123 Elm Street ▪ Colchester, VT 05446
802-555-5555 ▪ firstname.lastname@example.org
Organized and efficient Office Coordinator with expertise in managing executives’ calendars, arranging travel,
and instituting appropriate office procedures. Demonstrated skill in negotiating contracts, ordering office
supplies, and coordinating conferences. Proficient in Word, Excel, PowerPoint, Outlook, Access, and
QuickBooks. Certified as Notary Public in the State of Vermont.
Core Knowledge & Skill Areas:
Calendar Management Conference Registration Budget Management
Travel Coordination Meeting Setup Balance Sheets
Office Setup Accounts Payable/Receivable Supervision
ABC STAFFING, Colchester, VT 20xx – Present
Manage the calendar, make travel arrangements, and oversee project development. Perform administrative
work, including receptionist and data entry duties.
Successfully relocated the entire office and unpacked/organized the office in the new space in one day.
BCD Incorporated, Colchester, VT 20xx – 20xx
Coordinated the smooth running of the center, including setting up for meetings and ensuring that the air
conditioning and heating systems worked properly as well as the lighting and sound. Set up for various activities,
such as basketball and volleyball, in the gymnasium. Ordered all office and entertainment supplies for the entire
center. Successfully handled double the number of people served when the organization expanded its hours.
Moved the entire agency and had the organization functioning again in a few days.
CDE, INC., Colchester, VT 20xx – 20xx
Managed the President’s daily calendar, fielded all phone calls, processed all incoming mail, and coordinated
conference calls. Maintained home owners’ insurance for three properties and lease agreements with renters.
Negotiated hotel accommodations and travel arrangements for convention attendees and arranged
meeting/workshop space for presentations. Set up a bank account for receiving registration funds and paying
vendors. Prepared balance sheets for board members with the financial status of events. Handled all accounts
payable and receivable. Monitored the loan origination log and monthly income vs. expenses.
Created procedure manuals and office standards as the first Office Manager and executive assistant.
Assisted with the office successfully passing four separate Illinois state audits.
Bachelor of Science in Business Administration
University of XYZ, Colchester, VT
Creating a Compelling Cover Letter
A powerfully written cover letter is necessary to land most interviews and ensure job search success. When an advertised
position creates a pile of 100+ resumes, it becomes the responsibility of the hiring personnel to shortlist the applications.
Resumes without cover letters are usually the first to go, followed by the ones with poorly written cover letters. Avoid this
fate by following these effective strategies:
Address your cover letter appropriately:
Be sure that you get the name of the hiring manager before sending your resume, and address the letter to that individual.
The proper greeting will be either “Dear Mr. (Smith),” or “Dear Ms. (Smith).” Avoid using Miss or Mrs., and do not address
your letter to “Dear Sirs,” as it is considered inappropriate. If you are unsure of your contact’s gender, address them by
their first and last name, as in “Dear Pat Smith,” to avoid an embarrassing mistake. If you don’t know the name of the
hiring manager, simply use the greeting “Dear Hiring Manager,”– it’s clear, to the point, and gender neutral.
Get to the point in your opening paragraph:
One of the most common interviewing questions employers ask is “Why should I hire you among other candidates?”
Provide an answer to that question right off the bat in your opening paragraph. This is a very important section because it
is the first thing the employer will read. It must be powerful and make an immediate impact. Be sure sell yourself and your
unique abilities. Do not use a generic opening paragraph that can apply to any Tom, Dick or Harry.
Every line should sell you, so use aggressive language here and throughout the rest of your cover letter. For example,
instead of writing “My background is in finance management, making me well-suited for your advertised Corporate
Finance Director position.” you can write “A background in finance management and a proven record of developing
effective strategies that drive revenue, growth and shareholder value make me a strong candidate for your advertised
Corporate Finance Director position.”
Show your interest and sell your accomplishments in the body of the letter:
In this section, you need to show your interest in the job and the company. Research is a key ingredient to a successful
job search. The more you are able to demonstrate your interest and knowledge about a company, the better your chances
are to secure an interview. Get to know the company’s mission and new corporate initiatives, and tell them how you can
help them meet their objectives or resolve their problems. Praise the company for public recognitions or recent
accomplishments. The employer will surely take notice of your active interest.
Use “I” and “my” sparingly. Try not to use these words more than six times in your cover letter. You need to focus on what
you will bring to the company and how you will help them improve their profitability. Too much use of the word “I” will also
make your letter look elementary and poorly written.
For executive-level candidates and professionals with substantial achievements, a bullet point format is often the most
effective and efficient way to highlight accomplishments. If you fall into this category, be sure to keep the bullet point
statements unique and fresh. Do not copy and paste the exact same phrases from the resume as it will make you look
lazy. All sentences and achievements transferred from the resume should be rephrased.
Close your letter with a strong paragraph:
In the closing paragraph, you need to address several issues. At the very least, you need to ask for the interview and
provide contact information. This is also the ideal place to mention your salary requirements (if the employer insists on it),
or your desire to relocate.
To demonstrate your drive and interest, mention that you will call within a week to follow up. This is a great way to ensure
the resume was successfully received, and it creates an opportunity to establish a dialog. However, do not mention this in
your cover letter if you do not intend to follow up.
In summation, an aggressive and dynamic cover letter will help you stand out among the competition. Remember that the
goal is to market yourself – not to compose a dull biography.