How to Write a Thank You Note
Writing a thank you note is not only a courteous gesture of gratitude but it helps people remember you. It is a great way to establish a relationship which may come in handy in the future. It is a simple, easy thing that so many forget to do. Here are some guidelines for appropriately expressing your thanks.
For an Informational Meeting For a Job Interview
A thank you note for a job interview is similar to that for an informational meeting. You are thanking them for giving you the opportunity to meet with them, introduce yourself in person, and tell them about your unique qualifications. Re-emphasize a strength that you spoke of during the interview. For instance, “I welcome the opportunity to contribute to the marketing project that you mentioned during our conversation.” Close by saying something like, “thank you for your time and interest. I look forward to the possibility of joining your staff.”
When someone offers you information and guidance in your exploration of an organization or career field, it is important to thank them. Format: Your note can be typed in a similar format and on the same paper as your cover letter, or it can be hand written on formal stationary with matching envelope. If you are hand writing, write a draft first. Email is acceptable and is preferred if you are not going to be able to send a paper note within two days. Either way, it should be sent the same day or the day after the meeting. Content: Think of what they gave you (their time, expertise, kindness) and what you gained (insight, better understanding, new ideas). Start by saying “thank you for meeting with me” (rather than “I’m just writing to say…”). Mention the fact that he/she took time from his/her busy schedule, that your eyes were opened to important issues in the field, that you appreciate him/her going into detail about a particular topic in a way that you would not have gleaned from another source. Say “it was a pleasure to meet you.” Always send a thank you note, even if you don’t think the person was very helpful.
REMEMBER
A thank you note is your last opportunity to make a good impression. Show them that you are not only appreciative but that you are acutely capable of following through.
QUICK TIP
Promptness is key. Send your thank you note no later than a single day after your meeting or interview. You do not want the person you are thanking to forget who you are before they even receive your note!
Career Planning Center Bowdoin College 4900 College Station Brunswick, ME 04011 Tel 207-725-3717 Fax 207-725-3757