Draft Minutes AFFA Draft Minute of 7th AFFA Working Group on Education and Training 7th WGET Meeting by kon82331


									                          Draft Minutes


Draft Minute of 7th AFFA Working Group on Education and Training

                      (7th WGET Meeting)

                    Friday, 17th October 2008

           Venue: Cambodiana Hotel, Grand Ball Room

                    Phnom Penh, Cambodia

                   (Minutes recorded by Host)
Finaly Draft Minute of 7th AFFA                             Monday, December 2, 2008
Working Group on Education and Training

     WGET Chairman           :   Mr. Thomas Sim (SLA)
     SLA                     :   Stanley Lim
     SAAA                    :   Roy Tang
     SAAA                    :   Joseph Khoo
     FMFF/SFFLA              :   Alvin Chua
     FMFF/SFFLA              :   A.S.Wee
     FMFF/SFFLA              :   Ali. B. Ahmad
     FMFF/SFFLA              :   Cheok Tuan Sun
     FMFF/SFFLA              :   C. Krishnan
     FMFF/SFFLA              :   Joa Chim Loo
     FMFF/SFFLA              :   Abehk Tan
     FMFF/SFFLA              :   Willim Lim
     FMFF/SFFLA              :   Ching Lee Fong
     FMFF/SFFLA              :   Yap Kan Yap
     FMFF/SFFLA              :   Toon Teng Fatt
     PFFA                        Nelson Mendoza
     INFA                    :   Masli Mulia
     INFA                    :   Wellyantina Waloni
     INFA                    :   Siti Ariyanti Adisoediro
     VIFFAS                  :   Do Xuan Quang
     JFFF                    :   Yasu Tomita
     CAMFFA                  :   Tui Rutten
     CAMFFA                  :   Sin Chanthy
     TIFFA                   :   Absent with apologies
     LIFFA                   :   Absent with apologies
     MIFFA                   :   Absent with apologies
     BRUFA                   :   Absent with apologies

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

1. Meeting call to order by WGET Chairman, Mr. Thomas SIM (SLA)

   The meeting commenced at 9:51 am and was called to order by Chairman.
   Chairman welcomed and thanked everyone, his fellow colleagues from ASEAN as
   well as friends who were making their efforts to be in Phnom Penh, a beautiful
   country, to join 7th AFFA WGET meeting,

   On behalf of the host, Chairman also thanked everyone for making this important
   trip to attend the WGET meeting in that morning on 17 Oct 2008 and 18th AFFA
   AGM in the afternoon as well as the following day on 18 Oct 2008. He hoped that
   it would be a wonderful session as they put their minds together to see how
   members could work, collaborate and expand on vocational training together.

   Chairman added that there would be a couple of hours to discuss on vocational
   training programs, and he hoped members can follow up with ensuring action
   which members could assist each other to develop meaningful programs for each

2. Welcome and Introduction of WGET Members & Guests

   2.1. Each AFFA member was asked to introduce himself and his association he
       was representing, started from the left. The chairman stressed that continuity is
       important even as representatives from each Member countries change.
   2.2. Chairman raised the lateness of BRUFA in completing the last years’ WGET
       Meeting Minutes and sending to all members. He advised that BRUFA had
       only send in the last year’s draft WGET Meeting Minutes less than a day
       before this meeting. He also commented that it should not happen again
       because it makes the whole effort pointless.

Finaly Draft Minute of 7th AFFA                                Monday, December 2, 2008
Working Group on Education and Training

   2.3. He suggested having a maximum grace of 30 days, after the WGET meeting
       finished, for the host to complete the meeting minutes.
   2.4. CAMFFA accepted his suggestion.
   2.5. Chairman asked CAMFFA if it could send the WGET draft minutes to him
       first to check.
   2.6. Chairman started the presentation of 7th AFFA WGET Agenda, and he said
       that he could try to be objective in order to finish the program on time.

3. Amendment and Confirmation of the Meeting Minutes of 6th AFFA
   Chairman said he had noticed that there were many factual, typing and
   grammatical errors in the minutes. He suggested that the participants can peruse
   the draft Minutes and list out any amendments/errors in minutes of the 6thAFFA
   WGET so that they can be corrected…
   3.1. Malaysia:
          Page 9: third line from the bottom: “PAFFA” must be changed to “PFFA”.
          Page 9: last line the correct abbreviation must be: SFFLA.
          Page 10: in the middle of the page: ‘Richard Tan/K.C. Wong” must be
          changed to: “Mr.Wee/K.C. Wong”.
          Page 11 6th paragraph from top: “Richard Tan” must be changed to “Mr.
          Wee”. The whole paragraph is wrong. It must be re-written. FMFF will re-
          write and send to CAMFFA secretary.
   3.2. INFA noticed that there were two errors. The first one was that name of Mr.
       Tarlagudan Silitonga was wrong, on page 7. It should be changed to Mr.
       Parlagutan Silitonga. The second error was on page 11; PISFA had to be
       changed to PIFFA.
   3.3. Similarly, VIFFA noted that the name of Mr. Nguyen Giang Tien was wrong
       spelling. It had to be changed to Mr. Nguyen Glan Tien.

