SAN RAMON VALLEY UNIFIED SCHOOL DISTRICT 699 OLD ORCHARD DRIVE, DANVILLE, CALIFORNIA 94526 BOARD OF EDUCATION MEETING SEPTEMBER 22, 2009 MINUTES Pledge of The Board of Education held their regular meeting at the Education Center. The meeting was Allegiance/Attendance called to order by Board President Bill Clarkson at 7:00 PM. Board members present: Board President Bill Clarkson, Vice-President Rachel Hurd, Clerk Paul Gardner, and members Greg Marvel and Ken Mintz. Administrators Present: Superintendent Steven Enoch, Assistant Superintendent Christine Williams, Assistant Superintendent Roberta Silverstein, Assistant Superintendent Margie Brown, Assistant Superintendent Gary Black, Director of Technology Bruce Chmieleski, Community Relations Coordinator Terry Koehne, Facilities Director Rich Lowell, Coyote Creek Principal Marsha Tokuyoshi and Coyote Creek Assistant Principal Bill Alpert. Others present: SRVEA Vice-President Ann Katzburg, CSEA Vice-President Nikki Mastro, Recording Secretary Ginny Haddad, one member of the press and approximately 30 visitors. Report of Action Taken in Board President Bill Clarkson reported that there was no closed session. Closed Session Acceptance of Minutes On a motion by Rachel Hurd, seconded by Paul Gardner the minutes of the September 8, 2009 meeting were approved (5-0). Acceptance of Open Session On a motion by Paul Gardner, seconded by Greg Marvel the open session agenda was Agenda approved (5-0). Approval of Consent Agenda On a motion by Greg Marvel, seconded by Ken Mintz the Consent Agenda was approved (5-0). 13.1 Consideration of Certificated Personnel Changes 13.2 Consideration of Classified Personnel Changes 13.3 Consideration of Approval of New Board Policy and Administrative Regulation 4112.42, 4212.42, 4312.42: Drug and Alcohol Testing for All Persons Subject to Commercial Driver’s License Requirements 13.4 Adoption of Textbook 13.5 Consideration of Non-Public School/Agency Contracts 13.6 Acceptance Gifts to the District 13.7 Ratification of Warrants 13.8 Consideration of Change Order No. 3 for all Labor, Equipment, Materials, and Supplies for California High School Science and Commons Buildings HVAC Replacement, Allen Simmons, a Measure A Project 13.9 Consideration of Consultant Agreements over $50,000 page 2 Board of Education Minutes September 22, 2009 Association Presidents SRVEA Vice-President Ann Katzburg commented that the start of the year is a happy time Comments for teachers. The news about the increase in API scores is great. However, there is still concern about the State budget and the impact on teachers. Ann related a story of an excellent teacher who received a layoff notice and subsequently took a job in another district. It is difficult to lose dedicated teachers and she hopes that the Board and district will do all they can to prevent the loss of additional teachers this year. CSEA Vice-President Nikki Mastro read a message from CSEA President Joe Pinon. Jose expressed his gratitude to the Board and staff for working with CSEA during these difficult budget times. CSEA membership is willing to do its part. Jose looks forward to continuing to work with district leadership and knows that all options will be looked at before any decisions are made. Student Board Representative Board President Bill Clarkson introduced San Ramon Valley High School Student Board Representative Sammi Haertl. Sammi is a senior at San Ramon. She is the ASB speaker, has been part of the Pom team, is taking Dance 5, and has served on several school-wide committees. Sammi studied in Spain this summer and plans to be fluent in Spanish. She hopes to attend Tufts next year. San Ramon Valley High School is off to a great start with a successful freshman orientation and welcome back rally and dance. Construction on the new gym has been slowed by the discovery of Indian remains. The school just found out that the football stadium lights will need to be replaced after the season. Students had a 9/11 awareness event. Seniors had a great trip to Waterworld. Fall sports are underway. Homecoming plans are in progress with a theme of “The Light Theme”. The Cal High W.I.N.G. committee had a great freshman orientation. Cal High spirit shoed at their first home football game with a large turnout. Leadership is working on the Club Faire, and the homecoming rally, parade, game and dance. Construction on the Theater and Event Center continues. The school is proud of their jump in API scores. Planning is underway for homecoming. This is the first year that Dougherty Valley High School has all four grades on campus. Freshman orientation went very well. There are over 500 freshman and new students this year. The football team held its first home game and celebrated a win. Students enjoyed the first dance of the year. Seniors are looking forward to the Senior