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1 RECORD OF DECISIONS Taken by the Cabinet at its Meeting on 8

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					RECORD OF DECISIONS
Taken by the Cabinet at its Meeting on 8 March 2006 at 6.00 p.m.


Present:                 Councillor Keith Mercer (Chairman);
                         Councillors Ann Barlow, Reg Green, Paul High and Bryan
                         Turner

Also present:            Councillors Noel Atkins, Geraldine Lissenburg, John Lovell,
                         Mark McCarthy, John Rogers, Ann Sayers, Bob Smytherman
                         and Tom Wye

                         Interim Chief Executive, Director of Services, Assistant Director
                         (Legal and Democratic Services), Assistant Director (Health
                         and Housing Services), Assistant Director (Property and
                         Facilities Management), Assistant Director (Strategy and
                         Improvement), Acting Section 151 Officer, Senior Lawyer,
                         Estates Manager, Group Accountant (Corporate), Community
                         Planning Co-ordinator and Democratic Services Manager



1.      Record of Decisions

        The Record of Decisions taken by the Cabinet at its meetings on 1 and 6
        February 2006 were confirmed as correct records.

        The Cabinet received the following reports and a record of decisions thereon
        is set out below:-


2.      Corporate Plan 2006 to 2011

        Summary

        The Assistant Director (Strategy and Improvement) submitted a revised
        Corporate Plan, setting out more streamlined priorities for the Council for the
        period 2006 to 2011.

        He recommended the following additions to the Plan, which would be updated
        and circulated to all Members before Council on 21 March:-

        •       an update to paragraph 5(i)
        •       a further bullet point under Priority One - "A Local Authority Parking
                Enforcement Scheme in Worthing"
        •       a further bullet point under Priority Three - "More accessible services
                through improved information technology"




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        Decision

        That the revised Corporate Plan 2006 to 2011, as amended, be supported and
        recommended to the Council for approval at its meeting on 21 March.

        Reason for Decision

        To respond to feedback from the Audit Commission and assist the Council in
        moving forward positively.

        Alternative Options Considered

        None.

        Contact Officer:    Mike Bleakley - ext 1102

3.      Corporate Improvement Action Plan and Key Priorities

        Summary

        The Assistant Director (Strategy and Improvement) reported on progress
        made on the Council's Corporate Improvement Action Plan, as approved by
        the Cabinet in March 2005. He also reported on progress in relation to Key
        Priorities. Better progress had been made in these important improvement
        areas.

        Decision

        That the better progress made against the approved Corporate Improvement
        Action Plan and the Council's Key Priorities be noted.

        Contact Officer:    Mike Bleakley - ext 1102

4.      Local Area Agreement

        Summary

        The Director of Services reported that, over the past nine months, the County
        Council had been negotiating a Local Area Agreement with the Government.
        This was due to be formally signed by Ministers during March.

        The seven West Sussex District Councils, together with other partners, had
        been involved in the discussions and support had been given by the West
        Sussex Public Service Board on which this Council was represented.

        All the partners had been asked to formally confirm their support.




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        Decision

        That this Council's support for the West Sussex Local Area Agreement be
        formally endorsed.

        Reason for Decision

        To respond to a request from the Government.

        Alternative Options Considered

        None.

        Contact Officer:    Tim Everett - ext 1302

5.      Worthing Civic Newspaper

        Summary

        The Officers reported on progress in relation to the planned publication of a
        civic magazine and sought approval for budgetary provision in 2006/07 to
        cover likely publication and distribution costs.

        Decision

        1.      That budgetary provision of up to £8,000 from the "Capacity Issues
                Account" be made available in 2006/07 in order to facilitate the
                publication and distribution of a pilot civic magazine in June 2006.

        2.      That Councillors Ann Barlow and John Lovell be nominated to sit on
                the Editorial Panel.

        Reason for Decision

        To progress the Local Government "Reputation" agenda.

        Alternative Options Considered

        None.

