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					                  MINUTES OF NOVEMBER MEETING OF COUNCIL

MINUTES OF ORDINARY MEETING OF COUNCIL HELD 18 NOVEMBER, 2009
HELD IN THE COUNCIL CHAMBERS, MOLONG STREET CONDOBOLIN
COMMENCING AT 9.05AM

Present

The Mayor, Councillor Manwaring, Councillors Fishpool, Medcalf, Nelson, Saunders, Scott,
Harris, Weale Shields, Frankel, Jones, Beattie, Phillips and Sanson.

George Cowan (General Manager), Phil Newham (Director Technical Services), Adrian Butler
(Director Environmental Services and Planning), Brian Tickle (Director Corporate & Community
Services), and Renea Meacham (Executive Assistant).

1.0      CONFIRMATION OF THE MINUTES

732/09     RESOLVED that the Minutes of Council held 21 October, 2009 be confirmed as a
           true record of the meeting.

                                                                            (Harris/Medcalf)



2.0      LEAVE ABSENCE

733/09     RESOLVED that Leave of Absence be granted to Councillors Glen.
                                                                            (Harris/Saunders)
3.0 MAYORAL MINUTE
3.1       DROUGHT
KPA                    1            Governance

Objective              1.1          To continue to be responsive to the community needs
                                    and expectations

                                    Promote the interests of Council and the community
                       1.1.5        with State and Federal governments and agencies



Summary
This report outlines the attendance by the General Manager, Councillor Phillips and myself at the
public forum held in Lake Cargelligo to discuss the ongoing drought.

Officers Recommendation
That Council

      1. Support the Mid Lachlan Alliance Drought Sub Committee with ongoing investigations.
      2. Write to Minister Burke and support the continuation of financial assistance to farmers and
         small business owners in the shire

734/09       RESOLVED that Council:

                  i)  Support the Mid Lachlan Alliance Drought Sub Committee with ongoing
                      investigations;
                  ii) Write to Minister Burke and support the continuation of financial assistance to
                      farmers and small business owners in the shire.

                                                                                        (Fishpool/Harris)


Background
On Tuesday last week the General Manager and myself attended the public forum called by NSW
Farmers to give residents, farmers and small business owners in the Lake Cargelligo area an
opportunity to discuss issues affecting them out of the continuing drought. Councillor Phillips also
attended.

The forum was addressed by Mr Charlie Armstrong President of the NSW Farmers and the local
chairman Mr Graham Skipworth. The meeting was also attended by Mr Mark Coulton and M/S
Kay Hull federal local members and members of the drought task force.

Upwards of 150 locals took the opportunity to speak about their individual plights which in many
cases had reached crisis point.

Issues raised included:

      •   The diminished effect of the current subsidies for interest rates and freight
      •   The fact that small businesses were equally affected by the drought but did not have the
          same access to assistance as farmers
This is Page No.2 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
   •   Framers were grateful for the assistance that had been provided so far by both levels of
       government but the meeting recognised that with another failed crop it was critical that
       assistance continued on for at least another 12 months. Those present were critical of the
       new transitional arrangements
   •   Genuine cases were now starting to emerge where farmers were no longer able to access
       finance as equity levels drooped to critical levels
   •   Impact of dropping commodity prices to the extent that farmers were now receiving sale
       prices comparable to 20 years ago but input cost prices were at 2009 levels
   •   Need for better management of the Lachlan river system and a abolition of the standing
       prices on water availability charges on irrigators – concern about the relativity between
       amounts of water released and amounts sold to consumers
   •   Benefits to accrue from a better quality water supply for Lake Cargelligo and the need for
       access to the bore water
   •   Suggestions for improvements included – abolition of payroll tax, create tax incentives,
       reasonable exit strategy for farmers reaching retirement, HECS type scheme to assist
       young farmers get a start and a planting subsidy to be spent locally
   •   Local action needed include – shop locally and support each other




This is Page No.3 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
4.0    PUBLIC FORUM
Cathy Todd – Hear the Bush Beat

Mr Dietrich – Item 7.2.7 Request for Refund of DA Fee

Mr Alan Grimmwood – Item 7.2.6 Interim LEP



School Representatives Coady Merritt and Merv Wighton




This is Page No.4 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
5.0      DISCLOSURE OF INTEREST

The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of
Conduct regulate the way in which councillors and staff of Council conduct themselves to ensure
that there is no conflict between their private interests and their public trust.

The Act prescribes that where an official of Council (or a Committee of Council) has an interest in
a matter to be considered at a meeting of the Council (or Committee), that interest must be
disclosed as soon as practicable after the start of the meeting and the reasons for declaring such
interest.

Recommendation

735/09      RESOLVED that Disclosures of Interest be noted
                                                                                       (Sanson/Weale)

             Official                Item      Type of interest         Nature of Interest
                                     No
             Clr Phillips            6.2.8     Significant non          Contractor
                                               pecuniary Interest
             Brian Tickle            6.1.4     Significant non          Relationship with supplier
                                               pecuniary Interest




736/09      RESOLVED that the Order of Business be suspended to deal with Item 7.2.6 of the
            Agenda.




This is Page No.5 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
RESOLVED TO SUSPEND THE AGENDA AND DEAL WITH ITEM 7.2.6.

7.2.6   INTERIM LEP
KPA                 4           Environment and Planning


Objective           4.1         To ensure Council’s planning controls reflect the needs of the
                                community and the latest legislative requirements.

Strategy            4.1.1       Complete and implement the Interim LEP for Lachlan Shire.



Summary

This report presents a summary of the Primary Production Rural Resource Strategy and Interim
LEP progress to date, and advises Council of the process now required to have the LEP gazetted
and made legislation. Allen Grimwood from Zenith Town Planning, the consultant undertaking
the works, will address Council at the meeting on this project.

Officers Recommendation

That Council:
   (i)   Note the report on the Interim LEP
   (ii)  A Section 64 report be completed and forwarded to the Department of Planning,
         requesting a Section 65 certificate to allow for public exhibition of the draft LEP
         instrument
737/09   RESOLVED that Council:
              (i)   Note the report on the Interim LEP
              (ii)  A Section 64 report be completed and forwarded to the Department of
                    Planning, requesting a Section 65 certificate to allow for public exhibition
                    of the draft LEP instrument
                                                                              (Beattie Medcalf)

Background

Council has resolved to prepare a Primary Production Rural Resource Strategy and an Interim
LEP for Lachlan Shire Council. All NSW Councils are required to repeal their existing LEP’s and
DCP’s and prepare new instruments that are consistent with the latest State Planning legislation
and reforms.

Lachlan Shire resolved to prepare an Interim LEP, ahead of the overall comprehensive LEP, to
address specific rural land use matters. This amendment will form part of the new overall LEP
once made.

To inform the interim LEP, the Primary Production Rural Resource Strategy was prepared and
adopted by Council. The essential purpose of this strategy is to set directions for rural settlement
and management of natural resources for the next 25 years. The strategy reflects where possible,
recent and predicted social, demographic, economic and environmental change. This document
sets the path to inform the Interim LEP.

At Council’s March 2009 meeting, the draft strategy was adopted, subject to the proposed
amendments, to address matters raised in the submissions, and the Department of Planning (DoP)
This is Page No.6 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
were requested to endorse the strategy to enable the amendment to the 1991 Lachlan Shire LEP to
proceed.

In July 2009, Council adopted a slightly amended strategy, which took into account existing 1(c)
(Rural Small Holdings) land that was not known to have existed previously on the Council zoning
maps. The amendments to the strategy did not impact on any directions or actions of the strategy
other than in relation to the lot yield and future zoning of land at Gum Bend Road at Condobolin.



Project aims of Primary Production/Resource Strategy

The aims of the Primary Production/Resource Strategy are to:

a. Identify key natural and economic resources to protect and manage for the primary
     production purposes of agriculture, extractive industry, forestry and energy generation,

b. Identify the economic value of these activities and potential opportunities for expansion
     of primary production having regard to issues and trends in management of natural

       resources,

c. Identify and map relevant environmental, social and infrastructure factors, such as soils,
     water availability, land capability, agricultural land suitability and demographic trends,

d. Identify areas that are suited to particular activities that require specific management, such
     as floodplains for irrigated agriculture and known mineral deposits,

e. Provide a land availability assessment that identifies existing land uses, agricultural
     holdings, lot sizes, rural fragmentation, and the supply of and demand for rural residential

     and rural living opportunities,

f. Indicate the appropriate location of rural residential land to rezone to provide 10 years
     supply having regard to analysis of natural and economic resources, and

g. Identify environmental planning instruments and government policy that relates to
     primary production and the management of natural resources.

The resource strategy applies to the whole of Lachlan local government area (LGA) and key
findings will inform the subsequent amendment to the Lachlan LEP 1991.

Methodology and Format of Primary Production/Resource Strategy

The Primary Production/Resource Strategy opens with a summary of the legislative policy
framework that applies to the rural areas of Lachlan local government area. This is followed by a
description of the community, economy, heritage and rural services – current demographic
attributes, economic and employment trends, visitation to the area, and the indigenous and non-
indigenous heritage of Lachlan Shire. Details of key infrastructure assets, including the transport
network, water supply and effluent disposal systems, are also provided in this section as
background information.

This strategy is supported and represented by spatial mapping using data held in Council’s
Geographic Information System and sourced from State agencies. Information relevant to this
strategy is graphically presented where data is available in the Landscape chapter. These maps are
This is Page No.7 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
used to demonstrate environmental and land use attributes, and some are to be used for the
preparation of land use zones and mapping overlays in the Interim LEP.

A sequence of chapters then addresses Primary Production, the Natural Environment and Rural
Living. Within these chapters, each topic is assigned directions and actions. Directions are broad
goals and are the policy positions of Council and/or the NSW Government. Actions are the means
to implement directions, such as provisions of the new local environmental plan or of
development control plans. Recommended actions are provided in this report.

An assessment of the areas nominated for investigation for rural living or rural residential
subdivision forms a significant element of the draft strategy.

These areas are:

       -       Oppys Lane and the old abattoir site

       -       North Forbes Road and South Forbes Road

       -       Gum Bend Road and Moulder Street

       -       Jones, Browns’ and Worthington Lanes

       -       South Tottenham

       -       Curlew Waters and Nillsons’ Lane, Lake Cargelligo

This assessment has taken into account natural hazards such as flooding and bushfire, land
degradation, groundwater conditions, proximity to commercial and community services, costs
associated with providing reticulated water and sewer, soil conditions and existing land uses.
Each area is assessed in terms of its suitability for further subdivision.

Actions

The exhibited version of the draft strategy contained the actions listed below. Note that where an
action relates to the Interim LEP that reference is made alongside the action number.

Actions for primary production are:

Action PP1 (Interim LEP): Allow rural workers dwellings on land zoned 1(a) Rural Agricultural
Zone where dwelling entitlements exist

Action PP2 (Interim LEP): Maintain subdivision controls and continue current provisions for
minimum lot sizes for rural dwellings. Apply Rural Planning Principles in accordance with State
Environmental Planning Policy (Rural Lands) 2008

Action PP3 (Interim LEP): Remove all references to ‘prime crop and pasture land’ in Lachlan
LEP 1991 and refer instead to ‘agricultural land’. Mapping of primary production areas based on
land capability is to be used to assist the assessment of development proposals in zone 1(a) (Rural
Agricultural Zone)

Action PP4: Convene an Agricultural Development Forum, comprising industry participants,
local and state agencies, to identify ways in which the agricultural industry can diversify and
respond to changing market and climatic conditions

This is Page No.8 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Action PP5: investigate ways in which agricultural operations may diversify in areas affected by
soil salinity into niche markets, salt tolerant crops, pastures and stock, and industries that use salt
as a resource

Action PP6: Investigate the application of minimum buffers to surround mining and quarrying
operations and restricting development within buffer areas

Action PP7 (Interim LEP): liaise with DPI (Forests) to determine whether forestry estate has
changed since the gazettal of Lachlan LEP in 1991 and to ensure that all forest estate is zoned 1(f)
Forests

Action PP8 (Interim LEP): consult with the Mine Subsidence Board to determine whether any
land that is considered for rezoning for rural living subdivision is affected by mine subsidence or
is unstable. Provisions concerning the scale, density and type of development on that land may
then need to be incorporated in the Interim LEP.

Action PP9: consider whether definitions and consent provisions can be included in the new
comprehensive LEP for the planting of carbon sinks.

It is an intention of the strategy to protect existing agricultural, forestry and mining operations and
to ensure that opportunities for existing operations to expand and new operations to be established
are maintained.

Actions for natural resource management are:

Action NRM1 (Interim LEP): Ensure that environmentally sensitive land mapping prepared by
state agencies matches the environmentally sensitive land hatching in the Lachlan LEP 1991.
Update the maps accompanying the LEP where necessary

Action NRM2 (Interim LEP): revise clauses relating to environmentally sensitive land in Lachlan
LEP based on the practice note issued by state agencies

Action NRM3: Prepare an acid sulphate soils policy to prevent and minimise the environmental
consequences caused by the exposure of potentially acid sulphate soils. Include this policy as a
provision in the comprehensive LEP to be produced for Lachlan Shire having regard to the
forthcoming findings of research being carried out by DECC and the Murray-Darling Basin
Commission.

Action NRM4: work with the Lachlan and Central West CMAs to implement the NSW Salinity
Strategy and to achieve targets contained in that strategy and catchment action plans relating to
reducing the extent and impacts of dry land salinity.

Actions for rural living are:

Action RL1: a development control plan is to be prepared to require energy and water efficient
design of dwellings on rural living lots including the re-use of grey water and the installation of
rainwater tanks sufficient to cater for the size and scale of intended dwellings as well as bushfire
protection

Action RL2 (Interim LEP): zone land that has been subdivided for the purposes of rural living as
1(c) Rural Small Holdings Zone and include clauses to limit further subdivision of these areas
except as indicated in a separate action.

This is Page No.9 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Action RL3 (Interim LEP): include Rural Subdivision Principles to the subdivision of rural land
for rural lifestyle development in Lachlan LEP in accordance with SEPP (Rural Lands) 2008

Action RL4 (Interim LEP): Land at north Condobolin bounded by Maitland Street, Boona Road
and Jones and Willis Lanes, as shown edged in the broken black line in Figure 7.7 above, is to be
zoned as 1(c) Rural Small Holdings Zone and a minimum lot size of 2 hectares apply under the
Interim LEP.

Action RL5 (Interim LEP): Land at west Condobolin at the junction of Gum Bend Road, Moulder
Streets and Golf Links Road, is to be zoned as 1(c) Rural Small Holdings Zone and a minimum lot
size of 5,000m2 apply under the Interim LEP. Note that the precise boundaries of the zone are to
be determined following the completion of the flood study for Condobolin which identifies the
extent of flood affected land in this area.

Action RL6 (Interim LEP): Zone land at Curlew Waters at Lake Cargelligo as 1(c) Rural Small
Holdings and permit infill development to a minimum lot size of 1 hectare as shown in Figure
7.11 subject to soil effluent disposal capability and the findings of a flood study for this area.

Action RL7 (Interim LEP): Zone land at South Tottenham as 1(c) Rural Small Holdings and
permit infill development to a minimum lot size of 8,000 square metres as shown in Figure 7.14.

Action RL8 (Interim LEP): Include additional objectives for zone 1(c) in the Interim LEP to
reflect Strategic Directions and the principles of SEPP (Rural Lands) 2008

Action RL9: Revise water and sewer augmentation options to take in to account additional
demand generated for these services by way of further subdivision of rural small holdings land.

Action RL10: Prepare a flood study and flood management plan for the Lake Cargelligo area in
accordance with the NSW Floodplain Management Manual to assist with assessment of
subdivision applications and to further determine the suitability of land for residential
development.

Draft Interim LEP

The draft LEP will be in accordance with the adopted Primary Production/Resource Strategy. The
draft LEP is now being prepared to place on exhibition, taking into account the submissions
received from section 62 (State Agency) and other consultations. A further report will be put to a
future Committee and Council meeting that provides details of submissions, the draft instrument
and the mapping of the future 1 (c) zoned land and land schedules (descriptions).

Financial Implications

The costs for this project are met from existing budgets, being partly funded by Council, and the
remainder by a grant from the Department of Planning’s planning reform fund.




This is Page No.10 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.0      COMMITTEE REPORTS
6.1     CONDOBOLIN DISTRICT RETIREMENT VILLAGE COMMITTEE
MINUTES OF THE CONDOBOLIN DISTRICT RETIREMENT VILLAGE
COMMITTEE MEETING OF LACHLAN SHIRE COUNCIL HELD AT THE LACHLAN
SHIRE COUNCIL CHAMBERS, CONDOBOLIN, ON WEDNESDAY 04 NOVEMBER,
2009 AT 9.05AM

ATTENDEES

738/09      RESOLVED that the Minutes of the CDRV be received and noted.

                                                                                      (Harris/Phillips)


At this juncture Mr Tickle left the meeting the time being 10.16am.

Councillors Glen, Beattie, Nelson, Saunders, Shields, Frankel and the Mayor Councillor
Manwaring,

Mrs. Cannon and Mr. Gavel

Observer

Clr Weale

Staff

Director of Corporate and Community Services, Manager CDRV, Manager of Finance and
General Manager




6.1.1    ELECTION OF CHAIRPERSON

Councillor Glen was nominated as Chairperson.

                                                                                 (Manwaring/Cannon)

6.1.2    LEAVE OF ABSENCE

RESOLVED that leave of absence be granted for Councillor Scott.

                                                                                 (Manwaring/Cannon)

6.1.3    DISCLOSURE OF INTEREST


This is Page No.11 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Nil.