Finaly Draft Minute of 7th AFFA                                  Monday, December 2, 2008
Working Group on Education and Training

   3.4. On page 9, PAFFA had to be changed to PFFA, and SEFFLA had to be
       changed to SFFLA.
   3.5. After all members had finished correcting the errors in the minute of 6thAFFA
       WGET, chairman concluded this point by suggesting that all WGET
       participants to send their corrections to Mr. Sitana, CAMFFA secretary within
       1 week, so that the corrected minutes can be finalized.

4. Adoption of 7th WGET Meeting Agenda

   Chairman presented the Agenda (all members had in hand). He asked if they had
   any things they wished to raise. As there was nothing to add, the meeting formally
   adopted the agenda.

5. Matters Arising

   5.1. Updating and Confirmation of WGET representatives from all AFFA
      a. Chairman suggested all members to update the names in each association.
      b. Chairman said that some representatives from AFFA members were
          changed, so he recommended all members to update those new
      c. For FMFF the representatives are Mr. Alvin Chua and Mr. Wong.
      d. For INFA, the name of Mr. Tarlagudan Silitonga should be changed to
          Parlagutan Silitonga. Both representatives are correct.
      e. For CAMFFA, name of Mr. Huot Chan, CAMFFA Vocational Officer, had
          to be added. Mdm Tui is the deputy.
      f. BRUFA was absent in the meeting, so chairman skipped confirmation of
          BRUFA representatives.

Finaly Draft Minute of 7th AFFA                            Monday, December 2, 2008
Working Group on Education and Training

      g. For SLA: Mr. Thomas Sim and Mr. Stanley Lim (Stanley replaced Bill
      h. For FEDFAP the same person is in charge: Romeo Sto. Tomas.
      i. For SAAA, there was no change. Mr. Khoo and Mr. Tan.
      j. Chairman suggested Mr. Sitana to send an email to TIFFA & LIFFA &
          MIFFA to confirm them who would be their representatives from their
      k. For VIFFAS, Mr. Nguyen Tham and Mr. Nguyen Giang Tien to be deleted,
          but Mr. Do Xuan Quang as head of training and Mr. Raymon Hien as
          deputy head of training to be added instead.
      l. Chairman asked any further comments to the amendments.

   5.2 Updates and Report by Country Members on Formation of an Education
   Committee in each country


   SAAA said that they had their own SAAA Cargo Services Ltd. as a subsidiary of
   SAAA. They moved to new facilities bigger training school and office, which
   could hold thirty or forty students and three new classes, Located within airport
   zone so it was easy for students to advance their study. SAAA added that they
   were looking forward to conduct courses for some other companies and overseas

   Chairman asked SAAA where is the new location and when the new location was
   adopted. SAAA answered that it is in the same building as before and that they
   moved recently.

Finaly Draft Minute of 7th AFFA                             Monday, December 2, 2008
Working Group on Education and Training

   Chairman added that SAAA has been conducting air freight training courses
   (IATA approved training courses) for many years for the air cargo community, so
   they were very established in this aspect, including DGR course.

   He also mentioned that members who wished to develop air freight forwarding
   courses could consult with SAAA. He thought that it was a wealth of experience
   which SAAA had; they could help all members.

   Chairman gave opportunity to members to ask questions.

   Mr. Quang (Vietnam) would like to know if the course was run by the trainers of
   IATA or trainers of SAAA who conducted the courses, and he also wished to
   know about training material.

   SAAA answered that it was SAAA’s trainers.

   Chairman added that IATA approved courses can be conducted by any trainer in
   countries as long as they were qualified by IATA. He also said that they must have
   undergone IATA training and trainer program. Therefore, they could even cross
   border to be trainer in another country. For example, a person could take an
   examination in Singapore, and he/she could go to Malaysia to teach.

   Chairman continued answering the second question. He said that all training
   materials were provided by IATA, such as IATA TACT rules and IATA DGR
   guide book.