Picnic. Students at Del Amigo are already half way through their first grading period. Classrooms have been redecorated for the start of the year and new classes have been added including Novels and Expository Writing. Students and staff are enjoying some new technology including document cameras and clickers. In addition, this year Del students are working with students at Montair Elementary. Breakfast Club and Student Advisory Council will continue this year. Random Acts of Kindness awards continue to be very popular. Coyote Creek Recognition Coyote Creek Elementary School Principal Marsha Tokuyoshi introduced Kathy Sanders and Karen Young. Kathy is a first grade teacher who introduced the Peacemaker program to the school. This program focuses on conflict resolution. There are 55 trained students and staff who are official Peacemakers. This program has created a more positive climate for the school. Karen Young is a K-1 teacher who heads the Technology Initiative at the school. She is helping teachers integrate technology in the classroom and assists other teachers in writing initiatives. Assistant Principal Bill Alpert introduced Joanne O’Neill and Stacy Fitzer. Joanne is a 2 nd grade teacher who is in her 4th year as a TSA. She provides curriculum support to teachers and works with students who need language arts help. She uses the Barton program with at- risk readers and spellers. page 3 Board of Education Minutes September 22, 2009 Stacy Fitzer is a parent and Barton paraeducator. She trains other parent volunteers and does all the scheduling for the Barton tutoring. Last year she worked with 19 students who all showed measureable improvement. Coyote Creek is proud to recognize these teachers and the programs that benefit the school and students. Board members thanked the teachers for all that they do for students and presented each with a certificate of appreciation. Volunteer Training Video Community Relations Coordinator Terry Koehne reported that last year the district began to look at ways to provide a uniform training guide to the many volunteers at our schools. It was also important to identify the adults that are on the school sites whether they are visitors or volunteers. Working with the office managers, a process was developed where volunteers receive a video training, provide ID, and are required to have a volunteer form on file at the schools. Volunteer badges have been made for each school so that parent volunteers can be easily identified. Terry showed the volunteer training video to the Board. The video highlights the role of the volunteer in the schools and provides information about expectations, confidentiality, and training. Board members thanked Terry and staff for developing an excellent program. Facilities Summer Director of Facilities Rich Lowell presented a PowerPoint presentation of the many Construction Update construction projects that staff worked on over the summer including improvements at the Service Center, the completion of Creekside Elementary, traffic and circulation improvements at Golden View and Tassajara Hills, the start of the MPR and kitchen building at Twin Creeks, kitchen expansion at Los Cerros, Teen Center at Diablo Vista, landscaping at Pine Valley, exterior painting at Cal High as well as continuing work on the theater and auxiliary gym at Cal High, and seismic gym replacement at San Ramon High. Rich Lowell thanked Robbie Lyng and Steve Bautista, who will be leaving the district, for the excellent work they have done over the years for the students and the community. Board members thanked staff for a great presentation. Public Comment Jill Razzano addressed the Board regarding the Jewish holy days. There is an ongoing issue of teachers not being sensitive to the needs of the Jewish students during times of religious observance. Although the teachers have been asked not to provide major assignments or tests during this time, many teachers do not take this into consideration. Students feel they must choose between family and school. They are often faced with loss of important instruction and the need for a lot of makeup work. Teachers need to be given more specific direction during this time. It would be helpful if the academic calendar could list the Jewish holidays so that teachers are all aware. Melissa Blumenfeld addressed the Board regarding the fact that other states have developed their academic calendars to take into account the Jewish holidays. It is very hard on students to keep up academically when they miss class. It is not fair to students to miss core academics. More consideration should be given to students who observe religious holidays. Consideration of the Facilities Measure A Facilities Oversight and Advisory Committee Chair Chris Kenber presented a Oversight and Advisory PowerPoint presentation to the Board on the