Ministry Of Tourism, Industry Commerce by sarahbrown

VIEWS: 58 PAGES: 10

									Ministry of Tourism, Industry & Commerce Web Site Information from Ministry Administration The Ministry of Tourism, Industry & Commerce which was formed in June 2001, comprises mainly of three (3) divisions or programmes: 1) Main Office with responsibility for Policy 2) Ministry Administration, giving support to the other two divisions in areas of finance, human resource, general services 3) Tourism, Industry, Commerce and Consumer Affairs which is responsible for the technical work of the Ministry. These three (3) divisions are further divide into activities: (1) Main Office a) b) c) d) Office of Minister Office of Permanent Secretary National Exhibition Centre Subvention Agencies - Guyana Tourism Authority (GTA) - Guyana National Bureau of Standards (GNBS) - Consumer Bodies: Guyana Consumer Association Consumer Advisory Bureau

(2) Ministry Administration a) Human Resource b) Budget & Finance c) General Administration (3) Tourism, Industry, Commerce & Consumer Affairs a) Industrial Development b) Commerce c) Consumer Affairs Division

1

MISSION STATEMENT To formulate and provide an effective mechanism for the implementation, evaluation and improvement of policies, the aim of which will be to facilitate economic and social improvement through coordinating actions in areas of Commerce, Tourism, Industrial Development and Consumer Affairs.

PROGRAMME OBJECTIVES Main Office To provide leadership in the Commerce, Tourism and Industry Sectors and ensure the existence of relevant mechanisms and processes in the public and private sectors to formulate the achievement of sector strategies and the Ministry’s Strategic Plan Ministry Administration To provide prompt and efficient support in the areas of resource management, accounting and finance, general office support, and secretarial and typing Tourism, Industry, Commerce and Consumer Affairs To facilitate the development of a broad and productive industrial base, providing opportunities for export and import substitution inclusive of an enhanced and sustainable tourism sector, and to provide consumers and other stakeholders with improved decision making ability through the provision of comprehensive consumer protection legislation and regulations. Ministry Administration Overview
The Ministry Administration Division was formed in 1992 following the reorganizing of Ministries conducted by the Public Service Ministry. Since then it has been effectively supporting the two other programmes in a combined and coordinated effort providing timely and adequate resources and services to enable the Ministry to achieve its goals. Over these years the division, has managed to fill critical positions and recommended creation of new positions. Also, participated successfully in a number of training programmes conducted by the Ministry of Finance and Public Service Ministry, which were directed to bring knowledge and skills that were necessary to manage the changes implemented in the management of finance and administration. In this light, what comes to mind is the GEMP Training, Budget Preparation and on line budgeting and processing of accounts. In addition the physical environment at the Head Office was upgraded and transformed into an appropriate business outlay in keeping with the needs of a Tourism entity, and accessibility to modern technology, namely computers, was adequately provided to each activity.

2

Objective: To provide prompt and efficient support in the areas of resource management, accounting and finance, secretarial and typing services.

Key Responsibilities
         Provide effective personnel and accounting services Enhance the Ministry’s staffing skills base Stimulate interpersonal staff relations Provide effective accounting services Identify and acquire necessary equipment and materials to sustain optimum levels of output Provide proper maintenance and care to buildings, equipment and surroundings Operate an effective service and record keeping system Undertake data collection, research and analysis for Ministry Produce accurate reports and correspondence

Key Results           Smooth and effective management of Ministry’s human and financial resources Adequate and effective staff for management and specialist division Development of a staff skills inventory and needs assessment Enhanced team spirit and team building across the Ministry Efficient management of financial resources Timely and accurate preparation / presentation of budget and annual report Accurate and easily accessible records, to facilitate operations and planning Material needs are ascertained and funding is allocated or identified Equipment failure is minimized, and general surroundings are aesthetically pleasing Effective and accurate planning and analysis is undertaken

3

Work Areas Human Resource

The Personnel Department is part of the Administration arm of the Ministry which provides support services. MISSION STATEMENT

To ensure proper and effective utilization of human resources in order to achieve both the goal of the Ministry and the satisfaction and development of employees.

Key Responsibilities       Ensure that established personnel policies and practices are adhere to To provide effective personnel service Enhance the Ministry’s staffing and skill base Stimulate interpersonal staff relations Maintain accurate records keeping Improve Ministry’s staff performance and morale through counselling and Training.

Key results        Smooth and effective management of Ministry’s human resources based on the adherence to rules and regulations. Adequate and effective staff for Administration and technical divisions. Increase efficiency and productivity in the Ministry through exposure to appropriate training. Enhance team spirit and team-building across the Ministry Accurate and easily accessible records Reduce conflict level and adopt attitudes suitable for the work environment. Accurate and timely submission of claims, appointment, advance and duty free concessions requests to appropriate Ministries.

