC.                                               7.   Amendments to these Conditions or Hire Agreement

         2.4   Responsibility rests with the Lessee to ensure that its agents, sub                 No alterations or amendments to these Conditions or the Hire Agreement
               contractors, and participants comply with the terms of this Agreement               shall be valid unless they are in writing and signed by the Lessor.
               and the lessee will be liable for their actions.
                                                                                              8.   Equipment and Services
3.       Payment
                                                                                                   The Lessee shall estimate in the Hire Agreement any equipment, catering or
         3.1   The charges for the hire of the Venue shall be those stipulated in the              other services that are required for the Event in order to enable the Lessor to
               Hire Agreement.                                                                     supply such equipment and services.

         3.2   If any charges are not paid by the Lessee within 7 (seven) days of the         9.   Lessee's Obligations
               presentation of a request for payment by the Lessor to the Lessee, the
               Lessor may deem the reservation to be abandoned and, in addition to                 9.1    The Lessee shall not, without the prior written consent of the Lessor:
               the rights set out in clause 6, re let the Venue without any further notice.
                                                                                                          9.1.1 bring into the Venue or utilise in it any equipment, goods
         3.3   The quoted charges are valid up until the 30 June of each year and                               (including food and beverages) or services supplied by the
               thereafter prices will be increased annually in accordance with the                              Lessee;
               increase in the Consumer Price Index.
                                                                                                          9.1.2 close off any streets or pedestrian walkways within or outside the
         3.4   If any amount due and payable by the Lessee to the Lessor remains                                ACC, and shall at all times ensure that all streets and walkways
               unpaid, that payment shall bear interest at the current prime overdraft                          are kept open for normal and pedestrian traffic;
               rate plus 2%, as applied by the Reserve Bank of Australia from time to
               time, from the date such payment became due until the date payment is                      9.1.3 use any sound equipment in such a manner as to be heard within
               actually received by the Lessor.                                                                 the Venue or outside the Venue to the detriment of other users;

                                                                                                          9.1.4 solicit or canvass for business on the property of the Lessor or
                                                                                                                any part thereof.

                                                                                                                               ACC COHU30 (3/2008): School of Life Institute Seminar (25899)
     INITIAL

     LESSEE                                                                                                                                                                             Page 1 of 3
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     WITNESS
                         ADELAIDE CONVENTION CENTRE - CONDITIONS OF HIRE (COHU30 - 3/2008)

      9.2   Neither the Lessee nor its agents shall, without the prior written consent   11.   Fire and Electricity
            of the Chief Executive, which shall be sought no less than 30 (thirty)
            days prior to the event:                                                           11.1 The ACC is a non smoking facility. Areas outside the building are
                                                                                                    specifically designated for smoking.
            9.2.1 affix anything to the structure of the ACC, or deface or damage
                  the inside or outside of the ACC or any part thereof;                        11.2 All fire regulations are to be observed at all times while the Lessee's
                                                                                                    agents, patrons or sub contractors are on the Lessor's premises.
            9.2.2 paint or construct (save by way of components approved in
                  advance by the Lessor) any object or structure inside the ACC,               11.3 No sub contractor of the Lessee will be allowed to utilise the ACC
                  which shall in any event comply to the dictates of the South                      electrical sources until such time as proof of the required qualifications
                  Australian Government’s Occupational Health, Safety and                           has been provided to and verified by the Lessor's personnel.
                  Welfare Regulations;
                                                                                               11.4 Any electrical equipment entering the ACC must comply with the South
            9.2.3 suspend any object from any ceiling or roof construction within                   Australian Occupational Health, Safety and Welfare Regulations, and
                  the ACC;                                                                          with the Australian Standards. The outward sign of compliance with the
                                                                                                    Act will be the equipment’s electrical test tag to AS3760. Electrical
            9.2.4 tamper with or make any changes or additions to any electrical,                   equipment without a test tag cannot be used in the ACC.
                  plumbing, or other technical installations, including service pits
                  and reticulation facilities within the ACC; provided that, where       12.   Indemnities
                  approved by the Lessor, temporary electrical installations must be
                  provided by approved electrical contractors to the satisfaction of           12.1 By signing the Hire Agreement the Lessee indemnifies the Lessor to
                  the Lessor’s technical staff;                                                     the fullest extent permitted by law from and against:

            9.2.5 bring any article into or upon any structure within the ACC, which                  12.1.1          any claims for damages or costs that may be made against
                  may exceed the floor loading limits thereof;                                                        the Lessor by reason of any infringement by the Lessee or
                                                                                                                      any agent, employee or servant of the Lessee, of any of its
            9.2.6 allow the washing or cleaning of any plant, equipment or object,                                    obligations under these Conditions or the Hire Agreement
                  other than in the normal demonstration of an exhibited product                                      or any other law.
                  within the parameters of the ACC;
                                                                                                      12.1.2          liability for the loss of or damage to any property or any
            9.2.7 allow a hazardous substance, article or piece of equipment to be                                    item of equipment, furniture, stock or the like, brought onto
                  brought into the ACC. Should permission be given the Lessor                                         the premises of the Lessor by the Lessee, its contractors or
                  reserves the right to provide, at the Lessee’s expense, a fireman                                   participants or any other person mentioned in 12.1.4.2
                  or specialist while the substance remains in the ACC;                                               below;

            9.2.8 connect any computer hardware or software to the Lessor’s                           12.1.3          liability for any loss, damage or inconvenience suffered by
                  network without prior approval. Any equipment approved shall be                                     the Lessee as a result of bad weather or otherwise, in the
                  subject to viral screening.                                                                         event of the Venue incorporating an open air area.

      9.3   The Lessee shall be responsible for the removal of all and any writings,                  12.1.4          liability for the death of or bodily injury arising from any
            sign boards, advertising fixtures, or fittings of any nature whatsoever                                   cause whatsoever to:
            affixed by the Lessee or their contractors and participants, immediately
            upon termination of the use of the Venue.                                                                 12.1.4.1       the Lessee's agents, guests, subcontractors or
                                                                                                                                     persons visiting the ACC, whether or not such
      9.4   The Lessee shall be responsible for any damage caused to the Venue                                                       persons do so on behalf of, at the invitation of,
            or damage to or loss of the furnishings, utensils and equipment therein,                                                 or at the request of the Lessee.
            by any act, default, or neglect of the Lessee or guest, servant, agent or
            subcontractor of the Lessee, and shall pay to the Lessor, on demand,                                      12.1.4.2       persons employed by a sub contracted service
            the amount required to make good or remedy such damage or loss.                                                          or hiring company during the period of hire
                                                                                                                                     whether such death or injury occurs within the
      9.5   The Lessee shall not commit a breach of any law, nor shall the Lessee,                                                   allocated Venue or any part of the ACC.
            in any way interfere with, hinder, obstruct, impede, or be a nuisance to
            any of the other users of the ACC.                                           13.   Vis Major

      9.6   The Lessee shall ensure that it does not admit persons to the Venue,               13.1 The Lessor reserves the right to postpone or cancel any bookings and
            which may exceed any maximum capacity as may have been stipulated                       terminate the contract, without liability on its part, in the event of any
            by the Lessor in the Hire Agreement.                                                    damage to or destruction of the Venue by fire or other cause, shortage
                                                                                                    of labour, strikes, lockouts, industrial unrest, government interference or
10.   Food and Beverage                                                                             restrictions or any other circumstances entirely beyond the control of
                                                                                                    the ACC, which shall prevent the Lessor from performing its obligations
      10.1 The Lessor reserves the right to levy a service or corkage charge,                       in terms of this contract.
           respectively, for any food and beverage brought into the ACC.
                                                                                               13.2 In the event of the contract terminating under the circumstances stated
      10.2 Where alcoholic beverages are to be served on the premises (or                           in paragraph 13.1 above, the Lessee shall be repaid all sums paid
           elsewhere under the ACC’s liquor licence) the Lessor will require the                    under the contract, subject to the deduction of an amount equal to the
           beverages to be dispensed only by the ACC staff.                                         hire charges and costs attributable to the part of the hire period that
                                                                                                    lapsed prior to such termination.
      10.3 In terms of the ACC liquor licence, the Lessor is obliged to refuse
           alcoholic beverages to any persons under the age of 18 years or any
           persons who, in the judgement of the Lessor, appear to be intoxicated.