   Chairman further said that as there were two types of trainings, IATA has class
   room based training as well as E-learning. However, SAAA conducted class room

Finaly Draft Minute of 7th AFFA                                    Monday, December 2, 2008
Working Group on Education and Training

   based training (basic cargo rating, advanced cargo rating, IATA DGR course, and
   other seminars to air freight forwarding).

   Mr. Quang would like to know if SAAA is an IATA authorized training center or
   not. This was confirmed by the SAAA. It is one of the 3 IATA approved training
   centers in Singapore. He also would like to know if Vietnam could send their
   participants, to join SAAA class, and got certificate from IATA since there was
   not IATA trainer in Vietnam.

   SAAA answered that it is not Training of Trainer in SAAA. It only did
   certification, diploma, and IATA DGR. Training of Trainer must be done by IATA
   itself in Singapore. If Vietnam wished to get the contact details for the IATA
   Training of Trainers, Chairman would help with this.

   Mr. Quang said that Vietnam had asked IATA. IATA replied that Vietnam could
   set up one class room which could hold 20 to 50 students. However, the cost was
   very expensive, around 20,000 US dollars per class. Hence, Vietnam wanted to
   send participants to Singapore for training as it may be cheaper.

   Chairman advised that if Mr. Quang needed more information, he could assist him
   to get more information.

   SAAA offered that for certification or diploma course SAAA can send the trainers
   from Singapore to Vietnam. If there are many students this can be very cost
   effective. (However, it is not for Training of the Trainers).

   Mr. Quang said that VIFFAS planned to open one IATA introductory course. But
   in Vietnam, there was only one trainer, working for Vietnam airline. As he was

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

   busy, VIFFAS had to cancel the class and caused disappointment to students. So
   they need more IATA certified trainers in the country.

   Madam Tui, CAMFFA vice-president, said that she had been discussing with Ms.
   Geetha (UNESCAP). In Cambodia, they also need the IATA certified trainers.
   CAMFFA got the schedule from IATA Singapore. To be an IATA trainer, one
   will need to pass the training course.
   And Madam Tui also added that Geetha can assist in this. As IATA Singapore
   requires quite a high qualification for people who wish to follow the training
   course in Singapore, Ms. Geetha could assist those people who had already been
   trained as a country trainer by getting a certificate from her. This will enable them
   to enter the course.

   FMFF update (Malaysia)

   There are 5 States in the Federation. The Education Committee has representatives
   from every state. For this year, FMFF is running logistics courses. They had run
   five classes up to now and more than 150 students passed the foundation course.
   Furthermore, the big plan is to do the certificate course from 2009. At the moment
   they are developing all the certificate courses such as Freight Forwarding MTO
   certificate in maritime transport, certificate in warehouse management and
   operations, certification in land and in-land water way, and certificate in port

   FMFF mentioned that they are contemplating to do certificate in air freight
   forwarding. FMFF hoped to get trainer from the academic sector to draft the
   certificate in air freight since their courses were run by the Malaysian academy.
   FMFF added that once those certificates are completed by the student they would

Finaly Draft Minute of 7th AFFA                              Monday, December 2, 2008
Working Group on Education and Training

   be combined to be Diploma in MTO, which may be validated by UNESCAP and
   FIATA as well.

   He said that FMFFA was going to submit all training materials when they were
   ready to FIATA. Their target date would be around the first quarter in 2009. Once
   materials are ready they will be sent to FIATA. Students who pass all the courses
   will have 2 certificates: one from MTO from Malaysia and one from FIATA.

   FMFF also will sign a MOU with a local University in Malaysia that they will run
   the degree course in freight forwarding for FMFF. Besides this, FMFF had a
   meeting with the Victoria University of Melbourne. This university is willing to
   come in and assist FMFF and the Malaysian University to establish the Bachelor
   degree and the Master degree studies. So in this way it will be integrated and
   expanded in the Higher Education system of Malaysia.
   FMFF are also looking for government funding and grants to support all the
   training/education development.

   Chairman said that it was very encouraging to hear the various developments met
   by FMFF and it was a big step forward. He also appreciated and applauded FMFF
   effort. For the FIATA validation in the first quarter of 2009, the documents must
   be sent to FIATA at least 60 days in advance. Currently there are 3 countries who
   have adopted FIATA programme: Singapore, Indonesia, Philippines. (Philippines
   needs to re-validate.)

   Mr. Nelson asked Chairman whether the FIATA validation was the same as
   payment the annual dues. Chairman said that it is very different. Annual dues are
   paid as the membership fee. Validation is to certify the quality of the training and
   the trainers. Validation is free of charge. But the Association must develop the
   training programme and maintain the standard.

