Minutes of the ANNUAL GENERAL MEETING of BCHUA held on 25th April 2006 7.30p.m. Old Sills Hockey CLUB President and 30 members were present with 9 apologies recorded in the Attendance book. The President welcomed the membership and opened the meeting. 1) Minutes of the Previous AGM 12th. April 2005 having been approved by the executive committee was adopted by unanimous vote as an accurate record of that meeting. 2) Matters arising: None. 3) Officers Reports: i) President’s Report: Jon Collis reviewed his Presidents Action plan. - Regarding sociability and responsibility of clubs, especially post match. Umpires please let committee know if you experience any problems. - Jon requested volunteers to help on sub committees, particularly regional co- ordinators linking with county and clubs. - Our biggest target is to improve links with clubs and umpires, and with club umpires. - 3 special commendations received over the year – for 1000 L1 umpires qualified so far – for our outstanding contribution to year of the umpire – for the Bugle nominated in county magazine of the year (we didn’t win). - All BCHUA umpires should be encouraged to consider going through Level 1 umpire coaching qualification. ii) Secretary’s Report: As tabled. Thanks also to J Pell-Reynolds for jacket source and distribution. Thanks to John Scallan for Bugle – suggest we design a (downloadable) cover. Confirmed question from floor that new briefing has been received regarding facemasks and is passed to Chief Coach for review and comment prior to distribution. Correspondence received notifying MRHA AGM on 17 th May iii) Assistant secretary: As tabled, nothing further to report iv) Treasurer: Report and accounts tabled Match Fees and mileage rates for next season recommended. Membership fee of £0 (zero) recommended Alan White advised that proposal to award £3 bonus on top of mileage should actually be adopted as 32ppm for first 20 miles only , thereafter 17ppm for each match day. Query from floor regarding difficulty of getting receipts when paying cash for public transport fares. It was confirmed by Hon Sec that from executive meeting, it was affirmed that non-mileage expense claims must be accompanied with receipts. Clubs Match fees as tabled: £30 per league game; Cup matches £35 per match as per EH guide; Friendlies £15; Indoors £36 per night per venue; S&Y £300 per season. Proposed: en bloc Colin Jones Seconded: Raj Khanna carried unanimously Mileage rate with amendment from floor, match day rate is 32ppm for first 20 miles and 17ppm thereafter. All other claims at 17ppm. Proposed: Martin Stott Seconded: Bill Holdforth, carried unanimously v) Appointment secretary: Report tabled vi) Indoor secretary: No report received vii) Chief Coach: report as tabled. Note with congratulations that Iqbal Chana now appointed to Midlands panel. viii) Coaching Coordinator: report as tabled Report from Peter Bell re Club report cards – Please fill in report cards, and let skippers know who you are, so names can be put on their feedback cards. Thanks to Peter, and also noted thanks from Midlands to Peter, from Alan Grocock. ix) Level One Coordinator: report as tabled. Pat stated that clubs should take more interest in ‘club umpiring’ in that once put through L1 tests, clubs have a responsibility to raise the 42% assessment and qualification rate. Note there is a lack of umpire coaches to help L1 coaches – do we encourage non-midlands umpires to become umpire coaches. Umpire leaders scheme, scrapped by EH, but Pat recommends that they are named and made available for contact. John Childs queried how many fail theory. PM says that there are a few, and they are encouraged to resit. PM thanks all who have given support over the year. John Childs noted that the Awards for All laptop has been bought and can be used for developing/delivering sessions to encourage L1 umpires. Raj Khanna queries if courses could be run with fewer umpires to encourage discussion. PM says often over subscribed and always local clubs invited P Byng notes Mens’ league will award £50 to clubs that run L1 courses. Bill Holdforth notes is reviewing possibility for refresher courses for newly qualified umpires, and will push HDOs for more support for young umpires. Jon Collis to