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					               ATLAS
             Publications
               Policy


Stephen Haywood
ATLAS Plenary – 27 February 2004



                                   1
                 ATLAS Publications Committee (PubComm)

                 2002-2004                                 2003-2005

   Stephen Haywood (Chair)                      Pippa Wells (Chair designate)
   Alain Blondel                                Shoji Asai
   Lutz Kopke                                   Eilam Gross
   Michel Lefebvre                              Sten Hellman
   Heinz Pernegger                              John Huth
   Marc Virchaux                                Maria Smizanska



                            With help from:

   Peter Jenni,                                 Torsten Akesson
   Ken Smith                                    Siggi Bethke
   Fabiola Gianotti                             Giacomo Polesello

ATLAS Publications Policy                                 Stephen Haywood – 27 Feb 2004   2
                            Outline for this Presentation




   Purpose of Document
   Structure of Document
   Authorship Issues
   Other Forms of ATLAS Papers and Notes

   Discussion
      Authorship
      Other Issues




ATLAS Publications Policy                             Stephen Haywood – 27 Feb 2004   3
                                Purpose of Document

Emphasis on General Publications of complete Collaboration
  during Data-taking.

Important, even now, to consider the requirements for people to
  be ATLAS Authors so that people who would like the chance to
  be authors of first ATLAS publications understand what will be
  asked of them.
Particularly relevant to Physicists working at Tevatron.

   Focus on Authorship.
   Helpful to understand how other aspects fit together:
        Refereeing & Approval of Papers
              Doesn’t need to be finalised now.
              May wish to “prototype” with Scientific Notes
        Other Forms of ATLAS Papers and Notes
              Doesn’t need to be finalised now, but helpful to start to clarify.


ATLAS Publications Policy                                     Stephen Haywood – 27 Feb 2004   4
                            Structure of Document




   Overview
   Authors of ATLAS Papers
   Refereeing & Approval Procedures
   Style of ATLAS Papers
   Other Forms of ATLAS Papers and Notes



Had wanted Document to be simple … but …




ATLAS Publications Policy                           Stephen Haywood – 27 Feb 2004   5
                            Authorship – Qualification

   ATLAS Member for at least 1 year
   Not author of another major LHC collaboration at time of
    qualification
   ≥ 80 working days and ≥ 50% of research time doing ATLAS
    Technical Work (see later) – may be accumulated over more
    than one year

Is this high enough?
Should it be possible to accumulate Technical Work over more
    than one year?
No restrictions on Tevatron physicists.
Consider:
        Professor with departmental role and lot of teaching
        Postdoc with no other commitments


ATLAS Publications Policy                           Stephen Haywood – 27 Feb 2004   6
                            Authorship – Continuation

   ATLAS Member
   ≥ 50% of research time on ATLAS
   Not an author of another major LHC collaboration
   ≥ 25 days [1] doing ATLAS Technical Work in past year [2]

[2] Could be averaged over 2 years (excluding qualification period)
   – potential issue for PhD student writing thesis.
[1] Technical Work is essential for operation of ATLAS. More than
   25 days per person is likely to be needed. However, anticipate
   that work would be allocated by Institute, allowing Team Leader
   to balance distribution. This could lead to a reduction in the
   personal contribution.




ATLAS Publications Policy                          Stephen Haywood – 27 Feb 2004   7
                            Technical Work

   Design, installation, commissioning, upgrades
   Running, servicing, maintaining the detector
   Test-beam
   On-line & Off-line Software: general code development
   Running & overseeing software: MC or data processing
   Shifts or on-call
   Managerial & administrative tasks for ATLAS, including ATLAS
    Committees and Physics Conveners
   Managing an ATLAS group in an institute

Not:
 Physics analysis
 Contributing to physics papers or physics meetings
 Supervising others doing physics, except as a Convener


ATLAS Publications Policy                    Stephen Haywood – 27 Feb 2004   8
                            Authorship – Former Members

Very long construction time before Data-taking (DT).
Give credit to those who have worked on ATLAS before DT.

   On leaving ATLAS, Author is retained on Author List for 1 year
   Qualification process starts when person becomes ATLAS
    Member, but not before 1 Jan 2000
   For every year between Qualification and DT (first physics
    paper?), accumulate 0.25 additional years of Authorship
   Additional credit cannot be used beyond 4 years after first
    physics paper

Try to be:
Well-defined, without “discontinuities”, fair and simple.

What about effort pre-2000? For example PhD Students?


