Agenda Item # Page #
TO: CHAIR AND MEMBERS
BOARD OF CONTROL
MEETING ON WEDNESDAY, OCTOBER 21,2009
FROM: DAVID A. LECKIE, P.ENG.
DIRECTOR OF ROADS AND TRANSPORTATION
SUBJECT TENDER 09-92
SUPPLY AND DELIVERY OF PRE-WETTING AND
ANTI ICING LIQUIDS FOR ROAD MAINTENANCE
That on the recommendation of the Director of Roads and Transportation, the following actions
be taken with respect to the purchase of pre-wetting and anti icing liquids for road maintenance:
1. The tender submitted by Pollard Highway Products, P.O. Box 280, Harrow, ON
NOR IGO for the supply and delivery of pre-wetting and anti-icing liquids for road
surfaces, at their tendered unit prices as indicated below, PST included, GST extra, BE
1 Product I Trade Name I Unit PricelLitre
Salt Brine Chloride 0.0075
1 Natural Brine I Master Melt
I 0.0075 1
I Ice Bite (30%) + Salt
Brine (70%) I Ice Bite s30
I 0.204 I
2. Civic Administration BE AUTHORIZED to undertake all the administrative acts that are
necessary in connection with this purchase, and
3. Approval hereby given BE CONDITIONAL upon the Corporation entering into a formal
contract or issuing a purchase order relating to the subject matter of this approval.
Tender 09-92 was prepared seeking competitive pricing for the supply and delivery of pre-
wetting and anti icing liquids for road maintenance for a one (1) year period, with the option, at
the City’s absolute sole discretion, to renew the contract in one (1) year increments at 3% per
year for an additional four years. Pollard Highway Products was the only bidder that submitted
a bid for all products listed and was the lowest bidder.
Financing for this expenditure is provided for in the Operating Budget. The estimated annual
expenditure is $200,000.
A summary of bids is attached as Appendix “A”
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This report was prepared by K. English, Procurement Officer and John Parsons, Division
Manager, Transportation and Roadside Maintenance, Environmental and Engineering Services.
SUBMITTED BY: RECOMMENDED BY:
?y.'&-- & A
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MIKE TURNER DAVID A. LECKIE, P. ENG.
MANAGER OF FINANCIAL SERVICES DIRECTOR OF ROADS AND
AND ACTING DEPUTY CITY TREASURER TRANSPORTATION