DUNBARTON BOARD OF SELECTMEN
MINUTES OF MEETING
THURSDAY, DECEMBER 4, 2008
TOWN OFFICES – 7:00 P.M.
The Dunbarton Board of Selectmen held their regularly scheduled meeting at the above time, date
and place with Les Hammond, Chairman, presiding. It was noted that the meeting was called to
order at 7:00 p.m. The following were present:
Les Hammond, Chairman
Mert Mann, Selectman
Charles Graybill, Selectman
Line Comeau, Town Offices
Jeff Crosby, Road Agent
7:00 p.m. – SETH SPAIN, SOUTHERN NEW HAMPSHIRE REGIONAL PLANNING
COMMISSION RE: GENERAL JOHN STARK SCENIC BYWAY
At this point in the meeting, Seth Spain was not present so the Board of Selectmen went
to OTHER BUSINESS as follows:
Leave – Patrick Bowne:
1. Application for Floating Holiday (Veteran’s Day) for Patrick “Woody” Bowne for
Saturday, December 6, 2008.
Dunbarton Board of Selectmen approved Patrick Bowne’s request for leave for
a Floating Holiday.
Budget Scheduling for Departments:
1. Selectmen discussed the possibility of an Interim Meeting or whether to carry budget
meetings into January 2009.
The Selectmen noted they would be checking accounts to see what is left in the
budgets and what they are anticipating for their new budget and what direction the
Selectmen are going with regard to cutting the budgets, etc.
Final decision was to continue the Budget Meetings with Departments into the
month of January 2009. They will schedule the Board of Assessors, Historical
Awareness and Executive Budget for the first meeting in January 2009.
(January 8, 2009)
In addition, Department Budgets should be submitted by the first part of
In the past, Executive Departments have been done during the day. Will start
the first meeting for Executive Departments at 2:00 p.m. on Thursday, January
SHARON WASSON, NEW HAMPSHIRE CENTRAL REGIONAL PLANNING
At this point in the meeting, Sharon Wasson, Director, New Hampshire Central Regional
Planning Commission, appeared before the Board of Selectmen to discuss the General John Stark
1. She submitted a proposed Management Plan to be reviewed by the Selectmen/etc.
She stated she did not think this required a Public Hearing for adoption but would be
willing to set it up if the Selectmen wanted. She stated that for the Management Plan
must be adopted prior to December 17, 2008 so the two Regional Planning
Commissions (Southern and Central) can apply “for money”.
2. Management Plan has been reviewed by Les Hammond and Sharon Wasson. We
would like the plan to be adopted prior to December 17 th. She stated she would
return next week or if you would feel better doing this at a Public Hearing.
Sharon Wasson will set up the Public Hearing for Thursday, December 11,
2008 at 6:30 p.m. at the Dunbarton Town Offices, Selectmen’s Meeting.
3. General John Stark Scenic Byway involves four towns, i.e. Dunbarton, New Boston,
Weare and Goffstown.
4. Would like to include Harlan “Bud” Noyes’s name as helping in the inventory in the
list of participants in the plan. He was very helpful to the project.
Selectmen agreed with including Harlan “Bud” Noyes name in the Management
5. Scenic Byway is a 33.3 mile loop which includes Route 77 and Route 13 in
Dunbarton. Includes four state highways.
6. Will be specific monies set aside for cultural, historical, and recreational facilities.
Other towns are using this as an economic development tool.
7. The only stipulation for the Scenic Byway is that there be no new bill boards erected
along the byway. Dunbarton does not have any bill boards at this time anyway, so
this would not apply.
8. It does not affect any zoning within the Town. It has no impact on existing zoning
9. Sharon Wasson will bring eight additional copies of the Management Plan for
10. Les Hammond stated that Donna Dunn and Lorraine Allen would probably serve on
the Committee for the Scenic Byways.
PUBLIC HEARING – ROAD ACCEPTANCE OF WILLIAMS COURT AS A TOWN
The Public Hearing was opened by Chairman Les Hammond and he stated that this was the last
piece of road to be accepted within the Stinson Hills development.
1. The Dunbarton Planning Board has recommended that Williams Court be accepted by the
Dunbarton Board of Selectmen as a Town maintained Class V road at their last meeting
held on November 19, 2008.
2. Don Mayo, Town Engineer, has submitted correspondence stating the road meets all
requirements and recommends the Town accept Williams Court.
3. The Town will keep $25,000 of the bond to cover the final coat of pavement.
There were no comments from the public.
Jeff Crosby, Road Agent, stated he felt the road should be accepted by the Town as a Class V
Charles Graybill made a motion that the Dunbarton Board of Selectmen accept Williams
Court as a Town Maintained Class V road. Mert Mann seconded the motion. The motion
CEMETERY TRUSTEES BUDGET DISCUSSION:
Brian Pike and Korie MacCubbin, Cemetery Trustees, appeared before the Board to discuss the
Cemetery Budget as follows:
1. Noted they had used the carry forward amount of $2,180 but it wasn’t reflected in
the printout because the Town Office is waiting for a completed W-9 before
processing the invoice.
2. Need to purchase more corner stones.
3. Have completed six stone repairs.
4. Will be ordering pressure treated lumber for fence repairs before the end of the year
and will be letting it set out to dry before being stained, etc.
5. Will be removing the back fence at Pages Corner Cemetery.
6. Will be doing repairs at the Center Cemetery.
7. Will purchase materials 4’” x 4” posts for Pages Corner Cemetery before the end of
this year. Will put the posts in with a white chain.
8. In addition, we need to take up the sod at Pages Corner Cemetery so people are not
driving on the cemetery area, etc.
