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Minutes - Council Meeting - 19th March 2007 by lindayy

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Minutes - Council Meeting - 19th March 2007

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									                                  - 5149 -                        19th March, 2007.

           MINUTES OF A MEETING OF THE DEVONPORT CITY COUNCIL
           HELD IN THE COUNCIL CHAMBERS, 44-48 BEST STREET,
           DEVONPORT ON MONDAY 19TH MARCH, 2007 COMMENCING AT
           6.00 P.M.

           PRESENT:
           Mayor:            Ald. L. M. Laycock
           Deputy Mayor:     Ald. J. F. Matthews
           Aldermen:         W.P. Wilson (6.01p.m. - 7.35 p.m.)
                             G.F. Goodwin
                             G.B. Kent
                             P.G. Hollister
                             B.L. Cole
                             R.M. Green
                             M.W. Hill
                             G. Gavralas
                             K.J. Whittle
                             F. Konetschnik

           Council Officers: I.R. McCallum           General Manager
                             N.V. Hammond            Mgr. Engineering Services
                             A.K. Castles            Mgr. Dev. & Comm. Services
                             Rick Mitchell-Collins   A/Executive Co-ordinator
                             Don Anderson            Mgr. Infrastructure Services
                             Janine Phillips         Communications Officer

6509.      CONFIRMATION OF MINUTES - ORDINARY MEETING - 19TH
Confirm.   FEBRUARY, 2007 (A)
Minutes    Ald. Cole moved and Ald. Goodwin seconded that the Minutes of the
           Ordinary Meeting of Council held on the 19th day of February, 2007 as
           circulated be taken as read and confirmed.
                                                      CARRIED UNANIMOUSLY.

6510.      CONFIRMATION OF MINUTES – SPECIAL MEETING - 5TH MARCH,
Confirm.   2007 (B)
Minutes    Ald. Hill moved and Ald. Hollister seconded that the Minutes of the
           Special Meeting of Council held on the 5th day of March, 2007 as
           circulated be taken as read and confirmed.
                                                      CARRIED UNANIMOUSLY.

           APOLOGIES (2417)
           There were no apologies.

6511.      LEAVE OF ABSENCE (2418)
Leave of   Ald. Wilson moved and Ald. Matthews seconded that the Leave of
Absence    Absence in respect of Ald. B.L. Cole be noted.
                                                       CARRIED UNANIMOUSLY.

           DECLARATIONS OF INTEREST (2419)
           There were no Declarations of Interest.
19th March, 2007.                          - 5150 -

6512.               WORKSHOPS AND BRIEFING SESSIONS (2420)
Workshops/          Ald. Goodwin moved and Ald. Hollister seconded that the report
Briefing            advising of Workshop/Briefing Sessions held since the last Council
Sessions            meeting be received and the information noted.
                                                                CARRIED UNANIMOUSLY.

6513.               STANDING ORDERS (199) PUBLIC PARTICIPATION IN COUNCIL
Standing            MEETING (2421)
Orders              Ald. Konetschnik moved and Ald. Cole seconded that the report
                    advising that there have been no responses forwarded since the last
                    Council meeting be received and noted.
                                                            CARRIED UNANIMOUSLY.

6514.               LICENCES (190)
Licences            USE OF COUNCIL LAND FOR CARPARKING PURPOSES
                    1 MERSEY ROAD (9019) (1) (2423)
                    Ald. Matthews moved and Ald. Hill seconded that Council receive the
                    Corporate Services Departmental report and:

                    1.   Grant to Spreyton Primary School a licence to use all that piece of
                         land contained in Certificate of Title Volume 124782/27 for the
                         purposes of car parking associated with the adjacent Spreyton
                         Primary School, such licence to continue for a period of one year,
                         unless renewed on condition that Council has the right to determine
                         the licence upon three months written notice given to the school.