This is Page No.12 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.1.4 FINANCIAL REPORT TO 31 OCTOBER 2009

 KPA              Aged Care Services

 3.1              To offer quality integrated aged care services within the shire

 3.1.2            Ensure that the Condobolin District Retirement Village provides quality and
                  attractive aged care services that meet the expectation of the council community
                  and relevant authorities

                                                                           ATTACHMENT (Page 1)
Summary
This report provides a financial update on the Hostel and Nursing Home Operations as at 31
October 2009 and will be tabled at the meeting.
At this juncture Brian Tickle left the meeting the time being 9.22am.
Committee Recommendation
That Council:
   (i) Receive and note the report; and
   (ii) Authorise the Manager to negotiate with McInnes Butcher and Nolls Bakery
                                                                                     (Frankel/Beattie)


739/09      RESOLVED that Council:
                (i) Receive and note the report; and
                (ii) Authorise the Manager to negotiate with McInnes Butcher and Nolls Bakery
                                                                                      (Harris/Phillips)



Brian Tickle rejoined the meeting the time being 9.39am.
Details

The report which will be tabled at the meeting shows income and expenditure to the end of
October 2009.




This is Page No.13 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.1.5 MANAGERS REPORT

 KPA              Aged Care Services

 3.1              To offer quality integrated aged care services within the shire

 3.1.2            Ensure that the Condobolin District Retirement Village provides quality and
                  attractive aged care services that meet the expectation of the council community
                  and relevant authorities


Summary
This report provides information on the operations of the CDRV during the month of October
2009.
Mr Tickle rejoined the meeting the time being 10.20am
Committee Recommendation
That Council notes the report.
                                                                                 (Gavel/Frankel)


740/09      RESOLVED that Council notes the report.
                                                                                       (Jones/Phillips)




Background
Occupancy
DSU and NURSING HOME 41/42, HOSTEL 31/40 as of 2nd November 2009.
Staffing
Utilizing three Agency Staff at this current juncture. Reviewing staff leave over Christmas to
determine the need for Agency Staff use. These staff are being housed in block 9 of the Hostel.
This is assisting with reducing the cost of Agency Staff.
As a result of the recent recruitment drive, interviews will be given over the next week and
hopefully will increase the casual pool of permanent part time employees.
Rowena Wald is temporarily filling the position of Finance/Administration Coordinator until such
time as a permanent replacement is employed.
Legal Requirements
A support visit from the Accreditation Agency will take place on November 10th and 11th taking in
both RAC ID’s. Pam Avery-Pearce (consultant) will be at the CDRV for a period of one week
during this time to assist the Manager with the support visit.
All staff working efficiently as a team to promote the ongoing compliances required with the
Accreditation Agency.
Residents
Mandatory pandemic vaccination to all at risk residents is to commence next week.
This is Page No.14 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
The Residents and staff enjoyed a great luncheon and afternoon tea for the Melbourne Cup
celebrations.
Local high school children are participating in Recreational Therapy activities on a weekly basis
as a school based learning outcome to do with aged care. Both residents and children are enjoying
this interaction. The children certainly enjoy entertaining the residents with the Pianola.
Training
First Aid training
Residential Aged Care Managers Training
Certificate 1V in Aged Care
Oxygen Delivery Systems training
Infection Control – Linen services
Mental Health training programs (behavior management) monthly topics.
Continuous Improvement Activities
Staff have networked re: Infection Control procedures with Jemalong Retirement Village at
Forbes.
Outbreak room has been implemented at CDRV
Rowena and Kathy are performing an analysis of the current laundry/linen service. At this stage,
the proposed purchase of a planned Dryer is to be put on hold pending the cost analysis.


Financial Implications
Nil




This is Page No.15 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.1.6 QUOTATIONS FOR AIR CONDITIONERS

 KPA              Aged Care Services

 3.1              To offer quality integrated aged care services within the shire

 3.1.2            Ensure that the Condobolin District Retirement Village provides quality and
                  attractive aged care services that meet the expectation of the council community
                  and relevant authorities.


Summary
This report is to advise Council of the need to replace 3 split system air conditioners.
Committee Recommendation
That
   1. The report be noted and
   2. Council accepts the quotation of Chris Nagle for the purchase of 3 air
      conditioning units for the price of $2200.00 GST Inc including installation
      subject to receiving a written quote.
                                                                                 (Shields/Beattie)


741/09      RESOLVED that:
                1. The report be noted; and
                2. Council accepts the quotation of Chris Nagle for the purchase of 3 air
                   conditioning units for the price of $2200.00 GST Inc including installation
                   subject to receiving a written quote.
                                                                                     (Shields/Beattie)




Background
Reverse cycle split system air conditioners. Quotes are being sourced from suppliers (local and
external).
Units are required due to current room air conditioners being out of commission for a long period
of time. Resident comfort is compromised with hot rooms, increasing the risk of dehydration and
heat related illness issues.
To comply with current OH & S standards, all doors are required to be kept closed at all times in
the Maintenance room. Poor ventilation and insulation necessitates the need for air conditioning.
Timeframe: required as soon as possible given the rising summer temperatures. Quotes provided
on meeting day including the manufacturer name i.e. Daiken, LG, Fujitsu.




This is Page No.16 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
General Business
Issues relating to lack of parking, safety concerns with overgrown grass and what course of action
will take place with the internal fence were discussed.
As such the Chairperson ruled these issues as a matter of Urgency.
Committee Recommendation
That investigations take place into parking at the Retirement Village for immediate
attention.

                                                                                (Frankel/Beattie)



742/09      RESOLVED that investigations take place into parking at the Retirement Village for
            immediate attention.

                                                                                        (Jones/Harris)


Committee Recommendation

That immediate action take place to remove/cut overgrown grass.

                                                                                     (Beattie/Shields)



743/09      RESOLVED that immediate action take place to remove/cut overgrown grass.

                                                                                        (Jones/Harris)



Committee Recommendation

That the Internal fence be retained for security issues.

                                                                                  (Gavel/Beattie)



744/09      RESOLVED that the internal fence be retained for security issues.

                                                                                        (Jones/Harris)



There being no further business the meeting adjourned the time being 10.45




This is Page No.17 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2    ENVIRONMENT & PLANNING COMMITTEE
MINUTES OF THE ENVIRONMENT & PLANNING COMMITTEE MEETING OF
LACHLAN SHIRE COUNCIL HELD AT THE LACHLAN SHIRE COUNCIL
CHAMBERS, CONDOBOLIN, ON WEDNESDAY 04 NOVEMBER, 2009 AT 11.10AM

745/09      RESOLVED that the Minutes of the Environment and Planning Committee be
            received and noted.

                                                                                    (Beattie/Medcalf)


ATTENDEES

The Mayor Councillor D Manwaring, Councillors R Shields, K Jones, M Weale, R Beattie, AJ
Medcalf.

Staff
Adrian Butler (Director, Environmental Services & Planning), Barrie Toms (Senior
Environmental Health and Building Surveyor) and Alan Lindsay (Senior Environmental Health
and Building Surveyor).


Observers

Councillor Nelson and Frankel




This is Page No.18 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.1   ELECTION OF CHAIRPERSON

Councillor Medcalf was nominated as Chairperson.

6.2.2   LEAVE OF ABSENCE

RESOLVED that Leave of Absence be grated for P Harris and RW Sanson.
                                                                                         (Beattie/Jones)

6.2.3 DISCLOSURE OF INTEREST

Nil.




This is Page No.19 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.4    GROUNDSWELL – PRESENTATION MADE TO ORGANICS FORUM

 KPA           4     Environment and Health
 Objective     4.2   Promote environmental sustainability through minimization of waste to
                     landfills and promotion of activities that preserve and protect the
                     environment.
 Strategy      4.2.1 To implement and manage waste management services throughout the
                     shire.

Summary
The purpose of this report is to update Council on the Groundswell Organics program, and to deliver a
short power point presentation on the program, that was delivered to the recent Netwaste forum.

Councillor Harris joined the meeting the time being 11.19am.

Committee Recommendation

 That Council:

     (i) Note the report and presentation on the Groundswell program;
     (ii) Invite Simone Dilkara to address the next meeting of Council; and
     (iii) Investigate costs to expand the project to Lake Cargelligo and Tottenham.
                                                                                     (Jones/Beattie)


746/09       RESOLVED that Council:

                (i) Note the report and presentation on the Groundswell program;
                (ii) Invite Simone Dilkara to address the next meeting of Council; and
                (iii) Investigate costs to expand the project to Lake Cargelligo and Tottenham.
                                                                                       (Beattie/Medcalf)


Background

The groundswell program has been running for nearly 2 years with collections in Condobolin
taking place over the last 12 months. The program is scheduled to finish in November 2010.

Council will need to make a decision early in the New Year as to the viability of the program, the
benefits to Council and the long term continuation of the program.

Council needs to start thinking about a number of matters in relation to the Groundswell project:-
          • Continuation of the current partnership with the WCC.
          • A new format.
          • Funding models for the collection of the green waste including a reduction in the
              number and frequency of the residual bin collection and the replacement of that
              collection with the collection of the green waste bin.
          • The overall economical benefits to Council in relation to the reduction in quantity
              of material going to landfill, the extended life of the landfill and reduction on the
              production of greenhouse gases.


This is Page No.20 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Financial Implications
The only expense to Council is the commitment of staff time to attend meetings and forums on the
program, and also in arranging for prizes for the best bin awards. The program is grant funded by
the Department of Environment, Climate Change and Water.

Council receives $5000.00 per year from the program to fund the prizes. The WCC are fully
funded for the collection and processing of the compost until October 2010. The roll out of the
new bio bags for the 2010 year will be carried out during the week of the 17th November 2009.
The project budget has an allowance of $12000.00 to purchase the bio bags for the 2011 year. It is
estimated that the bags will cost about $10.00 per household per year to purchase in the future.




This is Page No.21 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.5 REPORT FROM NETWASTE – GREENHOUSE GAS EMMISSIONS FROM
      LANDFILLS

 KPA           4     Environment and Health
 Objective     4.2   Promote environmental sustainability through minimization of waste to
                     landfills and promotion of activities that preserve and protect the
                     environment.
 Strategy      4.2.1 To implement and manage waste management services throughout the
                     shire.

Summary
The purpose of this report is to advise Council of the results of a study on the Condobolin Waste Depot
Landfill, in relation to Greenhouse Gas emissions.

Committee Recommendation

That Council note the report on the Greenhouse Gas Emissions from Landfills in
Lachlan Shire.

                                                                           (Manwaring/Shields)


747/09       RESOLVED that Council note the report on the Greenhouse Gas Emissions from
             Landfills in Lachlan Shire.

                                                                                      (Medcalf/Jones)


Background
Changes to government legislation now mean landfill owners are required to measure the amount
of methane emissions from their landfills (methane being considered part of greenhouse gas
emissions). In the form of the legislation presently being considered by Parliament, from
2011/2012 the Carbon Pollution Reduction Scheme will require landfills generating more than
25,000 tonnes of CO2-equivalent (CO2-e) (or 10,000 tonnes CO2-e if a proximity rule applies) to
acquire emissions permits. Netwaste offered Councils the chance to participate in a free study to
estimate the amount of emissions generated by their landfills, in order to enable those Councils
who may exceed the threshold, to plan for this. Lachlan Shire participated, using the Condobolin
Landfill, with the other smaller landfills not likely to exceed the threshold.

The results of the study shows that the Condobolin Landfill is also well under the threshold, being
estimated to be 1528 tonnes by 2021. The data is important justification for future use. Extracts
of the study are available on request.




This is Page No.22 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Financial Implications
Nil, the project was funded through grants by Netwaste. The only expense was staff time in
attending meetings and collecting data to develop the report.




This is Page No.23 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.6   ADOPTION OF INDUSTRIAL DEVELOPMENT CONTROL PLAN

 KPA           4     Development Control
 Objective     4.7   To ensure development that occurs within the shire is undertaken in
                     accordance with appropriate statutory controls and meets Councils
                     policies and community expectations.
 Strategy      4.7.2 Ensure that land use controls are applied in a consistent manner.


Summary
This report presents the amended Industrial Development Control Plan to Council to recommend
its adoption, following public exhibition.

Committee Recommendation

That Council adopt the amended Industrial Development Control Plan, and that a
media release be generated to further advise people of the plan.

                                                                                   (Beattie/Jones)


747a/09      RESOLVED that Council adopt the amended Industrial Development Control Plan,
             and that a media release be generated to further advise people of the plan.

                                                                                   (Fishpool/Frankel)


Background
Council requested the Industrial Development Control Plan (DCP) be reviewed. A report
recommending proposed amendments was considered and adopted at the September 2009 Council
meeting. Any amendments to DCP’s are required to be publicly exhibited for 28 days. The draft
DCP is on exhibition until the 3rd November 2009. Only one verbal enquiry, being a request for a
copy of the document has been received to date.
It is believed that in adopting the draft DCP, a suitable balance can be achieved between attracting
development, without being too onerous and uneconomical for development. There is flexibility
in the document to allow for adjustment of the standards with respect to the types of development
proposed.

Financial Implications
Nil




This is Page No.24 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.7 ADOPTION OF AMMENDED BUSH FIRE PRONE MAP

 KPA                         4       Environment and Planning

 Objective                   4.1     To ensure Councils planning controls reflect the latest
                                     needs of the community and environment and meets the
                                     latest legislative requirements

 Strategy                    Nil



Summary

Council received the NSW Rural Fire Service (RFS) revised Lachlan Shire Bush Fire Prone Land
Map ( certified 5/08/2004) and resolved that it be placed on public exhibition for twenty eight
(28) days to enable consideration of any submissions by affected landowners and other members
of the community. The exhibition period had been completed (28th October 2009) and no
submissions have been received.

Committee Recommendation

That a letter be sent to the Commissioner of the New South Wales Rural Fire Service on
behalf of Council, requesting that the Commissioner certify Councils Bush Fire Prone Land
Map. The certification letter is to be prepared in accordance with the requirements outlined
in the NSW RFS – Bush Fire Prone Land Mapping Guidelines – June 2006.
                                                                          (Weale/Shields)




748/09       RESOLVED that a letter be sent to the Commissioner of the New South Wales Rural Fire
             Service on behalf of Council, requesting that the Commissioner certify Councils Bush Fire
             Prone Land Map. The certification letter is to be prepared in accordance with the
             requirements outlined in the NSW RFS – Bush Fire Prone Land Mapping Guidelines – June
             2006.
                                                                                  (Medcalf/Beattie)




This is Page No.25 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.8     TULLIBIGEAL HALL
 KPA           4       Project Management

 Objective     4.6     To complete projects within set timelines and on budget whilst
                       achieving quality results

 Strategy      4.6.1 Develop and implement project plans and works programs covering all
                     major projects with staged milestones that address Council’s identified
                     priorities and can be appropriately reported on.



Summary

This report is to update Council on the progress of the construction of the new Hall at Tullibigeal
and determine the procedure for the demolition of the old hall. A brief presentation will be made
on the day of the meeting.

At this juncture Clr Phillips left the meeting the time being 10.37am.

Committee Recommendation

That Council:

   (i)      Notes the report in relation to the progress of the Tullibigeal Hall project;
   (ii)     Commence advertising calling for quotations for the demolition of the old
            hall; and
   (iii)    Report back to the November Meeting of Council advising of implications of
            funding agreement as to the timing of the demolition of the existing hall and
            construction of the carpark.
                                                                               (Jones/Weale)



749/09       RESOLVED that Council:

                (i) Notes the report in relation to the progress of the Tullibigeal Hall project;
                (ii) Commence advertising calling for quotations for the demolition of the old
                      hall; and
                (iii) Report back to the November Meeting of Council advising of implications
                      of funding agreement as to the timing of the demolition of the existing hall
                      and construction of the carpark.
                                                                                    (Sanson/Frankel)



Background

Works are progressing well, with the power point presentation showing the brief history of the
project and progress to date with the last photos dated 28 October 2009 being shown to the
committee.

Internal works are progressing well and are on track for completion in the first week in December
2009. The demolition of the old hall was not considered as part of the original tender for the
This is Page No.26 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
construction of the new hall. The hall was to remain in use until the new hall was completed and
then demolished.

The original intention was to call tenders from licensed demolition contractors for the demolition
of the hall. It has been suggested that there may be alternate means of achieving the same result.
These may include calling for expressions of interest from other parties to remove the hall (i.e. pay
Council to remove the hall, salvage the materials from the hall etc).
Council has also received a request from the Lake Cargelligo Youth Advisory Committee
requesting approval to demolish the kitchen from the old hall and relocate it to their new premises
in Lake Cargelligo.

Council has also received a request from the Tullibigeal Hall Committee requesting Council
consider leaving the old hall standing until February or March 2010 so that the Committee can
organise a gala function celebrating the opening of the new hall and to allow those attending the
opportunity to view both the new and the old hall.

Council has made contact with a Commonwealth Minister regarding the opening of the hall.
Council will need to confirm with the funding body all arrangements dealing with the official
opening. Further details will be presented if available at the meeting.




This is Page No.27 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.9 FOOD PREMISES INSPECTION FEE POLICY

 KPA           4       Environment and Planning
 Objective     4.4     To protect and promote the health of residents.
 Strategy      4.4.1 Complete inspections of food premises and complete 6 monthly reports

Summary
This report provides for consideration of a policy on food premises inspection fees.
Committee Recommendation
That Council:
   (i) Note the report on the Food Inspection Policy;
   (ii) That a draft policy be prepared on the principles outlined below for
        consideration at a future Council meeting.
                                                                          (Jones/Weale)



750/09       RESOLVED that Council:
               (i) Note the report on the Food Inspection Policy;
               (ii) That a draft policy be prepared on the principles outlined below for
                    consideration at a future Council meeting.
                                                                                   (Jones/Beattie)


Background
Council has recently considered requests from operators of some food premises to refund the food
premises inspection fee for 2009 following inspection of their premises. Council requested a
policy be adopted on such matters, to enable staff to be able to handle such applications under
delegated authority, and to then allow the public to clearly know Councils position, to avoid letters
and reports to Council on individual cases.

