Docstoc

Residence Hall Council

Document Sample
Residence Hall Council Powered By Docstoc
					                                           Constitution
                                                    Of The
   Wisconsin Honorary of Involved Leaders (WHIL)
   In Association with the Wisconsin United Residence Hall Association (WURHA)
                                             Ratified April 21st, 2007
                                 Constitution Established: April 27th, 2008

                                       Last Amended: April 27th, 2008

Article I. – Name and Authority

The members of the various university and college residence housing honoraries and governments, herein referred to
as residence housing organizations, in the state of Wisconsin, in compliance and conjunction with the WURHA
Constitution, do hereby establish and incorporate the Wisconsin Honorary of Involved Leaders (WHIL).

Article II – Purpose and Power

Section One Purpose

        A.       This subsidiary organization of WURHA shall act as a central point for information gathering and
                 sharing to promote, coordinate, and assist residence housing honoraries and communities on all
                 member campuses.

        B.       The purpose of the Wisconsin Honorary of Involved Leaders (WHIL) shall be to provide
                 recognition for individuals who have been of outstanding service and who have provided
                 important leadership in the advancement of the residence hall system at their respective affiliated
                 schools.

        C.       WHIL within WURHA shall integrate ideas and share information of mutual interests through
                 various communication links such as WHIL-CC interaction, annual conferences, newsletters, and
                 list-serves; in order to create and improve upon individual residence housing organizations
                 (including, but not limited to National Residence Hall Honorary Chapters, Honorary Housing
                 Organizations, and or Housing Governing Bodies).

        D.       It shall recruit and provide a starting point for both new and member schools to become involved
                 in WURHA and more specifically WHIL. WHIL will also provide a starting point and information
                 source for all WHILs to become involved in and to form National Residence Hall Honorary
                 (NRHH) Chapters within the Great Lakes Affiliate of College and University Residence halls
                 (GLACURH), and the National Association of College and University Residence Halls
                 (NACURH).

Section Two Power

        A.       WHIL shall act as the united voice of university and college honoraries within WURHA; WHIL
                 shall support non-member universities and colleges to join. WHIL shall serve as the voice of all
                 member schools within WURHA for honorary chapters and those universities and colleges that
                 choose to participate.
Article III – Membership

Section One     Membership in WHIL shall consist of all universities and colleges to comply with and meet all
                requirements and duties of WHIL stated in the WURHA Constitution and Bylaws.

Section Two     Membership in WHIL shall consist of all universities and colleges that are member schools of
                WURHA shall be required to pay only one affiliation fee and or dues by the WURHA annual
                business meeting in the Spring. Any member school that pays their affiliation fee and or dues, and
                submit a current copy of their WHIL chapter governing documents to the WHIL Chair by the
                WURHA annual business meeting in the Spring shall be entitled to have involvement in WURHA
                and WHIL.

Section Three   Membership entitles each organization in good standing to have one (1) voting representative
                position in WHIL, the Wisconsin Honorary of Involved Leaders Communications Coordinator
                (WHIL-CC). These members will constitute the WURHA assembly along with all Wisconsin
                Communications Coordinators (WCCs) by allowing each university and college within WURHA
                to have a voting representative within WHIL despite having a Residence Hall Honorary Chapter at
                their respected university or college. WHIL-CCs will be the voice of their respective university or
                college in all WHIL Boardroom Meetings.

Section Four    Any school not paying yearly dues or submitting their WHIL chapter governing documents within
                two (2) hours of the start of the WURHA annual general business meeting will not be able to vote
                during any regular business meeting and WHIL Boardroom Meetings, but may attend the
                conference and business meetings without voting rights.

Section Five    Any member school may withdraw from WHIL and still have their respective university or college
                to have a WCC to comprise the WURHA assembly. If any member school withdraws from
                WURHA then that university or college must understand that all dues and WURHA privileges
                (includes WHIL) are forfeited.

Section Six     After the annual business meeting, any non-member school may become a full member of
                WURHA and the subsidiary organization of WHIL once the current WURHA President receives
                the full amount of membership dues.