4

Performance Indicators:          Advise and inform the Permanent Secretary and other Senior Officials on all aspects of personnel practices and procedures. Staff remunerated for higher functions performed or years of services tendered to the Public Service. Superannuation claims submitted six (6) months prior to retirement date. Recruitment requests are sent promptly to relevant Ministries. Significant increase in attendance and timely notification of training courses. Low conflict level and high level of time spirit among members of staff. Accurate work history and level particulars recorded staff in receipt of correct salaries and updated Records of Service. Monthly time keeping summaries of the previous month prepared by the 7th of the next month. Cater for the welfare of staff and provide effective counselling, hence staff practice professionalism.

5

ORGANIZATION AND MANAGEMENT

1 SENIOR PERSONNEL OFFICER

1 PERSONNEL OFFICER II

2 PERSONNEL OFFICER I

The department functions with a Senior Personnel Officer and a Personnel Officer II (ag).

AREAS OF OPERATION

The Personnel Department areas of operation include recruitment, execution of contracts, acting appointments, promotions, allowances and dismissals. It also handles training and development of staff and staff performance review reports. The department is also responsible for the upkeep of detailed Personnel records and the movement of salary in relation to the Public Service Management salary increases or by way of promotion. Welfare and Counselling also fall under the department’s functions. The department also manages leave, timekeeping, transfers, retirement and superannuation benefits among other personnel related matters.

6

ROLE OF OFFICERS The Senior Personnel Officer is responsible for planning, organizing, directing, coordinating and controlling the activities of the Personnel Department. This officer’s role is also to advise and inform the Permanent Secretary and other senior officials of the Ministry on all aspects of the personnel practices, procedures as well as on specific cases involving staff. The Personnel Officer II assists the controlling officer in processing general personnel matters as mentioned in paragraph 6. In addition, the officer compiles personnel statistics and prepares draft reports on request of the Senior Personnel Officer. This Officer also assists in the supervision of junior and Registry Staff in terms of Personnel related issues. Contact Ministries Public Service Commission (1) Public Service Commission is empowered to make appointments to public offices and to remove and exercise disciplinary control over persons holding or acting in such offices. Hence, the Public Service Commission is the competent body that Personnel Department will approach as it relates to all appointments, separation from public officers and disciplinary matters. Public Service Ministry (2) Public Service Ministry is responsible for monitoring establishment level, introduce and maintain personnel systems and procedures, formulate, interpret and implement policy on all aspects of conditions of service issues. The Personnel Department seeks guidance from the Public Service Ministry on personnel policy and puts up requests for approval on matters which include employment, leave and allowances in special cases. (3) Ministry of Finance The Ministry of Finance has responsibility for the disbursement and control of the financial aspects of all Ministries operations. Therefore, the Personnel Department through the Accounting Unit is dependent upon the Ministry of Finance for issuing of payments to employees for all appointments, promotion, superannuation benefits, advance requests etc. The above Ministries can be contacted for further information.

Personnel Department- M.T.I & C Contact No- 592-225-2279 Fax No- 592-225-4310

7

Budget & Finance Objective: To ensure the availability of optimum financing and efficient use of resource, while effectively and efficiently maintaining financial record, and ensuring that accounting and budgeting practices are in compliance with Fiscal Management and Accountability Act, (FMAA) Staff Compliment 1. PAS(F) (1) 2. Accountant (1) 3. Accounts Clerk 11 (2)

8

GENERAL ADMINISTRATION General Administration is provided with both Capital and Current Work Programme, each with its specific controls and regulations, through which funds are made available, following proper representation and justification, to purchase goods and services. A. Capital programme comprises of: Buildings under which works pertaining to new and additional works on Buildings and Infrastructure are executed. B. Office Equipment under which new equipment and furniture are procured.

C. Land Transport, under which new vehicles are procured

Authorised Staff Complement Positions 1. PAS (G) (1) 2. AS(G) (1) 3. SRS (1) 4. RS (1) 5. Clerk 11 (G) (1) 6. Typist Clerks (8) 7. Confidential Secretaries (7) 8. Office Assistants (4) 9. Driver Mechanic (1) 10. Telephonist / Receptionist (1) 11. Cleaners (2) 12. Handyman (1) Holder Mr. R. Ganesh Ms. P. Fowler vacant Ms. Avonie Lekha West

9

Documents a) GEMP Report b) PSM Rules c) Budget 2005 d) Budget Speech Highlights e) Quarterly Reports 2005 f) National Development Strategy Highlights g) Acts OSH Water & Sewerage Act 2002 Financial Administration and Audit Act, chapter 73:01 (extract) Electricity Sector Reform Act 1999 Prevention of Discrimination Act 1997 g) Others Useful Links PSM Management PSM Training PSC Ministry of Finance Contact us at Ministry of Tourism, Industry & Commerce 229 South Road Lacytown, Georgetown Tel # 226-3182, 225-7573, 223-5151, 225-5150, 225-4320

10


								
To top