The NSW Food Authority set down guidelines for Councils to operate and the only premises that
are exempt are charitable organizations under their guidelines. Surrounding Councils have also
adopted such guidelines. The essential difference between surrounding Councils Food Inspection
policy and Lachlan Shire Council practices is that their food premises have been risk rated in
accordance with the NSW Food Authority guidelines, with ‘lower risk’ food premises attracting a
‘minimum’ food inspection fee and ‘higher risk’ premises attracting a higher food inspection fee.
Lachlan Shire currently only applies the one fee to all premises, being an $80 base fee, and a
minute rate based on $80 per hour added to this. Generally most premises have been charged $95.

It is recommended that Councils food premises be risk rated also in accordance with the NSW
Food Authority guidelines and low risk premises be charged a minimum inspection fee; charitable
organizations be not charged, and high risk premises be charged the higher fee that Council
currently has. It is suggested that a minimum fee of $30 be imposed on low risk premises, and
also on the following people/businesses who have food for sale but may not be low risk –
     • Small home-based businesses that only supply to one outlet, e.g. homemade jams to a
         community type facility such as a Tourist Information Centre.
This is Page No.28 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
   •   Groups such as Junior Rugby league, and other progress association type groups, who
       operate from Council owned halls and canteens and the like.

Financial Implications
If the policy is adopted, Council will need to make the necessary changes to its 2010/11 fees &
charges. Revenue is anticipated to be reduced by approximately $1000 per year.




This is Page No.29 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.10 TOTTENHAM KIOSK PROJECT
 KPA           4       Project Management

 Objective     4.6     To complete projects within set timelines and on budget whilst
                       achieving quality results

 Strategy      4.6.1 Develop and implement project plans and works programs covering all
                     major projects with staged milestones that address Council’s identified
                     priorities and can be appropriately reported on.

Summary

This report is to update Council on the progress of the construction of the new Tottenham kiosk.

Committee Recommendation

That Council notes the report in relation to the progress of the construction of the new
Tottenham kiosk and that the community remove existing kiosk as soon as possible.

                                                                            (Beattie/Manwaring)



751/09       RESOLVED that Council notes the report in relation to the progress of the
             construction of the new Tottenham kiosk and that the community remove existing
             kiosk as soon as possible.

                                                                                   (Fishpool/Medcalf)



Background

Council is committed to the construction of a new kiosk at the Tottenham Recreation Ground in
the 2009/2010 budget year.

Final plans and associated documentation has been received and is currently being checked by
staff. It is proposed to advertise the tender for the construction of the new kiosk the week
beginning 16 November 2009.




This is Page No.30 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
6.2.11 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31ST
OCTOBER 2009

KPA            3             Financial and Corporate Management

Objective      3.2           Maintain a high level of service without affecting the Shire’s sound
                             financial position

Strategy       3.6.2         No specific Strategy

Summary
Consumption levels for the Condobolin and Tottenham Town Water Supplies at present are within
the forecast allowable consumption requiring no action.
The consumption levels for the Lake Cargelligo Town Water Supply have increased to a level
above the forecast allowable consumption which requires tighter water restrictions to ensure
Council remain within the available set allocation from the NSW Office of Water. It is
recommended that the water restriction level for all consumers connected to the Lake Cargelligo
Town Water Supply system including Lake Cargelligo, Tullibigeal, Murrin Bridge and rural
consumers connected to the Lake Cargelligo-Tullibigeal and to the Lake Cargelligo-Kikoira
pipeline be set to Level 3 Water Restrictions.
It is also recommended that town water consumers at Fifield also be placed onto Level 3 Water
Restrictions for the duration of Water Carting to the village.
Committee Recommendation
That Council;
   i)   Note the unchanged available water allocation for the 2009/2010 water year.
   ii) Increase restriction levels at Lake Cargelligo, Tullibigeal, Murrin Bridge and
       rural consumers connected to the Lake Cargelligo – Tullibigeal and Lake
       Cargelligo – Kikoira rural pipelines to Level 3 Water Restrictions.
   iii) Increase restriction levels at Fifield to Level 3 Water restrictions whilst town
        water supply is required to be carted.
   iv) Retain restriction levels at present Level 2 Restrictions for the town water supply
       schemes of Condobolin, Tottenham, Albert and Burcher.
   v) Continue to monitor levels of consumption and available water resource, and
      increase or decrease water restrictions subject to variations in available resource
      and system capacity.
                                                                                  (Jones/Beattie)




This is Page No.31 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
752/09       RESOLVED that Council;
                i)      Note the unchanged available water allocation for the 2009/2010 water
                        year.
               ii) Increase restriction levels at Lake Cargelligo, Tullibigeal, Murrin Bridge and
                   rural consumers connected to the Lake Cargelligo – Tullibigeal and Lake
                   Cargelligo – Kikoira rural pipelines to Level 3 Water Restrictions.
               iii) Increase restriction levels at Fifield to Level 3 Water restrictions whilst town
                    water supply is required to be carted.
               iv) Retain restriction levels at present Level 2 Restrictions for the town water
                   supply schemes of Condobolin, Tottenham, Albert and Burcher.
               v) Continue to monitor levels of consumption and available water resource, and
                  increase or decrease water restrictions subject to variations in available
                  resource and system capacity.
                                                                                     (Harris/Medcalf)



Background
Current inflows into Wyangala Dam are close to the historical lows recorded in the 2005/2006
water year. Recent rainfall within the Lachlan Catchment has resulted in minimal inflows into
Wyangala Dam resulting in no net increase in storage levels which are at 5.3% as of 2nd November
2009, approximately 64,710 ML.

The recorded consumption for Council’s town water supplies up to 31st October 2009 is as
follows;

Surface Water Extraction

                                                    Percentage
Town Water                                          Used of            Allowable
Supply                                              Available          Under
Scheme          Month           Consumption         Allocation         Estimate           Variance

Condobolin       July   2009       43.663    ML          5.82%             5.41%            0.41%
                 Aug    2009       40.619    ML          5.42%             6.08%           -0.66%
                 Sept   2009       50.659    ML          6.75%             7.43%           -0.68%
                  Oct   2009       48.396    ML          6.45%             8.78%           -2.33%
Totals                            183.337    ML          24.44%            27.70%          -3.26%

Lake
Cargelligo       July   2009        27.42    ML          5.97%             5.65%            0.32%
                 Aug    2009        29.01    ML          6.31%             6.21%            0.10%
                 Sept   2009        33.36    ML          7.26%             6.78%            0.48%
                  Oct   2009        48.50    ML          10.55%            8.16%            2.39%
Totals                             138.29    ML          30.09%            26.80%           3.29%


This is Page No.32 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Tottenham        July   2009         3.54    ML          5.06%             5.50%           -0.44%
Township         Aug    2009         3.77    ML          5.39%             6.00%           -0.61%
                 Sept   2009         5.48    ML          7.31%             6.67%            0.64%
                  Oct   2009         5.69    ML          7.90%             7.50%            0.40%
Totals                              12.79    ML          25.66%            25.67%           0.01%

Ground Water Extraction
                                                    Percentage
Town Water                                          Used of            Allowable
Supply                                              Available          Under
Scheme          Month           Consumption         Allocation         Estimate           Variance

Condobolin       July   2009        1.173    ML          0.15%              5.41%           -5.26%
                 Aug    2009        3.528    ML          0.44%              6.08%           -5.64%
                 Sept   2009        2.017    ML          0.25%              7.43%           -7.18%
                  Oct   2009       14.576    ML          1.82%              8.78%           -6.96%
Totals                             21.294    ML          2.62%             18.92%          -25.04%

The Condobolin Bore has been utilized since 10th October 2009 and has contributed
approximately 30.7% of the water available for consumption to the Condobolin town water supply
over this period.

All schemes other than the Lake Cargelligo water supply scheme are on target with forecast
consumption. The Lake Cargelligo water supply scheme actual consumption is currently 15.24%
above the forecast consumption for the period ending 31st October 2009 (3.29% of the total
available allocation). This equates to 18.29ML above and beyond the allowable consumption
estimate with the present allocation and is forecast to result in consumption possibly exceeding
available allocation by up to 90ML for the 2009/2010 water year if the present trend continues. No
additional allocation is available on the water market for purchase and Council will be prosecuted
if it exceeds the allocation.

The present Level 2 water restrictions appear to be unable to maintain consumption levels within
the allocation set by the NSW Office of Water, Council need to tighten water restriction levels for
the Lake Cargelligo water supply scheme. Level 3 water restrictions are being proposed for the
consumers of this scheme, subject to ongoing review.

Water carting to the village of Fifield commenced 21st October 2009. The volume of water
approved for water carting under the “Drought Relief for Country Towns” guidelines is to meet
the essential human needs such as hygiene and has no allowance for garden watering. It is
recommended that Fifield be placed on Level 3 Water restrictions whilst Council is required to
cart water to the village of Fifield.

Financial Implications
There are no financial implications involved with this report.




There being no further business the meeting closed at 12.55pm.


This is Page No.33 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.1       GENERAL MANAGER
7.1.1     QUARTERLY MANAGEMENT PLAN REVIEW
 KPA                Governance

 1.1                To ensure Council representation is appropriate to meet the needs of the
                    community and to provide responsible and ethical decision making.

 1.5                To ensure that Council is meeting its stated objectives

                                                                           ATTACHMENT (Page 5)

Summary
This report is to advise Council of the progress made towards the implementation of goals and
objectives for the first quarter of this financial year.
Officers Recommendation
That the report be noted

753/09       RESOLVED that the report be noted

                                                                                     (Medcalf/Harris)


Background
Quarterly the General Manager is required to report to Council stating the performance of the
organisation against the goals and objectives outlined in the annual management plan.

Issues
Progress has been sound in most areas with the following highlights worthy of note by Council…

      •   Finalisation of the MR501 construction project
      •   Completion of the first stage of the SR 1029 reconstruction
      •   Good progress with the construction of the new Tullibigeal Community Centre
      •   Acceptance by Council of the successful tender for the installation of CIVICA corporate
          computer systems
      •   Maintenance of good numbers of residents in the CDRV
      •   Purchase of the property for the Lake Cargelligo Mens Shed


Financial Implications

The financial result for the quarter is reported to Council elsewhere in this business paper.




This is Page No.34 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.1.2 PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR
COUNCILLORS POLICY
KPA                  1             Governance

Objective            1.3           To ensure that the Code of Conduct, Code of Meeting Practice,
                                   Conflict of Interest, Pecuniary Interest, Payment of Expenses
                                   and Provision of Facilities and Gifts and Benefits policies are
                                   understood and applied



                                                                          ATTACHMENT (Page 27)
Summary

The Office of Local Government has issued a new guideline to assist Council in the annual review
of the Policy on payment of expenses and the provision of facilities for the Mayor and Deputy
Mayor and this report is to present a revised draft of the policy for consideration by Council.

Officers Recommendation

That:

   1. The report be received and noted
   2. The draft policy be endorsed for public exhibition

754/09      RESOLVED that:

                1. The report be received and noted
                2. The draft policy be endorsed for public exhibition;
                3. Include the provision of a mobile phone for the Deputy Mayor in the amount
                   of $200.00 per month.
                                                                               (Jones/Beattie)



Background

Council has in place a number of policies or codes which are required under the Local
Government Act and are based upon guidelines issued by the Office of Local Government. The
policy relating to payments and provisions for councillors including the Mayor and Deputy Mayor
is one such policy.

In the last month the Office have issued new guidelines for the policy and consequently I have
redrafted the policy for consideration by Council.

Issues

The only significant difference in this policy to previous documents is the need to meet the Office
of Local Government requirements for limits to be set against each expense that can be met under
the policy.

Councillor’s attention is drawn to clause 15 at the end of the policy which provides a table
outlining limits in relation to the cost of accommodation, meals, travel expense, incidental
expenses and mobile phone expenses.
This is Page No.35 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Financial Implications

The cost to Council in meeting expenses under this policy is included in the budget governance
provisions. Council can limit the annual expense of attendance at conferences and functions by
either by not approving attendance or by limiting the numbers of Councillors that do attend.

Please note that under clause 9 approval by Council and or the Mayor is required for all
conference attendance and travel on Council business.




This is Page No.36 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.1.3    SUBMISSION OF GRANT APPLICATIONS
KPA                  1             Governance

Objective            1.3           To the interests of Council and the community with State and
                                   Federal Governments and agencies



                                                                          ATTACHMENT (Page 47)

Summary

This report is to update Council on recent grant applications made during the last month

Recommendation

That the report be received and noted.

Officers Recommendation

755/09       RESOLVED that the report be received and noted.

                                                                                    (Beattie/Fishpool)



Background

Council staff have lodged a number of grant applications during the past month covering the
following projects:

   •     An application has been lodged for funding for the second and final stage of the Hillston to
         Eumungerie road link. AEC were engaged to further develop and refine the previous
         applications following a request from Infrastructure Australia for more information. The
         application is for $7.5m federal grant funding to go with $3.7m from the Councils. Lachlan
         Shire contribution to the program will be $ 2.483m
         If successful the program will complete the reconstruction and sealing of the entire route
         including 27 kms in Lachlan Shire
   •     An application has been lodged under the Federal Government Community Infrastructure
         program for the installation of CCTV in the town of Condobolin. The application is for
         $109 000 and forms part of the allocation of $227 000 already notified to Council
   •     An application has been lodged for the renovation and improvements to the former shire
         hall which is currently being purchased by the Council. The application is for $118 000
         and would cover the cost of improvements works including an access ramp, roofing and
         guttering, internal electrical and fit out, floor coverings and some internal access ramps. If
         successful this application would cover the remainder of the $227 000 allocation referred
         to above
   •     Applications have been lodged with the State and Federal governments for the funding of
         the construction of the Lake Cargelligo bore and pipeline. The project is estimated to cost
         $18.73m and each government has been asked for 50% of the funding. The Department of
         Public Works was engaged to prepare a preliminary feasibility study of the project to
         provide support for the application. A copy of the executive summary and map of the route
         is attached for Councillors information
Issues

This is Page No.37 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
I have written to the relevant Ministers seeking appointments to allow the Council to pursue these
applications and I expect that the Mayor and the appropriate staff will make delegations to follow
up Councils applications as these appointments become available.




Financial Implications

As the applications are very significant the financial implications are real. Without government
funding the construction of the bore and pipeline at Lake Cargelligo cannot proceed and the
Hillston to Eumungerie Road link will take many years to complete if funded from existing
sources.




This is Page No.38 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.1.4    DISCLOSURES OF INTEREST
KPA                  1             Governance

Objective            1.3           To the interests of Council and the community with State and
                                   Federal Governments and agencies


Summary
Councillors and designated persons must complete and lodge a ‘Disclosure of Interests’ form as at
June 30 each year. Designated persons including Councillors have three months in which to lodge
the return and then it must be tabled at a meeting of the Council.
Officers Recommendation
That Council note the report on the Disclosures of Interest and tabling of returns for the
period ending 30 June, 2009.
Recommendation
756/09       RESOLVED that Council note the report on the Disclosures of Interest and tabling of
             returns for the period ending 30 June, 2009.
                                                                                     (Phillips/Sanson)



Background
The ‘Disclosure of Interests’ Annual Return is to be completed on the basis of interests held
during the previous 12 months. The form details items including property, sources of income,
gifts, contributions to travel, interests and positions in corporations, positions in trade unions and
professional or business associations, debts, dispositions of property and discretionary disclosures.
Designated persons include the general manager, senior staff, other staff who hold the position of
designated person, members of committees who have been identified as designated persons.
Council has identified the persons holding the following positions as ‘designated persons’;
         •    Director – Technical Services
         •    Director – Environmental Services and Planning
         •    Director – Corporate & Community Services
         •    Manager – Utilities
         •    Engineer – Assets & Risk
         •    Manager – Finance
         •    Manager – HR/Risk
         •    Manager – IT
         •    Manager – Willow Bends Sports Centre
         •    Manager – HACC
         •    Manager – Condobolin District Retirement Village
         •    Senior Environmental Health and Building Surveyor
Issues
The purpose of the form is to disclose any items where there may be a pecuniary interest that may
affect the decision of the person completing the form.
It should be noted that these forms are available to the public on request.

This is Page No.39 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Should the position of a councillor substantially change during the year they are encouraged to
complete an amended return.

Certain staff are also required to complete these forms and they are also available for the perusal
of the public.

Council is required under Section 450A of the NSW Local Government Act to table these returns.




This is Page No.40 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.2 ENVIRONMENTAL SERVICES AND PLANNING
7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING OCTOBER 2009
KPA                       Development Control

Objective      5.7        To ensure development that occurs within the Shire is undertaken
                          In accordance with statutory control and meets Council’s policies
                          And community expectations
Strategy       5.7.1      Ensure that land use planning controls are applied in a consistent
                           manner

Summary

This report advises of the number and type of Development Applications approved during the
month of October, 2009.

Officers Recommendation

Council notes the report on Development and Complying Development (CDC) Applications
approved during the month of October, 2009.

757/09      RESOLVED that Council notes the report on Development and Complying
            Development (CDC) Applications approved during the month of October, 2009.

