Please complete the following rental contract and send to the following address:
Clerk Administration Division ATTN: Ms. Cathy Mills 301 S. Monroe Street, #100 Tallahassee, FL 32301 850-577-4005 850-577-4013 (fax)
Leon County Clerk of Courts NOMAD Courtroom Presentation Unit Governmental Agency Rental Contract
The Leon County Clerk (the “Clerk”) has purchased courtroom presentation equipment (“NOMAD”) that is available for rent. It is the desire of __________________________ (the “Renter”) to enter into this contract to rent the NOMAD equipment for use within the Leon County Courthouse. 1. Clerk’s responsibility. The Clerk will, on the dates and times agreed to herein, deliver to the courtroom specified by the renter the NOMAD equipment in good working order. The Clerk will provide technical training on the equipment at times mutually agreed upon by the Clerk and the Renter. The NOMAD equipment will be delivered on the dates identified herein such that the Renter can test the equipment to insure that it is in good working order. The Clerk will have an employee present to assist the Renter in testing the equipment and setting it up for use. Renter’s Responsibility. Renter will be responsible for any damage to the equipment after setup. Wear associated with normal use and equipment failures not caused by the Renter will not be the responsibility of the Renter. The renter should notify the Clerk when he or she wants to return the equipment and will not be responsible for any damage occurring after the Clerk assumes control of the equipment. The Renter’s responsibility for the equipment begins when the equipment is turned over to the Renter and remains the responsibility of the Renter until the equipment is returned to the Clerk. Renter will be responsible for all costs of repairs including shipping, materials and labor. Under no circumstances may the equipment be removed from the courtroom by the Renter. No Warranty or Guaranty. The equipment is rented to you without warranty or guaranty of any kind, expressed or implied, and the Clerk assumes no responsibility unless agreed to in writing. The Renter agrees to indemnify the Clerk for any losses for failure of the equipment to perform. Equipment Failures. The Clerk will maintain an employee on call throughout the day to the extent the Renter needs assistance in operating the equipment or if the equipment fails to operate. The Renter will be supplied a pager number or cellphone number and the employee will respond within five minutes of being contacted. The Clerk will maintain a limited reserve of spare parts and will endeavor to repair the equipment during the day. Failure to bring the equipment back into working order will result in no payment being due for that day’s usage.
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Reservation of Equipment. The equipment may be reserved in advance by contacting the Clerk’s Office. A reservation fee of $100 per day will be required and applied to the rental of the equipment. All reservation fees will be returned if cancellation is more than two weeks prior to the scheduled date of usage. Cancellation made thereafter will result in reservation fees up to $500 being retained by the Clerk. Rental Rates. The renter agrees to pay the Clerk $100 per day for single day usage of the equipment or part thereof. Such fee will include training, delivery, setup and removal. Payment Terms and Credit Information. Reservation fees are due at the time the equipment is reserved. Payment can be made by credit card, check, escrow account or cash. Payment for the use of the equipment will be due within 10 days of use or termination of contract. The Clerk will provide the Renter an invoice upon the Clerk accepting control of the equipment. Cancellation of Reservation because of Judicial Action. The deposit will be refunded if the court event is cancelled, postponed or if a multi-day reservation is ended early by judicial action. However, settlements initiated by the renting party will incur forfeiture of the deposit for each day reserved but not used. Indemnifying the Clerk. The Renter agrees to indemnify the Clerk and to hold the Clerk and its employees and agents harmless from and against any and all losses, damages, claims, demand or liability of any kind or nature whatsoever, including legal expenses, arising from the use, condition (including, without limitation, latent and other defects) or operation of the Equipment, and by whosoever used or operated during the rental term. This indemnification shall continue in full force and effect during and after the term of the rental for causes arising during the term of the rental. Rental Information. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________
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Renting Party: Contact Name: Contact Phone: Contact E-Mail: Date/Time: Courtroom:
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Special Arrangements
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
RESERVATION COST
Reservation Fee: ______days @ $50 per day (This amount is due upon reservation, and will be credited to the Renter and subtracted from the final AMOUNT DUE.)
TOTAL COST FOR GOVERNMENTAL AGENCIES
Calculation _____ Days @ $50 per day: TOTAL COST: Minus Reservation Fee Paid: AMOUNT DUE: $________ $________ $-_______ $________ Method of Payment Cash _____ Check _____ Credit Card _____ Escrow _____
STATEMENT OF LIABILITY
I, the undersigned, as a representative of the Renting Party named above, do hereby acknowledge that all information contained within this contract is accurate to the best of my knowledge. Further, I recognize that the Renting Party is responsible for the equipment listed above, from the time I accept it in the courtroom until I turn it back over to the Clerk’s Office. I agree, on behalf of the Renting Party, to pay for any loss or damage of equipment during the rental period. I have read and understood the Rental Contract and the Terms and Conditions and will abide by the terms of same.
Signature of Renting Party/Representative: Date: Version 10/19/04
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