Article IV – WHIL Chapters

Section One     Chapter Requirements

        A.      Each chapter shall have a constitution which must contain articles relating to name, purpose,
                membership qualification, selection procedures, officers, meetings, finances, and amendment
                procedures.

        B.      All chapter constitutions shall be subject to the provisions of the WHIL Constitution; its By-Laws
                and amendments; and amendments to the WURHA Constitution and By-Laws.

Article V – WHIL Chapter Membership

Section One     The minimum requirements for induction into a WHIL chapter shall be: The person shall be a
                student living in the residence halls at the time of selection. The person shall have exhibited
                outstanding leadership and service to the residence hall system. The person shall have a grade
                point average minimum of 2.5 on a 4.0 scale.

Section Two     The total active membership of a chapter may include up to, but not more than, 1% of the total
                Residence Hall population that year, or 20 members, whichever is larger. The total 1%
                membership does not include alumni or honorary members. One percent (1%) will be determined
                by the number of students living on-campus that the school submits to the WURHA WHIL Chair
                on their affiliation form. Active members are defined as inducted undergraduate students living
                on-campus. Graduate students living on-campus may be active at their school’s discretion. The 1%
                membership cap shall include all members who have been inducted and live on campus regardless
                of their level of participation in chapter activities. Upon request, the WHIL Chair may exempt a
                chapter from this requirement, to be limited to the chapter’s next induction ceremony at which
                time they must return to their membership cap.

Section Three   An active member of a chapter, who permanently leaves the residence hall system, or is no longer
                a student, shall become an alumni member. Exceptions include temporary leaves such as, but not
                limited to, co-ops, internships, or study abroad. When a member leaves the residence hall system,
                they must submit a letter to the chapter as to whether the leave is temporary or permanent. When a
                member submits a notice of temporary leave, they must indicate the duration of their leave to the
                chapter. If a member who has submitted a notice of permanent leave returns to the residence halls
                and the chapter membership cap has been reached, the chapter shall contact the WHIL Chair to
                request a temporary increase in their capacity until the next membership drive, at which time the
                chapter size must return to its correct membership capacity. In this case the returning member will
                not receive voting rights until a position becomes available within the chapter.

                Chapters may choose to induct “Honorary Members.” This membership designation is used
                to recognize people including, but not limited to, housing personnel, instructors, college or
                university staff and those who have demonstrated outstanding support and service to the residence
                hall students. Individuals who could qualify for active membership, with the exception of
                graduating seniors, cannot be inducted as an “honorary member.” The number of honorary
                members a chapter shall be able to induct per academic year, will not exceed ten percent of the
                chapter’s membership cap.

Section Four    Membership shall be chosen as prescribed in the chapter constitution, or the chapter By-Laws.

Article VI – WHIL Affiliation

Section One     Affiliation

        A.      Yearly dues for WHIL will be ten (10) dollars for any institution in the State of Wisconsin wishing
                to be affiliated. This fee can be paid in conjunction with the WURHA affiliation fee at time of
                payment.

        B.      Shall submit a current copy of their WHIL or NRHH Chapter governing documents to the WHIL
                Chair.

        C.      Yearly dues and governing documents are due to the WHIL Chair by the WURHA annual
                business meeting in the Spring. All institutions shall be entitled to have involvement in WHIL by
                following the affiliation guidelines stated in the WHIL Constitution.

Article VII – Committees

Section One     OTM Committee

        A.      The WHIL Chair shall facilitate selection of all WURHA OTMs.

        B.      WURHA OTMs shall be selected by a committee of no fewer than three individuals selected by
                the WHIL Chair. The selection committee may be made up of members of the WHIL Chair’s host
                school, but need not be, though all members of the selection committee must attend member
                schools in good standing.
       C.       WURHA OTMs shall be due to the WHIL Chair by 11:59pm on the 10 th day of the month
                following the month of nomination (i.e. January OTMs are due on February 10 th at 11:59 p.m.).

       D.       WURHA OTMs will be awarded each month in all categories recognized by the WHIL Chair of
                the Wisconsin Honorary of Involved Leaders. Category requirements will follow all guidelines
                recognized by the Wisconsin Honorary of Involved Leaders and the NACURH Services and
                Recognition Office (NSRO) of the National Residence Hall Honorary.