ATLAS Publications Policy                           Stephen Haywood – 27 Feb 2004   9
                            An example of Pre-Data Credit




                            2011
                            2010
                            2009
                            2008
                            2007
                            2006
                            2005
                            2004
                            2003
                            2002
                            2001
                            2000



                                   A




                                               D




                                                               G
                                       B




                                           C




                                                   E




                                                       F




ATLAS Publications Policy                                  Stephen Haywood – 27 Feb 2004   10
                            Authorship Committee (AC)

   3 people selected from PubComm by Spokesperson, one
    designated Chairperson
   Each will serve 3 years

Role:
 Chairperson will receive requests for new Authors and will
  make recommendations to Spokesperson
 At the start of each year, Committee will consider:
      Authorship Policy and its implementation
      Continuing Authorship of all current ATLAS Authors – receiving
       from Team Leaders list of Authors and Technical Work undertaken


Normally communications should be between ATLAS Team
  Leaders and AC Chairperson. As last resort, anyone may
  appeal to Spokesperson, whose decision is final.

ATLAS Publications Policy                         Stephen Haywood – 27 Feb 2004   11
                            Authorship – Standard List

   Maintained by Authorship Committee
   Visible on the Web
   Updated whenever someone qualifies
   Continuation of Authors checked every year
   Snapshots taken for individual papers

Good to have rules to reduce ambiguity.
Inevitably flexibility will be required.

For given paper, provision to include:
 ATLAS Member who has not yet qualified as Author.
 Visitor or non-ATLAS Theorist.
 Engineers etc. for relevant papers.



ATLAS Publications Policy                          Stephen Haywood – 27 Feb 2004   12
                            Authorship of Papers

Who should appear in list on given paper ?

a) Only ATLAS Authors who “contributed to work”
b) All ATLAS Authors on Standard list, with “contributors” listed
   first
c) All ATLAS Authors on Standard List

Desirable to give credit to those who have done the work (affects
  job searches & promotion) … but where do you place cut off ?
  Who has “contributed” ?
ECFA/EPS propose credit can be given through Scientific Notes.
May also be desirable to identify “corresponding” authors.

Comments so far: Strong preference for (c), with concern that
  others would be very bad for collaboration and morale.
ATLAS Publications Policy                          Stephen Haywood – 27 Feb 2004   13
                            Authorship of Papers

Unlikely paper journals will want list of 2000 names, although may
   publish electronically.
Perhaps for full list, would create a web page.

How should list be ordered ?
a) Alphabetically by Authors’ surnames
b) Alphabetically by Institute, and then by Authors’ surnames
   within Institute list

Would need to discuss with journals.
Undoubtedly printed lists could be obtained if needed.

Comments so far: No strong preferences.

Active signing of papers – perhaps not at beginning, but maybe
   later ?


ATLAS Publications Policy                          Stephen Haywood – 27 Feb 2004   14
                            Project Papers

   Associated with work of Sub-system (including Computing)
   Encourage to follow approach of General Publications
   Allow community some flexibility as to how to proceed

   Primarily detector papers
   Author list to be determined by Project Leader
      Restricted authorship: well-defined ATLAS community
      Can include non-ATLAS Authors




ATLAS Publications Policy                     Stephen Haywood – 27 Feb 2004   15
                              ATLAS Notes

At present:
 Anyone may submit an ATLAS “Communication” (COM)
 May request approval by Project Leader – drops “COM” and
   becomes public

Propose to have:
 Approved Notes (APP) – but not public
     Work is endorsed.
   Publicly available notes which have been approved (PUB)
     Work is endorsed, not “secret” and presentation quality is
       sufficiently high that can be made public.


Only PUB notes may be referenced in papers.



ATLAS Publications Policy                         Stephen Haywood – 27 Feb 2004   16
                            Scientific Notes

   Reporting self-contained piece of work of publication quality
    which is not appropriate for publication by Collaboration or
    sub-system
   Authorship by individuals or small groups, can include non-
    ATLAS members

Pre-DT:
 Prospects for future ATLAS analysis
 New software techniques or algorithms for ATLAS
 Well contained work on limited part of an ATLAS sub-system


Post-DT
 As above.
 Back-up to General papers – giving credit for individuals


ATLAS Publications Policy                      Stephen Haywood – 27 Feb 2004   17
                            Conference Proceedings

Currently somewhat haphazard.
 Scientific Notes – for LHC Symposium
 ATLAS Notes – in some cases
 Direct to Proceedings Editors


Would make sense to prepare ATLAS Note which is circulated in
  corresponding community and approved by Project Leader etc.

Needs more thought for future – including Speakers Committee
Approval could be
 As for Scientific Notes
 Something lighter within the corresponding community




ATLAS Publications Policy                       Stephen Haywood – 27 Feb 2004   18
                            Non-ATLAS Publications

Encourage ATLAS Members to
 Write review articles
 Publish more general papers on methods and phenomenology
 Collaborate with non-ATLAS Theorists
 Participate in Workshops


ATLAS welcomes papers published through standard ATLAS
  channels; but sometimes this is not desirable for authors.

