IOMA The Authority in Accounts Payable Management Presents the Annual

IOMA, The Authority in Accounts Payable Management, Presents the: 5th Annual Accounts Payable Conference & Expo DON'T MISS THIS YEAR'S CONFERENCE PROGRAM, FULLY UPDATED FOR 2006! THIS YEAR YOU CAN: Attend our brand new “Technology Boot Camp” track of sessions, designed specifically to give you all the tools you need to automate your Accounts Payable department Solidify your knowledge of basic and advanced AP principles by attending our popular “AP University™ Track” Conduct in-depth analyses of the strategies of your peers and learn how you can replicate their successes with our increased emphasis on fact-filled, case-study presentations Hear from our seasoned faculty of successful AP managers, who will teach you how to get your department on the fast track to success Qualifies for up to 20 CEUs toward IOMA/TAPN AP Recertification and up to 17 CPEs through NASBA! See inside for details Becoming the Indispensable AP Professional: A Blueprint for Success O C T O B E R 1 5 - 1 7 , 2 0 0 6 • C A E S A R S PA L A C E L A S V E G A S • L A S V E G A S , N V You can't miss these Keynote Speakers! Harnessing the Power of Organizational Culture to Create Outstanding Results for You and Your AP Team Dr. Barbara Ley Toffler Examining the Role of TeamBuilding: How Making the Workplace Fun Can Boost Employee Morale and the Company's Bottom Line Dodd Roberts, Director of Accounting Operations, SOUTHWEST AIRLINES With a comprehensive blend of general sessions, in-depth workshops, and thoughtprovoking featured speakers, you get to customize the conference to meet your specific needs. This year's conference features key topics including: Strategies for Implementing Benchmarks That Improve Departmental Efficiency Using Automation to Capture Early Payment Savings Discounts Implementing Shared Services Initiatives That Can Help You Save Time and Reduce Costs Developing Systemic Controls That Protect Your P-Card Program Transitioning From Paper to an E-Invoicing System Assessing the Benefits and Drawbacks of Document Imaging Navigating Basic and Advanced Issues in Unclaimed Property Investigating the Case for Implementing Offshoring and Outsourcing Initiatives Implementing an E-Payment Program to Eliminate Erroneous Payments Master Vendor File Management Techniques That Mitigate the Occurrence of Fraud and Duplicate Payments How EIPP Can Boost Efficiency in Your Order-to-Cash Cycle Recognizing and Preventing Fraud to Maintain the Integrity of Your AP Operations Leveraging the Transformation of Accounts Payable to Facilitate Career Advancement Michael Tran, Senior Director Finance Shared Services, MERCURY INTERACTIVE Here's What Your Colleagues Said About Last Year's Conference & Expo “Excellent conference! It exceeded my expectations. I will be back in 2006. One of the best conferences I have attended!” Register Early for This Year's Pre-Conference Workshops! Intensive Workshop A Successful Strategies for Navigating 1099 Reporting Requirements to Mitigate the Risk of Fines and Penalties Kathy Zeoli Accounts Payable Manager KODAK POLYCHROME GRAPHICS Intensive Workshop B AP Department Extreme Makeover: Successfully Transforming Your Department From a Transactional Function into a Strategic Business Partner Platinum Sponsor: Silver Sponsors: “Each year I come to this conference, I continue to learn more and more about A/P processing and what technology there is for our profession.” Cherry Donnelly AEGON DIRECT MARKETING SERVICES, INC TO REGISTER CALL:866-827-6389 • FAX:770-984-117 • web:www.tapn.com email:MemberCare@tapn.com RAVE REVIEWS Agenda at a Glance Sunday, October. 15, 2006 AP Certification Workshop 8:30 9:00 3:00 Registration AP Certification Training - Pre-Registration and Pre-Payment Are REQUIRED Jon Casher, APM, Chairman, RECAP AP Certification Exam (optional) 5:00 Viva Las Vegas Cocktail Reception - Sponsored by Ariba Tuesday, October 17, 2006 8:00 9:00 Breakfast Round Tables Featured Speaker of the Day Building a More Productive and Customer-Service Oriented Accounts Payable Department Donald Burnett, Disbursement Control Director, UNIVERSITY OF SOUTHERN CALIFORNIA Refreshment and Networking Break Concurrent Sessions: Please Choose From Session A, B or C Monday, October 16, 2006 7:30 8:15 - 10:15 Registration Opens for Workshops Concurrent Intensive Workshops - Choose A or B Workshop A: Strategies for Successfully Navigating 1099 Reporting Requirements to Mitigate the Risk of Fines and Penalties Denise M. Johnson, Esq., Attorney-Advisor, BALANCE CONSULTING, LLC Workshop B: AP Department Extreme Makeover: Successfully Transforming Your AP Department From a Transactional Function into a Strategic Business Partner Russ Edelman, President & CEO, CORRIDOR CONSULTING Donna McGuinness, Senior Consultant, IOMA 9:00 10:45 11:00 Conference Registration and Morning Coffee 10:00 10:30 A B C 11:30 Making the Transition From Paper to an E-Invoicing System Rowena Delgado, Accounts Payable Manager - Corporate Controllers Group, ABN AMRO Mike Arias, Senior Accounting Manager, KLA-TENCOR CORPORATION Effectively Managing Issues in Unclaimed Property Valerie Jundt, Senior Manager, National Unclaimed Property Services Group, DELOITTE & TOUCHE LLP AP University 201: Travel and Entertainment Pam Miller, APM* (*with distinction), Accounts Payable Manager, BMHC/BMC WEST Concurrent Sessions: Please Choose from Session A, B or C Welcome From Chairperson Andy Dzamba, APM, Editor, Managing Accounts Payable, IOMA General Keynote Session: Leveraging the Transformation of Accounts Payable to Facilitate Career Advancement Michael Tran, Senior Director - Finance Shared Services, MERCURY INTERACTIVE Luncheon and