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DUNBARTON BOARD OF SELECTMEN

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                         DUNBARTON BOARD OF SELECTMEN
                              MINUTES OF MEETING
                           THURSDAY, DECEMBER 4, 2008
                             TOWN OFFICES – 7:00 P.M.

The Dunbarton Board of Selectmen held their regularly scheduled meeting at the above time, date
and place with Les Hammond, Chairman, presiding. It was noted that the meeting was called to
order at 7:00 p.m. The following were present:

        Les Hammond, Chairman
        Mert Mann, Selectman
        Charles Graybill, Selectman

        Line Comeau, Town Offices
        Jeff Crosby, Road Agent

7:00 p.m. – SETH SPAIN, SOUTHERN NEW HAMPSHIRE REGIONAL PLANNING
COMMISSION RE: GENERAL JOHN STARK SCENIC BYWAY

        At this point in the meeting, Seth Spain was not present so the Board of Selectmen went
        to OTHER BUSINESS as follows:

OTHER BUSINESS:

        Leave – Patrick Bowne:

        1.   Application for Floating Holiday (Veteran’s Day) for Patrick “Woody” Bowne for
             Saturday, December 6, 2008.

             Dunbarton Board of Selectmen approved Patrick Bowne’s request for leave for
             a Floating Holiday.

        Budget Scheduling for Departments:

        1.   Selectmen discussed the possibility of an Interim Meeting or whether to carry budget
             meetings into January 2009.

             The Selectmen noted they would be checking accounts to see what is left in the
             budgets and what they are anticipating for their new budget and what direction the
             Selectmen are going with regard to cutting the budgets, etc.

             Final decision was to continue the Budget Meetings with Departments into the
             month of January 2009. They will schedule the Board of Assessors, Historical
             Awareness and Executive Budget for the first meeting in January 2009.
             (January 8, 2009)

             In addition, Department Budgets should be submitted by the first part of
             January 2009.

             In the past, Executive Departments have been done during the day. Will start
             the first meeting for Executive Departments at 2:00 p.m. on Thursday, January
             8, 2009.

SHARON WASSON, NEW HAMPSHIRE CENTRAL REGIONAL PLANNING
COMMISSION:
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        At this point in the meeting, Sharon Wasson, Director, New Hampshire Central Regional
Planning Commission, appeared before the Board of Selectmen to discuss the General John Stark
Scenic Byway.

         1.    She submitted a proposed Management Plan to be reviewed by the Selectmen/etc.
               She stated she did not think this required a Public Hearing for adoption but would be
               willing to set it up if the Selectmen wanted. She stated that for the Management Plan
               must be adopted prior to December 17, 2008 so the two Regional Planning
               Commissions (Southern and Central) can apply “for money”.

          2.    Management Plan has been reviewed by Les Hammond and Sharon Wasson. We
                would like the plan to be adopted prior to December 17 th. She stated she would
                return next week or if you would feel better doing this at a Public Hearing.

                Sharon Wasson will set up the Public Hearing for Thursday, December 11,
                2008 at 6:30 p.m. at the Dunbarton Town Offices, Selectmen’s Meeting.

          3.    General John Stark Scenic Byway involves four towns, i.e. Dunbarton, New Boston,
                Weare and Goffstown.

          4.    Would like to include Harlan “Bud” Noyes’s name as helping in the inventory in the
                list of participants in the plan. He was very helpful to the project.

                Selectmen agreed with including Harlan “Bud” Noyes name in the Management
                Plan.

          5.    Scenic Byway is a 33.3 mile loop which includes Route 77 and Route 13 in
                Dunbarton. Includes four state highways.

          6.    Will be specific monies set aside for cultural, historical, and recreational facilities.
                Other towns are using this as an economic development tool.

          7.    The only stipulation for the Scenic Byway is that there be no new bill boards erected
                along the byway. Dunbarton does not have any bill boards at this time anyway, so
                this would not apply.

          8.     It does not affect any zoning within the Town. It has no impact on existing zoning
                requirements, etc.

          9.    Sharon Wasson will bring eight additional copies of the Management Plan for
                review.

          10. Les Hammond stated that Donna Dunn and Lorraine Allen would probably serve on
              the Committee for the Scenic Byways.

