FOR ROAD MAINTENANCE

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					                                           Agenda Item #     Page #




       TO:                                CHAIR AND MEMBERS
                                           BOARD OF CONTROL
                                 MEETING ON WEDNESDAY, OCTOBER 21,2009

      FROM:                              DAVID A. LECKIE, P.ENG.
                                 DIRECTOR OF ROADS AND TRANSPORTATION

     SUBJECT                                    TENDER 09-92
                                 SUPPLY AND DELIVERY OF PRE-WETTING AND
                                 ANTI ICING LIQUIDS FOR ROAD MAINTENANCE



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                                          RECOMMENDATION


That on the recommendation of the Director of Roads and Transportation, the following actions
be taken with respect to the purchase of pre-wetting and anti icing liquids for road maintenance:

1.      The tender submitted by Pollard Highway Products, P.O. Box 280, Harrow, ON
        NOR IGO for the supply and delivery of pre-wetting and anti-icing liquids for road
        surfaces, at their tendered unit prices as indicated below, PST included, GST extra, BE
        ACCEPTED;


                    1         Product           I   Trade Name        I   Unit PricelLitre

                                                    23% Sodium
                        Salt Brine                  Chloride                      0.0075

                    1 Natural Brine             I   Master Melt
                                                                      I            0.0075    1
                    I   Ice Bite (30%) + Salt
                        Brine (70%)             I   Ice Bite s30
                                                                      I             0.204    I

2.      Civic Administration BE AUTHORIZED to undertake all the administrative acts that are
        necessary in connection with this purchase, and

3.      Approval hereby given BE CONDITIONAL upon the Corporation entering into a formal
        contract or issuing a purchase order relating to the subject matter of this approval.

                                                BACKGROUND
                                                                                                     I
Purchasing Process
Tender 09-92 was prepared seeking competitive pricing for the supply and delivery of pre-
wetting and anti icing liquids for road maintenance for a one (1) year period, with the option, at
the City’s absolute sole discretion, to renew the contract in one (1) year increments at 3% per
year for an additional four years. Pollard Highway Products was the only bidder that submitted
a bid for all products listed and was the lowest bidder.

Financial Impact
Financing for this expenditure is provided for in the Operating Budget. The estimated annual
expenditure is $200,000.

A summary of bids is attached as Appendix “A”
                                  Agenda Item #    Page #




Acknowledgements
This report was prepared by K. English, Procurement Officer and John Parsons, Division
Manager, Transportation and Roadside Maintenance, Environmental and Engineering Services.

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 SUBMITTED BY:                                    RECOMMENDED BY:




  ?y.'&--                                            & A
                                                    / < &
 MIKE TURNER                                      DAVID A. LECKIE, P. ENG.
 MANAGER OF FINANCIAL SERVICES                    DIRECTOR OF ROADS AND
 AND ACTING DEPUTY CITY TREASURER                 TRANSPORTATION