Presentation of the 5th Annual IOMA Merit Awards for AP Department Excellence Dessert in the Expo Hall Concurrent Sessions: Please Choose From Session A, B or C A B C 12:30 1:30 2:00 Analysis of Document Imaging: Does It Fit in With Your AP Plan? Douglas Johnson, Director of Disbursements, STANFORD UNIVERSITY Investigating the Case for Using Third-Party Service Providers: Determining if Your Department Can Benefit From Outsourcing/Offshoring Initiatives? John Muserlian, Chief Financial Officer, SIEMENS Dr. Stephen M. Miller, Chair, Department of Economics, UNIVERSITY OF NEVADA, LAS VEGAS AP University 202: The Basics of Controls Jon Casher, APM, Chairman, RECAP Featured Luncheon Speaker: Examining the Role of Team-Building: How Making the Workplace Fun Can Boost Employee Morale and the Company's Bottom Line Dodd Roberts, Director of Accounting Operations, SOUTHWEST AIRLINES Dessert in Expo Hall Concurrent Sessions: Please Choose From Session A, B or C 12:00 1:30 2:00 A B C 3:00 Leveraging Technological Solutions: Exploring Automation as a Measure to Reduce Costs and Boost Efficiency Bill Vergantino, President & CEO, EXPENSEWATCH.COM Dan Garuti, Vice President Accounting, LOOMIS SAYLES Ramiro Perez, Purchasing Manager, COPART, INC Case Study: Examining the Case for Consolidating to a Shared-Services Environment David Hay, Director of Shared Services, HEWLETT-PACKARD AP University 101: Mastering the Fundamentals of AP Processing Tom Nichols, AP Consultant Concurrent Sessions: Please Choose From Session A, B or C. A B C 3:00 Implementing a Successful E-Payment Program Barbara Ament-Myers, Manager, Central Processing, GREIF Maintaining the Integrity of Your AP Operations: Recognizing and Preventing Fraud Lyndell Wright, APM, Manager - AP & OneCard Administration, TEPPCO PARTNERS LP Renan Pierre-Louis, Accounting Manager, HALEY & ALDRICH AP University 301: Advanced Management Considerations Tom Nichols, AP Consultant Concurrent Sessions: Please Choose From Session A, B or C A Successful Strategies for Implementing a P-Card Program James Martin, Director of Global Sourcing, NEWS CORPORATION Mike O'Malley, Marketing Manager, GE Corporate Payment Services, GE CONSUMER FINANCE Laura Flandrick, Managing Director, NATIONAL ASSOCIATION OF PURCHASING CARD PROFESSIONALS (NAPCP) Sherry Reynolds-Miller, Purchasing Card Administrator, UNIVERSITY OF IOWA Benjamin Quillian, Manager - Procurement and Contract Services, THE J. PAUL GETTY TRUST Case Study: Integrating Accounts Payable and Purchasing Functions Thelma Blount, APM, Payment Services Manager, EMORY UNIVERSITY AP University 102: Regulatory and Tax Considerations Pam Miller, APM* (*with distinction), Accounts Payable Manager, BMHC/BMC WEST Valerie Jundt, Senior Manager, National Unclaimed Property Services Group, DELLOITTE & TOUCHE LLP Networking and Refreshment Break Featured Speaker of the Day Harnessing the Power of Organizational Culture to Create Outstanding Results for You and Your AP Team Dr. Barbara Ley Toffler author of Final Accounting: Ambition, Greed and the Fall of Arthur Andersen A B C 4:00 Putting it All Together: Successfully Managing an Integrated EIPP Platform Gayle Trann, Accounts Payable Operations Manager, TELUS COMMUNICATIONS Donna Jenkins, Director, Disbursement and Receivable Services, DELTA AIR LINES, INC. Utilizing the Advancements in AP Management & Technology to Bring Your Department to the Next Level Jim Arnold, CPA, CMA, CFE, CISA and CAPP, President and Chief Technology Officer, APEX ANALYTIX AP University 302: Implementing Practices in Master Vendor File Management That Eliminate Fraud and Minimize the Occurrence of Erroneous Payments Jon Casher, APM, Chairman, RECAP, Pam Miller, APM* (*with distinction), Accounts Payable Manager, BMHC/BMC WEST End of Conference B C 4:00 4:30 2 TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com Dear AP Executive: Faced with technological advancements, increased fraud awareness, and new regulatory controls, Accounts Payable has gradually transitioned from a back-office function to a multidimensional reporting and analysis role within the organization. As such, AP professionals are increasingly confronted with new and complex issues such as maintaining compliance with unclaimed property guidelines, mitigating check fraud, integrating and implementing technological processes, and more. IOMA's Fifth Annual AP Conference and Expo, on October 15-17th, 2006, is designed to give AP managers and professionals alike practical tools to meet the new challenges they face in this changing landscape, while keeping their departments more productive and energized than ever. To make it truly the best AP Expo yet, we're offering these value-added benefits for 2006: A brand-new, intensive workshop on 1099 reporting requirements designed to give you specific strategies that will make Form 1099 reporting easier, while reducing your risk of fines and penalties Our all-new Technology Boot Camp track of sessions, created specifically to address the needs of AP departments looking to implement technological solutions and those seeking to expand and integrate existing tech programs, including: Automation E-invoicing Document imaging P-card programs E-payments EIPP A thought-provoking and provocative Keynote by Dr. Barbara Ley Toffler on how you can create outstanding results for you and your AP team by harnessing the power of corporate culture Back by popular demand, our AP University™ Track crafted to meet the needs of both new AP professionals and seasoned experts alike Dodd Roberts, Director of Accounting Operations at Southwest Airlines, will present an invigorating session on how team building and making the workplace fun can not only improve