                                                                                      (Harris/Phillips)



DELEGATED              CONSENT          SUBJECT                     NATURE OF
AUTHORITY                NO              LAND                       DEVELOPMENT
OR COUNCIL
Delegated            2009/069      Lot 7, DP758595, Sec.     Public Entertainment
                                   14
                                   Lake Cargelligo
Delegated         CDC2009/070 Lot 17, DP16135                Install water tank
                                   Brady St Condobolin
Delegated         2009/071         Lot 29, DP752349          Gravel pit/quarry
                                   Parish Tuggerabach,
                                   County Dowling
Delegated         CDC2009/072 Lot 1, DP758271, Sec 7         Multi Purpose Building
                                   Condobolin                Catholic School
Delegated         2009/073         Lot 27, DP752087
                                   Parish Elsmore, County
                                   Cunningham
Delegated         2009/074         Lot 15, DP754014          Communication Tower
                                   Parish Somerset, County
                                   Kennedy
Delegated         CDC2009/075 Lot 2, DP16964, Sec D          Sunroom
                                   Maslin Street,
                                   Condobolin
Total number for October 2009:                    7
Total value of works for October 2009:            $823,400.00
Total number for October 2008:                    9
Total value of works for October 2008:            $431,841.00
This is Page No.41 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.2.2    REGULATION OFFICER’S ACTIVITY REPORT OCTOBER 2009
KPA                          5       Animal Control

Objective                    5.8     To achieve community expectations for the management of
                                     companion animals

Strategy                     5.8.2 Implement the Companion Animals Management Plan



Summary

This report outlines the activities of the Regulations Officer for the month of October 2009.

Officers Recommendation

Council notes the Regulation Officer’s October 2009 activity report.

758/09      RESOLVED that Council notes the Regulation Officer’s October 2009 activity
            report.

                                                                                     (Frankel/Beattie)



Background

For the month of October 2009 the following table summarises the main activities regarding
animal control.

Dogs caught                                     19, (14 Condobolin/4 Lake/ 1 Tottenham)

Surrendered                                     Nil

Total Dogs Impounded                            19

Dogs returned to owners                           7

Dogs re-homed                                   Nil

Attacking Stock                                 No reports

Injured Stock and Wildlife                      12 Road kill

Dogs remaining in pound at end of month           3



Roaming dog numbers have decreased with less dogs being noticed on the streets. Feral and
native animals within the towns are on the increase due to the dry times and are being monitored.




This is Page No.42 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.2.3    WILLOW BEND SPORTS CENTRE MONTHLY REPORT OCTOBER 2009
KPA                 4           Technical Services – Sports and recreation

Objective           4.7.1       To ensure residents have access to quality sporting and
                                recreational facilities
Strategy            Nil


Summary

This report provides an overview of the activities regarding operations at the Willow Bend Sports
Centre for the month of October 2009.

Officers Recommendation

That Council notes the Monthly Report on the Willow Bend Sports Centre for October, 2009

759/09      RESOLVED that Council notes the Monthly Report on the Willow Bend Sports Centre for
            October, 2009

                                                                                   (Frankel/Fishpool)



Centre Activities

Activities conducted at the Centre during the month of October included:

Fit Kids

Fit Kids is a program that caters to primary school aged children and is run on Friday afternoons
(kinder to year two 3:30-4:30pm, and years three to six 4:30-5:30pm). During October three (3)
classes ran with an attendance of 40 children for this month.

Active After School

The Centre is a provider of Active after School Activities. Lachlan Children Services receive
funding from the Australian Sports Commission to bring children who are in after school care to
the Centre for skills and various activities.

Aboriginal Women’s Active Act

Aboriginal Women’s Active Act is a new program funded by the aboriginal health centre. The
class runs on Tuesday nights from 8:00-9:00 and involves fitness testing, games and light exercise.

Mums and Bubs

Mums and bubs is a new program that is funded by the Aboriginal Family Strengthening project.
It’s held on Wednesday morning and classes are based around families, fun and fitness.

Currajong Disability Services


This is Page No.43 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
On Thursday mornings at 11:30, a large group from Currajong Disability Services attends Willow
Bend and enjoys a range of activities including tennis, cricket, soccer, games and group fitness.

School Use of the Facility

The Condobolin High School has been consistently using the Sports Centre for Afternoon Sports.
During October a total of 85 school students used the Centre.



Memberships

Currently Willow Bend Sports Centre has 29 adult, 3 student and 20 family memberships.

Attendance

During October the total number of visits to the Centre was 669 which included 437 member visits
and 232 casual visits (this does not include school visits of 85, or Children’s classes of 40).

Group Exercise Classes

Pump and Boot Camp class numbers have seen a massive increase with the warmer weather.

Indoor Netball competition

Netball had break over the holidays but resumed on the 21st of October. The grand final will be
held on the 18th of November.

Biggest Loser

We are currently taking team nominations for the Biggest Loser.

Consultation

Consultation with relevant Lachlan Shire Council staff has been undertaken over this reporting
period.

Committee Meeting

The next Willow Bend Sports Centre Committee meeting will be held in November, with the date
yet to be confirmed.

 Income

 Department of Education Contribution                 $3,594.25

 Junior Sports                                          $156.38

 Senior Sports                                          $300.00

 Canteen Sales                                          $431.56

 Sundry Income                                          $413.64

 Gymnasium                                              $888.55


This is Page No.44 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
 Stadium                                                $458.26

 Membership Fees                                       $1,269.43

 Total Income                                                        $7,512.07

 Expenditure

 Administration                                         $166.69

 Operating expenses                                     $817.41

 Wages                                                 $7,898.80

 Superannuation                                        $1,495.39

 Total Expenditure                                                  $10,378.29


 September Total                                                    -$2,866.22




                                          Childrens
                                          Classes 40



                                           School
                                          Usage 85


                             Members                     Casual
                            Attendance                 Attendance
                               427                         232




Total Attendance for October: 784




This is Page No.45 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.2.4    WIDENING THE CIRCLE MONTHLY REPORT OCTOBER 2009
KPA                1            Governance

Objective          1.2          To continue to be responsive to community needs and
                                expectations.
Strategy           Nil          Nil


Summary
This report provides a progress update on the Widening the Circle program for October and
November 2009.

Officers Recommendation
That Council note the Widening the Circle progress report from October to November 2009.

760/09      RESOLVED that Council note the Widening the Circle progress report from October
            to November 2009.
                                                                            (Harris/Phillips)



Background

The following Widening the Circle workshops or activities have been held for this reporting
period;

Play Group

Murrin Bridge: November and December

Widening the Circle in partnership with Central West Family Support Group Inc is holding a
playgroup at Murrin Bridge on Tuesday 10, 17, 24 November and Tuesday 1, 8, 15 December.

The playgroup will discuss and demonstrate five key areas;

    •    Discussing discipline issues with parents and children
    •    Children’s behavior and capability by age
    •    Managing difficult behavior
    •    Structured play, how children benefit from social interaction and planned constructive
         play opportunities
    •    Developing children’s willingness to attend preschool or school


Local professionals will be invited to speak informally at the playgroup on their area of expertise
over the six week period.

This playgroup will be informal and friendly, giving participants the opportunities to share their
thoughts and ask questions.

Head Start

Condobolin – September, October and November


This is Page No.46 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Widening the Circle is working in partnership with the Condobolin Primary School for the 2009
Head Start program.

The Head Start program is an eight week program, every Tuesday, Wednesday and Thursday and
is designed for children who will be starting kindergarten in 2010, who have had little to no
exposure to preschool. A total of 19 children currently attend the Head Start program.

To prepare the children for kindergarten, Head Start introduces routines that children are expected
to follow when attending school and introduces the family to the school routine, school grounds,
teachers, rules and expectations and bus timetables.

Head Start is about teachers, parents and students working cooperatively together and
understanding responsibilities for their schooling life. Head Start will end on Thursday 19
November 2009.

Metalwork Course

Murrin Bridge: November and December

Widening the Circle, in partnership with Yawarra Aboriginal Corporation and Lake Cargelligo
Lands Councils are holding beginners metal work classes at Murrin Bridge Men’s Shed.

The workshops will be delivered by Yawarra Aboriginal Corporation employee Steve Karaitiana,
a skilled craftsman in the metalwork field who will hold these workshops for three days each
week, Monday, Tuesday and Wednesday over a four week period.

Participants will learn how to budget with materials, weld, cut and grind. The participants will
work together on a project they feel would benefit their community as a whole.

Project Inspire

Condobolin and Lake Cargelligo

'Project Inspire' is a portrait of local indigenous elders from Condobolin and Lake Cargelligo that
will be commissioned and placed in a prominent position in the Lachlan Shire Council Chambers.
(Council resolution 524/09).

Nominations for elders from Condobolin and Lake Cargelligo and expressions of interest from
local Wiradjuri artists are now being called for. Nominations for both close 27 November 2009, at
5pm.

The elder, past or present, who receives the highest number of nominations from their community
will be selected for their portrait. The portrait artist will be chosen from a panel of judges made up
of the Condobolin and Lake Cargelligo Lands Council CEO and a representative from the Lachlan
Shire Council.

The artist will be commissioned to paint a portrait representing the nominated elders from
Condobolin and Lake Cargelligo with the Lachlan River flowing between them.

The unveiling of the portrait in the Council Chambers is expected to take place in January or early
February.



This is Page No.47 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.2.5 WESTERN PLAINS YOUTH SERVICES UPDATE REPORT AUGUST
SEPTEMBER 2009
KPA                1            Governance

Objective          1.2          To continue to be responsive to community needs and
                                expectations.

Strategy           Nil          Nil



Summary
This report provides a progress update on the Youth Services programs and activities co-ordinated
by Western Plains for Lachlan Shire Council for August and September 2009.

Officers Recommendation
That Council note the Western Plains Youth Services report from August and September
2009.

761/09      RESOLVED that Council note the Western Plains Youth Services report from August
            and September 2009.
                                                                            (Harris/Phillips)



Background
Recent Activities and Events

Youth Services Manager, Heather Blackley, continues to attend Youth Advisory Group meetings
at Condobolin, Lake Cargelligo, Tottenham and Tullibigeal.

Heather is also attending the Condobolin Skate Park Committee meetings, with Councillor Weale
to help plan events and Fundraising activities. This also encourages youth involvement and there
are now up to 15 young people involved in these meetings and on the committee.

In August, Heather along with Adrian Butler, travelled to Tullibigeal and Lake Cargelligo to view
the Youth Centres and for Heather to introduce Adrian to staff and volunteers as the new Director
of Environmental Services and Planning.

They also inspected the youth centre in Condobolin upon return.

The purpose of these inspections of the centres enabled Heather to enlighten Adrian on the
concerns and requirements of each centre that will require immediate attention.

Some immediate concerns raised include:

   •     Safety of Fuse Boxes
   •     No circuit breakers on ANY of the fuse boxes
   •     No drinking water at Tullibigeal, due to damaged/old rainwater tank
   •     Unsuitable/very small premises at both Condobolin and Lake Cargelligo



This is Page No.48 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Also in August, another planning meeting was held between staff at Condobolin, Lake,
Tullibigeal, Murrin Bridge and Family Support Group (Condobolin). Once again this enabled us
to link up all events and activities, and spread the program evenly without crossovers of activities.

(see attached Youth programs for October school holidays)

Condobolin
    • NAIDOC Week
            o Sports Day
            o Yarn Up morning tea and film making with Elders
            o HACC Luncheon, dance group and film presentation
    • Transition to High School Program
            o Partnerships with Condobolin High and Primary Schools
    • Wii Ten Pin Bowling Competition at Condobolin RSL Over 50 in attendance
    • Verbal donation of three (3) computers for the centre received from David Donnelly of
        Central West Community College.
    • Holiday Planning meeting attended by Youth Activities officers
Lake Cargelligo
        • Great excitement and involvement in the pending move to the new larger centre
        • Staff and volunteers have been working hard to source materials and equipment so the
            centre is fully functional when the move takes place late October
        • Sports Day - over 30 youth participated
        • The current centre is providing for up to 40 youth per day
        • Staff are taking the youth down to the sports ground on a regular basis to participate in
            a range of sports and activities
Tottenham
Youth at Tottenham continue to contribute heavily to the overall running and fundraising of
“their” centre.

Their committee is functioning very well under the minimal guidance of adult members

   •   Tottenham Youth Centre is now fully insured for $150, 000. There has not been any
       insurance coverage in the past
Tullibigeal
   • Held their first Ping Pong competition, it was held over a couple of weeks with a
       presentation coming up where the winners and runners up will receive their trophies
   • The youth have been practicing their face painting skills for the upcoming Gymkhana
       where they’ll be running the drink stall and using their newfound skills
   •
Planned Activities and Events:
   • See attached October holiday programs for Condobolin, Lake Cargelligo and Tullibigeal.
   NB: Tottenham Youth Centre closes during the holidays

Funding Opportunities:
   • CDAT 08/09
         o Approved amendment to original grant
         o Will now be a Hip Hop workshop run in Lake, Tulli and Condobolin
   • CDAT 09/10
         o Approved funding for GR8 Mates Mentoring Program to be run through High
            School
   • Sidney Myer Fund (Poverty and Disadvantage small grants program)
         o “Healthy Impact” submission in progress
   • Drink Wise Australia

This is Page No.49 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
               o “No Booze to Cruise” submission unsuccessful


                   Condobolin Youth Centre October Holiday Program
     Date            ACTIVITY                VENUE/TIME                                COST
  Thursday
 8th October                  “Round the Camp Fire”
                        Overnight Camp at Kiacatoo Hall            FREE Bus, FREE Meals, FREE Activities
    Friday           Bus departs Goanna Manor at 9am 8/10/09
 9th October       Returning to Goanna Manor by 3.30pm 9/10/09
                      Ph 02 6895 3301 for more information &
                                  permission note.
                                8yrs – 17yrs ONLY
  Saturday
 10th October                                              CENTRE CLOSED
   Monday                              Condo-Parkes Fun Ride!
 12th October                         Help to Raise funds for Skate
   Tuesday                                                     Park!                    FREE
 13th October                             Overnight stay at Parkes
                                                             PCYC
                                       Ph 6895 4801 for permission
                                             notes, information and
                                                 sponsorship forms
                       “MONSTERS V’S ALIENS” Rated PG
  Thursday                             (90mins)                                          $5
 15th October                 Primary School Hall                             Nibbles and drinks for sale
                                   2.30pm                            Under 5yrs MUST be with a parent/guardian
                         Suitable from Preschool age.
                               FULLY SUPERVISED
                   Bring a cushion, pillow or blanket, lay back and
                               watch the BIG screen!
  Thursday                   “HARRY POTTER & THE HALF
 15th October                      BLOOD PRINCE” Rated M                                 $5
                                          (153mins)                           Nibbles and drinks for sale
                                   Primary School Hall                                            parent/guardian
                                                                     Under 12yrs MUST be with a parent/g
                                         6pm
                               Teens and Adults
                               FULLY SUPERVISED
                   Bring a cushion, pillow or blanket, lay back and
                               watch the BIG screen!

    Friday                     DISCO @ RSL CLUB
 16th October                    6.30pm – 8.30pm                                         $2
                                   FULLY
                                   SUPERVISED

                              HALLOWEEN THEME



                        “A Worldly Taste”
  Saturday        Join us at the Youthie as we                                         FREE
 17th October     prepare a taste sensation
                  from another country…will
                  it be France, Italy,
                  China……….




This is Page No.50 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
                            Lake Cargelligo (LYC) & Tulli Youth Centre
                                 October School Holiday Program
                     Centre      Date                         Activity
                                 Tues       Ball games from 3-5pm at the Sports Ground
                      LYC
                                6th Oct                  Centre open 5-7pm
                                 Wed                         Wii Fun!!
                      LYC
                                7th Oct                  Centre open 3-7pm
                                Thurs               “Camp Out” at Kiacatoo Hall
                    Combin
                               8th Oct        Camping, cooking, disco & loads more!
                       ed
                                & Fri      Permission notes available at your Youth Centre
                     Youth
                               9th Oct             Limited places, so get in quick!
                    Services
                               Centre’s             For youth aged 8-17yrs only.
                     Event!
                                closed
                                  Sat                  Centre open from 3-8pm
                      LYC
                               10th Oct              Pool Comp kicks off at 5pm
                                           Netball at the Sports Complex (opp. Preschool)
                                 Tues
                      LYC                                    from 3-5pm
                                13th Oct
                                                          Centre open 5-7pm
                                 Wed                      Centre open 3-7pm
                      LYC
                                14th Oct    Sharkies got talent, or not! DVD starts at 5pm
                                           Making Hoola Hoops from 3-5pm at the Sports
                                 Thurs
                      LYC                                       Ground
                                15th Oct
                                                          Centre open 5-7pm
                                  Fri                         Wii Fun!!
                      LYC
                                16th Oct                  Centre open 3-8pm
                                              Movie Night at the Tullibigeal CWA Hall
                                  Fri
                      Tulli                      Juniors 6-8pm Monsters v’s Aliens
                                16th Oct
                     Youth                 Seniors 8-10pm Harry Potter and the Half Blood
                                Family
                     Centre                                      Prince
                                 Fun!
                                            $2 entry per person, drinks & snacks for sale
                                                    Movie Night at the Boat Club
                                  Sat
                                                 Juniors 6-8pm Monsters v’s Aliens
                                17th Oct
                      LYC                  Seniors 8-10pm Harry Potter and the Half Blood
                                Family
                                                                 Prince
                                 Fun!
                                            $2 entry per person, drinks & snacks for sale
                     All outdoor activities are dependable on favorable weather
                       and all events are alcohol free. Have a safe and happy
                                               holiday!




This is Page No.51 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.2.7     REQUEST FOR REFUND OF DEVELOPMENT APPLICATION FEES
KPA                    5           Development Control

Objective              5.7.1       To ensure that land use controls are applied in a consistent manner
Strategy               5.7.2       Ensure that developments that occur comply with development
                                   consents and the requirements of construction certificates issued
                                   by Council.


Summary

A letter has been received from the principal of the M.E.T. School Condobolin Campus seeking
for a refund of the Development fees paid to Council in relation to Development Application
2009/0049 for a new Multi Purpose hall and subdivision. The multipurpose hall is part of the
government’s economic stimulus package.