                                                                                                                            ACC COHU30 (3/2008): School of Life Institute Seminar (25899)
  INITIAL

  LESSEE                                                                                                                                                                              Page 2 of 3
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  WITNESS
                          ADELAIDE CONVENTION CENTRE - CONDITIONS OF HIRE (COHU30 - 3/2008)

      13.3 Should the Venue be damaged, but nevertheless remain substantially           19.   Domicile
           useable, then this contract shall not terminate, but the Lessee shall be
           entitled to a refund, abated pro rata, of the payments made, having                The Lessee hereby chooses as its “Dom cilium citandi et executandi” the
           regard to the extent to which the Lessee is deprived of full beneficial            street address as detailed on the Hire Agreement.
           use and occupation of the Venue.
                                                                                        20.   Australian Law
14.   Insurance
                                                                                              The proper law to govern this contract shall be the Australian Law and the
      14.1 The Lessee shall not, without prior consent from the Lessor, store or              Agreement shall be deemed to have been concluded in Australia.
           permit the storage of any article in or at the Venue, which may result in
           the insurance premiums in respect of the Venue or the ACC being              21.   Costs
           increased.
                                                                                              All costs incurred in any action against the Lessee in any competent Court,
      14.2 The Lessee shall not do or permit to be done, anything in or upon the              including costs on an attorney and own client scale and attorneys collection
           ACC property which could or may render any insurance policy taken by               commissions will be paid by the Lessee.
           the Lessor void or voidable, or otherwise vitiated, and must pay on
           demand any increased premium payable by the Lessor in respect of the
           Lessor's policies as a result of the Lessee's activities in the ACC.

      14.3 The Lessee is responsible for arranging its own Public Liability
           insurance and any other insurance that may be required.

15.   Disposal of Property Left at ACC

      15.1 The Lessor accepts no responsibility for the safe keeping of any
           property left in any of the venues at the expiry of the hire period.

      15.2 If ACC collects and stores any such property it accepts no liability for
           such safe keeping and the Lessee will be liable to pay the Lessor's
           charges for removing that property and storing it.

      15.3 If the Lessee fails to pay the Lessor's removal and storage charges
           within seven (7) days of the presentation of a tax invoice, the Lessor
           may sell the property concerned and set off the proceeds of the sale
           against any sums owing to the Lessor.

16.   Occupational Health, Safety and Welfare

      16.1 The Lessee shall use the ACC in such a way that it is at all times
           maintained in a clean, tidy and safe condition.

      16.2 The Lessee agrees to comply with all the South Australian
           Government’s Occupational Health, Safety and Welfare (OHSW)
           Regulations.

      16.3 The Lessee shall ensure that its agents and subcontractors sign and
           comply with the conditions detailed in the Lessor’s OHSW Agreement.
           The Lessor reserves the right to refuse entry to the agent or contractor
           if these conditions are not fully complied with.

17.   Cession, Transfer or Sub Lease

      17.1 The Lessee shall not, without prior written consent of the Lessor, the
           grant of which shall be at the Lessor's sole and absolute discretion:

             17.1.1        cede or transfer any of its rights or assign any of its
                           obligations under this Agreement;

             17.1.2        sub let the Venue or any part thereof to anyone who is not
                           a party to this Agreement.

18.   Joint and Several Liability

      If the Lessee is more than one person or body, those persons or bodies shall
      be jointly and severally liable to the Lessor in terms of these Conditions and
      the Hire Agreement.




                                                                                                                         ACC COHU30 (3/2008): School of Life Institute Seminar (25899)
  INITIAL

  LESSEE                                                                                                                                                                     Page 3 of 3
                                                                                                                                                             As at: 24/11/2008 9:08:20AM
  WITNESS

								
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