employee morale, but also the company's bottom line A special two-part presentation on unclaimed property, led by leading expert Valerie Jundt, Senior Manager National Unclaimed Property Services Group of Deloitte & Touche An invaluable presentation on how to clean up your master vendor file, led by two of our most popular presenters: Jon Casher, APM, Chairman of RECAP, and Pam Miller, APM, Accounts Payable Manager of BMHC/BMC West Fast-track your career by getting involved in the IOMA/The Accounts Payable Network certification program And, as always, the conference pays homage to the nation's leading AP departments through our IOMA AP Department Merit Awards, sponsored by Ariba. We scour the country to find the most dedicated and inspirational professionals in the AP vocation to move you to reach new heights in your career. Please join us and our expert speaking faculty at what is sure to be our biggest and best AP Expo ever! Register now by calling 866-827-6389 or faxing the order form on the back page of this brochure to 770-984-1174. You can also email your registration to MemberCare@tapn.com or visit our Web site at www.tapn.com. I look forward to meeting you in Las Vegas in October! Sincerely, Andy Dzamba Editor, Managing Accounts Payable Conference Co-Chair P.S. Register today for this jam-packed program that will put you on the path to becoming an indispensable AP Professional! TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com 3 AP REVIEW Sunday, OctoberA 15, R E V I 2006 P 8:30 E W IOMA/TAPN's AP Certification Testing, Training and Review Registration and Morning Coffee for the Certification Program 9:00 Pre-Registration and Pre-Payment Are Required! Training materials for the program and the exam will be sent to you as soon as your registration payment is received so you can start reviewing the material. It includes the comprehensive IOMA/TAPN Accounts Payable Training Manual, The Essentials of Accounts Payable (John Wiley) and a sample practice exam. This popular one-day training program will rapidly get you and your staff up to speed on all the areas that form the main responsibilities of today's AP department specialists and managers. About Your Workshop Leader: The AP Certification Program is lead by Jon D. Casher, APM. Jon is the Chairman of RECAP and a leading authority, speaker and consultant on Accounts Payable, audits and AP best practices. Jon is also one of our most highly rated presenters. (Lunch and Refreshment Breaks will be served) Workshop Begins You can really accelerate your professional growth by enrolling in the IOMA/TAPN Certification program! Join the more than 3,000 other managers who have taken advantage of certification. Raise your Accounts Payable IQ by enrolling in this fast-paced, one-day comprehensive course designed to prepare you for the certification exam. Get ahead of the curve in performing the main functions and tasks of today's multitasking AP specialists and managers. Then take the exam that same day to become an APM (Accredited Payables Manager) or APS (Accredited Payables Specialist). This interactive training program will review all the key areas in AP: Invoice handling Master vendor file T&E 1099s AP working with purchasing Discounts Sales and use taxes Duplicate payments Purchase-to-pay cycle P-cards Checks Audits e-Invoicing Unclaimed property 2:45 End of Workshop 3:00 Optional AP Exam 4:30 Exam Ends DAY ONE 7:30 Monday, OctoberW16,R 2006 O K S H Pre-Conference Workshop Registration and Morning Coffee 8:15 O P S How to respond to IRS notices, including: B-notice processing requirements How to respond to penalty notices, and determining if you are eligible for a waiver of penalties Overview of the rules for Form W-9 solicitations Documentation requirements Comprehending IRS regulations for specific payment categories, including: Middleman regulations P-card payments Foreign vendors Paying settlements and forwarding garnishments Implementing processes that mitigate penalty risk WORKSHOP LEADER: Denise M. Johnson, Esq. Attorney-Advisor BALANCE CONSULTING, LLC WORKSHOP A: Successful Strategies for Navigating 1099 Reporting Requirements to Mitigate the Risk of Fines and Penalties Completing Form 1099 is one of the most challenging and complex issues affecting today's accounts payable professionals. This hands-on, in-depth workshop will give you specific strategies that you can use to make Form 1099 reporting easier and reduce your risk of fines and penalties. Points of discussion will include: Understanding 1099 reporting requirements Determining what is and what is not reportable 4 TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com 8:15 WORKSHOP B: Using metrics that analyze and quantify results and identify cost savings Integrating the AP function and ensuring effective communication with other divisions Analyzing overall results and developing cross-functional reports Learning how to go paperless without IT Gaining 100% data accuracy on all invoice entry Reporting on full line item detail on all PO and Non PO spend WORKSHOP LEADERS: Russ Edelman President & CEO CORRIDOR CONSULTING Donna McGuinness Senior Consultant IOMA AP Department Extreme Makeover: Successfully Transforming Your AP Department From a Transactional Function into a Strategic Business Partner This comprehensive, in-depth workshop will show you, stepby-step, how to transform your AP department into a valueadded strategic business partner within your corporation. Upon registration, workshop attendees will be mailed a survey/questionnaire that will evaluate where their department stands with regards to different AP benchmarks. The instructors will present a 45-minute overview and then address attendees' specific