Recommendation

That Council:

   (i)      Note the report
   (ii)     That Mr B Dietrich be advised that Council is not in a position to refund the DA
            Fee, as it would set a precedent for similar development applications recently
            granted by Council.
   (iii)    The fee includes Sate Government fees which would then need to also be paid by
            Council.

            A MOTION was MOVED that Council:

                (i)        Note the report
                (ii)       That Mr B Dietrich be advised that Council make a donation to the value
                           of all fees incurred from the DA, less all costs incurred by Council.
                                                                                         (Scott/Beattie)

            MOVED that the MOTION be PUT

                                                                                      (Harris/Medcalf)



762/09      RESOLVED that Council:

                (i)        Note the report
                (ii)       That Mr B Dietrich be advised that Council make a donation to the value
                           of all fees incurred from the DA, less all costs incurred by Council.
                                                                                         (Scott/Beattie)


Background

Development Application 2009/0049 was lodged by a Mr D Reddell on 21st July 2009 for a new
multipurpose hall and subdivision at the MET School Officers Parade Condobolin. The
application had a stated value of $600,000.00 and as per Council’s fee quote of 16th July 2009 the
fee of $5070.00 was paid by the applicant. The fee was actually discounted in accordance with
This is Page No.52 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
similar developments being Complying Development Certificates not Development Applications
under the government’s economic stimulus package. As this application included a subdivision it
could not be dealt with as a Complying Development, however the Environmental Services
Department treated the fees as a Complying Development the fees for a DA would have been
approximately $1500 more. The application was approved under delegated authority on 20th
August 2009 following advertising of the application.

The Board of Directors have asked Council to consider the following points:

      1. “The MET School Condobolin is operated by the Condobolin Education Trust which
         is a non profit organisation that relies on donations and other fundraising activities as
         its principal source of income.
      2. The School is a substantial employer in the town of Condobolin and the surrounding
         district with an annual wages bill of over $800,000.00. All employees reside in
         Condobolin and the surrounding district. In addition to this the School engages local
         contractors, tradespersons and business houses whenever possible.
      3. The business and personnel associated with the School provide significant
         employment in the Lachlan Shire Council and are committed to encourage growth in
         the Shire for the good of all.
      4. The School provides an alternative in education and this ensures the retention of
         families and business in the Shire.
      5. That whilst the School has obtained a government grant to construct the hall this
         grant does not cover land purchase, air conditioning, adequate flooring, a stage,
         kitchen facilities, landscaping, fencing, concrete pathways, water and power
         connections, fire main extension and a number of necessary items. In total these items
         are expected to cost $300,000.00 over and above the government grant.”

The application has incurred costs to Council in advertising fees and part of the fee does not go to
Council but to the Long Service Board long service levy and State Government Plan First fee.
Council, if it accedes to the request will be out of pocket for these State Government fees and will
also set a precedent for similarly approved applications and it is therefore recommended that the
refund request be rejected by Council.




This is Page No.53 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
    7.3 DIRECTOR TECHNICAL SERVICE
    7.3.1    WORKS PROGRAM

    KPA                3                   Technical Services - Project Management
    Objective          3.4                 To complete projects within set timelines and on budget
                                           whilst achieving quality results.
    Strategy           3.4.1               Develop and Implement project plans and works programs
                                           covering all major projects with staged milestones that
                                           address Council’s identified priorities and can be
                                           appropriately reported on.
    Summary
    This report outlines the Works Program and advises Council of progress made with works to date.
    Officers Recommendation
    That Council notes the report on the Works Program and status of current major projects.
    763/09      RESOLVED that Council notes the report on the Works Program and status of
                current major projects.
                                                                                                     (Harris/Phillips)


    PROJECT STATUS
PROJECT ID                     DESCRIPTION        BUDGET &                   EXP. YTD        % of EXP. YTD
                                                  FUNDING

1       Main Road 501          Reconstruction       Budget: $2,465,000       $2,668,485       108%
        Hillston   Road        and seal 14.5km      Funding Source:
        Reconstruction                              AusLink $1,973,000
                                                    Council $492,000
        As previously reported to Council, costs will exceed the original budget. This is due to difficulties with the
        gravel supply, extra costs of the large causeway, and compaction testing that was a requirement set under the
        contract. The total length of works on Main Road 501 is 14.5km and this has been completely sealed
        however, outstanding works to be completed include line marking, installation of regulatory signs and guide
        posting. The additional costs will be met out of the savings of the Auslink project on MR57N (south of
        Fifield). Council is also advised that the total amount of construction work carried out on the Auslink
        program has exceeded the original contract works by 1.5kms.
2       Flood Damage                                Budget: $7,774,928       Local =          70%
                                                    Funding Source:          $4,191,170       100%
                                                    Council = $29,000        Regional =
                                                    RTA Local Roads:         $1,802,546
                                                    $5,977,579.52
                                                    RTA Regional Roads:
                                                    $1,797,348.48
        Works to be completed on the following roads include: SR130 West Milby Rd, SR142 Yarran Rd,
        SR12 Meryula Road, SR42 Cinnati Lane, SR25 Kerriwah Road, SR15 Belmore Road, SR7 Carolina
        Mine Road, SR105 Wamboyne Road, SR106 Fitzgerald Road, SR149 Gubbata Road, SR151 Mudda
        Rocks Road, SR148 Halls Road, SR16 Kaludah Road
        Please note that all monies must be spent by December 2009. Council has applied for an extension of
        time – at this stage we are confident of approval.




    This is Page No.54 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
    November, 2009 in the Council Chambers, Molong Street Condobolin.
3       Reconstruction      Reconstruct and       Budget:                  $603,822.88 120%
        Main Road 61E       reseal                Funding Source:
        Parkes Rd at        approximately         RTA $500,000
        Derriwong           1km                   (this figure is a
                                                  nominal value)
        All works associated with this project have been completed and payments has been agreed upon between
        Council and RTA of $507,960.50 to date. Council has requested a further final payment of $82,875 final
        documentation for the payment was finalised on 10 November.
4       Reconstruction       Reconstruction        Budget: $1,012,672         $927,535         92%
        and widening of and Seal 6km               Funding Source:
        SR 1029                                    R2R (2009) $412,672
        Tullibigeal                                 3x3 (08/09) $231,000
        Road Stage 2                               R2R (2010) $370,000
        Sealing has been completed for 3.5km only and outstanding works for this length include the installation of
        road furniture and line marking. All drainage structures and costs associated with this activity have been
        incurred for the entire 6km length.

        A further 3kms remain to be reconstructed and a review of the current budget is necessary to complete Stage
        2. Over expenditure will occur to complete the remainder of the project (3km). It is likely that the over
        expenditure could be funded from unallocated funds from the Roads to Recovery Program. A separate report
        will be provided to Council outlining recommendations for funding the completion of this project.

        Additional expenditure has occurred due to costs associated with gravel haulage and water cartage.
        Although this construction project was held up due to wet weather there was not a significant runoff to
        maintain close water cartage for the remainder of the construction and Council has had trouble in securing
        close water for this project and therefore, water was sourced from Lake Cargelligo.

        Council has agreed to postponing Stage 2 of the works until sufficient water supply can be acquired locally
        for the remainder of project.
5       General             All sealed and       Budget: $1,004,000         $169,099         17%
        Maintenance         unsealed             Funding Source:
        Regional Roads maintenance               Block Grant
                            Urban & Rural
        Minor works have occurred on the Regional Roads;
        Bitumen patching
        General Maintenance Grading
        Grade Water and Roll on the Fifield Road (Main Road 57N)
6       Traffic             All traffic          Budget: $115,000           $10,152          9%
        Facilities          facilities on sealed Funding Source:
        Regional Roads and unsealed              Block Grant
                            roads Urban &
                            Rural
        Regulatory signs have been replaced due to lack of delineation and/or damage and replacement of Guide
        Posts have occurred to date.
7       Regional Road       All reseals on        Budget: $350,000          $190,286.23     54%
        Reseals             Regional Urban        Funding Source:
                            & Rural               Block Grant




    This is Page No.55 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
    November, 2009 in the Council Chambers, Molong Street Condobolin.
        Please note that the costs shown in the report to the Technical Services Committee are in error.
        Reseals on the following roads were completed on the 7 & 9 October 2009;
        The Gipps Way (Main Road 57S – ch:68.857km to ch:67.985km) = $43,429.66
        The Gipps Way (Main Road 57S – ch:83.202 to ch:89.632km) = $99,440.33
        Fifield Road (Main Road 57N – ch:7.037 to ch:8.728km) = $30,062.20

        Shoulders have been prepared for future reseal on the following road;
        Lachlan Valley Way (Main Road 377 – ch:59.239km to ch:69.517km) = 17,354.04



8       Rural Road          Unsealed Road         Budget: $1,362,000        $397,770        29%
        Maintenance         Maintenance           Funding Source:
                                                  Local Vote
        Expenditure to date has occurred on General Maintenance Grading on Shire Roads. However, please note
        that general maintenance has ceased on the actual roads due to dry pavement conditions however, isolated
        storm activity has enabled some work to be done in some locations.
9       Rural Road           Sealed Road          Budget: $100,000          $25,487         25%
        Maintenance          Maintenance          Funding Source:
                                                  Local Vote
        Minor patching on sealed roads

10      Town Shire           All urban               Budget: $250,000         $73,875          22%
        Road                 maintenance (all        Funding Source:
        Maintenance          towns & villages)       Local Vote
        Includes sealed streets, unsealed streets, lane maintenance, paved footpaths, slashing for all towns and
        Special Events.
        Total Expenditure YTD for Special Events = $23,815 these include;
          - Condobolin Show
          - Lake Cargelligo Show
          - Camp Draft
          - Hear the Bush Beat
          - Professional Bull Ride
          - Pony Club Camp
          - Tottenham Gymkhana
11      Shire Road           All urban & rural Budget: $450,000               $1180.61         %
        Reseals              roads reseals (all      Funding Source:
                             towns & villages)       Local Vote



        Schedule of sealing program to be finalised on Shire Roads.
12      Path to             Construct sealed       Budget:$10,000         $4,187          42%
        Deadmans            footpath               Funding Source:
        Point                                      Roads to Recovery
        All earthworks have been completed and the sealing of a 1.5m wide path has been completed. No further
        costs have been incurred.
13      Reconstruction      Reconstruction         Budget:$794,667        $69,261         9%
        of The Bogan        and seal of 4km        Funding Source:
        Way (Main                                  Repair = $400,000
        Road 57North)                              Block Grant =
                                                   $394,667

        Drainage structures are almost complete formation work has commenced.
14      Reconstruction      Conversion to         Budget:$221,270       $189,294               86%
        Lake Cargelligo Wet Deck                  Funding Source:
        Swimming Pool                             Lake Cargelligo
                                                  Swimming Pool
                                                  Reserve

    This is Page No.56 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
    November, 2009 in the Council Chambers, Molong Street Condobolin.
     Work almost complete –pool is in use .Awaiting on the supply of new starting blocks.
15   Lake Cargelligo Construction of          Funding Source:
     WTP                Dissolved Air         N.S.W. Office of
                        Flotation Plant       Water
     Planning work completed. Contractor established to site on 09 November. Fabrication of machinery has
     commenced at offsite workshop. Base slabs for plant expected to be poured in week commencing 16
     November.




 This is Page No.57 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
 November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.2 ACQUISITION OF LAND BY COMPULSARY PROCESS FOR ROAD
WIDENING PURPOSES – NYNGAN ROAD (MR 57 N) - NORTH OF TOTTENHAM
KPA            3             Technical Services - Transport
Objective      3.6           To ensure that the shire transport system continues to meet the
                             needs of the residents and the travelling public
Strategy       3.6.2         To enhance productivity and complete projects within certain
                             timelines and budget.
Summary
This report advises Council of the need to acquire a small parcel of land to be used in the re-
alignment of the Tottenham – Nyngan Rd. The report also seeks Council’s approval to complete
the acquisition process and affix Council’s seal to the completed documents when they are
prepared.
Officers Recommendation
That Council authorise the following in relation to Land Acquisition from Logan:
   i) Note the report regarding the acquisition of land for the re-alignment of Main Road
        57N.
   ii) Approve the acquisition by compulsory process of a part of Lot24 DP754003 for the
        realignment of Main Road 57N.
   iii) Authorise the General Manager to execute documents in relation to the acquisition of
        part of Lot 24 in DP754003 and authorise the common seal of Council to be affixed to
        documents as necessary.
   iv) Authorise the General Manager to instruct Council’s solicitors to make the necessary
        application to the Minister and/or the Governor to approve the acquisition”.


764/09      RESOLVED that Council authorise the following in relation to Land Acquisition
            from Logan:
                i) Note the report regarding the acquisition of land for the re-alignment of Main
                     Road 57N.
                ii) Approve the acquisition by compulsory process of a part of Lot24 DP754003
                     for the realignment of Main Road 57N.
                iii) Authorise the General Manager to execute documents in relation to the
                     acquisition of part of Lot 24 in DP754003 and authorise the common seal of
                     Council to be affixed to documents as necessary.
                iv) Authorise the General Manager to instruct Council’s solicitors to make the
                     necessary application to the Minister and/or the Governor to approve the
                     acquisition”.
                                                                                      (Jones/Fishpool)


Background
As part of the reconstruction project underway on MR57 N there is a need to resume a small area
of land (1491sq.m) to accommodate a new curve. The land owner is very co-operative and has
agreed to the land being resumed and used for the road.
Financial Implications
Financial implications are restricted to the legal and application fees plus the cost of compensation
(equivalent to the local land price).
This is Page No.58 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.3    RURAL ADDRESSING – ROAD NAMES
KPA            3             Technical Services – Transport

Objective      3.6           To ensure that the shire transport system continues to meet the
                             needs of the residents and the travelling public

Strategy       3.6.2         To enhance productivity and complete projects within certain
                             timelines and budget.



Summary
This report advises Council of the progress that is being made in relation to the ongoing road
naming process within Lachlan Shire.
Officers Recommendation
That Council note the report on the Road Naming.


765/09      RESOLVED that Council note the report on the Road Naming.
                                                                                      (Jones/Fishpool)


Background
Council has received correspondence from the Geographical Names Board (GNB) stating that
they have overturned the objections from the Lands Department in relation to the names selected
for Malcolm Mawson Drive and Keeleys Lane. The Board have at the present time deferred
making a decision in relation to all other objections. These will be reconsidered at their next
meeting on 25th November 2009.
Naming of the roads has undergone a long process to finalise the names. The Department of
Lands have approved the majority of names proposed for submission to the Geographical Names
Board except for the roads listed below in Table 1 which will be further considered by the GNB.
Table 1        Valid Road Names
Road No      Road Name                    Validity

SR45         Boona Road                   Duplicated with Boona Street, Condobolin
                                          It is a continuation of Boona Street.
SR184        Cargelligo Road              Duplicated with Cargelligo Street, Tullibigeal
                                          SR184 is located in the suburb of Cargelligo
SR71         Condobolin Road              Duplicated with Condobolin Street, Condobolin;
                                          Condobolin Street is in Tullibigeal
                                          SR71 is located in the suburb of Fifield.
SR108        Fosters Lane                 Similarity to Foster Street, Lake Cargelligo
                                          SR108 is located in the suburbs of Ungarie and
                                          Burcher


This is Page No.59 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Road No      Road Name                    Validity

SR148        Halls Road                   Similarity to Hall Street, Lake Cargelligo; Hall
                                          Street is in Condobolin
                                          SR148 is located in the suburbs of Cargelligo and
                                          Tullibigeal
SR375        L’Estrange Road              Duplicated with L’Estrange Street, Condobolin
                                          SR375 is located in the suburb of Derriwong.
SR273        Malcolm Mawson Drive         If this is named after a living person
                                          Road is named after a deceased person
SR311        Mogille Road                 Duplicated with Mogille Street, Tottenham
                                          SR311 is located in the suburb of Bobadah
SR189        Sheet of Water               Too long
                                          SR189 is named after the lake Sheet of Water
SR326        Watsons Road                 Similarity to Watson Street, Condobolin
                                          SR326 is located in the suburb of Kiacatoo
SR63 &       Wilga Ridge Road             Similarity to SR127 Wilga Plains Road; SR128
SR67                                      Wilga Road both are located in the suburb of
                                          Tullibigeal.
                                          SR63 & SR67 are located in the suburbs of
                                          Condobolin & Fifield
SR370        Williams Road                Similarity to William Street, Condobolin
                                          SR370 is located in the suburb of Fairholme
SR276        Adams Road                   Duplicated with Adams Avenue, Condobolin
                                          SR276 is Historically known as Adams Road
SR351        Baxters Road                 Similarity to Baxter Street, Condobolin
                                          SR351 is Historically known as Baxters Road
SR46         Boona West Road              Similarity to SR45 Boona Road
                                          SR46 in Historically known as Boona West Road,
                                          which is the name of the property located at the end
                                          of the road.
SR2          Burdenda Road                Duplicated with Burdenda Street, Tottenham
                                          SR2 is Historically known as Burdenda Road, which
                                          is the name of the property located at the end of the
                                          road.
SR191        Chanters Road                Similarity to Chanter Street, Lake Cargelligo
                                          SR191 is Historically known as Chanters Road
SR74         Derriwong Road               Similarity to SR367 Derriwong Trig Road
                                          SR74 is Historically known as Derriwong Road
SR367        Derriwong Trig Road          Similarity to SR74 Derriwong Road
                                          SR367 is Historically known as Derriwong Trig
                                          Road
SR201        Keeleys Lane                 Similarity to SR218 Kellys Road
                                          SR201 is Historically known as Keeleys Lane
SR91         Marsden Road                 Duplicated with Marsden Street, Condobolin
                                          SR91 is Historically known as Marsden Road


This is Page No.60 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Road No      Road Name                    Validity

SR12         Meryula Road                 Duplicated with Meryula Street, Tottenham
                                          SR12 is Historically known as Meryula Road, which
                                          is the name of the property located midway along
                                          the road
SR30         Mooney Lane                  Duplicated with Mooney Lane, Condobolin
                                          SR30 is Historically known as Mooney Lane
SR205        Naradhan Road                Duplicated with Naradhan Street, Condobolin
                                          Naradhan Street is in Lake Cargelligo
                                          SR205 is Historically known as Naradhan Road,
                                          which is the name of the property located at the end
                                          of the road
SR335        Stewarts Lane                Duplicated with Stewarts Crescent, Condobolin
                                          SR335 is Historically known as Stewarts Lane
SR54         Tinda Tank Road              Similarity to SR52 Tinda Trig Road
                                          SR54 is Historically known as Tinda Tank Road
SR52         Tinda Trig Road              Similarity to SR54 Tinda Tank Road
                                          SR52 is Historically known as Tinda Trig Road
SR105        Wamboyne Road                Duplicated with Wamboyne Street, Burcher
                                          SR105 is Historically know as Wamboyne Road
SR127        Wilga Plains Road            Similarity to SR63 & SR67 Wilga Ridge Road;
                                          SR128 Wilga Road
                                          SR63 & SR67 Wilga Ridge Road is located in the
                                          suburbs of Condobolin & Fifield
                                          SR127 is Historically known as Wilga Plains Road
SR128        Wilga Road                   Similarity to SR127 Wilga Plains Road; SR63 &
                                          SR67 Wilga Ridge Road
                                          SR63 & SR67 Wilga Ridge Road is located in the
                                          suburbs of Condobolin & Fifield
                                          SR128 is Historically known as Wilga Road
SR185        Yelkin Road                  Duplicated with Yelkin Street, Lake Cargelligo
                                          SR185 is Historically known as Yelkin Road


Financial Implications
Limited to costs associated with numbering the roads and the ultimate replacement of road
signage.




