TIMES ARE TOUGH by lindayy

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									                              TIMES ARE TOUGH.
CIRCULAR TO ALL AFFILIATED MEMBERS 2008.

The VHA Race and Finance Committee have recommended the following changes to this
year’s Old Bird Series.
This circular is for your information so that every member can have their say through
their club. The recommendations will be presented at the May General Meeting and be
voted on at the June General Meeting. There is not enough time for any amendments or
changes, so it is vitally important that your delegates be instructed by your club members
to support or not support the recommendations.
This is an unusual step, writing to all members. However, with the current economic
downturn, the reduction of superannuation nest eggs, increasing unemployment
combined with uncertainty, the Race and Finance Committee consider that urgent steps
be taken to assist members for this year.

RECOMMENDATION 1.

“ THAT THE VHA AFFILIATION FOR 2009 BE HALVED TO $55 AND CENTRE
REIMBURSEMENTS BE REDUCED TO $475”

Notes.
   1. The VHA collects affiliation money from members and then passes it back to
       centres. Each member pays $10 GST on this transaction. There doesn’t seem to be
       much sense in collecting the money, then sending it back.
   2. Members who have already affiliated, paid the $110, will be reimbursed. Clubs
       will get a cheque for those already affiliated. Clubs would then be responsible for
       distributing this money back to those members.
   3. Centres would have to be more self sufficient in covering their costs.

RECOMMENDATION 2.

“ THAT THERE BE NO FEDERATION ENTRY FEES FOR THE HAY AND
HILLSTON RACES”

Notes.
   1. The races mentioned are the three Hay races and the four Hillston races, including
       the Comeback.
   2. The races would still be Federation Races with Fed positions, sectional result,
       medallion, diplomas and no prize money.
   3. Please note that the Ring Fund earns the VHA about $29,000 per year. We buy
       life rings at about 14 cents each and sell them to members at 90 cents each. This
       profit is called ADDED MONEY. The added money is allocated to races every
       year to increase prize money. This equates to approximately $1450 per race.
         Without added money, our prize pool would be much less. For the seven races
         mentioned in this recommendation, $420 will be used to cover established costs
         and the remainder will be distributed among the other races. This will add about
         an extra $800 to the prize pool for each of the other races.
   4.    Members would need to pay the 10 cent levy for each bird entered in the seven
         races. For example, if a member sent 50 birds to a Hay race it would only cost
         $5, just ten cents per bird! For any member who sent 50 to each of these races the
         savings are over $300!
   5.     In summary, members would only pay cartage for the club races, pay their
         normal up front fee for transport and only 10 cents per bird for the Hay and
         Hillston Races.
   6.    Up front fees are expected to be quite a deal less this year. Last year John Brislin
         transported the birds to distance races in a unit. This was a huge saving which is
         being used to reduce this year’s up front fee. The decision not to reimburse each
         member a proportion of the reduction, while not universally agreed, will be
         helpful in these times. Fuel costs, especially diesel, have reduced so an expected
         reduction of about $5000 could be of great assistance too.
   7.    The birdage for the Hay and Hillston races is likely to increase, giving better
         coverage and a great opportunity to get more birds with race conditioning. It
         could even be cheaper to race them than to toss them.
   8.    Clubs and centres are encouraged to initiate interest races e.g. pontoon, team
         races, 2 bird race etc. for members who might like to try for extra money in these
         races.

RECOMMENDATION 3.
“ THAT THE FOLLOWING LIST OF HONORARIUMS BE ACCEPTED”
1. SECRETARY         $500
2. RACE SECRETARY    $500
3. TREASURER         $3,400
4. RING SECRETARY    $2,000
5. MINUTE SECRETARY $600
6. GPS OFFICER       $400
7. IT OFFICERS       $600

Notes.
   1.    These costs have been reduced by more than $3,000.
   2.    Some officials have offered their efforts for a notional sum.
   3.    These savings will reduce the need to increase any fees, etc.
   4.    These payments do not include reimbursements of costs e.g. stationery, phone, etc

May I request that clubs convene a meeting to discuss these items to ensure that your
delegates are clear on how to vote. There will be little or no discussion at the VHA
meeting as there is no time to include amendments or further changes.

Neil Machar Secretary                              Stephen Kearsey President

								
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