        Contact Officer:    Mike Bleakley - ext 1102

6.      Treasury Management Strategy Statement and Annual Investment
        Strategy 2006/07

        Summary

        The Officers presented the Council's proposed Treasury Management
        Strategy and Annual Investment Strategy for 2006/07. Together, these
        determined and prescribed the expected activities of the treasury


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        management function for the year, including the limits for approved treasury
        dealing.

        Decision

        1. That the proposed Treasury Management Strategy Statement be
           approved and adopted.

        2. That the revised Treasury Management Practices Schedules for 2006/07
           be approved and adopted.

        3. That the Annual Investment Strategy for 2006/07 be recommended to
           Council on 21 March 2006 for approval and adoption.

        Reason for Decision

        To meet the requirements of the CIPFA Code of Practice for Treasury
        Management in Public Services and the Office of the Deputy Prime Minister's
        Guidance on Local Government Investments.

        Alternative Options Considered

        None.

        Contact Officer:     Tony Jackson - ext 1261

7.      Worthing Crematorium

        (a)     Fitting of Mercury Abatement Plant

        Summary

        The Officers reported that, under guidance issued by the Department of the
        Environment, Food and Rural Affairs, cremation authorities and private
        cremation companies were obliged to consider their options for achieving a
        50% reduction in the emissions of mercury, and to inform their local authority
        environmental protection regulator (in this case, Arun District Council) of their
        decision.

        Decision

        That the following response be submitted to Arun District Council:-

        "Worthing Borough Council intends to fit mercury abatement plant to its
        Crematorium by December 2012 by the following means:-

                the installation of suitable abatement equipment to 50% of its
                cremators, in order to ensure that not less than 50% of cremations are
                subject to mercury abatement. Target date: Summer 2011".



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        Reason for Decision

        To comply with the terms of statutory guidance.

        Alternative Options Considered

        1.      To install abatement plant to all four cremators.

        2.      To decline to install the plant.

        Contact Officer:      Haydn Smith - ext 1308

        (b)     Improvement Scheme

        Summary

        The Officers reported on progress in relation to the provision of a new main
        chapel, memorial gardens and other facilities at the Crematorium. The
        Cabinet was requested to approve the waiving of Standing Orders (Contracts)
        to allow for the appointment of a specific company to assist in the provision,
        maintenance and marketing of the new memorialisation scheme.

        Decision

        1.      That the substantial progress being made in the provision of a new
                main chapel and memorial gardens at Worthing Crematorium be noted.

        2.      That Standing Orders relating to contracts be waived to enable the
                appointment of the Memorial Partnership Ltd to proceed on the basis
                indicated to develop the Memorial Gardens.

        3.      That the Director of Services be authorised to negotiate and execute a
                contract with the company for the detailed design, maintenance and
                marketing of the new memorial gardens, in order to maximise income
                to the Council, and to settle the detailed terms, for a period of up to
                three years.

        4.      That the revised terms of reference of the Crematorium Advisory Group
                as set out in paragraph 4.2 of the report to the Cabinet be agreed.

        Reason for Decision

        To secure improved facilities at the Crematorium.

        Alternative Options Considered

        None.

        Contact Officer:      Haydn Smith - ext 1308



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8.      Development of Worthing Together - Local Strategic Partnership (LSP)

        Summary

        The Officers reported on progress being made by Worthing Together -
        Worthing's Local Strategic Partnership - and outlined its emerging programme
        of work.

        To assist in driving this programme forward, it was proposed to create a new
        jointly funded post within the Council's Community Planning Team.

        Decision

        1.      That the progress of Worthing Together and the enthusiastic
                commitment of partners working together through the Local Strategic
                Partnership be noted.

        2.      That a new post be created in the Council's Community Planning
                Team, dedicated to supporting the LSP, and hosted by the Council for
                up to two years.

        3.      That approval be given to the release of funds from the Community
                Initiatives Reserve to meet part of the cost of the new post, the
                remainder of the Council's contribution to be vired (by the Director of
                Services under existing delegated authority) from the Community
                Engagement Budget. The PCT and CDRP will also be financially
                supporting this post

        Alternative Options Considered

        None.