report the committee is charged to provide to Committee’s Report the Board. The district has made remarkable achievements in the modernization and construction of schools in the district. Almost $1 billion has been spent on school facilities that have transformed the education environment. The district has opened 11 new schools and improved the facilities for almost all schools. Previously there was a concern that Measure A, the $260 million facilities bond, would not be adequate to complete all the projects it was intended for. Due to efforts by the facilities staff to obtain additional State funding, the decline in construction costs, and decisions made by the staff on how to address certain projects, this is no longer a concern. There is still approximately $15 million in Measure A funds. A plan for the expenditure of these funds will be presented to the Board by the facilities staff. page 4 Board of Education Minutes September 22, 2009 Mr. Kenber pointed out that there is still much work to be done in the district and it will be necessary to have another bond to cover the cost of this additional work. The size and scope of such a bond has not yet been determined. It would be the recommendation of the committee that the district begin to plan for a 2010 bond election. The committee has some continuing recommendations for the Board that include the development of a detailed deferred maintenance plan to protect its investment in new and modernized schools; development of a communication plan so that the community can be clearly informed regarding the status of facility construction and upgrades; and combining facilities and maintenance under one manager. The committee felt that they did not receive a response from their last report and is hoping to have a response to their recommendations from the Board soon. Board member Greg Marvel suggested that the Board have a discussion at a meeting on developing a response to the committee. Board members thanked Chris and the committee for all of their work. The Board commended Margie Brown and the facilities staff for their many accomplishments. They have provided the community with schools they can be proud of. Board members agreed that it is important to have a discussion on the preferred date for a possible new facilities bond. On a motion by Ken Mintz, seconded by Paul Gardner the Board voted approval of the Facilities Oversight and Advisory Committee’s Report (5-0). Consideration of Measure A Assistant Superintendent Margaret Brown reported that the Measure A Priority List was Priority List reviewed and approved by the oversight committee at its September 17th meeting. Margie reported that the facilities, maintenance and technology departments collaborated in the development of this list. The list includes 33 projects that could be funded with the remaining Measure A funds as well as other projects that could be funded with a future bond or with other funding sources when possible. The most critical projects would receive priority funding. Frank Miller, San Ramon Valley High School Wolf Foundation president addressed the Board. Mr. Miller pointed out that there are numerous athletic facilities improvements needed at San Ramon High including the replacement of field turf and bleachers. He recommends that Measure A funds be used to address these needs. The parents and community of San Ramon High could use their fundraising efforts to address other needs at the school. Bill Drummond addressed the Board regarding the pool at San Ramon High. He commented that the pool was built in 1953 and in his opinion is inadequate in size and depth for most aquatic sports including water polo and swim team. He pointed out certain repairs to the pool that he feels are needed. Mr. Drummond asks that the Board place the pool in the Measure A priority list. Val Dutto addressed the Board regarding the multi-use sports facilities at San Ramon High including the baseball and softball fields. Ms. Dutto feels that current freshman baseball field is hazardous to players due to mounds of dirt on the field. In addition balls are frequently hit over the fence onto the Iron Horse trail. She feels that netting or fencing is needed to prevent this. She also feels that there is significant inequity between the sports facilities at San Ramon High and the other high schools. Student Board Representative Sammi Haertl commented that she feels that the pool does need to be replaced. She told the Board of once having a rash from the pool water during her freshman year. She feels that the stadium bleachers also need to be replaced because the benches have broken on occasion. page 5 Board of Education Minutes September 22, 2009 Board members held discussion on this issue. They agreed that safety issues do need to be addressed including issues raised by the speakers. Assistant