1182 Hidden Spirit Trail | Wilmington, NC 28402 | 901.555.5555 | firstname.lastname@example.org
Exceptionally detailed, organized, and highly accurate business professional with a unique ability to successfully
manage multiple secretarial projects simultaneously. Proven competencies as an office administrator with the
ability to empower others and foster cohesive business environments. Consistently leverage organizational
capabilities to facilitate well-run, and streamlined office operations. Deliver outstanding results, leading to
increased levels of responsibility and recognition. Well-developed interpersonal communication skills to work
effectively with people from diverse professional and cultural backgrounds. Core areas of performance include:
Office Supply Acquisition Team Building and Leadership
Client Relationship Management Microsoft Office Suite
Filing / Data Entry Typing: 75 WPM
ABC Auction House • Wilmington, NC
Administrative Assistant II (20xx-20xx)
Provided comprehensive administrative support for a company handling wholesale consignment auctions for
vehicle dealers in Arkansas, Oklahoma, and Missouri. Maintained the flow of paperwork coming from the Little
Rock office. Served as the backup Office Manager and oversaw on-site dealer representatives.
Implemented MS Windows 2007; installed software all workstations and facilitated system upgrades.
Trained new and existing employees on new application uses, and provided on-site technical support.
Developed a comprehensive list of new and used car dealers. Compiled data to enable sales
representatives to establish and call on a list of dealerships.
Established and maintained a filing system which allowed employees to access pertinent information and
improved shipment tracking to prevent losses.
BCD Corporation • Wilmington, NC
Administrative Assistant (20xx-20xx)
Applied superior levels of detail and office management capabilities to manage payroll, administration, accounts
payable, supplies, purchasing, and all other duties related to office administration for this mid-sized accounting
firm with four offices and approximately 500 clients.
Established standard templates for reports and proposals and client correspondence.
Developed highly effective monitoring procedures for payroll and billing services, which streamlined
processes, and facilitated payment of taxes through an electronic system.
Provided exceptional client service and ensured clients’ needs were met during office visits.
EDUCATION & CREDENTIALS
UNIVERSITY of NORTH CAROLINA - Course Work in Business Administration, Wilmington, NC
Creating a Compelling Cover Letter
A powerfully written cover letter is necessary to land most interviews and ensure job search success. When an advertised
position creates a pile of 100+ resumes, it becomes the responsibility of the hiring personnel to shortlist the applications.
Resumes without cover letters are usually the first to go, followed by the ones with poorly written cover letters. Avoid this
fate by following these effective strategies:
Address your cover letter appropriately:
Be sure that you get the name of the hiring manager before sending your resume, and address the letter to that individual.
The proper greeting will be either “Dear Mr. (Smith),” or “Dear Ms. (Smith).” Avoid using Miss or Mrs., and do not address
your letter to “Dear Sirs,” as it is considered inappropriate. If you are unsure of your contact’s gender, address them by
their first and last name, as in “Dear Pat Smith,” to avoid an embarrassing mistake. If you don’t know the name of the
hiring manager, simply use the greeting “Dear Hiring Manager,”– it’s clear, to the point, and gender neutral.
Get to the point in your opening paragraph:
One of the most common interviewing questions employers ask is “Why should I hire you among other candidates?”
Provide an answer to that question right off the bat in your opening paragraph. This is a very important section because it
is the first thing the employer will read. It must be powerful and make an immediate impact. Be sure sell yourself and your
unique abilities. Do not use a generic opening paragraph that can apply to any Tom, Dick or Harry.
Every line should sell you, so use aggressive language here and throughout the rest of your cover letter. For example,
instead of writing “My background is in finance management, making me well-suited for your advertised Corporate
Finance Director position.” you can write “A background in finance management and a proven record of developing
effective strategies that drive revenue, growth and shareholder value make me a strong candidate for your advertised
Corporate Finance Director position.”
Show your interest and sell your accomplishments in the body of the letter:
In this section, you need to show your interest in the job and the company. Research is a key ingredient to a successful
job search. The more you are able to demonstrate your interest and knowledge about a company, the better your chances
are to secure an interview. Get to know the company’s mission and new corporate initiatives, and tell them how you can
help them meet their objectives or resolve their problems. Praise the company for public recognitions or recent
accomplishments. The employer will surely take notice of your active interest.
Use “I” and “my” sparingly. Try not to use these words more than six times in your cover letter. You need to focus on what
you will bring to the company and how you will help them improve their profitability. Too much use of the word “I” will also
make your letter look elementary and poorly written.
For executive-level candidates and professionals with substantial achievements, a bullet point format is often the most
effective and efficient way to highlight accomplishments. If you fall into this category, be sure to keep the bullet point
statements unique and fresh. Do not copy and paste the exact same phrases from the resume as it will make you look
lazy. All sentences and achievements transferred from the resume should be rephrased.
Close your letter with a strong paragraph:
In the closing paragraph, you need to address several issues. At the very least, you need to ask for the interview and
provide contact information. This is also the ideal place to mention your salary requirements (if the employer insists on it),
or your desire to relocate.
To demonstrate your drive and interest, mention that you will call within a week to follow up. This is a great way to ensure
the resume was successfully received, and it creates an opportunity to establish a dialog. However, do not mention this in
your cover letter if you do not intend to follow up.
In summation, an aggressive and dynamic cover letter will help you stand out among the competition. Remember that the
goal is to market yourself – not to compose a dull biography.