needs in this highly practical and intensive session. Topics to be discussed include: Examining technological solutions that can help facilitate and streamline your AP process Implementing benchmarks that improve departmental efficiency 10:15 Workshops End organization for Siebel Systems Inc., and Lyondell Chemical Company. He is a frequent speaker at Shared Service, Procure-to-Pay, and Accounts Payable conferences across U.S. and in Asia. 9:00 Conference Registration and Morning Coffee 10:45 Welcome From Chairperson Andy Dzamba, APM Editor, Managing Accounts Payable IOMA 12:00 Luncheon and Awards Presentation This year's conference pays tribute to the country's best departments through our 2007 IOMA AP Department Benchmark Study. We scour the country to find those departments that top the charts in terms of the best benchmarks for low cost of operations, most productive staff, and lowest error rates to teach and inspire you. Join us in honoring the top AP departments in small, medium, and large size firms. Sponsored by 11:00 GENERAL KEYNOTE SESSION Leveraging the Transformation of Accounts Payable to Facilitate Career Advancement Michael Tran Senior Director - Finance Shared Services MERCURY INTERACTIVE This inspirational opening keynote will show you how the transformation of the accounts payable function has led to larger changes within the corporation. Today, AP managers and professionals have the tools to help support their company's business goals, and, as a result, they are increasingly moving into high-level strategic positions within their corporations. Learn how to leverage these changes to fast track your career and advance within the organization! Mr. Tran is currently the Senior Director of Finance Shared Services for Mercury Interactive, a global software company headquartered in California. Prior to his position at Mercury Interactive, Mr. Tran built and managed a shared services 1:30 Dessert in the Expo Hall "The conference was very informative and the vendors were very helpful with the information about their product and service." Sheila Nobles Accounts Payable Specialist Conway Medical Center "The conference has been very rewarding. All the speakers provided great information." Donna Collins Accounts Payable Specialist Advanced Drainage Systems, Inc. TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email:MemberCare@tapn.com • web: www.tapn.com 5 2:00 Concurrent Sessions: TRACK A CHAIR: Donna McGuinness Senior Consultant IOMA TRACK B CHAIR: Lyndell Wright, APM Manager - AP & OneCard Administration TEPPCO PARTNERS LP TRACK C CHAIR: Andy Dzamba, APM Editor, Managing Accounts Payable IOMA their corporations. As such, shared services are considered by many to be a proven method to deliver value in the supportservices fields. This case study will allow you to explore Hewlett-Packard's shared-services model and examine how the company is transforming it from an internal system to one that can be commoditized. Points of discussion will include: How the move to a shared-services environment can reduce costs and save time Does a shared services plan suit your department's needs? Steps for implementation: analyzing the re-engineering and standardization processes Building the technology to support shared services Taking it to the next level: Commoditizing Shared Services David Hay Director of Shared Services HEWLETT-PACKARD Concurrent Sessions Please Choose Session A, B or C A: Leveraging Technological Solutions: Exploring Automation as a Measure to Reduce Costs and Boost Efficiency Are you considering automating your accounts payable functions, but have no idea where to start? Today, AP departments are increasingly looking at technological solutions that will help them streamline their processes while boosting employee productivity. In this session, you will learn how to implement automation and how it will enable your department to become more efficient, including: Examining the components of AP automation Using automation to capture early payment-discount savings How automation can enable you to do more with less and increase staff productivity Automation as a vehicle to improve your department’s financial controls MODERATOR: Bill Vergantino President & CEO EXPENSEWATCH.COM PANELISTS: Dan Garuti Vice President Accounting LOOMIS SAYLES Ramiro Perez Purchasing Manager COPART, INC C: AP University 101: Mastering the Fundamentals of AP Processing This beginner-level course will introduce the basic concepts that are fundamental to the accounts-payable process. Attend this session to examine the various approaches that AP departments take to: Processing electronic payments Check processing Avoiding duplicate payments and related errors Invoice handling International payments Tom Nichols AP Consultant 3:00 Networking & Refreshment Break 3:30 Concurrent Sessions Please Choose Session A, B or C A: Successful Strategies for Implementing a P-Card Program The use of p-cards has become an important tool enabling AP departments to cut costs and improve controls. Most AP professionals know the numerous benefits to using p-cards, but to achieve maximum results, organizations must implement effective controls to mitigate the risks. This session will discuss all aspects of using p-cards including: How p-cards can cut costs and improve controls Expanding an existing p-card program into new spending areas B: CASE STUDY: Examining the Case for Consolidating to a Shared-Services Environment A renewed emphasis on profitability as a vital corporate metric and advancements in technology have enabled accounts payable departments to play a strategic role in the success of 6 TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com Selecting the best