123 Elm Street ◘ Minot, ND 58703 ◘ H: 701.577.8478 ◘ C: 701.954.8478 ◘ firstname.lastname@example.org
ACCURATE AND EFFICIENT BOOKKEEPER
Dedicated Bookkeeper with extensive experience in payroll, accounts payable, accounts receivable, data entry, and office
administration. Accurate and organized with strong problem-solving skills, extraordinary attention to detail, and willingness
to go above and beyond the job description. Experienced in the development and training of personnel. Fast learner with
proven adaptability to new technologies and applications. Areas of excellence include:
◘ Bank Statements ◘ Financial Reconciliation ◘ International Currency
◘ Expense Reports ◘ Regulatory Compliance ◘ Financial Reporting
◘ General Ledger ◘ Tax Laws ◘ Deposit Processing
BOOKKEEPER ▪ 20xx to Present | ABC NORTHEAST, Minot, ND
Manage accounts payable (A/P) and accounts receivable (A/R) as the only bookkeeper for a $20 million mattress
manufacturer. Match invoices to receipts and check all pricing. Complete deposits and post cash to accounts. Process
month-end financial reporting. Prepare reports for the tax accountant and assist the Controller. Calculate the sales tax and
ensure compliance with the tax laws of six different states. Continually improve and discreetly maintain 200 confidential
employee files. Administer 401(k) and insurance forms.
Earned a career reputation for exceptional efficiency; seamlessly managed the workload of two office staff members
during a difficult downsizing.
Entrusted to be the only person trained on the OHM system for the management of payroll and accounts payable.
Carefully managed a sensitive issue; identified employee theft by carefully monitoring petty cash and
confidentially reported the issue to management.
Promoted from an initial Office Clerk position in 20xx.
BOOKKEEPER ▪ 20xx to 20xx | BCD INC., Minot, ND
Maintained contracts for all office equipment and service vendors. Performed utility invoicing for office lease tenants and
storage / leasing invoicing while applying strong customer service skills. Handled real estate property taxes and all related
company insurance issues. Managed bookkeeping and updated journal entries. Produced all reports for CEO evaluation.
Created 1099s and reports for accountants to review. Conducted bank reconciliation and made deposits. Carried out
accounts payable / receivable duties, and executive administrative functions.
Produced 2% annual savings by negotiating discounts with vendors. Saved costs by pro-actively searching for
and purchasing new office equipment and re-negotiating lease contracts.
Improved inventory control tracking, invoicing, and accounting by implementing new warehouse computer
software (ABECAS Insight).
Reduced paper and postage fees by changing invoice billing system to one using e-statements. Increased
customer on-time payments by creating and implementing finance charges for late payments.
Cut costs by learning and performing year-end 1099 process instead of using accountant.
Realized 50% annual savings by securing new phone / Internet / cable provider. Increased efficiency and cost
savings by using desktop TeleCheck machine for deposits.
EDUCATION / SKILLS
ASSOCIATE’S DEGREE ~ GENERAL STUDIES ▪ 20xx | XYZ COLLEGE, Minot, ND
MS Office (Word, Excel, Outlook, PowerPoint), KISS, Navision Accounting Software, TeleCheck, 10 Key by Touch
Creating a Compelling Cover Letter
A powerfully written cover letter is necessary to land most interviews and ensure job search success. When an advertised
position creates a pile of 100+ resumes, it becomes the responsibility of the hiring personnel to shortlist the applications.
Resumes without cover letters are usually the first to go, followed by the ones with poorly written cover letters. Avoid this
fate by following these effective strategies:
Address your cover letter appropriately:
Be sure that you get the name of the hiring manager before sending your resume, and address the letter to that individual.
The proper greeting will be either “Dear Mr. (Smith),” or “Dear Ms. (Smith).” Avoid using Miss or Mrs., and do not address
your letter to “Dear Sirs,” as it is considered inappropriate. If you are unsure of your contact’s gender, address them by
their first and last name, as in “Dear Pat Smith,” to avoid an embarrassing mistake. If you don’t know the name of the
hiring manager, simply use the greeting “Dear Hiring Manager,”– it’s clear, to the point, and gender neutral.
Get to the point in your opening paragraph:
One of the most common interviewing questions employers ask is “Why should I hire you among other candidates?”
Provide an answer to that question right off the bat in your opening paragraph. This is a very important section because it
is the first thing the employer will read. It must be powerful and make an immediate impact. Be sure sell yourself and your
unique abilities. Do not use a generic opening paragraph that can apply to any Tom, Dick or Harry.
Every line should sell you, so use aggressive language here and throughout the rest of your cover letter. For example,
instead of writing “My background is in finance management, making me well-suited for your advertised Corporate
Finance Director position.” you can write “A background in finance management and a proven record of developing
effective strategies that drive revenue, growth and shareholder value make me a strong candidate for your advertised
Corporate Finance Director position.”
Show your interest and sell your accomplishments in the body of the letter:
In this section, you need to show your interest in the job and the company. Research is a key ingredient to a successful
job search. The more you are able to demonstrate your interest and knowledge about a company, the better your chances
are to secure an interview. Get to know the company’s mission and new corporate initiatives, and tell them how you can
help them meet their objectives or resolve their problems. Praise the company for public recognitions or recent
accomplishments. The employer will surely take notice of your active interest.
Use “I” and “my” sparingly. Try not to use these words more than six times in your cover letter. You need to focus on what
you will bring to the company and how you will help them improve their profitability. Too much use of the word “I” will also
make your letter look elementary and poorly written.
For executive-level candidates and professionals with substantial achievements, a bullet point format is often the most
effective and efficient way to highlight accomplishments. If you fall into this category, be sure to keep the bullet point
statements unique and fresh. Do not copy and paste the exact same phrases from the resume as it will make you look
lazy. All sentences and achievements transferred from the resume should be rephrased.
Close your letter with a strong paragraph:
In the closing paragraph, you need to address several issues. At the very least, you need to ask for the interview and
provide contact information. This is also the ideal place to mention your salary requirements (if the employer insists on it),
or your desire to relocate.
To demonstrate your drive and interest, mention that you will call within a week to follow up. This is a great way to ensure
the resume was successfully received, and it creates an opportunity to establish a dialog. However, do not mention this in
your cover letter if you do not intend to follow up.
In summation, an aggressive and dynamic cover letter will help you stand out among the competition. Remember that the
goal is to market yourself – not to compose a dull biography.