This is Page No.61 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.4    STREET TREE REMOVAL – 17 NAPIER STREET CONDOBOLIN
KPA             3              Technical Services – Risk Management

Objective       3.1            To raise awareness of the need for risk management within
                               Council and the Shire

Strategy        3.1.2          To improve public safety and reduce risks to residents



Summary
The occupant of 17 Napier Street Condobolin has requested the removal and replacement of 2
Gum Trees adjacent to their property.
Recommendation
That Council:
         i)   Note the report regarding the two Gum Trees adjacent to the 17 Napier Street,
              Condobolin;
         ii) NOT APPROVE the removal of the two Sugar-gum Trees in accordance with
             LSC Street Tree Policy at 17 Napier Street Condobolin.
766/09        RESOLVED that Council:
                      i)    Note the report regarding the two Gum Trees adjacent to the 17 Napier
                            Street, Condobolin;
                      ii)   NOT APPROVE the removal of the two Sugar-gum Trees in accordance
                            with LSC Street Tree Policy at 17 Napier Street Condobolin.
                                                                                      (Jones/Medcalf)




Background
The two (2) Gum Trees have been inspected in accordance with LSC Street Tree Policy. The
occupants concerns are that the trees are unsuitable for the position and are no unsightly due to the
continual trimming from Country Energy and that the roots of the Trees are damaging their front
fence. One tree appears to have affected their fence. Further damage to the fence can be
minimised by trimming the roots and installing root barriers.
Financial Implications
Limited to the cost of trimming the Tree Roots and installing a Root Barrier – estimated to be
approximately $800.




This is Page No.62 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.5    STREET TREE REMOVAL – APEX PARK HIGH STREET CONDOBOLIN
KPA             3             Technical Services – Risk Management

Objective       3.1           To raise awareness of the need for risk management within
                              Council and the Shire

Strategy        3.1.2         To improve public safety and reduce risks to residents



Summary
Council has received a complaint; about the root system of a Gum Tree adjacent to Apex Park in
High Street.
Recommendation
That Council
         i)   Note the report regarding the Gum Tree adjacent to the Apex Park High Street,
              Condobolin;
         ii) APPROVE the removal of the Gum Tree in accordance with LSC Street Tree
             Policy at Apex Park High Street, Condobolin.
767/09        RESOLVED that Council
                      i)   Note the report regarding the Gum Tree adjacent to the Apex Park High
                           Street, Condobolin;
                      ii) APPROVE the removal of the Gum Tree in accordance with LSC Street
                          Tree Policy at Apex Park High Street, Condobolin.
                                                                                  (Saunders/Medcalf)


Background
The complainant is concerned that the tree roots are a trip hazard and suggested that the problem
could be rectified by adding soil around the base of the tree. Upon inspection of the tree, the
hazard caused by the tree roots cannot be rectified by covering the roots as that action will cause
drainage problems to 26a High Street. If the roots of the tree are cut in the footpath the stability of
the tree will be dramatically affected which may cause the tree to fall in a severe storm.
Financial Implications
Limited to the cost removing the Tree – estimated to be approximately $800.




This is Page No.63 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.6    ROAD CLOSURE
KPA            3             Technical Services – Transport

Objective      3.6           To ensure that the shire transport system continues to meet the
                             needs to the residents and the travelling public

Strategy



Summary                                                                ATTACHMENT (Separate)
Council has received advice from the Land and Property Management Authority, showing that it
has received applications from IJ Ridley and SM Clemson to close and acquire roads in the
Burcher area.
Recommendation
   i) Note the report regarding road closure applications for IJ Ridley and SM Clemson.

   ii) Approve road closure applications for IJ Ridley and SM Clemson.
768/09      RESOLVED that Council:

                i) Note the report regarding road closure applications for IJ Ridley and SM
                   Clemson.

                ii) Approve road closure applications for IJ Ridley and SM Clemson.
                                                                                        (Jones/Harris)




Background
The roads involved are shown on a map included in the attachments. All the land involved has
little or no road improvements constructed on them. The land is not part of Council’s existing
road network and is unlikely to be required for future use in the network. Closure of the roads will
provide the affected landowners with greater security and better control over their adjoining land.
Financial Implications
There are no financial implications associated with this report.




This is Page No.64 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.7     TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31ST
          OCTOBER 2009

KPA               3          Financial and Corporate Management

Objective         3.2        Maintain a high level of service without affecting the Shire’s sound
                             financial position

Strategy
                                                                          ATTACHMENT (Page 51)
769/09      RESOLVED that the Order of Business be suspended to deal with 8.0 Deputations.

                                                                                       (Jones/Phillips)

            8.0         DEPUTATIONS

            Simone Dilkara

            That Council note the report.
                                                                                        (Jones/Harris)



Summary
Consumption levels for the Condobolin and Tottenham Town Water Supplies at present are within
the forecast allowable consumption requiring no action.
The consumption levels for the Lake Cargelligo Town Water Supply have increased to a level
above the forecast allowable consumption which requires tighter water restrictions to ensure
Council remain within the available set allocation from the NSW Office of Water. It is
recommended that the water restriction level for all consumers connected to the Lake Cargelligo
Town Water Supply system including Lake Cargelligo, Tullibigeal, Murrin Bridge and rural
consumers connected to the Lake Cargelligo-Tullibigeal and to the Lake Cargelligo-Kikoira
pipeline be set to Level 3 Water Restrictions.
It is also recommended that town water consumers at Fifield also be placed onto Level 3 Water
Restrictions for the duration of Water Carting to the village.
Recommendation
That Council;
   i)       Note the unchanged available water allocation for the 2009/2010 water year.
   ii)      Increase restriction levels at Lake Cargelligo, Tullibigeal, Murrin Bridge and
            rural consumers connected to the Lake Cargelligo – Tullibigeal and Lake
            Cargelligo – Kikoira rural pipelines to Level 3 Water Restrictions.
   iii)     Increase restriction levels at Fifield to Level 3 Water restrictions whilst town
            water supply is required to be carted.
   iv)      Retain restriction levels at present Level 2 Restrictions for the town water supply
            schemes of Condobolin, Tottenham, Albert and Burcher.

This is Page No.65 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
   v)      Continue to monitor levels of consumption and available water resource, and
           increase or decrease water restrictions subject to variations in available resource
           and system capacity.


Background
Current inflows into Wyangala Dam are close to the historical lows recorded in the 2005/2006
water year. Recent rainfall within the Lachlan Catchment has resulted in minimal inflows into
Wyangala Dam resulting in no net increase in storage levels which are at 5.3% as of 2nd November
2009, approximately 64,710 ML.

The recorded consumption for Council’s town water supplies up to 31st October 2009 is as
follows;



Surface Water Extraction

                                                    Percentage
Town Water                                          Used of            Allowable
Supply                                              Available          Under
Scheme          Month           Consumption         Allocation         Estimate           Variance

Condobolin       July   2009       43.663    ML          5.82%             5.41%            0.41%
                 Aug    2009       40.619    ML          5.42%             6.08%           -0.66%
                 Sept   2009       50.659    ML          6.75%             7.43%           -0.68%
                  Oct   2009       48.396    ML          6.45%             8.78%           -2.33%
Totals                            183.337    ML          24.44%            27.70%          -3.26%

Lake
Cargelligo       July   2009        27.42    ML          5.97%             5.65%            0.32%
                 Aug    2009        29.01    ML          6.31%             6.21%            0.10%
                 Sept   2009        33.36    ML          7.26%             6.78%            0.48%
                  Oct   2009        48.50    ML          10.55%            8.16%            2.39%
Totals                             138.29    ML          30.09%            26.80%           3.29%

Tottenham        July   2009         3.54    ML          5.06%             5.50%           -0.44%
Township         Aug    2009         3.77    ML          5.39%             6.00%           -0.61%
                 Sept   2009         5.48    ML          7.31%             6.67%            0.64%
                  Oct   2009         5.69    ML          7.90%             7.50%            0.40%
Totals                              12.79    ML          25.66%            25.67%           0.01%

Ground Water Extraction
                                                    Percentage
Town Water                                          Used of            Allowable
Supply                                              Available          Under
Scheme          Month           Consumption         Allocation         Estimate           Variance

Condobolin       July 2009          1.173 ML             0.15%              5.41%          -5.26%
                 Aug 2009           3.528 ML             0.44%              6.08%          -5.64%
                 Sept 2009          2.017 ML             0.25%              7.43%          -7.18%
This is Page No.66 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
                  Oct 2009         14.576 ML             1.82%              8.78%           -6.96%
Totals                             21.294 ML             2.62%             18.92%          -25.04%

The Condobolin Bore has been utilized since 10th October 2009 and has contributed
approximately 30.7% of the water available for consumption to the Condobolin town water supply
over this period.

All schemes other than the Lake Cargelligo water supply scheme are on target with forecast
consumption. The Lake Cargelligo water supply scheme actual consumption is currently 15.24%
above the forecast consumption for the period ending 31st October 2009 (3.29% of the total
available allocation). This equates to 18.29ML above and beyond the allowable consumption
estimate with the present allocation and is forecast to result in consumption possibly exceeding
available allocation by up to 90ML for the 2009/2010 water year if the present trend continues. No
additional allocation is available on the water market for purchase and Council will be prosecuted
if it exceeds the allocation.

The present Level 2 water restrictions appear to be unable to maintain consumption levels within
the allocation set by the NSW Office of Water, Council need to tighten water restriction levels for
the Lake Cargelligo water supply scheme. Level 3 water restrictions are being proposed for the
consumers of this scheme, subject to ongoing review.

Water carting to the village of Fifield commenced 21st October 2009. The volume of water
approved for water carting under the “Drought Relief for Country Towns” guidelines is to meet
the essential human needs such as hygiene and has no allowance for garden watering. It is
recommended that Fifield be placed on Level 3 Water restrictions whilst Council is required to
cart water to the village of Fifield.

Financial Implications
There are no financial implications involved with this report




This is Page No.67 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.10 DIRECTOR TECHNICAL SERVICES ADDENDUM REPORT – WATER
CONSUMPTION


KPA            3             Financial and Corporate Management

Objective      3.2           Maintain a high level of service without affecting the Shire’s sound
                             financial position

Strategy


Summary
This report provides Council with additional information and should be read in conjunction with
7.3.7 of Director of Technical Services Report. The additional information has been researched
since the committee meetings and also includes information from the Ministerial Order released
by the N.S.W Minister for Water on 09 November, 2009. Council is asked to consider stronger
policing of the level two restrictions and resident education rather than moving to level three
restrictions. Should this strategy not work Council will be asked to reconsider the move to level
three restrictions at the December meeting.

Recommendation
That Council:

   i)       Note the Addendum Report regarding water consumption for October
   ii)      Establish appropriate levels for water consumption by urban and rural users
   iii)     Support the use of on the spot fines for residents found not complying with the restrictions
            and
   iv)      Move to restrict access to Council owned standpipes


770/09      RESOLVED that Council:

                i)      Note the Addendum Report regarding water consumption for October
                ii)     Establish appropriate levels for water consumption by urban and rural users
                iii)    Support the use of on the spot fines for residents found not complying with the
                        restrictions and
                iv)     Move to restrict access to Council owned standpipes
                                                                                          (Jones/Beattie)


Background
Following the committee meetings further monitoring of the water consumption has occurred and
a general reminder letter has been forwarded to all residents connected to the Lake Cargelligo
supply. The following table provides an analysis of the September quarter (10 weeks) water
accounts and shows the number of users and level of consumption across a range of categories.

 Consumption Condobolin    Lake Cargelligo    Tottenham                                     Totals
              Urban        Urban              Urban       Rural
 100 to 150Kl           72                 30           3                            17         122
 150 to 200Kl           14                 14           1                             3          32
 200 to 250Kl            5                  6           0                             3          14
This is Page No.68 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
 over 250Kl                 15                    16                3                19        53

 Totals                    106                    66                7                42       221

As can be readily seen consumption for a number of urban and rural users is quite high and this
has been supported by visible evidence gathered by Councils rangers who are finding repeat
offenders.

Before Council considers the recommendation to move to level three restrictions it is asked to
provide some guidance on the following:

Reasonable Consumption for Urban Users

 As can be seen in the above table Council staff consider that 100 Kl is a reasonable consumption
per quarter for an urban user and has set that as a benchmark. Letters are being prepared for
postage to all of the urban consumers who have exceeded 100 Kl for the period, advising them
that Council considers their consumption excessive and that they are expected to reduce their
usage. Any dwelling using more than 100 Kl for the period would most certainly be using
sprinklers and or maintaining a pool both of which are banned under level two restrictions.
Council rangers have been patrolling both lake Cargelligo and Condobolin and a number of
warnings have been issued. I propose to commence fining offenders following an initial warning
in an effort to gain compliance and arrangements are being made for the rangers to have “On the
spot fine authority”

Reasonable Consumption for Rural Users

Some rural consumers have also been high consumers; however, arriving at a figure that is
reasonable consumption for them is difficult. This is due to the variety of uses that they may have
for that water and the fact that they are also operating a business. Despite all of these issues,
Council still has to reduce water consumption all over the shire and these users use a significant
amount of water. With this in mind, Council staff considers that a limit of 200Kl per quarter
should apply to them. Should Council agree with this assessment (or arrive at some other figure),
correspondence will be sent to the rural consumers advising them of this also.

Reasonable Consumption for Public Gardens

 One redeeming feature of the larger user figures is that Council is responsible for several of the
uses including the SRA Ground, Swimming Pools and some parks. Most of these areas are not
being watered now and will not add to the consumption in future. Unfortunately the full effects of
not watering are beginning to show.

Reasonable Consumption for Murrin Bridge Community

Council presently supplies water to the Murrin Bridge community as a bulk customer i.e. the
consumption of individual houses is not measured. I am proposing that the reasonable usage for
other urban users applies equally to Murrin Bridge and an allowance of 100Kl per house per
quarter should apply. Some allowance may need to made for whatever commercial or rural uses
exist there.

Activities of Water Carters and the Use of council Standpipes.


This is Page No.69 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
Since Council has imposed level two water restrictions, some residents have been taking water
from Council’s standpipes and using it to water their lawns. This activity contravenes the
Ministerial Order and could leave Council liable to be fined if it continues. The standpipes need to
be available for water carters to access water for genuine users (as Council had intended when the
standpipes were installed. It is my intention to regulate access to the standpipes by locking and
making some arrangement with the carters to provide them with access.

River Water Users

The N.S.W. Minister for Water issued a Ministerial Order relating to the use of water from the
Lachlan on 09 November, 2009. A copy of the “Plain English” document and Frequently Asked
Questions paper are attached for your perusal.

The order provides that all water taken from the Lachlan for domestic use is restricted in
accordance with Council Water Restrictions. This means that all domestic users of Lachlan River
Water in Lachlan Shire (other than customers of Council) will be obliged to adhere to the strictest
restrictions imposed by Council.



Financial Implications

There are significant financial implications associated with this report including lost revenue
caused by the serious reduction in consumption. At this stage staff have not prepared an estimate
for the likely reduction in income.