Finaly Draft Minute of 7th AFFA                                   Monday, December 2, 2008
Working Group on Education and Training

   Madam Tui asked chairman once the Association like CAMFFA has become the
   FIATA member; do we have to pay for the curriculum materials?

   Chairman replied that there was no cost for FIATA curriculum or the validation.
   However, the FIATA certificate for students who have successfully completed the
   course costs 150 CHF per certificate. This is normally paid by the student who
   wants to have that certificate after they have graduated from the course.

   Chairman confirmed that the training course developed and run by CAMFFA must
   be validated by FIATA first. Once validated, the successful students can apply for
   the FIATA Diploma. He added that the ASEAN region is rather fortunate since
   UNESCAP always supports us on many things such as TOT program and training
   manuals as well. The manuals can be used to set up the course and adjust to the
   local country situation and requirements.

   Chairman encourage AFFA members to contact him if they needed more

   Mr. Quang asked chairman about validation program. He would like to know if
   AFFA got any sponsorship from FIATA such as material, cost and so on.

   Chairman mentioned that FIATA did not have fund, but FIATA Foundation has
   funds. For example, they receive charity/donation from FIATA members. This
   foundation can support training-of-trainer programs in developing country. Any
   National Association from developing countries can apply. They do not extend
   cash but they will send trainers to train national trainers.

Finaly Draft Minute of 7th AFFA                              Monday, December 2, 2008
Working Group on Education and Training

   INFA Report (Indonesia)

   INFA organized logistic vocational training for university fresh graduated students
   in cooperation with the Gadjah Mada University. INFA is also developing
   vocational training for DG cargo for sea shipment.

   During FIATA congress in Vancouver, it was mentioned that as from January
   2010, everybody who would like to run shipment by sea is required to have DG
   certificate by sea. Now INFA is qualified to organize training for air shipments
   which is conducted by IATA. Next INFA had to have a DG certificate for sea

   On the discussion, she did not know whether it would be validated by FIATA like
   IATA or not. Now she is still compiling and the director training in Canada had
   promised her to provide materials.

   Chairman added what INFA had mentioned that this is a very important issue. He
   said that we know that for air cargo handling, there is the IATA-DGR certificate. It
   is compulsory by the airline and by IATA that the personnel handling DGR must
   have been trained according to the TACT rules. And every 24 months this
   personnel has to take examination again before they could handle the DG goods.

   In the area of IMO, International Maritime Organization for ocean transport, we
   have the orange and the green book, etc. However, before there was not a
   mandatory qualification required for shore-side personnel (including the freight
   forwarder). With effect from Jan 2010 all shore-side personnel handling dangerous
   goods for ocean freight must be trained and qualified

Finaly Draft Minute of 7th AFFA                                Monday, December 2, 2008
Working Group on Education and Training

   Chairman focused on January 2010. He said that training infrastructure must be
   ramped up, and training materials have to be developed. As the National
   Associations, it is our duty to develop our training structures. We should be able to
   facilitate the training course for our members as well as the industry as a whole.

   FIATA is developing minimum standards for DG and also the TOT course for
   DG. He hoped that this will be ready by June 2009. Lastly, Chairman said that
   AFFA members would be kept informed further on this development. This will be
   very important for all industries offering ocean freight businesses.

   Malaysia raised a comment about DG cargo in maritime. Malaysian government
   had already sent out information regarding this issue via the Port Klang port
   authority. FMFF is working with Port Klang to embark on this programme
   together with FIATA.

   Chairman said that normally the national laws & regulation prevail. Usually,
   ministry agencies would get involved. They may also have follow up with
   requirement and even set up training as well. Chairman added that as a national
   association, it was good to keep members informed.

   Mr. Krishnan would like to have clarification on another matter. He said that for
   ocean freight, we have FCL and LCL containers. For FCL containers, who is the
   person signing the certificate? As cargo is stored and shipped by the shippers, not
   the forwarders. In case of the LCL container the forwarder who is the LCL
   consolidator is in charge of storing and loading the cargo. So in that case it is clear
   that the forwarder must sign the certificates. But for FCL who signs the
   documents? For FCL where does the liability and accountability lie ?
   Can IMO & FIATA could assist in giving the definition, so that it would help us

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

   Chairman said that IMO regulation covers not only on handling cargoes which
   were LCL containers or FCL containers, but also covers shore-side personnel,
   which means even the CFS operator, stevedore, and truckers, hauliers, and so on. It
   covers all persons handling DG. It is a good question that if the shipper is stuffing
   the container, how can the forwarder be liable for what is packed inside the
   container. He said that it was a well-known liability which is always protected by
   the term “said to be contained in the container” or “shipper’s load, store and
   count”. Therefore, if the customer packs the containers himself, and the seal is in
   tact, and you have sufficient document, for you as a freight forwarder the liability
   may be defended. It is the onus of the shipper of the goods to always declare
   correctly the dangerous good that are shipped in the package.