       E.       WURHA OTM submissions may be made by any member school in good standing, regardless of
                whether or not they have established a chapter of WHIL (NRHH).

Section Two     Recognition Committee

       A.       The WHIL Chair shall facilitate selection of all members of the WHIL Recognition Committee.

       B.       The Recognition Committee shall be selected by a committee of now fewer than three individuals
                selected by the WHIL Chair. The Recognition Committee may be made up of members of the
                WHIL Chair’s host school, but need not be, though all members of the Recognition Committee
                must attend member schools in good standing.

       C.       The primary responsibility of the Recognition Committee is to create forms of recognition of
                affiliated chapters of WHIL, affiliated members of WHIL, and all affiliated WURHA schools.

       D.       The Recognition Committee shall work with other WHIL and WURHA Committees. Recognition
                efforts by other WHIL and WURHA Committees may be delegated to the Recognition
                Committee.

       E.       It shall be a focus of the Recognition Committee to recognize non-member and non-affiliated
                schools/chapters. The Recognition Committee shall be responsible for WHIL retention and
                recruitment efforts.

       F.       It shall be the responsibility of the Recognition Committee to assist all member (affiliated)
                chapters with their recognition efforts upon request from member (affiliated) chapters.

Article VIII – Wisconsin Honorary of Involved Leaders (WHIL) Conference

Section One     The WHIL conference shall be held in conjunction with the conference guidelines outlined in the
                WURHA Constitution & Bylaws. The WHIL Conference shall be arranged by the WHIL
                Conference Chairperson(s) and his/her/their staff with the advice and consent of the WHIL Chair
                & WURHA Directorship.

Section Two     WHIL shall hold one annual conference for all member and any non-member chapters. The date of
                the conference may be held in the Fall semester or Spring semester of each academic school year.

Section Three   Any school or chapter willing to host the annual WHIL Conference must correspond and submit a
                letter of intent with the WHIL Chair and WURHA Directorship at least one full academic
                semester (Fall or Spring) prior to the academic semester that the WHIL Conference is intended to
                be held.

       A.       Any school or chapter willing to host the annual WHIL Conference in the a Fall academic
                semester must submit a letter of intent prior to the Spring academic semester of the previous
                academic school year to the WHIL Chair and WURHA Directorship.

       B.       Any school or chapter willing to host the annual WHIL Conference in the Spring academic
                semester must submit a letter of intent prior to the previous Fall academic semester to the WHIL
                Chair and WURHA Directorship.
Section Four    Any school or chapter willing to host the annual WHIL Conference must submit a bid to the
                WHIL Chair and WURHA Directorship fourteen (14) days prior to the first WURHA Conference
                of the semester (Fall or Spring) and corresponds with the letter of intent due date.

        A.      Any school or chapter willing to host the annual WHIL Conference in the a Fall academic
                semester must submit a bid in PDF format fourteen (14) days prior to the WURHA Conference in
                the Spring academic semester of the previous academic school year to the WHIL Chair and
                WURHA Directorship.

        B.      Any school or chapter willing to host the annual WHIL Conference in the a Spring academic
                semester must submit a bid in PDF format fourteen (14) days prior to the BLT Combo Conference
                in the Fall academic semester of the previous academic school year to the WHIL Chair and
                WURHA Directorship.

Section Five    The WHIL-CCs will vote on the conference host school. Selection of the WHIL Conference may
                occur in the WHIL Boardroom or overall WURHA Boardroom.

Article IX – Wisconsin Honorary of Involved Leaders (WHIL) Bid Guidelines

Section One     Only WHIL member (affiliated) schools may submit bids at the WURHA Conference or BLT
                Combo.

Section Two     Letter(s) of support are required from the Director or Residence Living, Vice Chancellor for
                Student Affairs (or equivalent), Conference Advisor(s), Conference Chairperson(s), and letters
                from any other person(s) the conference staff feels the necessity to include.

        A.      No letters of support are to be included from WHIL-CCs, other than the school’s own WHIL-CC,
                or the WURHA Directorship.

Section Three   Conference Specific Information (consideration should be given to accessibility for persons with
                disabilities).

