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Enjoy this expertly developed sample administrative secretary resume with complimentary cover letter strategies included. Unlike most resume samples you will find, this one is a completely editable Word document, which means you can revise this resume as needed to suit your needs while keeping the stylish format in tact.
Jesse Kendall 123 Elm Street, Fallon, NV 89407, (775) 555-5555, firstname.lastname@example.org Administrative Secretary Dynamic and self-directed professional with extensive experience in organizational administration, computer/technical support, and office management. Exceptional Administrative Assistant with superior organizational skills, effective in the management of top organizational initiatives. Background includes management/staff support, shipment scheduling, report development, and creation of executive-level internal and external correspondence. Administrative Skills Office Reception Correspondence/Dictation Client Data Updates Travel Management Database Management Microsoft Office 10-Key Calculator Manuals/Forms Development Typing / 70 WPM Secretarial Experience ADMINISTRATIVE SECRETARY, ABC Corporation, Fallon, NV • 20xx-20xx Oversaw accounts to ensure up-to-date client information and data. Tracked and reconciled monthly sales commissions. Supported managers and employees across the organization by making travel arrangements. Designed manuals and forms to streamline office operations. Played a key role in billing, reconciliation, collections, and month-end closings. Reviewed, proofed and uploaded the monthly newsletter to the organization’s Web site. Planned and arranged special events. Purchased office supplies. Compiled custom instruction manuals that provided setup and change information for customers and company departments. Utilizing Word, Excel, and SnagIt, developed step-by-step procedures that included pictures and figures for reference. Planned and arranged the organization’s events, which included company parties, the annual picnic, the Christmas party, and other celebrations. Contained costs by getting estimates for various products and shopping on the Internet. Utilized Adobe PDF Writer to proof and modify newsletters. Uploaded finished products to the company Web site. ADMINISTRATIVE SECRETARY, BCD Enterprises, Fallon, NV • 20xx-20xx Served as a proactive assistant to the CEO; answered phones, reviewed incoming mail, typed correspondence, and handled project requests on an ongoing basis for a consulting engineering firm. Streamlined operations by developing innovative forms for supply/purchase requisitions, orders, travel requests, reimbursements, new and upgrade setup packets, and customer reference sheets. Tracked daily sales, sales data, and customer program/features, and entered data into an Excel spreadsheet according to the Sales Department’s commission parameters. Education Associate Degree, Business Administration XYZ COMMUNITY COLLEGE, Fallon, NV • 20xx-20xx Creating a Compelling Cover Letter A powerfully written cover letter is necessary to land most interviews and ensure job search success. When an advertised position creates a pile of 100+ resumes, it becomes the responsibility of the hiring personnel to shortlist the applications. Resumes without cover letters are usually the first to go, followed by the ones with poorly written cover letters. Avoid this fate by following these effective strategies: Address your cover letter appropriately: Be sure that you get the name of the hiring manager before sending your resume, and address the letter to that individual. The proper greeting will be either “Dear Mr. (Smith),” or “Dear Ms. (Smith).” Avoid using Miss or Mrs., and do not address your letter to “Dear Sirs,” as it is considered inappropriate. If you are unsure of your contact’s gender, address them by their first and last name, as in “Dear Pat Smith,” to avoid an embarrassing mistake. If you don’t know the name of the hiring manager, simply use the greeting “Dear Hiring Manager,”– it’s clear, to the point, and gender neutral. Get to the point in your opening paragraph: One of the most common interviewing questions employers ask is “Why should I hire you among other candidates?” Provide an answer to that question right off the bat in your opening paragraph. This is a very important section because it is the first thing the employer will read. It must be powerful and make an immediate impact. Be sure sell yourself and your unique abilities. Do not use a generic opening paragraph that can apply to any Tom, Dick or Harry. Every line should sell you, so use aggressive language here and throughout the rest of your cover letter. For example, instead of writing “My background is in finance management, making me well-suited for your advertised Corporate Finance Director position.” you can write “A background in finance management and a proven record of developing effective strategies that drive revenue, growth and shareholder value make me a strong candidate for your advertised Corporate Finance Director position.” Show your interest and sell your accomplishments in the body of the letter: In this section, you need to show your interest in the job and the company. Research is a key ingredient to a successful job search. The more you are able to demonstrate your interest and knowledge about a company, the better your chances are to secure an interview. Get to know the company’s mission and new corporate initiatives, and tell them how you can help them meet their objectives or resolve their problems. Praise the company for public recognitions or recent accomplishments. The employer will surely take notice of your active interest. Use “I” and “my” sparingly. Try not to use these words more than six times in your cover letter. You need to focus on what you will bring to the company and how you will help them improve their profitabilit y. Too much use of the word “I” will also make your letter look elementary and poorly written. For executive-level candidates and professionals with substantial achievements, a bullet point format is often the most effective and efficient way to highlight accomplishments. If you fall into this category, be sure to keep the bullet point statements unique and fresh. Do not copy and paste the exact same phrases from the resume as it will make you look lazy. All sentences and achievements transferred from the resume should be rephrased. Close your letter with a strong paragraph: In the closing paragraph, you need to address several issues. At the very least, you need to ask for the interview and provide contact information. This is also the ideal place to mention your salary requirements (if the employer insists on it), or your desire to relocate. To demonstrate your drive and interest, mention that you will call within a week to follow up. This is a great way to ensure the resume was successfully received, and it creates an opportunity to establish a dialog. However, do not mention this in your cover letter if you do not intend to follow up. In summation, an aggressive and dynamic cover letter will help you stand out among the competition. Remember that the goal is to market yourself – not to compose a dull biography.
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