Peter Byng – What do league think about umpires? League secretaries considered too overloaded to cope with umpires as well! A suggestion has been considered that (L1) umpires should hold id photo cards. x) Development Officer Post was not filled last year, however Alick Taylor drove the Awards for All sub committee – 50% of the award has been spent to provide presentation material and support. x) League report as tabled xi) Adoption of all Officers reports en bloc. Proposed: N Berry. Seconded: J Booth Accepted by unanimous vote. 4. ELECTION OF OFFICERS The following positions were resolved: President J.Collis stands Alan Grocock proposed as VP Vice Presidents elected on Bloc Proposed: J Collis Seconded: S Shohet Officers Secretary G. Gowers Proposed: J Childs Seconded: M Hives Ass. Sec J. Childs Proposed: J Collis Seconded: M Hives Treasurer S. Shohet Proposed: J Childs Seconded: M Hives Appointment secretary P.Byng Proposed: J Childs Seconded: M Hives Coaching Coordinator R.Pearce Proposed: J Childs Seconded: M Hives Level one coordinator P.Merry Proposed: J Childs Seconded: M Hives Chief Coach W Holdforth Proposed: A Grocock Seconded: A Fothergill Indoor secretary T Taylor Proposed: J Collis Seconded: M Stott Development Officer J Collis Proposed: G Gowers Seconded: R Khanna Committee members representing the membership: J.Pell-Reynolds Proposed: J Childs Seconded: M Hives J.Bassan Proposed: J Childs Seconded: M Hives A.Taylor Proposed: J Childs Seconded: M Hives Officers standing for re-election and nominated by the committee, en bloc acceptance proposed by J Childs, seconded by M Hives, carried by unanimous vote. Chief Coach, Indoor Sec, Devt. Officer, all accepted by individual unanimous votes. None committee appointments Scrutineer R.Stait Rep to league committee P.Byng Rep to MRHUA council Following a discussion from the floor, it was proposed that representatives to the council be the President and the Chief Coach. Proposed: J Booth, Seconded: P Luft. This was carried by a majority vote, with no votes against. Therefore Jon Collis and Bill Holdforth be our elected representatives. Ass. appointment Sec. J.Childs Proposed: R Khanna Seconded: M Hives Editor of Bugle J.Scallan Proposed: A Grocock Seconded: J Booth The above two posts both accepted by unanimous votes The posts of Assistant Appointments Sec (Summer) and Assistant Editor (The Bugle) were not required, and therefore no one nominated or elected to the post. 3) AWARDS Awards presented by Roly Jenkins 10 Year Badge M.Hives, N Berry (from 2005) 10 year badges also due to I Griffiths and J Bassan (apologies as names not available at AGM. Gg) Roly Award for Services to BCHUA - awarded to Colin Jones Whistle Award - awarded to Alick Taylor 30 year service award - awarded to Roger Flood 4) Honoraria: Appointment Secretary £235 Secretary £200 Coaching Coordinator £140 Treasurer £140 Proposed: J Collis Seconded: P Merry, accepted by unanimous vote 6) Name Change Following EH recommendation and discussion within the committee, it was proposed that the name be changed from Birmingham Counties Hockey Umpires Association to Birmingham Counties Hockey Umpiring Association. Proposed: J Collis Seconded: A White - The proposal was accepted with a majority vote with 2 against. 7) Annual Fee - The membership voted not to have a subscription fee. Proposed: J Collis Seconded: M Stott -The proposal was accepted with a majority vote with 1 against 8) AOB i. Colin Jones noted opportunity to go to a county tournament/ coaching weekend, 6/7 th May at Oswestry. ii. Colin Jones noted that following name change the BCHUA constitution requires change. Committee will follow up for proposal at next AGM iii. Alan Grocock noted that a regional young umpires action group has been formed iv. Bill Holdforth noted that in order to nurture and support young umpires, we will need more L1 umpire coaches. v. Steve Tabb welcomed to the floor and to the association. Steve reminds us that the Old Sills tournament will be over the August Bank Holiday weekend 25/27 th August, and is good opportunity for young and novice umpires to gain skills in a friendly environment. vi. Neil Berry not on BCHUA list as appears in Bugle. GG to review handbook entry. Meeting closed at 20.50.