   Chairman advised Mr. Khrishnan that to adopt the concept of using standard
   training condition. If he observed it carefully, he would see that it covered general
   indemnities and liability of the shippers. It also mentioned a clause to handle
   radioactive and hazardous material. The responsibility lies with the shipper.
   If it is not promulgated widely, the service provider might not be able to defend
   himself if they are challenged.

   Chairman told Mr. Khrishnan that IMO & FIATA always encourage all to practice
   prudently such using the correct documents and covering our liability as operator.
   Chairman also advised Mr. Khrishnan not sign on the forms or documents, or
   shippers declaration of transport of dangerous goods on behalf of the shippers.

   Mr. Khrishnan raised one more question that 6 months was too short for
   infrastructure situation for the DG for sea freight. He asked Chairman how FIATA
   being the international organization representing the forwarders globally could
   assist and support the ASEAN region to be more effective so that we can complete

Finaly Draft Minute of 7th AFFA                                 Monday, December 2, 2008
Working Group on Education and Training

   the infrastructure within the compliance period. Or maybe we can get an extension
   up to 2011 in order to complete this.

   Chairman said that FIATA had worked closely with international dangerous goods
   committee of expert, UN and IMO. We also concerned the limitation of time to get
   the whole mechanisms. He also had a various suggestions about time extension
   and the adoption of rule by IMO. Those were what FIATA tried to work very hard.

   It takes more time to develop all the structure because IMO is different from
   IATA. IATA represents the airlines. IATA not only sets standard, but also
   develops the training materials. IMO currently provides only regulation. They
   allow industries freedom to develop the training programme. Industries will have
   to develop their own training structures to the regulation. Chairman continued that
   FIATA will dialogue with IMO and keep all updated.

   He also advised Mr. Khrishnan to consult with his national competent authorities
   in their efforts to be updated on this regulation.

   Then INFA continued its report. INFA was under processing in line with national
   body for a professional certification and establishing certification body for logistics
   profession. This certification is not valid for the whole time. It could last only three
   or four years. Then participants had to take another examination. INFA was using
   UNESCAP and FIATA modules. Those modules were also accredited by national
   body for profession certification.

   Ms. Siti Ariyanti also added that INFA had submitted its materials and have been
   approved. They were waiting for approval of the license. She further said that there
   were two types of certifications. For example, when INFA delivers certificate to
   INFA member, the certificate was not needed to set up an independent company.

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

   But if the certificate was delivered to the third party, it had to be issued by an
   independent body without interference from the Association.

   Ms. Siti Ariyanti mentioned that for a routine training, INFA still has difficulty to
   encourage its members to take the “second or intermediate course”. For FIATA
   diploma, INFA members have to attend two courses. The first one is “basic” and
   the second one is “intermediate” course. She further said that the problem was
   cost. The members sometimes were afraid to support their employees to join the
   FIATA intermediate course since sometime they would be hijacked. That is, INFA
   was planning to cooperate with Gadja Mahda University in 2009, to organize and
   develop the vocational training for fresh graduate. Therefore, those fresh graduated
   students would be able to find job, and freight forwarder companies would be easy
   to find employees, too.

   She finally said that for training material, INFA always updated all the time and
   prepare the re-validation in 2010.

   Chairman thanked Ms. Siti Ariyanti for her report.

   Chairman also added information which had been discussed previous year. He said
   that INFA was very successful in adoption of training and FIATA diploma
   program in Indonesia. He mentioned that they managed to get the government
   decree for freight forwarders to update their license, they are required to have one
   or two managers trained in FIATA diploma program. It was excellent initiative, as
   not every country can achieve what INFA had done. INFA had created their own
   Chairman suggested to AFFA members that their country can try to adopt similar
   initiatives and they could consult INFA directly.

