RENTAL AGREEMENT TOWN OF LAKEWOOD LAKEWOOD TOWN HALL IS A
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RENTAL AGREEMENT TOWN OF LAKEWOOD LAKEWOOD TOWN HALL IS A NON-SMOKING BUILDING! Key Number:__________ 1. Purpose or type of rental.___________________________________________________ 2. Deposit amount $100.00 Date received______/________/______ The deposit amount must be paid to confirm your reservation. Please pay & return contract as soon as possible. 3. Date of rental.________/________/_______ Hours: ____________to_____________ 4. Rental amount $______________________ Date received______/________/______ Rental payment is due during regular office hours: 9:00 a.m. – 12:00 noon Tuesday/ Wednesday /Thursday, the week before your event when you may also pick up the keys to the building. Will alcohol be served at the event? _______________ YES Please check one. _______________ NO 5. If alcohol is served you must provide the following information. A. Certificate of Insurance Coverage minimum of $300,000 liability. B. Company Name: C. Phone number : D. A uniformed security officer must be present for your event. Name of Security Firm or Police Department _____________ Phone ________________________________ Name of Peace Officer _________________________________ CONDITIONS & TERMS OF RENTAL: • The property rented must be used for purposes above stated, and none other. • The premises must be left in a clean and orderly condition: Floors swept & mopped if needed - Tables & chairs wiped off & stacked – Kitchen appliances left in good condition including oven if used - Bathrooms left clean – Decorations removed including masking tape - Garbage taken outside & placed in dumpster. • If the premises are to be used with alcohol present, the renters must arrange & pay for a Security Guard/Peace Officer. The Guard/Officer must be present at all times during such event. • The premises must be used for a lawful purpose. Violation of any laws, statutes or ordinances of Federal, State, County or Township by the renters will result in termination of the rental agreement and forfeiture of any rent or deposit paid. • The undersigned renters agree to pay any and all damages to the premises or contents thereof that occurs during the time of its use. BUILDING USE HOLD HARMLESS Rental Party agrees to defend, indemnify, and save harmless the Town from any and all liens, claims, suits, demands, liability, judgments, costs, damages, and expenses which may accrue against or be charged or may be recovered from the Town by reason of or account of any claim for damage arising from Rental Parties use or occupancy of the premises whether or not a person or persons including Rental Party, its members, Rental Party employees, agents, volunteers, invitees, or tenants, whomsoever occasioned or caused by the contact, acts, or omission of Rental Party, its members, volunteers, invitees, or tenants, or by reason of the use, development, operation, or maintenance of said premises by Rental Party under this agreement. We understand the above conditions and do accept them and agree to the terms. Name ______________________________________ Address ____________________________________ City ___________________ State _____________ Zip _____________ Phone ________________________ Name & Organization of Rental Party ________________________________________ Signature ______________________________ Date _________________________________ Please return this form with fees to: Town of Lakewood 3110 Strand Road Duluth, MN 55803 HALL RENTAL FEES: SOCIAL ACTIVITIES & PRIVATE MONEY MAKERS (including Rummage Sales) Weekday Rate: (Monday to Friday) $82.00 for the 1st four hours, then $20.00 for each additional hour of use. Saturday, Sunday or Holiday Rates: $190.00 for full day or $100.00 for half days. The hours for half day rates are: 8:00 a.m. to 4:00 p.m. and 4:00 p.m. to 12:00 a.m. Long Weekend Rate: Friday 3:00 p.m. to Noon Sunday $275.00 RESERVATIONS: All paying rentals have a $100.00 deposit for damage, failure to leave hall in clean condition will result in loss of your deposit. The Hall will be reserved when your $100.00 damage deposit is received in the office. The rental fee must be paid Tuesday, Wednesday or Thursday before the event. Reimbursement is issued the first Thursday of the month following your event (with the Town Hall being left in satisfactory condition). ALCOHOLIC BEVERAGE CONSUMPTION: A licensed Peace Officer or Security Guard must be present at all times when you are serving alcohol. You must provide the Township with a certificate of liability insurance showing $300,000.00 on your homeowner’s policy (or an event rider). This policy may be obtained through your insurance agent. The renter must arrange and furnish this information to the Clerks office before the keys may be given out. CANCELLATION: To receive a refund, you must cancel one week in advance of your event. RESIDENTS ONLY: Funeral gatherings and Benefits for Lakewood resident are free of charge. Public Information Meetings to benefit residents of Lakewood are also free of charge. You must still sign up for space and pick up keys for these events. LAKEWOOD TOWN HALL DESCRIPTION The Hall is 44 x 38 feet. Seated dining is approximately 100 to 140 people. The adjacent kitchen is furnished with: 96 cup electric perk & a Bunn coffee maker Micro-wave Large 4 burner electric stove with oven Refrigerator & freezer Large 3 basin sink Food "pass-thru" to Hall A coat rack Men & ladies bathrooms YOU MUST FURNISH YOUR OWN: 1. Dish soap & scouring pads 2. Cleaning rags 3. Plates, glasses, cups, silver ware, pots 4. Garbage bags 5. Masking tape (please use only masking tape for decorations.) LAKEWOOD WILL FURNISH: 1. Mops and bucket 2. Brooms 3. 208 chairs 4. 26 large tables (8’ x 2.5’) 5. 3 small tables (4’ x 2.5’) 6. 1 extra large wooden table (9.5’ x 3.38’) CLEANING CHECK LIST TAKE ALL DECORATIONS DOWN. REMOVE ALL TAPE FROM WALLS. COMPLETELY SWEEP THE BUILDING. WIPE CHAIRS AND STACK THEM. WIPE TABLES AND STACK THEM. PLACE TABLES FACE TO FACE AND BOTTOM TO BOTTOM WHEN STACKING (TO AVOID SCRATCHING). CLEAN BATHROOMS AND EMPTY ALL GARBAGE. WHEN THE KITCHEN IS USED BE SURE TO CLEAN OFF STOVE/OVEN, SINKS AND REFRIGERATOR AND WIPE OFF CABINETS IF NEEDED. PLACE GARBAGE IN BAGS AND DISPOSE OF PROPERLY IN DUMPSTER OUTSIDE. WET MOP FLOORS WITH PLAIN WATER (no soap please) RETURN KEYS UNDER THE OFFICE DOOR.