                    2.   Advise the school that there is a spoon drain running from East to
                         West through the centre of the Public Open Space which may
                         render the site unusable during wet periods.
                                                                CARRIED UNANIMOUSLY.

6515.               DEVONPORT RECREATION CENTRE/YOUTH CENTRE (339)
Devonport           APPOINTMENT         -   DEVONPORT          RECREATION         CENTRE
Recreation          CONTROLLING AUTHORITY - ALD. K.J. WHITTLE
Centre/Youth        DEVONPORT RECREATION CENTRE CONTROLLING AUTHORITY
Centre              (15919) (2) (2424)
                    Ald. Cole moved and Ald. Matthews seconded that Council receive
                    the Corporate Services Departmental report and that Ald. K.J. Whittle be
                    declared appointed as the Council’s elected representative to the
                    Devonport Recreation Centre Controlling Authority, replacing Ald. R.N.
                    Barden.
                                                               CARRIED UNANIMOUSLY.

6516.               COMMITTEE (54)
Committee           APPOINTMENT OF COMMITTEE MEMBER - DEVONPORT
                    REGIONAL GALLERY ADVISORY SPECIAL COMMITTEE
                    DEVONPORT       REGIONAL     GALLERY  ADVISORY    SPECIAL
                    COMMITTEE (13366) (3) (2425)
                    Ald. Hollister moved and Ald. Goodwin seconded that Council
                                   - 5151 -                      19th March, 2007.

         receive the Corporate Services Departmental report and adopt the
         recommendation of the Devonport Regional Art Gallery Advisory Special
         Committee, accepting the resignation of Nelder Hunt and appointing
         Alister McCrae as a member of the Committee in accordance with
         Section 24 of the Local Government Act 1993.
                                                   CARRIED UNANIMOUSLY.

6517.    LEASES (133)
Leases   PREMIUM FRESH TASMANIA - PERMISSION TO UTILISE PART OF
         COUNCIL ROAD RESERVE
         PA2006.0127 PREMIUM FRESH TASMANIA EXTENSION TO
         VEGETABLE WASHING & PACKAGING AND CARPARKING (21615)
         (4) (2426)
         Ald. Kent moved and Ald. Whittle seconded that Council receive the
         Corporate Services Departmental report and agree to Premium Fresh
         Tasmania’s request to utilise 3.5 metres of Council road reserve at 221
         Forthside Road in order to erect 60 metres of acoustic barrier in
         accordance with Planning Application Approval No. 2006.0127 subject
         to:

         (i)     a formal License Agreement being entered into between Devonport
                 City Council and Premium Fresh Tasmania Pty. Ltd. for an annual
                 licence fee structure determined by an Independent Valuer for an
                 initial term of 5 years with the option for an additional 5 years.

         (ii)    Any costs incurred preparing the Licence to be borne by Premium
                 Fresh Tasmania Pty. Ltd.

         (iii)   Premium Fresh Tasmania Pty. Ltd. maintaining the designated area
                 in accordance with Council standards and PA2006.0127.

         AS A PROCEDURAL MOTION
         Ald. Matthews moved and Ald. Hollister seconded that the matter lay
         on the table in order to ascertain feedback from Premium Fresh
         Tasmania Pty. Ltd. on whether it wished to proceed with the Licence
         Agreement, given an annual licence fee is required.

         The motion was
                                                                        CARRIED.

         AYES:       Aldermen Hollister, Matthews, Cole, Wilson, Hill, Green and
                     Konetschnik

         NOES:       Aldermen Laycock, Gavralas, Goodwin, Kent and Whittle.
19th March, 2007.                            - 5152 -

6518.               TREES (330)
Trees               PROPOSED WORKING PARTY - DEVELOPMENT OF STRATEGIC
                    PLAN - STREET AND PARK TREES - NOTICE OF MOTION - ALD.
                    R.M. GREEN
                    STREET AND PARK TREES WORKING PARTY (21201) (5) (2427)
                    Ald. Green moved and Ald. Konetschnik seconded that the
                    Engineering Services Departmental report be received and Council seek
                    public comment in relation to the following documents:

                    1.     Devonport City Council Guidelines for the Planning, Design &
                           Construction of Public Open Space;

                    2.     Devonport City Council Public Open Space Standards & Technical
                           Notes; and

                    3.     Devonport City Council Victoria Parade Parklands Master Plan.
                                                                 CARRIED UNANIMOUSLY.