Finaly Draft Minute of 7th AFFA                              Monday, December 2, 2008
Working Group on Education and Training

   VIFFAS REPORT (Vietnam)

   VIFFAS is very concerned about vocational training program because it is in
   shortage of human resource in logistics. Logistic industry in Vietnam grows very
   fast. There were only 10 companies in 2000, but in 2008 there were 600
   companies. Everybody always kept asking how to get sufficient human resources.
   In the past, VIFFA tried to set up many training courses. However, there was only
   one program for all participants, and it was not successful and not effective. This
   year, VIFFAS set up a roadmap to make the official program. VIFFAS also
   studied the cases from Indonesia, Singapore and Malaysia, and followed standards
   from FIATA and SLA.
   VIFFAS is aiming to get the FIATA validation.

   Mr. Quang added that previous month, VIFFA opened training and trainer course,
   and it was successful. VIFFA had selected participant groups from industries such
   as insurers, air freight forwarders, sea freight forwarders, institutes, colleges,
   ministry of transport, and ministry of commerce.
   Mr. Quang further said that VIFFAS would follow that roadmap, the program for
   validation, in one year. VIFFAS hoped that in FIATA congress next year in
   Geneva, it would submit to FIATA for validation. What VIFFAS needed was
   trainers and material. The material should be standardized and meet minimum
   standards from FIATA. VIFFAS confirmed that it would have to study and contact
   with SLA, Indonesia, and Malaysia to build up official training program about
   logistics in Vietnam.

   Chairman thanked Mr. Quang for his report, and he mentioned that for many years
   before, there was no significant progress about vocational training in Vietnam.
   Chairman observed that since Mr. Quang took over just less than a year many
   positive developments are happening now. He said that Vietnam started to be more

Finaly Draft Minute of 7th AFFA                             Monday, December 2, 2008
Working Group on Education and Training

   aware of the programmes on IATA and FIATA initiatives. It was a huge change in
   Vietnam. Chairman said that even VIFFAS had received many training of trainer
   program from UNESCAP in the past; they were not able to take off. But now with
   the new leadership, things are happening and moving forward.

   Chairman appreciated the leadership of Mr. Quang. He also advised AFFA
   members, which had not taken up the training seriously, to take this kind of
   development as a model.

   PFFA Report (Philippines)

   Mr. Nelson Mendoza did a short vocational training report in Philippines. As there
   were some problems in the training programme in the Philippines, the chairman of
   the training committee could not attend the WGET meeting.
   Training programmes are being implemented regularly.

   First, FEDFAP had continuously coordinated with Athenea University. At this
   moment, there was some changing in direction of the university. Thus, FEDFAP
   had to shelve for some time the education program with Athenea University. But
   Philippines were still continuing improving the program. The cause of the
   problems is financial constraints.

   For the second thing is the adoption of UNESCAP. It had been discussed in local
   meeting. The timeframe that was committed by the FEDFAP Chairman was in
   February or March 2009. That would materialize because a series of programmes
   are lined up until the end of the year. They continue to give workshops and
   seminars on the basic freight forwarding as well as the advanced freight
   forwarding program. Also there are seminars on inco-terms. One big educational
   programme is the DG programme in coordination with IATA. He added that there

Finaly Draft Minute of 7th AFFA                            Monday, December 2, 2008
Working Group on Education and Training

   was at least two dangerous cargo training every year before they can become
   revalidated as a member of IATA’s.

   The FIATA issue will be tackled separately with the FEDFAP.

   Chairman thanked Mr. Mendoza for his report.

   CAMFFA Report (Cambodia)

   First, Madam Tui informed Chairman that she did the presentation just on behalf
   of Mr. Huot Chan, vocational training officer. She said that CAMFFA has been
   supported by UNESCAP for two times. The first time was on 7-8 December 2007
   with 21 trainers, and the second time was on 19-22 January 2008 with 17 trainers.
   She mentioned that as CAMFFA was fresh to those operations. The trainers still
   need a lot of training. The third training had been planned for last month.
   However, since Ms. Geetha’s schedule was quite busy, the training had been
   delayed. She added that CAMFFA wish to form a committee of TOT and had
   applied to UNESCAP curriculum by Ms. Geetha already.

   Madam Tui further informed chairman as well as AFFA members that CAMFFA
   had been accepted to be a FIATA country member by 2009. Thus, there were
   many things CAMFFA had to do. She said the first step CAMFFA had to do is to
   set up a training center and use UNESCAP curriculum. And then CAMFFA would
   talk with other Associations to prepare FIATA curriculum.

   Chairman thanked Madam Tui for the report. He reviewed the meeting in India
   that both Malaysia and Cambodia had shown their positive plan of vocational
   training the following year. He hoped CAMFFA could propel itself forward in
   ASEAN region. Chairman also understood that CAMFFA needed a lot of help.