Superintendent Margaret Brown reported that the master plan for San Ramon High does include a large pool. Margie reminded the Board that any plan for pool replacement has to go through DSA and would require 18-24 months of pool closure. The cost would be approximately $4 million. Board members thanked staff for their collaboration in developing a comprehensive list for the expenditure of Measure A funds. Rachel Hurd commented that the priority list is a master list of needs and that the San Ramon High pool could be added to the list of additional (below the line) items. On a motion by Greg Marvel, seconded by Paul Gardner the Board voted Approval of the Measure A Priority List (5-0). Consideration of Resolution On a motion by Rachel Hurd, seconded by Ken Mintz the Board voted approval of No. 25/09-10, Requesting the Resolution No. 25/09-10, Requesting the Board of Supervisors of Contra Costa County to Board of Supervisors of Issue Tax and Revenue Anticipation Notes in the Name of the San Ramon Valley Unified Contra Costa County to Issue School District for Fiscal Year 2009-2010 in the Principal Amount of Not to Exceed Tax and Revenue $30,000,000 and Authorizing the Sale thereof and Authorizing Preparation of an Official Anticipation Notes in the Name of the San Ramon Statement in Connection Therewith (5-0). Valley Unified School District for Fiscal Year 2009-2010 in the Principal Amount of Not to Exceed $30,000,000 and Authorizing the Sale thereof and Authorizing Preparation of an Official Statement in Connection Therewith Consideration of Resolution Assistant Superintendent Roberta Silverstein presented a revision of this item to the Board. No. 24/09-10, Reduction in This action is a result of reduction in services. Hours of Classified On a motion by Paul Gardner, seconded by Ken Mintz the Board voted approval of Employees and/or Elimination Reduction in Hours of Classified Employees and/or Elimination of Classified Positions of Classified Positions (5-0). Consideration of Declaration Assistant Superintendent Roberta Silverstein reported that the district has listed a higher of Need for Fully Qualified number of emergency permits and limited assignment permits the district might possibly Educators - Revision need for the year than will actually be used. On a motion by Greg Marvel, seconded by Paul Gardner the Board voted approval of the Declaration of Need for Fully Qualified Educators – Revision (5-0). Parcel Tax Oversight Superintendent Steve Enoch reported that the district continues to receive applications for Committee membership on the committee. The deadline to submit an application is September 30, 2009. After this date Bill Clarkson and Rachel Hurd will paper screen the applications in an open meeting and bring a recommendation to the full board for further consideration. Superintendent Report Superintendent Steve Enoch reported that at the next meeting the Board will hold discussion on options for the use of the Qualified School Construction Bonds that the district has qualified for. Steve also let the Board know that this week staff had a productive meeting with union leadership to look at the current financial picture and the impact that growth and CSR of 22:1 has had on the district budget. Steve commented that the district continues to be the envy of many with regard to its continued student performance improvements as reflected in the API scores. page 6 Board of Education Minutes September 22, 2009 Steve reminded the Board that the Primo’s Run is scheduled for October 11,2009. Steve commented that one year ago a parent raised a concern about volunteers on school campuses. The district did take note of this concern and addressed the issue of who is volunteering at our schools. The video training and badge identification process is part of the improvement in this area. Steve thanked Terry Koehne for taking the lead on this project. The video training has been well received. Board Member Reports Greg Marvel had the opportunity to manipulate the data provided by the State with regard to API scores. The district has improved in many areas. It is important to note the significant improvements in our subgroups. We are highly ranked statewide for our English learners, Asian students, African American students and Special Education students. It is important to recognize that the district is doing a phenomenal job in closing the achievement gap. Paul Gardner commented that it is a tribute to the great work of the facilities department that the conversation has turned to improving athletic facilities rather than classrooms. The facilities department has done an amazing job in improving our schools. Bill Clarkson reminded everyone that the Carboload Party will be held the night before the Primo’s Run. Tickets are still available. Adjournment The meeting was adjourned at 10:00 PM.