PUBLIC HEARING – ROAD ACCEPTANCE OF WILLIAMS COURT AS A TOWN
MAINTAINED ROAD:

  The Public Hearing was opened by Chairman Les Hammond and he stated that this was the last
  piece of road to be accepted within the Stinson Hills development.

    1.    The Dunbarton Planning Board has recommended that Williams Court be accepted by the
          Dunbarton Board of Selectmen as a Town maintained Class V road at their last meeting
          held on November 19, 2008.
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   2.   Don Mayo, Town Engineer, has submitted correspondence stating the road meets all
        requirements and recommends the Town accept Williams Court.

   3.   The Town will keep $25,000 of the bond to cover the final coat of pavement.

 There were no comments from the public.

 Jeff Crosby, Road Agent, stated he felt the road should be accepted by the Town as a Class V
 road.

 MOTION:

 Charles Graybill made a motion that the Dunbarton Board of Selectmen accept Williams
 Court as a Town Maintained Class V road. Mert Mann seconded the motion. The motion
 passed unanimously.

CEMETERY TRUSTEES BUDGET DISCUSSION:

 Brian Pike and Korie MacCubbin, Cemetery Trustees, appeared before the Board to discuss the
 Cemetery Budget as follows:

        1.   Noted they had used the carry forward amount of $2,180 but it wasn’t reflected in
             the printout because the Town Office is waiting for a completed W-9 before
             processing the invoice.

        2.   Need to purchase more corner stones.

        3.   Have completed six stone repairs.

        4.   Will be ordering pressure treated lumber for fence repairs before the end of the year
             and will be letting it set out to dry before being stained, etc.

        5.   Will be removing the back fence at Pages Corner Cemetery.

        6.   Will be doing repairs at the Center Cemetery.

        7.   Will purchase materials 4’” x 4” posts for Pages Corner Cemetery before the end of
             this year. Will put the posts in with a white chain.

        8.   In addition, we need to take up the sod at Pages Corner Cemetery so people are not
             driving on the cemetery area, etc.

        9.   Need to put up fencing for the area donated by the Vaal’s. Will be done in the
             spring.

        10. Are getting quotes for the pre-marking of the cremains area. Had 11 burials this
            year.

        11. Next year’s budget will have to be adjusted for additional cornerstones.

        12. Also, some monuments are starting to lean. Presently working with monument
            companies for prices.

        13. Might possibly have $1,000 remaining in the budget at the end of the year.

BUILDING, PLANNING AND ZONING BUDGET DISCUSSION:
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  Ken Swayze, Chairman, Planning Board, and John Trottier, Chairman, Dunbarton Zoning Board
of Adjustment, appeared before the Board of Selectmen for budget discussion as follows:

  1.   It was noted that for the past several years, the Planning Board has been able to utilize
       CTAP funds for updating Site Plan Review Regulation, Subdivision Regulations, and
       possibly updating the Zoning Regulations.

  2.   This money is through a Grant from Central New Hampshire Regional Planning
       Commission who are the recipient of the funds, etc.

  3.   Because the Town did some re-mapping of Flood Control properties, the Mapping balance
       is overspent this year. This is a one time expense for the Flood Control properties.

  4.   With regard to Building Inspector, there have been lots of inspections but not a lot of new
       items. There is still over $10,000 remaining in the budget.

  5.   John Trottier stated that he needed to know what the Fees & Services in the amount of
       $5,000 was for before he could present figures, etc. There was discussion as to the
       possibility of it being Central New Hampshire Regional Planning Dues, etc.

  6.   John Trottier stated he will be going to Court with Town Counsel in January 2009
       regarding Gasoline at the Pages Corner Store. At that time, he will try to get an estimate of
       legal costs for Zoning.

  7.   Ken Swayze noted that Planning Board has one item within the Court system but has no
       idea what legal costs will be.