Distinguish work:
A. Not needing to be subjected to ATLAS control
B. Having some small ATLAS input
C. Being manifestly ATLAS’s responsibility


ATLAS Publications Policy                       Stephen Haywood – 27 Feb 2004   19
                            Non-ATLAS Publications - Criteria

A. Not needing to be subjected to ATLAS control
      Could have been done by anyone using ATLAS published info
      No ATLAS oversight required. Correctly reference ATLAS.

B. Having some small ATLAS input
      Simple or superficial use of ATLAS S/w, e.g. ATLFAST/Athena
      ATLAS provides illustration of general technique
     Approved ATLAS Note. No further oversight. Acknowledge ATLAS.

C. Being manifestly ATLAS’s responsibility
      Uses unpublished ATLAS results or part of on-going analysis
      Consideration of ATLAS potential
      Non-trivial use of ATLAS S/w
      Work done in ATLAS context
      For a talk, speaker was invited as member of ATLAS Collab
      Normal ATLAS Publication.



ATLAS Publications Policy                              Stephen Haywood – 27 Feb 2004   20
                  DISCUSSION: Authorship – Technical Work

Technical Work is essential for operation of ATLAS. More than 25 days
   per person is likely to be needed. However, anticipate that work would
   be allocated by Institute, allowing Team Leader to balance distribution.

   Design, installation, commissioning, upgrades.
   Running, servicing, maintaining the detector.
   Test-beam.
   On-line & Off-line Software: general code development.
   Running & overseeing software: MC or data processing.
   Shifts or on-call.
   Managerial & administrative tasks for ATLAS, including ATLAS
    Committees and Physics Conveners
   Managing an ATLAS group in an institute.

Not:
 Physics analysis.
 Contributing to physics papers or physics meetings.
 Supervising others doing physics, except as a Convener



ATLAS Publications Policy                         Stephen Haywood – 27 Feb 2004   21
       DISCUSSION : Authorship – Qualification & Continuation

Qualification:
 ATLAS Member for at least 1 year
 Not author of another major LHC collaboration at time of qualification
 ≥ 80 working days and ≥ 50% of research time doing ATLAS Technical
  Work (see later) – may be accumulated over more than one year

Is this high enough?
No restrictions on Tevatron physicists.
Should it be possible to accumulate Technical Work over more than one
    year?
Consider:
        Professor with departmental role and lot of teaching
        Postdoc with no other commitments

Continuation:
 ATLAS Member
 ≥ 50% of research time on ATLAS
 Not an author of another major LHC collaboration
 ≥ 25 days [1] doing ATLAS Technical Work in past year [2]


ATLAS Publications Policy                               Stephen Haywood – 27 Feb 2004   22
                DISCUSSION: Authorship – Former Members

Very long construction time before Data-taking (DT).
Give credit to those who have worked on ATLAS before DT.

   On leaving ATLAS, Author is retained on Author List for 1 year
   Qualification process starts when person becomes ATLAS
    Member, but not before 1 Jan 2000
   For every year between Qualification and DT (first physics
    paper?), accumulate 0.25 additional years of Authorship
   Additional credit cannot be used beyond 4 years after first
    physics paper

Try to be:
Well-defined, without “discontinuities”, fair and simple.

What about effort pre-2000? For example PhD Students?


ATLAS Publications Policy                    Stephen Haywood – 27 Feb 2004   23
                        DISCUSSION: Authorship of Papers

Who should appear in list on given paper ?

a) Only ATLAS Authors who “contributed to work”
b) All ATLAS Authors on Standard list, with “contributors” listed first
c) All ATLAS Authors on Standard List

Desirable to give credit to those who have done the work (affects job
   searches & promotion) … but where do you place cut off ? Who has
   “contributed” ?
ECFA/EPS propose credit can be given through Scientific Notes.
May also be desirable to identify “corresponding” authors.

How should list be ordered ?
a) Alphabetically by Authors’ surnames
b) Alphabetically by Institute, and then by Authors names within Institute
   list

Active signing of papers – perhaps not at beginning, but maybe later ?


ATLAS Publications Policy                         Stephen Haywood – 27 Feb 2004   24
                            DISCUSSION: Other Issues

   Other Forms of ATLAS Papers and Notes
        Project Papers
        ATLAS Notes
        Scientific Notes
        Conference Proceedings
        Non-ATLAS Publications


   Refereeing & Approval Procedures

   AOB ?




ATLAS Publications Policy                        Stephen Haywood – 27 Feb 2004   25

				
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