payment method and analyzing reconciliation issues How to develop systemic controls to protect your program Avoiding p-card fraud and misuse Understanding the role of technology in a p-card program MODERATOR: James Martin Director of Global Sourcing NEWS CORPORATION PANELISTS: Mike O'Malley Marketing Manager - GE Corporate Payment Services GE CONSUMER FINANCE Laura Flandrick Managing Director NATIONAL ASSOCIATION OF PURCHASING CARD PROFESSIONALS (NAPCP) Sherry Reynolds-Miller Purchasing Card Administrator UNIVERSITY OF IOWA Benjamin Quillian Manager - Procurement and Contract Services THE J. PAUL GETTY TRUST Pam Miller, APM* Accounts Payable Manager BMHC/BMC WEST *with distinction Valerie Jundt Senior Manager, National Unclaimed Property Services Group DELOITTE & TOUCHE LLP 4:30 Featured Speaker of the Day Harnessing the Power of Organizational Culture to Create Outstanding Results for You and Your AP Team Dr. Barbara Ley Toffler B: CASE STUDY: Integrating Accounts Payable and Purchasing Functions More companies than ever are consolidating their AP and Purchasing departments into what once was an unlikely alliance - Procurement and Payment Services. In this session, you will learn how one university went through the process, examining the obstacles and challenges they overcame. Assess the benefits of consolidating these functions and how to make it work for your department. Thelma Blount, APM Payment Services Manager EMORY UNIVERSITY Dr. Barbara Ley Toffler, author of Final Accounting: Ambition, Greed and the Fall of Arthur Andersen, is widely recognized as an astute commentator on the power of organizational culture to shape employee behavior. In this provocative and thought-provoking session, Dr. Toffler will draw upon her experiences at Andersen to discuss ways in which AP professionals can help to shape the culture of the firm and build better business practices that support the continued success of the department and company. Dr. Toffler was brought into Arthur Andersen in 1995 as a partner to develop consulting services in Ethics and Responsible Business Practices. She left Andersen four years later, because of many of the concerns that are now common knowledge. An organizational psychologist and pioneer in the field of business ethics, Dr. Toffler spent two years as a faculty member of the Boston University School of Management, and eight years as a professor at the Harvard Business School. She also served as a lecturer at the Yale School of Management and as an adjunct professor at Columbia Business School. C: AP University 102: Regulatory and Tax Considerations This seminar will give you an overview of some of the more complex issues facing AP departments, including: 1099's & the TIN matching program VAT Sales & use tax Unclaimed Property Primer: Defining unclaimed property Examples of applicable property types Rules of jurisdiction Holder responsibilities State responsibilities Withholding & reporting compliance 5:00 Viva Las Vegas Cocktail Reception Sponsored by TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com 7 DAY TWO 8:00 Tuesday, OctoberM17, 2006 R E N C E A I N C O N F E strategies to overcome them Rowena Delgado Accounts Payable Manager - Corporate Controllers Group ABN AMRO Mike Arias Senior Accounting Manager KLA-TENCOR CORPORATION Breakfast Round Tables Please join your fellow attendees for breakfast in a wake-up discussion where you can have your most pressing questions answered through animated dialogue with your peers and industry experts. Topics to be covered include: pcards, e-invoicing, T&E, fraud prevention, e-payments, imaging, SOX and more. 9:00 B: Effectively Managing Issues in Unclaimed Property This intermediate- to advanced-level session will give you tactical tools for navigating the myths and realities of unclaimed property, including: State enforcement efforts, including: An update on the Delaware Task Force VDA/Amnesty Opportunities Holder & state requirements What to do when the auditor calls Unclaimed property and personal accountability SOX implications State compliance initiatives Amnesty vs. voluntary disclosure agreements Successful practices for management at risk Prospective reporting Examining fines, penalties and interest for not complying with state escheatment requirements Valerie Jundt Senior Manager, National Unclaimed Property Services Group DELOITTE & TOUCHE LLP Building a More Productive and CustomerService Oriented Accounts Payable Department FEATURED SPEAKER Donald Burnett Disbursement Control Director UNIVERSITY OF SOUTHERN CALIFORNIA The University of Southern California (USC) Disbursement Control department abandoned its “original” receipt/invoice requirement after a departmental evaluation revealed that 65% of all rejected expense reports, requisitions, etc. were the result of missing original receipts and invoices. This session will examine how accounts payable departments can boost efficiency while still maintaining appropriate controls by accepting document alternatives. Learn how to communicate the need for change to management, who should be involved in the approval process, and why today's technological advancements are making it necessary for AP/disbursement departments to redefine original receipt and invoice requirements. 