9. Need to put up fencing for the area donated by the Vaal’s. Will be done in the
10. Are getting quotes for the pre-marking of the cremains area. Had 11 burials this
11. Next year’s budget will have to be adjusted for additional cornerstones.
12. Also, some monuments are starting to lean. Presently working with monument
companies for prices.
13. Might possibly have $1,000 remaining in the budget at the end of the year.
BUILDING, PLANNING AND ZONING BUDGET DISCUSSION:
Ken Swayze, Chairman, Planning Board, and John Trottier, Chairman, Dunbarton Zoning Board
of Adjustment, appeared before the Board of Selectmen for budget discussion as follows:
1. It was noted that for the past several years, the Planning Board has been able to utilize
CTAP funds for updating Site Plan Review Regulation, Subdivision Regulations, and
possibly updating the Zoning Regulations.
2. This money is through a Grant from Central New Hampshire Regional Planning
Commission who are the recipient of the funds, etc.
3. Because the Town did some re-mapping of Flood Control properties, the Mapping balance
is overspent this year. This is a one time expense for the Flood Control properties.
4. With regard to Building Inspector, there have been lots of inspections but not a lot of new
items. There is still over $10,000 remaining in the budget.
5. John Trottier stated that he needed to know what the Fees & Services in the amount of
$5,000 was for before he could present figures, etc. There was discussion as to the
possibility of it being Central New Hampshire Regional Planning Dues, etc.
6. John Trottier stated he will be going to Court with Town Counsel in January 2009
regarding Gasoline at the Pages Corner Store. At that time, he will try to get an estimate of
legal costs for Zoning.
7. Ken Swayze noted that Planning Board has one item within the Court system but has no
idea what legal costs will be.
OTHER BUSINESS – AL SIMONEAU REQUEST FOR A PUBLIC HEARING FOR
ROAD ACCEPTANCE OF DOLORES DRIVE TO BE SCHEDULED FOR THE
SELECTMEN’S MEETING ON THURSDAY, DECEMBER 18, 2008 BASED ON
PROBABLE PLANNING BOARD APPROVAL:
Les Hammond, Chairman, stated Al Simoneau, Town Plaza, has requested in writing that
the Dunbarton Board of Selectmen schedule a Public Hearing to be held on Thursday,
December 18, 2008 one day after the Planning Board Meeting on Wednesday, December
17, 2008 in anticipation of Planning Board Approval of Road Acceptance of Dolores
1. It was noted that in order to get the Public Notice out in time, it would have to appear
in the paper on Saturday, December 6, 2008. This is a very short time frame.
2. In addition, there is no guarantee that the Planning Board will recommend
acceptance of the road based on work completed, etc.
3. Bob Grondin, Stinson Hills, made the same request previously and was not
accommodated. To the Selectmen’s knowledge, this has never been done.
4. Al Simoneau stated he was requesting this because the buyer of the house has moved
out of their house and would like to be able to move in right away.
5. Al Simoneau stated all work will be completed. They are completing Phase I which
consists of five lots.
6. The only way the Public Notice could be written would be putting “Subject to
Planning Board’s Approval on Wednesday, December 17, 2008”, and that any
interested party should call the Town Offices on Thursday, December 18, 2008 to
find out if the item was approved by the Planning Board.
At this point in the meeting, Les Hammond indicated he was not in favor of this
The following motion was made:
Charles Graybill made a motion that the Dunbarton Board of Selectmen post a
Public Hearing reference the Town accepting Dolores Drive as a Class V Town
Road and post the Public Hearing for Thursday, December 18, 2008 with the
condition it is approved by the Dunbarton Planning Board on Wednesday,
December 17, 2008. Interested parties should call the Town Office on
December 18, 2008 to verify that the Public Hearing will still be held. Mert
Mann seconded the motion. The motion passed by a majority vote as follows:
Mann – Yes
Graybill – Yes
Hammond – No
1. It was noted that three calls were received after the first snow storm regarding mail
boxes being hit.
The Selectmen noted that the Town’s Policy with regard to Mail boxes was the
same as the State of New Hampshire. The Town is not responsible for mail
boxes that have been hit by the snow plow.
1. Library has contacted Selectmen’s Office and stated they would like to have an air
conditioner put on the outside of the building and piped in at a cost of $4,200.
Selectmen noted they should talk about this at the Budget discussion.
Town Office Printer:
1. It was noted that the Town Office Printer (one for printing checks) was not working
Monday or Tuesday of this past week. Called Technical Support person and he
indicated he could not help until Friday morning. Due to the fact that the checks
needed to be written, etc., a call was put through to the same Tech Company that the
Police Department uses. They arrived within an hour and a half and resolved the
problem for the present time.
The Company also indicated they would be able to come to the Town Offices on
Thursday, December 11, 2008 at 3:00 p.m. to assess the computer situation and
make advisements. All interested Selectmen, etc. are invited to attend.
Board of Assessors:
1. Board of Assessors has put out a request for bids for “pickups”, etc. They also put in
the notice that the Town of Dunbarton was looking for Utilities Assessor. Received
a call from the present Utilities vendor, and he stated that his contract was for four
years and he had three years remaining on the contract.
Town Office was told to disregard the calls asking for Utilities info, etc.
There being no further business, the Dunbarton Board of Selectmen closed the meeting with
the following motion:
Mert Mann made a motion that the Dunbarton Board of Selectmen adjourn at 8:40
p.m. Charles Graybill seconded the motion. The motion passed unanimously.
Alison R. Vallieres
Les Hammond, Chairman
Mert Mann, Selectman
Charles “Chuck” Graybill, Selectman