OTHER BUSINESS – AL SIMONEAU REQUEST FOR A PUBLIC HEARING FOR
ROAD ACCEPTANCE OF DOLORES DRIVE TO BE SCHEDULED FOR THE
SELECTMEN’S MEETING ON THURSDAY, DECEMBER 18, 2008 BASED ON
PROBABLE PLANNING BOARD APPROVAL:

         Les Hammond, Chairman, stated Al Simoneau, Town Plaza, has requested in writing that
         the Dunbarton Board of Selectmen schedule a Public Hearing to be held on Thursday,
         December 18, 2008 one day after the Planning Board Meeting on Wednesday, December
         17, 2008 in anticipation of Planning Board Approval of Road Acceptance of Dolores
         Drive.

         1.   It was noted that in order to get the Public Notice out in time, it would have to appear
              in the paper on Saturday, December 6, 2008. This is a very short time frame.

         2.   In addition, there is no guarantee that the Planning Board will recommend
              acceptance of the road based on work completed, etc.

         3.   Bob Grondin, Stinson Hills, made the same request previously and was not
              accommodated. To the Selectmen’s knowledge, this has never been done.

         4.   Al Simoneau stated he was requesting this because the buyer of the house has moved
              out of their house and would like to be able to move in right away.

         5.   Al Simoneau stated all work will be completed. They are completing Phase I which
              consists of five lots.

         6.   The only way the Public Notice could be written would be putting “Subject to
              Planning Board’s Approval on Wednesday, December 17, 2008”, and that any
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          interested party should call the Town Offices on Thursday, December 18, 2008 to
          find out if the item was approved by the Planning Board.

          At this point in the meeting, Les Hammond indicated he was not in favor of this
          motion.

          The following motion was made:

          MOTION:

          Charles Graybill made a motion that the Dunbarton Board of Selectmen post a
          Public Hearing reference the Town accepting Dolores Drive as a Class V Town
          Road and post the Public Hearing for Thursday, December 18, 2008 with the
          condition it is approved by the Dunbarton Planning Board on Wednesday,
          December 17, 2008. Interested parties should call the Town Office on
          December 18, 2008 to verify that the Public Hearing will still be held. Mert
          Mann seconded the motion. The motion passed by a majority vote as follows:

                       Mann – Yes
                       Graybill – Yes
                       Hammond – No

OTHER BUSINESS:

     Mail Boxes:

     1.   It was noted that three calls were received after the first snow storm regarding mail
          boxes being hit.

          The Selectmen noted that the Town’s Policy with regard to Mail boxes was the
          same as the State of New Hampshire. The Town is not responsible for mail
          boxes that have been hit by the snow plow.

     Library:

     1.   Library has contacted Selectmen’s Office and stated they would like to have an air
          conditioner put on the outside of the building and piped in at a cost of $4,200.

          Selectmen noted they should talk about this at the Budget discussion.

     Town Office Printer:

     1.   It was noted that the Town Office Printer (one for printing checks) was not working
          Monday or Tuesday of this past week. Called Technical Support person and he
          indicated he could not help until Friday morning. Due to the fact that the checks
          needed to be written, etc., a call was put through to the same Tech Company that the
          Police Department uses. They arrived within an hour and a half and resolved the
          problem for the present time.

          The Company also indicated they would be able to come to the Town Offices on
          Thursday, December 11, 2008 at 3:00 p.m. to assess the computer situation and
          make advisements. All interested Selectmen, etc. are invited to attend.

     Board of Assessors:
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        1.   Board of Assessors has put out a request for bids for “pickups”, etc. They also put in
             the notice that the Town of Dunbarton was looking for Utilities Assessor. Received
             a call from the present Utilities vendor, and he stated that his contract was for four
             years and he had three years remaining on the contract.

             Town Office was told to disregard the calls asking for Utilities info, etc.

There being no further business, the Dunbarton Board of Selectmen closed the meeting with
the following motion:

        MOTION:

        Mert Mann made a motion that the Dunbarton Board of Selectmen adjourn at 8:40
        p.m. Charles Graybill seconded the motion. The motion passed unanimously.

                                                                        Respectfully submitted,



                                                                        Alison R. Vallieres
                                                                        Recording Secretary


        ____________________________________
        Les Hammond, Chairman

        ____________________________________
        Mert Mann, Selectman

        ____________________________________
        Charles “Chuck” Graybill, Selectman

				
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