Finaly Draft Minute of 7th AFFA                             Monday, December 2, 2008
Working Group on Education and Training

   Therefore, he welcomed CAMFFA to contact any of the other Associations if it
   needed any information.
   Chairman said that it is up to CAMFFA to make the first move. The first move is
   to set up a strong training committee. One person cannot implement the

   Madam Tui replied that Ms. Geetha had already put that problem into her plan.
   When she comes to Cambodia, CAMFFA would announce the committee and we
   still could use UNESCAP curriculum because many parts were not yet trained.

   Chairman told CAMFFA that it has the minimum standards. Therefore CAMFFA
   could do it step by step to get success. Take module by module. One by one. Not
   too much at the same time.

   Madam Tui said that Ms. Geetha planned to divide curriculum in smaller parts and
   that various members of the committee would take care of various parts.

   Then chairman continued his presentation. (Please kindly see it with hard copy)
   Chairman presented of Any Other business first and then the ASEAN Initiative

6. Any Other Business

   6.1 Updates on recent validations as presented during the FIATA ABVT Meeting
   in Vancouver, Canada on 24th Sep 2008 (FWC 2008) FIATA Advisory Body
   Vocational Training (ABVT)

   Chairman said that on 5th March 2008, Ukraine was validated their national
   programs. On 24st September 2008, South Africa, Sri Lanka, and Egypt were

Finaly Draft Minute of 7th AFFA                                  Monday, December 2, 2008
Working Group on Education and Training

   validated. Total Validated National Training Program has increased. Now there are
   50 programs from 44 countries. However, more than 22 percent are not current.
   On the release of diploma applied around the world from January 1996 up to
   September 2008, FIATA had released 5,378 diplomas. For 6 months before, from
   30 March 2008 up to 1 September 2008, 280 diplomas had been released globally
   by FIATA.

   He informed the members that the next Advisory Body Vocational Training
   meeting will be held in Zurich, Switzerland on 13th March 2009. It is free of
   charge for everyone.

   6.2. FIATA Training Initiatives and Projects 2008 – FFVT in Mexico

   Chairman showed FFVT organizational chart. He said that that Foundation body
   got donation from FIATA for the purpose of vocational training funding. He
   confirmed that those funding can not be used for any other things, only for
   sponsoring the training in developing country. Hence, the funds could be used only
   for vocational training (not for salary or something else).

   The objectives of FFVT were that:
   • support training projects of National Freight Forwarders Association in those
      countries where there is no or very little opportunity for training in the
      forwarding industry
   • support to initiate “Train the Trainer Project” in close co-operation with the
      National Association.
   • The foundation may also provide assistance with the organization and the
      search for suitable speakers for the project.

Finaly Draft Minute of 7th AFFA                              Monday, December 2, 2008
Working Group on Education and Training

   • The foundation may extend it activities to other fields insofar as there are
      connected to the projects specified.

   Madam Tui asked chairman if CAMFFA could request fund from FFVT for
   training support to prepare implementation to become as FIATA member the
   follow year.

   Chairman replied that CAMFFA, once being the FIATA member, could apply for
   foundation fund. He further said that CAMFFA could contact him or Zurich
   directly. Then they would give the application form and so forth.

   Then chairman continued his presentation. He showed some countries which had
   received FFVT train and trainer project such as Mongolia (13th-25th Jan 2003),
   Kenya (16th Jul - 5th Aug 2004), Ghana (11th – 13th Aug 2005), Pakistan: Karachi
   (25th Nov - 13th Dec 2006), Mexico (21stJan – 2n Feb 2008).

   6.3. FIATA Exhibition of Training Materials & 1st ABVT Forum at FWC         2008
   Vancouver, Canada

   Chairman said that on 22nd – 26th Sep 2008, FIATA made its first ABVT forum in
   Vancouver, Canada. It was successful. Therefore, from now on, FIATA will hold a
   forum for every congress. He confirmed that the forum, focused on training only,
   had been made before the main meeting on 22nd Sep 2008 at 1330-1600 hours.
   Even it was the first forum, there were many countries.

   6.4. FIATA Young International Freight Forwarders Association (YIFFA) updates

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

   FIATA divided four regions in the world. Chairman show the winner for that year
   from each region. For instance, South Africa was a winner in Africa region,
   Canada was a winner in America region, Indonesia was a winner in Asia region,
   and German was a winner in Europe region.