10:00 Networking & Refreshment Break 10:30 C: AP University 201: Travel and Entertainment This intermediate-level session will investigate the responsibilities for monitoring the travel and entertainment function at their companies, including: Automation e-tickets Corporate/purchasing cards: The “One Card” solution Pam Miller, APM* Accounts Payable Manager BMHC/BMC WEST *with distinction Concurrent Sessions Please Choose Session A, B or C A: Making the Transition From Paper to an E-Invoicing System This session will show you, by example, how you can make the transition from paper to an e-invoicing process. Points of discussion will include: Examining the benefits of e-invoicing, including: Minimizing the occurrence of erroneous payments Capturing early payment discounts Increasing AP productivity Online dispute resolution Determining and maximizing your ROI when using einvoicing Expanding an existing e-invoicing program Assessing the challenges associated with e-invoicing and 11:30 Concurrent Sessions Please Choose Session A, B or C A: CASE STUDY: Analysis of Document Imaging: Does It Fit in With Your AP Plan? Assessing the benefits and drawbacks of imaging 8 TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email:MemberCare@tapn.com • web: www.tapn.com Selecting an imaging provider Requirements prior to adaptation Implementation: Installation, staff training and testing results Selecting the appropriate software that fits your departments needs Best practices when using an EIPP program Douglas Johnson Director of Disbursements STANFORD UNIVERSITY 12:30 Featured Luncheon Presentation: Examining the Role of Team-Building: How Making the Workplace Fun Can Boost Employee Morale and the Company's Bottom Line This special, interactive presentation will explore the importance of integrating fun into the accounts payable function. Dodd Roberts, Director of Accounting Operations at Southwest Airlines will draw from specific examples at Southwest that illustrate how creating an enjoyable work environment can foster productivity and boost employee morale, and how adding levity to the workplace can help to strengthen the company’s bottom-line results. Dodd Roberts Director of Accounting Operations SOUTHWEST AIRLINES B: Investigating the Case for Using ThirdParty Service Providers: Determining if your Department Can Benefit From Outsourcing/Offshoring Initiatives Increased globalization and a renewed emphasis on corporate-cost cutting has led managers to examine the case for using third-party service providers for some of their back-office functions. Making the decision to outsource or offshore part of the AP function is a complex process. John Muserlian will discuss his journey in offshoring Siemens' accounts payable operations to India, and Dr. Stephen Miller of the University of Nevada, Las Vegas, will present the benefits and drawbacks of outsourcing from an economist's perspective. This lively discussion will include: An examination of the benefits/drawbacks of outsourcing An overview of the options: utilizing bank services vs. third party providers for outsourcing check payable functions Offshoring considerations Analysis of the economics of outsourcing/offshoring: How implementing these initiatives can lead your in-house personnel into more advanced AP roles John Muserlian Chief Financial Officer SIEMENS BPO Dr. Stephen M. Miller Chair, Department of Economics UNIVERSITY OF NEVADA, LAS VEGAS 1:30 Dessert in Expo Hall 2:00 Concurrent Sessions Please Choose Session A, B or C A: Implementing and Maintaining a Successful E-Payment Program How e-payments can streamline your AP process Selecting a supplier that will meet your specific needs Steps for working with vendors to get your program up and running, including: Vendor enrollment Obtaining and maintaining accurate bank payee information Managing electronic delivery of remittance detail Eliminating erroneous payments Analysis of ROI Barbara Ament-Myers Manager Central Processing GREIF C: AP University 202: The Basics of Controls This session will examine basic concepts revolving around controls in the disbursement process, including: Document retention Cash management Segregation of duties Self audits Fraud An overview of Sarbanes-Oxley Jon Casher, APM Chairman RECAP, INC B: Maintaining the Integrity of Your AP Operations: Recognizing and Preventing Fraud Identifying and mitigating the occurrence of check fraud Introducing awareness of common vendor fraud schemes Strategies for preventing employee fraud Ensuring p-card and systems security Lyndell Wright, APM Manager - AP & OneCard Administration TEPPCO PARTNERS LP TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com 9 Renan Pierre-Louis Accounting Manager HALEY & ALDRICH Reducing operational costs Ensuring spend compliance Leveraging automation to track data and drive accountability Developing SOX controls Cross-functional reporting Increasing visibility and role of AP Jim Arnold, CPA, CMA, CFE, CISA and CAPP* President and Chief Technology Officer APEX ANALYTIX *To be joined by an AP professional C: AP University 301: Advanced Management Considerations Setting goals and rewarding achievement Using empowerment to facilitate productivity Communicating expectations and achieving results Tom Nichols AP Consultant 3:00 Concurrent Sessions Please Choose Session A, B or C A: Putting it All Together: Successfully Managing an Integrated EIPP Platform Managing ACH processing in relation to your ERP system EIPP and its effects on payables management Using EIPP to boost efficiency in your order-to-cash cycle How you can take EIPP to the next level: Utilizing your EIPP system to automate cash-flow forecasting, assist in dispute resolution, and offer multiple payment options Gayle Trann Accounts Payable Operations Manager TELUS COMMUNICATIONS Donna Jenkins Director, Disbursement and Receivable Services DELTA AIR LINES, INC. C: AP University 302: Implementing Practices in Master Vendor File Management That Eliminate Fraud and Minimize the Occurrence of Erroneous Payments Effectively managing the master vendor file is an arduous task for most AP departments, yet the need for consistency