        A.      Proposed conference dates (alternate conference dates and deadlines for registration and
                programming are optional).

        B.      Description of facilities, including:
                1.       Opening Ceremonies
                2.       Programming & Roundtable Rooms
                3.       Philanthropy Session & Community Service Rooms (optional)
                4.       Social Activities Rooms
                5.       Closing Ceremonies
                6.       Dining area(s), and menus for the meals.

        C.      Entertainment activities that conference attendees can take part in through the duration of the
                conference.

        D.      Description of Community Service Project and or Philanthropy Project.

        E.      Transportation available to shuttle conference attendees to and from all conference events (if
                applicable).

Section Four    WHIL Conference Fees

        A.      Proposed budget information, detailing food, entertainment, miscellaneous, and total cost of
                registration for both WHIL-CC’s and advisors.
        B.      A ten (10) dollar surcharge to all registration fees shall be added, to be handed over to WURHA.

        C.      The conference surcharge shall be distributed as follows:

                1)       Three (3) dollars to be put into the WURHA budget.

                2)       Two (2) dollars to be put into the WHIL budget.

                3)       One (1) dollar to be put into an emergency fund to be allocated by the assembly by
                         majority vote. This fund shall not fall below one hundred (100) dollars in one fiscal year.

                4)       One (1) dollar to be put into the conference fund to be used by the host school at their
                         discretion. This money shall not be included in the proposed budget as monies available
                         for general use. The conference chair(s) and conference advisor shall get approval to use
                         this money by the WURHA Directorship prior to use. Any of the allotted money not
                         used shall revert back to the WURHA budget.

                5)       Three (3) dollars to be put into a fund for ADA (American’s with Disabilities Act) fund,
                         to be used as necessary for the WHIL Conference.

        D.      The conference host school will absorb in their budget the conference fees for the WURHA
                Directorship.

Section Five    Procedure for WHIL Conference Bid Presentation

        A.      Presentations will be given in alphabetical order by school name.

        B.      Oral presentations by the bid presentation team will last ten (10) minutes, followed by five (5)
                minutes of question and answer.

        C.      Question and answer will be followed by five (5) minutes of pro/con without any presentation
                teams present.

        D.      Five (5) minutes of pro/con will be followed by five (5) minutes of discussion without the
                presentation teams present after the last bid has been presented.

        E.      WHIL-CCs of bidding schools may be present during the bidding process, but will not be given
                speaking rights during their respective schools’ question and answer and pro/con sessions.

        F.      Members of the presentation teams may not be present during other schools bidding process,
                including WHIL-CC’s that are a part of the presentation team.

Section Six     The bid should be no more than fifteen (15) pages, not including letters of support, budget, and
                appendix, with a page defined as a side with print. Covers and title pages are not included in the
                bid page count, but dividers are included. All bids shall contain page numbers.

Section Seven   The selection of the WHIL Conference shall be selected by a simple majority of the voting
                members (WHIL-CCs) of the assembly in attendance.

Section Eight   The WHIL Conference and WHIL Conference bid should follow all conference guidelines set
                forth by the WURHA Constitution (Article VIII-Conference).
Article X – Ratification, Revisions, and Amendments

Section One     Ratification: This constitution shall go into effect immediately upon 2/3 affirmative vote to the
                WURHA membership attending the WURHA Conference (French Dip) and shall void all previous
                constitutions and By-Laws.

Section Two     Amendments:

        A.      Amendments to this constitution may be proposed by the WHIL Board or by any chapters in good
                standing, at the business meeting of the WHIL Conference.

        B.      Amendments must be ratified by 2/3 majority of chapters, in good standing, attending the WHIL
                Conference.

        A.      The WURHA Parliamentarian shall deliver an updated copy of the WHIL constitution and bylaws
                to each member of the WURHA Directorship, WCC’s and member schools’ advisor(s) within
                thirty days following the annual and semi-annual business meetings


Section Three   Calendar dates of Ratification, Revisions, and Amendments:

        A.      Ratified                   04/21/07

        B.      Constitution Established   04/27/08

        C.      Constitution Revised       04/27/08

        D.      Amended                    02/02/08
                                           04/27/08

				
DOCUMENT INFO