   Chairman also informed all AFFA members that Indonesia was a GLOBAL
   WINNER for that year. He deeply appreciated Indonesia for their effort.
   Chairman promoted that every Association should consider participating in this

   6.5. Training Initiative in the Ukraine, Shanghai (CIF), Egypt (EIFFA) & Vietnam
   (Chairman presented further training initiatives that had taken place in the year.
   Please kindly find his presentation via soft copy he sent you)

   6.6. FIATA Train the Trainer Initiative

   Four regions had achieved TOT in a single year. (please kindly find it in the soft
   copy, slide 132)

   6.7. FIATA – Revised Minimum Standards for FIATA Diploma

   Chairman said that supply chain security and multimodal transport combination
   are 2 new subjects that had been included in the FMST. He mentioned that it was a
   new standard adopted in Dubai.

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

   7. ASEAN Initiative in HRD

   Chairman said that HRD was an important item because there is a lot of work to be
   done by AFFA. At that moment, the ASEAN transport facilitation working group
   meeting was hosted in Singapore. He shared on the ASEAN Roadmap for
   Integration of Logistics Service signed by the ASEAN Economic ministers.

   Chairman said the Roadmap for Integration of Logistics Service in the folder was
   not a new item as it was discussed a year before. He also mentioned that the
   roadmap for integration of logistics services was established by ASEAN Economic
   Ministers. It had also been discussed in different forums. Chairman let AFFA
   members look at the table of roadmap for integration of logistics service in order to
   know how it was so important.

   He also mentioned that some of those items involved with AFFA such as number
   38, 39, 40, 41, and 42, and Mr. Maslis would raise them in AFFA AGM.
   Chairman explained the meaning in number 42. It meant that AFFA AGM had to
   discuss about this issue and then task it to different members to develop different

   This is a very serious issue because AFFA is participating in the ASEAN meeting
   but our actions as AFFA are not keeping up with the demands of the process.
   Chairman reviewed the meeting in Kuala Lumpur, Malaysia. At that time, Mr.
   Angelito Colona was AFFA chairman. AFFA member had discussed about
   training. Mr. Colona (FEDFAP) was the team leader and had already split some of
   roles, but he did not drive it true. Nothing really happened. When we look back
   over these years AFFA has not done much. We must be able to show our positive
   inputs. We need to show progress. If AFFA cannot play a positive role, why
   would they invite us for any further dialogues.

Finaly Draft Minute of 7th AFFA                               Monday, December 2, 2008
Working Group on Education and Training

   This is a serious issue because we need to have our input at AFFA level.

   Mr. Masli, AFFA chairman, said that he had talked about it in the last AGM
   meeting in Brunei. Angelito had confirmed at that time that he will continue to
   work on this, but that did not materialize. Mr. Masli recognized that there are
   important issues that we need to follow and have our input. Better cooperation
   among the AFFA member countries is required to come up with a positive
   product. We must be pro-active because we are a dialogue partner with ASEAN

   Chairman gave a recommendation that each country association should develop
   HRD via those four points in the list step by step. Second, each country should
   record what it had done in each step. Then, all members report about their status,
   this would be collected and compiled. Next, those reports would be used to
   compared the between each country such as strength and weakness of each
   country. It will become clear where the gaps are. Finally, we could help each other.

   Mr. Krishnan supports the proposal of the chairman. Also he suggested making a
   template with questions which each country needs to respond to; it would make the
   reports more standardized and easier to integrate in region-wide report.
   If Chairman could make a template, it would be very helpful.

   Chairman thanked Mr. Krishnan for the suggestion. He will make a template
   within the next 4 weeks. He mentioned that he would like each country to follow
   those four points in HRD section in the list as he had mentioned above, and needed
   to get response through country report with status.

   Krishnan had a follow up proposal: After the template has been submitted there
   should be another working group meeting in about 6 months time in order to get

Finaly Draft Minute of 7th AFFA                             Monday, December 2, 2008
Working Group on Education and Training

   more detailed and constructive feedback from the Associations, and to have
   sufficient materials to give a comprehensive feed-back to the ASEAN secretariat.

   Krishnan’s proposal was unanimously accepted by the meeting.

   8. Date and Venue of the next WGET meeting

   Singapore was proposed to be the host for the next meeting.
   Chairman had not objected. No objection from the floor. So Singapore would be a
   host for WGET meeting the following 6 months, about April/May 2009.
   Chairman asked if there were any other business before WGET meeting was

   Before WGET meeting was declared closed, Chairman thanked CAMFFA for
   organizing that meeting. He would look forward to getting the minutes, and told
   Mr. Sitana to send the minutes to him to check first before it was sent to all
   members. He also thanked all members to join this WGET meeting in that


To top