and accuracy is more important than ever. Besides the added expenses of duplicate payments, AP departments face the risk of noncompliance with Sarbanes-Oxley guidelines. Learn best practices in master vendor file management, including: Analyzing the importance of utilizing a master vendor file policy Managing the file to eliminate the occurrence of duplicate payments, mitigate the risk of a Sarbanes-Oxley audit, and more Understanding the importance of purging the master vendor file Segregating duties related to the file from other AP responsibilities Strategies for conducting continuous maintenance of the file Jon Casher, APM Chairman RECAP, INC Pam Miller, APM* Accounts Payable Manager BMHC/BMC WEST *with distinction B: Utilizing the Advancements in AP Management & Technology to Bring Your Department to the Next Level via Spend Management Efficiency This session will examine how technological and workflow advancements have enabled accounts payable managers to transform their departments from a transactional environment to a more advanced reporting and analysis role. You will learn key strategies on how to analyze data, quantify results, and boost-spend management efficiency, including: 4:00 End of Conference Find the Right Vendor for Your Company by Meeting with Our Sponsors & Exhibitors PLATINUM SPONSOR: SILVER SPONSORS: There's still time be involved in this premier event. For more info on Sponsorship, Contact Randy Cochran at 212-576-8740 or via email at rcochran@ioma.com 10 TO REGISTER C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com Meet the Advisory Board at this year's Expo! Back By Popular Demand! IOMA's AP University™ A refresher course for AP veterans and instructive boot-camp for newbies! This is a great opportunity to lay the groundwork needed to advance your career. You, or someone from your staff, will have the opportunity to learn from acclaimed faculty experts through illustrative CASE STUDIES on topics like processing and controls, technology, T&E, tax and regulatory issues, and management issues. Our accredited faculty can bring you up to speed on those issues, big and small, that are crucial to excelling in your job. IOMA drew on their combined expertise to develop a program that answers the challenges you're facing today! Lyndell M. Wright Lyndell Wright, CPA, APM, is the recipient of IOMA's AP Manager of the Year for the Year 2005. She is the Manager of Corporate Accounts Payable & OneCard for TEPPCO Partners, LP - a pipeline transportation company headquartered in Houston. Her department includes 13 exceptional professionals who are responsible for cash disbursement/controls, Corporate OneCard administration, and purchase receipt accrual analysis and accounting. ADVISORY BOARD AP University™ Sessions Include: AP 101: Mastering the Fundamentals of AP Processing AP 102: Regulatory and Tax Considerations AP 201: Travel and Entertainment AP 202: The Basics of Controls AP 301: Advanced Management Considerations AP 302: Implementing Practices in Master Vendor File Management That Eliminate Fraud and Minimize the Occurrence of Erroneous Payments IOMA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State Boards of Accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Nashville, TN 37219-2417. Web site: www.nasba.org. This conference qualifies for 12 CPE Credits if you attend the conference only, an additional 3 CPE Credits if you attend the Certification Workshop and an additional 2 CPE Credits if you attend one of the Pre-Conference Workshops. No prerequisite courses, advanced preparation or experience is required for admittance to this workshop. Tom Nichols Tom Nichols worked for 35 years at AT&T, where his varied experience included manufacturing, materials, management, information systems and financial operations. He pioneered the introduction of EDI for accounts payable and purchasing. He currently provides consultant services as President of Process Management Improvement, Inc., sharing his experiences and research in seminars and articles for various financial associations. Most recently, he has been part of the development team responsible for the creation of The Accounts Payable Certification Program, playing an active role in formulating content. Donna McGuinnes Donna McGuinness has been involved with the automation and process changes of incoming supplier invoices for more than nine years. She helps companies get out of the “paper pushing” business by automating the invoices before they get to the buyer. She has also met with over 205 Fortune 1000 companies to study their AP processes, identify savings opportunities, and position them for automation implementations. She holds a Bachelor of Science in Finance and is IOMA certified. Pam Miller Pam Miller is Director of Accounts Payable at Building Materials Holding Corporation where she has managed the AP department since 1995. She was the first candidate to earn the Accredited Payables Manager (APM) with distinction certification. She views AP as a manufacturing process invoices are the raw material and payments are the finished product. Info About Hotel IOMA's 5th Annual AP Conference and Expo takes place at Caesars Palace Las Vegas! Nothing says Vegas better than Caesars Palace Las Vegas. You're welcome to enjoy the beautiful rooms, heavenly pools, breathtaking shops, world-class entertainment and one of the hippest nightclubs in town. To satisfy your appetite, there's a long list of incredible dining options featuring world-renowned chefs. Caesars Palace Las Vegas' legendary casino has always been the place to be for high rollers, celebrities and everyone with some cash to spare. The nicely appointed rooms have both the classic beauty of past