This is Page No.70 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.8 SPORT AND RECREATION, COMMUNITIES NSW WESTERN REGION
LOCAL GOVERNMENT FORUM 2009
KPA             3            Technical Services – Sports and Recreation

Objective       3.7          To ensure residents have access to quality sporting and recreational
                             facilities

Strategy



Summary
Notes from the Sport and Recreation, Communities NSW Western Region Local Government
Forum 2009 attended by Manager – Assets & Risk and Councillor Margaret Weale on the 21st &
22nd October 2009 at Armidale.
Recommendation
That Council:
   i) Note the report on the Sport and Recreation, Communities NSW Western Region
       Local Government Forum 2009.
   ii) Consult with local sporting bodies on the formation of a Sports Council to administer
       ideas, and to co-ordinate activities.
   The meeting recommenced the time being 2.05pm with all those being in attendance with
   the exception of Clr Beattie.
771/09      RESOLVED that Council:
                i)  Note the report on the Sport and Recreation, Communities NSW Western
                    Region Local Government Forum 2009.
                ii) Consult with local sporting bodies on the formation of a Sports Council to
                    administer ideas, and to co-ordinate activities.
                                                                                        (Weale/Jones)


Background
Issues of relevance discussed
   •     NSW Sport & Recreation has now had a name change to Communities NSW.
   •     The Orange Office (Central West) are conducting Sport Team Management Program
         Levels 1 & 2, training scheduled a Lithgow; dates to be confirmed.
   •     Effective advertising and sponsorship
                 Need to plan what coverage the sponsor will have; who to target for sponsorship
                 and what is in it for the sponsor
                 Consider a Sponsorship Contract e.g. for 3yrs for major/naming sponsor
                 Make the sponsor feel part of the club; require public relations skills to keep the
                 sponsor happy
                 Don’t be afraid to ask and have a Plan B if they say NO.
   •     Creating health inclusive communities
                 Broad based participation, not the ‘same old faces’; involve everyone in everything
This is Page No.71 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
             Importance of relationships; relationship building is the fundamental action for
             community building
             Focus on assets not needs and weaknesses; we are trained to ask “What’s wrong
             and how do we fix it?”, we need to ask “What have we got?”; “What’s possible?”
             and “Who cares”
             Leadership and its continuous development
             Importance of mindset and positive attitudes
   •   Youth Services Tool Kit
             This toolkit has been developed to help find your way around the organisation you
             are working for, the rules of employment that you need to know and some useful
             information about running activities www.youthservicestoolkit.com.au
             This kit would be useful for any Club or Organisation who manage activities;
             manage staff or for running an organisation.
             Lesson plans are available on request for training Trainers and Supervisors.
   •   Workshop – how to make community development fun and effective.
             Conversation Cafe – small groups of people in a cafe style setting, fostering
             dialogue, sharing knowledge and discussing new opportunities for action
             Open Space “Village Marketplace” – ideas written on large sheets of paper,
             individual comments are written underneath; discussions are then taken place on
             each topic.
             Tips for maintaining community interest and involvement through active
             participation, keeping them informed and supportive.

To effectively implement the above knowledge/skills/training obtained from this conference
Council should consider the formation of a Sports Council to administer such knowledge to the
relevant Clubs/Associations/Organisations.

Financial Implications

None




This is Page No.72 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.3.9 ROAD CLOSURE AT KIACATOO SIDING
KPA             3             Technical Services – Transport

Objective       3.6           To ensure that the shire transport system continues to meet the needs
                              of the residents and the travelling public

Strategy

Summary                                                                ATTACHMENT (Page 55)
Council has received a request from the Australian Rail Track Corporation, asking Council to
consider allowing it to close a road adjacent to Kiacatoo Siding. The land is required to be used as
part of the proposed siding upgrade.
Recommendation
That Council:-
   i) Note the report regarding the closure of Shire Road 325;
   ii) Approve the closure of Shire Road 325;
   iii) Approve the sale Shire Road 325;
   iv) Authorise the General Manager to complete the documents regarding the closure and
         sale of Shire Road 325 including affixing Council’s seal to those documents.

772/09      RESOLVED that Council:-
                i) Note the report regarding the closure of Shire Road 325;
                ii) Approve the closure of Shire Road 325;
                iii) Approve the sale Shire Road 325;
                iv) Authorise the General Manager to complete the documents regarding the
                      closure and sale of Shire Road 325 including affixing Council’s seal to those
                      documents.

                                                                                    (Sanson/Fishpool)


Background
ARTC are preparing to install a train passing loop adjacent to the existing Kiacatoo siding. To
facilitate construction of the loop it is necessary to relocate and extend the line servicing the
siding. The road involved is Shire Road 325 which passes on the southern side of the siding
parallel to the railway line. If the road is closed, ARTC will be able eliminate opening a new
public level crossing (which is unlikely to get approval). Graincorp and ARTC are the only users
of the road at present, closing of the road will not affect access for other landowners. If Council
agrees to the closure, ARTC and Graincorp will process the road closure application documents
themselves.
Financial Implications
None

This is Page No.73 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4 CORPORATE AND COMMUNITY SERVICES
7.4.1 FINANCE
KPA              2                  Financial and Corporate management

Objective        2.1                To continue to maintain Councils healthy financial position
                                    ensuring that current economic growth is sustained.

Strategy         2.1.1              Monitor expenditure against income both operationally and
                                    on a project by project basis.



Summary

This report advises Council of the payment of accounts and levels of investment as at the 31st
October 2009

Recommendation

That Council note the payment of accounts totaling $5,209,898.83 and the level of investment
as detailed in the investments report.

773/09      RESOLVED that Council note the payment of accounts totaling $5,209,898.83 and
            the level of investment as detailed in the investments report.

                                                                                       (Jones/Sanson)



Payment of accounts

Accounts paid for the Month of October 2009 totaling $5,209,898.83 have been fully checked and
certified as to receipt of goods and/or the rendition of service, prices, computations and castings,
by the relevant Council officer.

Investments

Financial Statements and the Investment Report drawn up in accordance with Clause 16(1) Local
Government (Financial Management) Regulation 1999 are detailed below. I hereby certify that the
above investments have been made in accordance with the Act, the Regulations and the Council’s
investment policies.




This is Page No.74 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
FINANCE REPORT
             (The Local Government (Financial Management) Regulation – Clause 16)
                    INVESTMENT BALANCES AS AT 31 OCTOBER 2009


  DUE                                                S&P                                   % OF             FLTNG
  DATE         INSTITUTION         PRODUCT          RATING      RATE    AMOUNT           PORTFOLIO          MARGIN


24/04/2010     Bank Of Cyprus   Term Deposit                    4.25%      800,000.00        3.52%
Call           St George        Call Account         AA        4.300%      200,000.00        0.88%
1/11/2009      St George        Term Deposit         AA        4.300%    1,500,000.00        6.61%
11/3/2010      Aust. Defence    Term Deposit                     4.85      600,000.00        2.64%
08/05/2010     Suncorp          Term Deposit          A        4.550%    1,000,000.00        4.55%
9/11/2009      Citibank         Term Deposit          A+       4.150%    1,000,000.00        4.40%
17/11/09       Member Equity    Term Deposit         BBB       4.40%     1,000,000.00        4.40%
21/12/09       CBA              Term Deposit         AA        3.850%    1,000,000.00        4.40%
4/2/2010       NAB              Term Deposit         AA        4.460%    1,000,000.00        4.40%
3/12/2009      NAB              Term Deposit         AA        4.400%    1,000,000.00        4.40%
29/7/2010      NAB              Term Deposit         AA         5.20%    1,000,000.00        4.40%
29/4/2010      Bankwest         Term Deposit         AA        5.50%     1,000,000.00        4.40%
7/12/2009      Macquarie Bank   Term Deposit          A        4.500%    1,000,000.00        4.40%
               Grove            Blackrock Units                0.00%       292,532.43        1.29%
17/12/09       Westpac          Term Deposit          AA       4.350%    1,300,000.00        5.72%
24/08/2012     Westpac          Term Deposit          AA       5.170%    1,000,000.00        4.40%
13/5/2010      Westpac          Term Deposit          AA       4.500%    1,000,000.00        4.40%
24/09/2010     Westpac          Bank Bonds            AA       7.25%     1,034,180.00        4.55%
10/12/2010     IMB              Term Deposit         BBB-      5.250%    1,000,000.00        4.40%
11/12/2010     Bank of QLD      Term Deposit         BBB+      5.600%    1,000,000.00        4.40%
05/05/2011     Investec         Rolling T/D          BBB+      8.790%    1,500,000.00        6.61%
30/05/2011     Suncorp          Bank Bonds            A        8.750%    1,043,630.00        4.60%
29/05/2011     Investec         Term Deposit         BBB+      4.28%     1,000,000.00        4.40%
07/06/2011     CBA              CDO                  CCC-      0.00%             0.00        0.00%
                                Equity Linked
21/06/2012     Westpac          Note                 AA         0.00%     439,076.90         1.93%

                                                                        22,709,419.33       100.00%



                                          INVESTMENTS
            25,000
            20,000
    $,000




            15,000                                                                      Total Investments
            10,000                                                                      General Fund
             5,000
                -
                          Jul-09           Aug-09            Sep-09     Oct-09




This is Page No.75 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
        STATEMENT OF BANK BALANCES AS AT 31 OCTOBER 2009
                                                                   GENERAL            TRUST
 Opening Balance                                         1/10/09    1,468,740.67       2,000.00
 Add: Receipts                                                      4,831,878.79            -
 Less: Payments                                                     -5,209,898.83           -
 Closing Balance                                       31/10/09     1,090,720.63       2,000.00

Consolidated Overdraft arranged with Bank                                           $500,000.00




This is Page No.76 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.2    SEPTEMBER 2009 QUARTERLY BUDGET REVIEW

KPA              2                  Finance
Objective        2.1.               To continue to maintain Council’s healthy financial position
                                    enduring that current economic growth is sustained
Strategy         2.1.1              Monitor expenditure against income both operationally and
                                    on a project-by-project basis and ensure adequate funding is
                                    available to meet project needs.
                 2.1.2              Manage the Councils finances to Councils best advantage
                                    and report as required by the Local Government Act

                                                                             ATTACHMENT (Page 63)
Summary
This report and attachments provide details of the budget review to 30 September 2009. Council
had originally adopted a budget showing a small deficit in all three funds;

                         Original Budget                       Position after review

General Fund             ($12,794) Deficit                     23,756 Surplus

Water Fund               ($84,472) Deficit                     (84,472) Deficit

Sewer Fund               ($120,155) Deficit                    (120,155) Deficit

The net effect of the variations is a slight improvement in the general fund position

Recommendation
That Council:

   1. Note the report on the Budget Review as at 30 September 2009
   2. Adopt the budget variations therein.

774/09      RESOLVED that Council:

                1. Note the report on the Budget Review as at 30 September 2009
                2. Adopt the budget variations therein.
                                                                                    (Medcalf/Phillips)


Background
Material Budget Variations are listed below:

   •     Material Factors Contributing to Movements in Balance
           • Decrease in the Financial Assistance Grant of $143,983
           • $150,000 Contribution from Flood Damage Funding towards Engineering Salaries
               & Wages
           • Lower Lachlan Community Services Car Expenditure over budget by $4,000
           • Council resolved not to go ahead with May Street Drainage this reduced the deficit
               by $30,00

   •     Other significant items that do not affect the bottom line
            • Funds to complete Tullibigeal Hall $275,248 funded from the Capital Reserve
This is Page No.77 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
           •   Contribution towards Lake Men’s Shed funds transferred to the capital reserve
               $50,000
           •   Officers Legal Liability Insurance of $20,778 not originally budgeted for funds
               came from other insurance items over estimated.
           •   Block Grant additional fund of $88,000 allocated to Main Road Maintenance
           •   OHS Incentive additional funds $21,095 allocated to OHS training budget
           •   Roads to Recovery additional $400,000 of which $50,000 was allocated to SR45
               and $350,000 allocated to SR1029
           •   Derriwong MR61 East addition grant funds claim of $88,000
           •   Dr Curnow and Melrose street medical centre upgrade $71,000 transferred from
               Medical Centre Reserve
           •   Reduction in funds to build new Medical Centre of $38,471 due to other items
               being taken from the Medical Centre Reserve and not enough funding available
           •   Condobolin Caravan Park additional budget required for electricity of $15,000
               transferred from the Capital budget allocation
           •   Purchase of Bathurst Street building $120,000 transferred from the Capital Reserve
           •   Bokhara street archaeological study $13,000 funded from industry incentive
               reserve
           •   Condobolin Caravan Park $10,000 transferred from capital upgrade to repairs &
               maintenance to for tree lopping expenditure

   •   Significant items affecting the budget resolved in prior Council Meetings in this
       financial year
           • Write off Dr Allan Debtor Account $40,587
           • Incentive paid to Dr Curnow $10,000
           • Additional $26,000 to Lake Pool Wet Deck
           • May Street Drainage no longer going ahead $30,000
           • Purchase and renovation of the Shire Hall in Bathurst Street


Since the adoption of the budget Council has approved in excess of $280,000 of expenditure the
majority of which will be was funded from internal reserves such as the Medical Centre Reserve
and the Capital Reserve. The effect of these allocations is that Council discretionary funds are now
almost completely allocated. Reserves set aside for major projects like the medical centre have
been reduced as a result.




This is Page No.78 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.3    RESERVES
KPA              2                        Finance
Objective        2.1                      To continue to maintain Council’s healthy financial position
                                          ensuring that current economic growth is sustained
Strategy         2.1.1                    Monitor expenditure against income both operationally and
                                          on a project by project basis and ensure adequate funding is
                                          available to meet project needs

Summary
The following table displays Council’s estimated reserve balances and movements for the
2009/2010 financial year, updated to include adjustments from the September quarterly review
and prior Council meeting resolutions.

It should be noted that the General Fund is anticipated to end the year with $8.064 million in
internally restricted reserves, of which 35.24% or $2.84 million is associated with employee leave
entitlements, leaving a net of $ 5.22 million of planned projects.

Recommendation
That Council note the report.

775/09      RESOLVED that Council note the report.
                                                                                         (Phillips/Shields)


Background
Reserves represent funds that are available for future expenditure. Below is a summary of
internally restricted reserve balances for 2005/06 to 2009/10, as you will note Councils
discretionary funding is much less now than in prior years as a result of Capital expenditure and
the failed investments.


                                         INTERNALLY RESTRICTED RESERVES

                                18
                                16
                                14
                                12
                    $MILLIONS




                                10
                                 8
                                 6
                                 4
                                 2
                                 0
                                     2005/06   2006/07   2007/08    2008/09    2009/10

                                                           YEAR




This is Page No.79 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
 RESERVES BUDGETS
                                                      1/7/2009                                     30/6/2010
                                                      Opening
                                                      Balance                                      Indicative
                                                                     Increases     Decreases        Closing
                                                                     Estimated     Estimated        Balance
 Internally Restricted Reserves
 1    Aerodromes                                           83,550            0          50,000         33,550
 2    Capital Improvements Reserve                        784,569       55,000         671,648        167,921
 3    Cemetery Reserve                                     12,000            0               0         12,000
 4    CDO Reserve                                               0            0               0              0
 5    Chambers Computers Reserve                          218,397            0         100,000        118,397
 6    Election Reserve                                          0       10,000               0         10,000
 7    Employee Leave Entitlements Reserve               2,912,121       60,000         130,000      2,842,121
 8    Gum Bend Lake Reserve                                10,000            0               0         10,000
 9    Gravel Restoration Reserve                          377,535      130,000               0        507,535
 10 Housing Development Reserve                            73,930            0               0         73,930
 11 Industry Incentive Reserve                            181,252       50,000         178,000         53,252
 12 Insurance Reserve                                      47,535            0               0         47,535
 13 Lake Cargelligo Pool Reserve                          207,425            0         139,300         68,125
 14 Medical Centre Reserve                                683,116            0         683,116              0
 15 Plant                                               2,704,206      731,000               0      3,435,206
 16 Retirement Village Reserve                                  0            0               0              0
 17 Swimming Pools Reserve                                103,948            0          30,000         73,948
 18 Self Care Units Capital Reserve                        82,772            0               0         82,772
 19 Sale Care Units Maintenance Reserve                     8,943            0               0          8,943
 20 SRA Grounds Reserve                                    90,000      100,000          56,400        133,600
 21 Timber Bridges Reserve                                297,624            0         297,624              0
 22 Town Planning Reserve                                  32,500            0               0         32,500
 23 Tip Restoration Reserve                                25,000       20,000               0         45,000
 24 Tullibigeal Hall                                            0            0               0              0
 25 Works Depot Reserve                                   422,925            0         115,000        307,925
 26 Uncompleted Works                                   1,371,365
                                                       10,730,713    1,156,000       2,451,088      8,064,260
 Externally Restricted Reserves
 27 Domestic Waste                                        392,417       40,948                 0      433,365
 28 Water                                               3,901,022            0                 0    3,901,022
 29 Sewer                                               4,396,607            0                 0    4,396,607
 30 Storm Water Reserve                                   108,496          500                 0      108,996
 31 Lachlan Aged & Community Services                      48,500        5,000                 0       53,500
 32 Meals on Wheels                                        29,319            0                 0       29,319
 33 Childrens Services                                     70,874            0                 0       70,874
 34 Unspent Grants                                      3,959,922
                                                       12,907,157       46,448                 0    8,993,683
                                                       23,637,870    1,202,448       2,451,088     17,057,943




This is Page No.80 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.4    SUPPLEMENTARY BUDGET ALLOCATIONS POLICY
KPA              2                  Finance
Objective        2.1                To continue to maintain Council’s healthy financial position
                                    ensuring that current economic growth is sustained
Strategy         2.1.1              Monitor expenditure against income both operationally and
                                    on a project-by-project basis and ensure adequate funding is
                                    available to meet project needs
                                                                      ATTACHMENT (Page 65)

Summary
The Supplementary budget policy was first adopted by Council in 2005. The policy ensures that
appropriate consideration is given to all requests for supplementary expenditure and to clearly
identify the funding of services and facilities in reports to Council. It is appropriate that Council
now review the policy

Recommendation

That Council review the Supplementary Budget Allocations Policy.

776/09      RESOLVED that Council review and refer the Supplementary Budget Allocations
            Policy to the Corporate & Community Services Committee.

                                                                                     (Phillips/Sanson)



Background

The policy was introduced so that items of expenditure that come to Councils attention after the
adoption of the Management Plan in June each year that require a supplementary budget allocation
are given careful consideration and to ensure a thorough decision making process occurs.