6519.               FENCES (101)
Fences              FENCE – 70-72 TASMAN STREET – APPLICATION FOR VARIATION
                    TO FENCING POLICY
                    70-72 TASMAN STREET (5763) (6) (2428)
                    Ald. Hollister moved and Ald. Goodwin seconded that Council
                    receive the Engineering Services Departmental report and agree to the
                    construction of a 1.8m high fence along the existing splayed property
                    boundary at 70-72 Tasman Street and advise the owners accordingly.
                                                              CARRIED UNANIMOUSLY.

6520.               TREES (330)
Trees               PETITION FOR REMOVAL OF TREES – GLEN COURT
                    TREE PRUNING (19044) (7) (2429)
                    Ald. Wilson moved and Ald. Hill seconded that the Infrastructure
                    Services Departmental report be received and

                    (i)    Council receive a petition from twenty-two residents of Glen Court,
                           Devonport seeking the removal of the existing mature trees in Glen
                           Court; and

                    (ii)   that a report be provided to a future meeting of Council on the
                           subject matter of the petition.
                                                                CARRIED UNANIMOUSLY.

6521.               TOURISTS (320)
Tourists            DECLARATION OF STATUS AS A RECREATION VEHICLE
                    FRIENDLY TOWN
                    CAMPERVANS/MOTORHOMES (21550) (8) (2430)
                    Ald. Wilson moved and Ald. Matthews seconded that Council receive
                    the Development and Community Services Departmental report and
                    agree in principle to submit a request to become a Recreation Vehicle
                    Friendly Town and subject to satisfactory arrangements being made.
                                                                 CARRIED UNANIMOUSLY.
                                        - 5153 -                      19th March, 2007.

6522.          COMMITTEES (54)
Committees     REQUEST FROM ARCHER BUSHBY, BARRISTERS AND
               SOLICITORS – REQUEST TO AMEND COVENANT ON SEALED
               PLAN – TIERS SUBDIVISION
               SA2003.0036 141-143 STONY RISE ROAD KR MICHELL (22148) (9)
               (2431)
               Ald. Wilson moved and Ald. Cole seconded that Council receive the
               Development and Community Services Departmental report and

               (i)    form a Committee of three Aldermen to hear submissions in relation
                      to the application to amend sealed plan Vol 147558 Fols 2-67, 116-
                      141, 157-168, 1001-1004 and 2000; and

               (ii)   furthermore delegate authority to the appointed Committee to make
                      a decision on the matter.
                                                              CARRIED UNANIMOUSLY.

6523.          COMMITTEES (54)
Committees     REQUEST FROM ARCHER BUSHBY, BARRISTERS AND
               SOLICITORS – REQUEST TO AMEND COVENANT ON SEALED
               PLAN – TIERS SUBDIVISION
               SA2003.0036 141-143 STONY RISE ROAD KR MICHELL (22148) (9)
               (2431)
               Ald. Wilson moved and Ald. Hollister seconded that Aldermen G.B.
               Kent, G. Gavralas and F. Konetschnik be nominated to form the
               Committee to hear submissions in relation to the request to amend
               Covenants on the Sealed Plan to the Tiers Subdivision incorporated in
               Application SA 2003.0036, 141-143 Stony Rise Road.
                                                         CARRIED UNANIMOUSLY.

