OCCUPATIONAL HEALTH, SAFETY AND INJURY
MANAGEMENT BRANCH (OHSIM)
M I N UTES OF COMB I NED R AC LO & O SLO M E E T I N G
Ross Hohnen Room, Chancelry Building on 21 November 2005
Ann McDevitt, OHSIM Robin Austin, HRBS
Pamela Roberts, OHSIM Sarah O’Callaghan, Faculty of Science
Michelle Clarke, OHSIM Rob Tidy, Faculty of Arts
Maribelle Young, F&S Suzanne Groves, CCCR
Alison Scott, DOI Colleen Donaldson, F&S
Patrick Bellchambers, Faculty of Law Jan Grubb, F&S
Marie Knight, Menzies Library Eric Ward, RSES
Michelle Moravec, RSISE Robyn Petch, RSES
Zdena Jezek, F&BS Brad Ferguson, RSES
Lorraine Scarr, RSC Shane Paxton, RSES
Lorna Monaghan, RSC Ewan Evans, Faculty of Economics
Bronwyn Stuart, RSSS
Sharon Sutton, OHSIM Donna Webster, Uni Executive
Colette Puniard, OHSIM Greg Bowen, Graduate School
Catherine Fay, Faculty of Economics Dianne Bailey, RSPAS
Amanda Silk, HRD Linda Gosnell, RSSS
Vanessa Lauf, RSPhysSE Jayne Hardy, Faculty of Law
Sue Kelo, CRES Margo Davies, CRES
Meeting opened at 9.35 am.
2. Previous Minutes
Claiming the Medicare Rebate
Pamela Roberts is still waiting on written advice from the Legal Office on this
issue which will be distributed to RACLOs when it is received. In the meantime
RACLOs should ensure that the Medicare rebate is not claimed when
reimbursing staff under the minor injury guidelines.
3. Gary Frontin’s Report
Gary was not available to attend the meeting. Pamela Roberts provided a report
on Gary’s behalf on the following issues:
Update on computer voice activated programs:
The new version 8 voice activated program is now available. It is said to be a
very good program. If anyone is interested in a demonstration please email Gary
Frontin to organise.
Work pacing trials:
There is new software available for work pacing. The program starts when you
start keying and stops when you stop keying. The system adds up the time to 30
mins, rather than it stopping once 30 consecutive minutes are used. For further
information, please contact Gary Frontin.
Workstation assessments – advice to Business Managers:
The normal process involved in a workstation assessment is that an email goes
to the OSLO and the affected person letting them know that a workstation is to
be done. Now the process has added the Business Managers into the loop, so
they are aware that a workstation assessment is to be carried out and purchases
may need to be made.
Sometime ago there was a system whereby trial chairs were available to loan to
areas for short periods of time. This arrangement is running again through the
company Sturdy. If areas are interested in this arrangement, they should contact
Gary Frontin, who can organise this through Sturdy.
4. RACLO/OSLO Meeting and Training Dates for 2006
The combined RACLO/OSLO meetings are as follows:
Tuesday 14 March, 9.30 – 11.00, H Block Training Room
Tuesday 18 July, 9.30 – 11.00, H Block Training Room
Tuesday 14 November, 9.30 – 11.00, H Block Training Room
The RACLO training dates for 2006 are as follows:
Monday 27 March, 9.00 – 1.00, H Block Training Room
Monday 25 September, 9.00 – 1.00, H Block Training Room
The OSLO training dates for 2006 are as follows:
Thursdays 23 & 30 March, 9.30 – 12.30, H Block Training Room
Thursdays 22 & 29 June, 9.30 – 12.30, H Block Training Room
Thursdays 21 & 28 September, 9.30 – 12.30, H Block Training Room
The Manual Handling training dates for 2006 are as follows:
Thursday 9 March, 9.30 – 12.30, H Block Training Room
Thursday 8 June, 9.30 – 12.30, H Block Training Room
Thursday 7 September, 9.30 – 12.30, H Block Training Room
5. Processing of Leave Forms for Employees on GRTW
Pamela Roberts reported that leave forms still need to be done manually. Areas
are not to let people on a GRTW put their leave through HORUS. This also
includes their personal leave. All leave should be put through OHSIM for
anyone on a GRTW.
6. Guest Speaker – Karen Bail –Staff Recruitment, Employment Branch
Karen Bail from Staff Recruitment reported on recent changes made within her
section in terms of recruitment and re-deployments.
The process now is for all positions to be advertised centrally throughout the
ANU, before being externally advertised. The idea is that if the ANU has
people who are actively seeking employment within the ANU, then we match
them to jobs before bringing in people external to the ANU. Positions are
advertised through the Case Managers Network in both OHSIM and the
Employment Strategies Branch. This process has a 24-hour turnover time.
If a Case Manager thinks that they have someone who is suitable then the
process begins for interviewing for suitability.
A full report is available on request through OHSIM. Please contact Michelle
Clarke 53657, for a copy of this report.
7. Year in Review – Statistical Analysis Incidents/Workers Compensation
Ann McDevitt reported that from January – October this year 555 incident
notifications had been lodged with OHSIM. On average 2 – 3 incident
notifications are received each day. About half of these resulted in Case
It was also reported that 140 workstation assessments were carried out from
January – October.
Ms McDevitt gave a breakdown of the incidents in relation to the mechanism of
injury reported by each. A copy of this report is available from Ann McDevitt,
OHSIM by request.
8. General Business
Comcare Customer Circular
Ms McDevitt reported on a recent Comcare Customer Circular that was
received. The circular was in relation to agencies tightening up their
rehabilitation processes. In terms of redeployees, we now need to provide a
detailed report to Comcare if there are no suitable areas within the ANU for
people to be placed into.
Health and Safety Representatives Network
The question was asked as to whether the ANU has a network of people who are
trained as Health and Safety Representatives under the Act. Although all Health
and Safety Reps are documented on the ANU web pages, there currently is not
an official network set up. This feedback will be provided to those who are
responsible for taking relevant action.
Thanks to RACLOs and OSLOs
Pamela Roberts thanked all RACLOs and OSLOs for their hard and dedicated
work through out the year.