times and the modern technology of today. If you want to be treated like royalty, follow Caesar and Cleopatra to the Roman-style pools and get spoiled by the grape goddesses who hand out frozen grapes in the summer. The Caesars Spa is another gorgeous facility, offering full salon services, plus there's an incredibly well-supplied health club with state-of-the-art machinery, a rockclimbing wall, personal trainers, and more. Go work off some of that Caesars indulgence and then get a little pampered. Call 800-634-6661 and tell them you're attending IOMA's 5th Annual AP Conference & Expo to take advantage of the special reduced room rate of $199 for a standard, single/double occupancy (plus taxes). Deadline to guarantee reduced rate: Friday, September 22, 2006 (providing group room block has not been filled); thereafter (or if the block is filled), rooms are subject to availability. rely on IOMA publications every month for industry news, tips and strategies that will get them ahead of the competition. ABOUT HOTEL About IOMA ABOUT IOMA TO REGISTER For more information on these and other IOMA products, visit our website at www.ioma.com or call Customer Service at 800-401-5937 ext. 2. For more than 2 decades, the Institute of Management and Administration's newsletters, reference publications, online information services and conferences have provided authoritative guidance to corporate managers across a wide range of disciplines. In accounts payable, IOMA has become the de facto leader in promoting and explaining the AP discipline, educating AP professionals, and linking key AP vendors and services to the markets they serve. Thousands of business professionals Check out our series of audio conferences. Get up-to-the-minute info presented by leading consultants or practitioners in 1 1/2 hour conferences over your office telephone. Keep checking www.ioma.com/audioconferences/ for our current schedule. Andy Dzamba Andy Dzamba is the Editor of IOMA's Managing Accounts Payable monthly newsletter and the AP Insider's e-Report, a monthly electronic publication. He is also part of the development team responsible for producing IOMA's AP-related conferences, the AP Certification Program, and AP-related research reports. He has also written and edited IOMA's AP Policy & Compliance Guide. He has his master's degree from Columbia University Business School and worked in corporate accounting and finance for 15 years, mostly at Time Warner. C A L L : 8 6 6 - 8 2 7 - 6 3 8 9 • FA X : 7 7 0 - 9 8 4 - 1 1 7 4 email: MemberCare@tapn.com • web: www.tapn.com 11 IOMA, The Authority in Accounts Payable Management, Presents the: 5th Annual Accounts Payable Conference & Expo Becoming the Indispensable AP Professional: A Blueprint for Success DATES: October 15-17, 2006 VENUE: Caesars Palace Las Vegas 3570 Las Vegas Blvd. South Las Vegas, NV 89109 Phone: 800-634-6661 Registration: The fee must be paid in advance and includes all scheduled luncheon & refreshment breaks, reception and one copy of the conference reference manual. Enrollment is limited, so we urge you to reserve a place as early as possible. Please duplicate the registration form for multiple registrants. Qualifies for up to 20 CEUs toward IOMA/TAPN AP Recertification and up to 17 CPEs through NASBA! See inside for details FIVE EASY WAYS TO REGISTER MAIL TO: TAPN, 2100 RiverEdge Pkwy., Ste 380, Atlanta, GA 30328 FAX This Form to 770-984-1174 CALL 866-827-6389 ONLINE: www.tapn.com EMAIL: MemberCare@tapn.com For further information, call us at 866-827-6389 Registration within one week prior to the conference must be made by calling 866-827-6389. Cancellation Policy: Written notice required. Refunds made (less $100 administrative fee) if written notice is received by Friday, September 22, 2006. No refunds thereafter, but substitutions may be made for paid registrations if you call in the name change(s). Please call TAPN at 866-827-6389 to let us know before October 6, 2006. IOMA reserves the right to make changes in programs and speakers. IOMA’s 5th ANNUAL AP CONFERENCE & EXPO Registration Form Please register me for 1 or more of the following IOMA’s 5th Annual AP Conference & Expo for just $925 ($825 for TAPN Subscribers) - Web Special Rates Expire 7/31/06 IOMA’s 5th Annual Accounts Payable Conference & Expo for just $995 ($895 for TAPN subscribers) The Successful Strategies for Navigating 1099 Reporting Requirements to Mitigate the Risk of Fines and Penalties Pre-Conference Workshop on Monday, October 16, 2006, at 8:15 AM, for only $495 ($445 for TAPN subscribers) The AP Department Extreme Makeover: Successfully Transforming Your AP Department From a Transactional Function into a Strategic Business Partner Pre-Conference Workshop on Monday, October 16, 2006, at 8:15 AM, for only $495 ($445 for TAPN subscribers) The AP Certification Pre-Conference Review Session, Sunday, October 15, 2006, at 8:30 AM, for only $695 ($595 for TAPN subscribers) The AP Certification Exam on Sunday, October 15, 2006, at 3:00 PM, for $195. Please indicate which exam you're taking: Accredited Payables Specialist (APS) Name: Title: Company: Address* City/State/Zip* Telephone* e-mail* Please provide your e-mail address so we can confirm your registration Please list your information as you'd like it to appear on your badge Fax* Accredited Payables Manager (APM) The Accounts Payable Network 2100 RiverEdge Parkway, Suite 380 • Atlanta, GA 30328 Method of Payment Payment Enclosed (Please make checks payable to The Accounts Payable Network) Charge my: Card Number Signature * By providing your mail, phone, fax and e-mail address, you agree to receive communications from TAPN via mail, phone, fax and e-mail VISA MasterCard AmEx Exp Date