6524.          CONFIDENTIAL ITEMS (2432)
Confidential   Ald. Cole moved and Ald. Hollister seconded that the meeting be
Items          closed to the public at 6.29 p.m., to enable Council to consider Agenda
               Items 2433 to 2443 which are confidential matters as prescribed in
               Regulation 15(2) of the Local Government (Meeting Procedures)
               Regulations 2005.
                                                            CARRIED UNANIMOUSLY.

               The following items were also discussed in accordance with Regulation
               15(2) of the Local Government (Meeting Procedures) Regulations 2005
               and in accordance with Regulation 34 the Minutes relating thereto have
               been recorded separately and are to remain confidential unless the
               Council, after considering privacy and confidentiality issues, authorises
               the matters to be released to the public.

               HOME HILL (119)
               SECURITY OF HOME HILL - LEASE OF FLAT
               77 MIDDLE ROAD, DEVONPORT (10529) - CONFIDENTIAL ITEM
               NUMBER 525 (10) (2433)
19th March, 2007.                      - 5154 -

                    MINUTES (173)
                    MINUTES OF MEETINGS - DULVERTON REGIONAL WASTE
                    MANAGEMENT AUTHORITY - 14TH NOVEMBER, 2006 AND 11TH
                    JANUARY, 2007
                    DULVERTON WASTE MANAGEMENT (22192) - CONFIDENTIAL
                    ITEM NUMBER 526 (11) (2434)

                    MINUTES (173)
                    NOTES OF MEETING - DEVONPORT FOOTBALL CLUB INC. - 5TH
                    FEBRUARY, 2007
                    DEVONPORT FOOTBALL CLUB LEASE AND LOAN COMMITMENT
                    (17026) - CONFIDENTIAL ITEM NUMBER 527 (12) (2435)

                    TOWN HALL (322)
                    DEVONPORT ENTERTAINMENT AND CONVENTION CENTRE -
                    APPROVAL TO ENTER INTO AGREEMENT WITH TICKETMASTER
                    DEVONPORT ENTERTAINMENT AND CONVENTION CENTRE
                    (19243) - CONFIDENTIAL ITEM NUMBER 528 (13) (2436)

                    SWIMMING POOL (310)
                    OFFICERS REPORT - DEVONPORT OLYMPIC POOL
                    DEVONPORT OLYMPIC (22005) - CONFIDENTIAL ITEM NUMBER
                    529 (14) (2437)

                    TOWN PLANNING SCHEME (6)
                    COMMENT ON APPLICATION TO DECLARE PRIVATE TIMBER
                    RESERVE UNDER FOREST PRACTICES ACT, 1985
                    (10735) - CONFIDENTIAL ITEM NUMBER 530 (15) (2438)

                    TENDERS & QUOTATIONS (316)
                    TENDER REPORT, CONTRACT 1103
                    CON 1103 (22206) - CONFIDENTIAL ITEM NUMBER 531 (16) (2439)

                    OUTSTANDING DEBTORS (197)
                    OUTSTANDING DEBTORS 90 DAYS AND OVER - 8TH MARCH, 2007
                    PAYMENT OF ACCOUNTS - QUERIES BY DEBTORS (19094) -
                    CONFIDENTIAL ITEM NUMBER 532 (17) (2440)

                    ROADS (255)
                    OWNERSHIP AND FUTURE MAINTENANCE DISCUSSIONS -
                    LOONES LANE
                    LOONES LANE (15760) - CONFIDENTIAL ITEM NUMBER 533 (18)
                    (2441)

                    TENDERS & QUOTATIONS (316)
                    TENDER REPORT, CONTRACT 1105
                    CON 1105 (22247) - CONFIDENTIAL ITEM NUMBER 534 (19) (2442)
                       - 5155 -                       19th March, 2007.

TENDERS & QUOTATIONS (316)
TENDER REPORT, CONTRACT 1104
CON 1104 (22239) - CONFIDENTIAL ITEM NUMBER 535 (20) (2443


With no further business the meeting was declared closed at 7.35 p.m.

                                                            Confirmed,



                                                             Chairman.

								
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