When a member of Council or staff raise a matter at a Council meeting that involves a request for
a supplementary allocation of funds that is not included in the budget, the policy sets out
procedures that must apply before the funds can be allocated. The steps include;

   1. The matter be referred to management for consideration, who will investigate possible
      sources of funding
   2. Following management deliberation the matter is reported to the Corporate & Community
      Services Committee Meeting and then on to Council with an appropriate recommendation
      for Councils consideration
   3. That all reports involving the expenditure of council’s financial resources clearly identify
      the source of funding of the proposed service or facility
   4. That should funds not be available from within existing adopted votes that the report
      identify the reason for non-inclusion of sufficient funds in the adopted estimates.
   5. That should the facility or service not be included in the adopted Management Plan that the
      report identify the reason for non-inclusion in the management plan.




This is Page No.81 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.5    CBA CDO INVESTMENT UPDATE
KPA              2                  Finance
Objective        2.1                To continue to maintain Council’s healthy financial position
                                    ensuring that current economic growth is sustained
Strategy         2.1.1              Monitor expenditure against income both operationally and
                                    on a project-by-project basis and ensure adequate funding is
                                    available to meet project needs


Summary

This report is to update Council on the current status of the investment held in CBA “Pure B”
Managed CDO.

Recommendation

That Council note the report on the current status of the CBA CDO.

777/09      RESOLVED that Council note the report on the current status of the CBA CDO.

                                                                                    (Fishpool/Sanson)



Background

The investment was last reported on at the May 2009 Council meeting stating that the investment
had experienced 7 defaults, Council received further notice on the 4 November 2009 that the
investment has experienced a further default, now totalling 8 defaults.

This means that the Principal balance of $2 million has now been permanently affected resulting
in a 7.5% reduction in the principal of $150,000, leaving the balance at $1,850,000. Although the
investment has been written down to Market Value of zero in Council’s accounts the Principal has
technically not been affected until now. Had the maturity date been prior to the 4 Nov 2009
Council would have receive the full $2 million back. As Council are aware to date interest
payments have been paid on the full $2 million, interest will now be paid on $1.85 million.

Two more credit defaults that affect this investment will result in approximately 57.5% loss of
principal or $1.15 million, with interest being paid on the reduced amount. Three more credit
defaults will result in the total principal being eroded and interest will be no longer paid.

The defaults experienced to date include:

         Lehman Brother                Washington Mutual Inc           Kaupthing Bank HF

         Landesbanki Bank HF           Glitnir Bank HF                 Syncora Guranatee Inc

         Citi Goup                     Idearc Inc (only exposed to 0.333% of the portfolio
                                       following a 50/50 split from Verizon Communications in
                                       Nov 06)
This is Page No.82 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.6    ELECTION FUNDING AUTHORITY DISCLOSURES
KPA              1                  Governance
Objective        1.1                To ensure Council representation is appropriate to meet the
                                    needs of the community and to provide responsible and
                                    ethical decision making.
Strategy         1.1.3              Ensure that the Code of Conduct, Code of meeting practice,
                                    Conflict of interest, Pecuniary Interest, Payment of Expenses
                                    and Provision of Facilities and Gifts and Benefits Policies
                                    are understood and applied.

                                                                          ATTACHMENT (Page 69)

Summary
This report is to advise Council of amendments to the Election Funding and Disclosures Act 1981.

Officers Recommendation

That the report be received and noted.

778/09      RESOLVED that the report be received and noted.

                                                                                    (Medcalf/Phillips)
Background

The Department of Local Government have issued Circular 09-40 which deals with disclosure
declarations required under the above act. The Election Funding Authority now requires six
monthly returns by Councillors. Other Acts have also been amended to include sections on
political donations. The General Manager is to keep a public register of all current political
donations and expenditure declarations lodged by Councillors.

Where non compliance of disclosure is suspected the General Manager is also bound by reporting
requirements as outlined in the Circular included in attachments.

Financial Implications

There are no financial implications in this report




This is Page No.83 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.7    ANNUAL FINANCIAL STATEMENTS
KPA              2                  Finance
Objective        2.1                To continue to maintain Council’s healthy financial position
                                    ensuring that current economic growth is sustained
Strategy         2.1.2              Manage the Councils finances to Councils best advantage
                                    and report as required by the Local Government Act

                                                                          ATTACHMENT (Page 73)

Summary

This report advises Council of the completion of the Audited Financial Statement of accounts for
the year ending 30 June 2009 and provides a copy of the Auditor’s Report. The financial result for
the year is detailed in the attached reports but reflects Council continued solid financial position.

Recommendation

That Council note the report regarding the completion of the 2009 Financial Statement and
Audit Report.

779/09      RESOLVED that Council note the report regarding the completion of the 2009
            Financial Statement and Audit Report.

                                                                                     (Phillips/Sanson)



Background

Council’s external Auditors Morse Group Accountants and Advisors of Orange conducted a 3 day
audit on Council’s Financial Statements on premises from 7th to 9th September 2009.

The audit concluded that;

    •    Council’s accounting records have been kept in accordance with the Local Government
         Act.
    •    Council can comfortably meet its debts as and when they fall due
    •    Rates and Annual Charges ratio coverage ratio remains low indicating Council relies
         heavily on Grant funding to complete works
    •    Councils Rates & Annual Charges, Interest & Extra Charges Outstanding Ratio of 6.44%
         has increase from 5.47% in 07/08, given the difficult economic times this is still a good
         result.
    •    Building & Infrastructure Ratio – assess the rate at which infrastructure assets are being
         renewed against the rate at which they are depreciating, given that Council’s is below 10%
         indicates that Council are not able to effectively maintain infrastructure assets.




This is Page No.84 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
7.4.8 ADDITIONAL ITEM SEPTEMBER QUARTERLY BUDGET                                         REPORT     –
      TULLIBIGEAL POOL CONTRIBUTION

KPA              2                  Finance
Objective        2.1                To continue to maintain Council’s healthy financial position
                                    ensuring that current economic growth is sustained
Strategy         2.1.1              Monitor expenditure against income both operationally and
                                    on a project-by-project basis and ensure adequate funding is
                                    available to meet project needs


Summary

This report advises Council that $3,519.28 of the contribution to Tullibigeal Pool in the 08/09
financial year was not paid nor was it included in the original revotes submitted to Council.

Recommendation

RESOLVED that Council resolves to allocate additional funds to Tullibigeal Pool $3,520 in
the 09/10 Financial Year.

                                                                                     (Frankel/Sanson)

780/09      RESOLVED that Council resolves to allocate additional funds to Tullibigeal Pool
            $3,520 in the 09/10 Financial Year.

                                                                                     (Frankel/Sanson)



Background

Each year Council resolves in the Management Plan Process to make a contribution to the
Tullibigeal Pool for $30,000. Each payment is made at the request of the Tullibigeal Pool
committee. In the 08/09 financial year payments of $25,000 were made directly to the pool,
Council deducted from the total amount rates and chemical costs in 08/09 totalling $1480.72
leaving the remaining unpaid contribution of $3,519.28.




This is Page No.85 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
8.0    DEPUTATIONS
Simone Dilkara

Alan Grimwood




This is Page No.86 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
9.0      MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR
781/09       RESOLVED that Council note and receive the meetings and functions attended by
             the Mayor.

                                                                                     (Sanson/Phillips)



      Date                    Function
      13 10 09                150 years meeting
      23 10 09                Interviewed for Country Hour – Memorial Park
      22 10 09                Meeting with Noel Bennett & Richard Clegg
      24 10 09                Margaret Swanston’s 25th Anniversary of being a career with
                              Lachlan Children’s Services
      29 10 09                Special Meeting of Centroc for the Water Security Study
                              Mid Lachlan Alliance
      31 10 09                Relay for Life
      01 11 09                Judging of Trash to Fash – Condobolin RSL
      03 11 09                Meeting with Mark Coulton
                              NSW Farmer Water Meeting – Lake Cargelligo
      04 11 09                CDRV Committee Meeting
                              Environment and Planning Committee Meeting
      05 11 09                Regional Planning Panel Meeting – Dubbo
                              Caterpillar Reps – welcome for golf day.
      06 11 09                Golf and Bowls Day
      10 11 09                CDRV Entry Meeting
                              150 years Meeting
      11 11 09 – 14 11 09     Penrith 50 Years Celebrations




This is Page No.87 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
10.0 NOTICE OF MOTION OR QUESTIONS WHERE DUE NOTICE HAS
     BEEN GIVEN




This is Page No.88 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
11.0 ORDERS OF THE DAY
Councillor Jones left the meeting the time being 2.35pm.
Recommendation
That the Orders of the Day be received and Noted.

782/09        RESOLVED that the Orders of the Day be received and Noted.

                                                                                   (Fishpool/Phillips)



11.1        NARROW BITUMEN SEAL ROADS AND ROAD TRAIN ROUTES (M187/06)
Director Technical Services arrange to carry out inspections of the narrow bitumen seal roads in
the Shire and prepare a report on;

       i)    Their condition, appropriate maintenance (if required); and

       ii) Suitability for Road Train and or B Double access.

Inspection of sealed local roads in progress, report pending – DTS

11.2        CLOSURE OF MAY STREET RAILWAY CROSSING (M491/06)
That Council;
       i)   oppose the closure of the May Street level crossing due to the adverse impact on the
            community resulting from the re-routing of traffic
       ii) request the Level Crossing Strategy Council to advise the benefits gained by the
            proposed closure, and
       iii) Carry out further traffic studies to address the heavy vehicle movements using the
            crossing, particularly from the northern side.


Level Crossing Unit to arrange meeting with RTA – DTS




This is Page No.89 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
12.0 DELEGATES REPORTS
12.1     ANNUAL SPORTS & RECREATION CONFERENCE


Recommendation

783/09      RESOLVED that Council note the report.

                                                                                      (Weale/Sanson)



Report: Councillor M. Weale.

The venue for the conference being The Armidale City Bowling Club

The 2 day conference attended by Council Staff within the Western Region of N.S.W., sadly I was
the only Councillor to attend. So congratulations to the Lachlan Shire for offering my attendance.

I felt the conference was very beneficial to all delegates who attended with guest speakers and the
presentations from Tamworth,(North West) Dubbo (Far West)and Orange (Central West) Sports
and Recreation updates. (Orange being the base for our regional representatives for sporting
activities)

The first Guest Speaker was Mr. Steve McMillan, President, Armidale Sports Council,

The Armidale Sports Council was inspirational in achieving a successful programme for sporting
clubs to receive sponsorship from the reformed Armidale Bowls Club. This was possible by
setting rules for all sporting club members to utilize the refurbished Armidale Bowls Club as their
recreational venue with the club then giving ongoing funds based on a percentage of profits
depending on the recreational attendance. At this time the club has 39 local sporting groups within
the programme. The programme also supports many sportspeople entering in State & Federal
Competitions.

The second Guest Speaker, Mr. Peter Kenyon, Director, Bank of I.D.E.A.S. is a social
entrepreneur and community builder. He believes that to develop communities you have work
from the bottom up and from the inside out. And residents need to invest in themselves, ideas,
assets and resources in the process. He has given assistance in 52 countries and all states of
Australia developing national youth policies and strategies and assisting in community economic
growth.

With the master plan for the S.R.A. Grounds on the agenda, my suggestion to Councillors and
staff of the Lachlan Shire is to organize and set up a SPORTS COUNCIL having 1 delegate from
each sports club using the S.R.A. Grounds to have an input into the implementation of the master
plan. By networking at the conference I have been sent the Parkes Sports Council Constitution for
your perusal. The executive is willing to come and talk to Council if needed.




This is Page No.90 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
13.0 CORRESPONDENCE
13.1     ONE ASSOCIATION SURVEY RESULTS
                                                                    ATTACHMENT (Pages 89-167)
Correspondence received from the Local Government Association of NSW reporting on the
results of the One Association Survey which clearly showed supported the concept of One
Association.

Recommendation
At this juncture Councillor Sanson & Frankel left the meeting the time being 3.45pm.

That Council note the report.
784/09   RESOLVED that Council note the report.
                                                                                   (Fishpool/Phillips)


13.2     INDUSTRY & INVESTMENT NSW
Correspondence received from the Director-General, Richard Sheldrake advising that in July this
year the NSW Government consolidated a number of departments, resulting in forming the
Industry and Investment Department and providing a brief overview of the new Department.

Recommendation

That Council note the report.

785/09      RESOLVED that Council note the report.

                                                                                   (Fishpool/Phillips)



13.3 IMPLEMENTATION OF THE INTEGRATED PLANNING AND REPORTING
FRAMEWORK
Correspondence received from the Department of Local Government advising of Implementation
of the Integrated Planning and Report Framework and requesting that Council’s submit their
completed Community Strategic Plan to the Division of Local Government within 28 days of it
being endorsed.

Recommendation

That Council nominate as Group 2 of the Community Strategic Plan and Delivery Program
for adoption of 30 June, 2011 and advise the Department of such.

786/09      RESOLVED that Council nominate as Group 2 of the Community Strategic Plan and
            Delivery Program for adoption of 30 June, 2012 and advise the Department of such.

                                                                                         (Scott/Weale)




This is Page No.91 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
13.4     COST SHIFTING SURVEY
Correspondence received from the Department of Local Government and Shires Association
advising of the results of this year’s cost shifting survey and thanking councils who participated.

Recommendation

That Council note the report.

787/09      RESOLVED that Council note the report.

                                                                                   (Fishpool/Phillips)



13.5     NSW GOVERNMENT RESPONSE TO FINANCIAL SUSTAINABILITY INQUIRY
Correspondence received from the Shires Association advising that the NSW Government has
formally responded to the Independent Inquiry into the Financial Sustainability of NSW Local
Government. A copy of the response is included in the attachments.

Recommendation

That Council note the report.

788/09      RESOLVED that Council note the report.

                                                                                   (Fishpool/Phillips)



13.6     LOWER LACHLAN COMMUNITY SERVICES ANNUAL REPORT
Correspondence received from the Lower Lachlan Community Services enclosing a copy of the
2008/2009 annual report and thanking Lachlan Shire Council for their continued support.

Recommendation

That Council note the report.

789/09      RESOLVED that Council note the report.

                                                                                   (Fishpool/Phillips)

13.7 CONSTRUCTION OF A SUPPLEMENTARY WATER SUPPLY BORE FOR
CONDOBOLIN
Correspondence received from Minister Costa thanking Council for its’ letter requesting funding
towards the cost of the construction of a supplementary water supply bore for Condobolin, and
advising he is pleased to provide NSW Government financial assistance of up to $512,000 from
the Country Towns Water Supply and Sewerage Program towards the cost of the bore and
associated work.

Recommendation

That Council note the report and thank the Minister and Premier for the ongoing support.
This is Page No.92 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
790/09      RESOLVED that Council note the report and thank the Minister and Premier for the
            ongoing support.

                                                                                   (Fishpool/Phillips)



13.8     POSITION OF DISTRICT AGRONOMIST AT CONDOBOLIN
Correspondence received from the Department of Industry and Investment NSW thanking the
General Manager for his correspondence expressing concerns regarding the refilling of the District
Agronomist at Condobolin and informing that an internal recruitment drive has commenced within
Industry and Investment NSW.

Recommendation
That Council note the correspondence.

791/09      RESOLVED that Council note the correspondence.

                                                                                   (Fishpool/Phillips)


13.9     LAKE CARGELLIGO AMATEUR SWIMMING CLUB
Correspondence received from the Lake Cargelligo Amateur Swimming Club thanking Lachlan
Shire Council for showing generosity in waiving the outstanding amount of $2800 and
complementing the overall result of the new shading at the pool.

Recommendation
That the report be received and noted.

792/09      RESOLVED that the report be received and noted.
                                                                                   (Fishpool/Phillips)




This is Page No.93 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
14.0 MATTERS REQUIRING COMMON SEAL

14.1 CONSTRUCTION OF A SUPPLEMENTARY WATER SUPPLY BORE FOR
CONDOBOLIN
Correspondence received from Minister Costa thanking Council for its’ letter requesting funding
towards the cost of the construction of a supplementary water supply bore for Condobolin, and
advising he is pleased to provide NSW Government financial assistance of up to $512,000 from
the Country Towns Water Supply and Sewerage Program towards the cost of the bore and
associated work.

Recommendation

That Council note the report and authorise the use of Common Seal for the Managed Water
Supply and Sewerage Works Program.

793/09      RESOLVED that Council note the report and authorise the use of Common Seal for
            the Managed Water Supply and Sewerage Works Program.

                                                                                       (Weale/Harris)


14.2     PURCHASE OF 35 BATHURST STREET

Owners of the Former Shire have accepted Councils offer and the sale of 35 Bathurst Street.

Recommendation
That Council:

   i) Note the purchase of 35 Bathurst Street, Condobolin;
   ii) That the land be classified as operation; and
   iii) Council authorise the use of Common Seal on all documents.
                                                                                  (Fishpool/Saunders)

794/09      RESOLVED that Council:

                i) Note the purchase of 35 Bathurst Street, Condobolin;
                ii) That the land be classified as operation; and
                iii) Council authorise the use of Common Seal on all documents.
                                                                            (Fishpool/Saunders)




This is Page No.94 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
15.0 QUESTIONS WITHOUT NOTICE

A MOTION was MOVED that the Christmas Mayoral Reception be held on a Friday evening and
that the Council Meeting be held on the Friday also.
                                                                         (Phillips/Harris)


            A MOTION was MOVED that the Christmas Mayoral Reception and the Council
            Meeting be held on the Friday 11 December, 2009.

                                                                                      (Phillips/Harris)

            On being PUT the MOTION was CARRIED.


795/09      RESOLVED that the Christmas Mayoral Reception and the Council Meeting be held
            on the Friday 11 December, 2009.



Meeting closed at 3.08pm.




This is Page No.95 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.
16.0 CLOSED SESSION




This is Page No.96 of the Minutes of the Ordinary Meeting of Lachlan Shire Council to be held 18
November, 2009 in the Council Chambers, Molong Street Condobolin.

				
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