        Contact Officer:     Julian Carrington - ext 1007

9.      Proposed Procurement of Integrated Human Resources System

        Summary

        The Officers reported on options for procuring a Human Resources (HR)
        information technology system that would integrate the functions of payroll
        and personnel services currently provided under two separate IT systems.

        Decision

        1.      That the Officers be authorised to proceed with the procurement and
                implementation of an integrated HR information technology system for
                up to 50 users, in accordance with Standing Orders (Contracts) and EC
                Procurement Rules.



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        2.      That the Officers be authorised to continue examining ways of
                mitigating the timescales and costs of procurement by consideration of
                options for possible joint working with neighbouring Councils.

        Reason for Decision

        To implement a recommendation arising from the Improvement Review of
        Personnel Services conducted in 2005.

        Alternative Options Considered

        None.

        Contact Officer:     Tony Jackson - ext 1261

10.     Homelessness Initiatives - Grant Funding 2006/07

        Summary

        At her meeting on 6 March 2006, the Cabinet Member for Community
        Development and Housing agreed the allocation of homelessness grant
        funding received from the Office of the Deputy Prime Minister Homelessness
        Directorate.

        In the light of this decision, the Cabinet was requested to approve the
        establishment of a Homelessness Prevention and Accommodation Co-
        ordinator (Single Persons), initially for a fixed one-year period.

        Decision

        That the establishment of a Homelessness Prevention and Accommodation
        Co-ordinator (Single Persons), initially for a fixed one-year, be agreed.

        Reason for Decision

        To continue the work aimed at reducing homelessness in Worthing.

        Alternative Options Considered

        None.

        Contact Officer:     Amanda Lowes - ext 1130

11.     Capital Monitoring Report

        Summary

        The Officers reported on the situation with regard to the Council's agreed
        Capital Programme for 2005/06 as at 31 December 2005.



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        The Programme was progressing reasonably well, with areas of
        slippage/under/over-spending being identified, budget profiles revised and
        reasons for delays identified.

        Decision

        That the report be noted.

        Contact Officer:       Cliff Harrison - ext 1370

12.     Referral from the Overview and Scrutiny Committee

        Summary

        The Cabinet considered comments from the Overview and Scrutiny
        Committee at its meeting on 2 March in relation to the use and development of
        IT, including provision for Members.

        Decision

        1.       That it be noted that the Corporate Plan had been amended to include
                 "more accessible services through improved information technology".

        2.       That the Officers be requested to examine the appropriate provision of
                 modern technology for Members and report back, with costings, to the
                 Cabinet in due course.

        Reason for Decision

        To respond to a request from the Overview and Scrutiny Committee.

        Alternative Options Considered

        None.

        Contact Officer:       Mark Lowe - ext 1009

13.     Sustainable Communities

        The Cabinet considered the following Motion which had been proposed by
        Councillor Geraldine Lissenburg and referred to the Cabinet by Council at is
        meeting on 21 February:-

        "That Worthing Borough Council:

        i. expresses its concern at

             •   the decline of local services and facilities which affects local
                 communities and in particular the elderly and people on the
                 lowest incomes;


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           •    the resulting decline of local jobs and local economies and the resulting
                extra traffic and pollution caused by the need to travel further.

                ii.     and notes that this combination of factors increases people's
                        feelings of exclusion and local of involvement; and so

                iii.    supports measures to reverse this process and

                iv.     supports the concept of local sustainability as envisaged in the
                        Sustainable Communities Bill, namely:

                           •   the promotion of local economies
                           •   the promotion of local services and facilities
                           •   the protection of the environment
                           •   the reduction of social exclusion and
                           •   measures to increase involvement in the democratic
                               process

                v.      and accordingly resolves to support the Sustainable
                        Communities Bill which

                       • requires the government to assist councils and communities in
                         promoting local sustainability in ways decided by them; and

                       • sets up a participative process whereby councils and
                         communities can drive the way in which government uses its
                         power and influence to assist with the promotion of local
                         sustainability; and

                       • recognises therefore that the Bill provides for a 'bottom-up'
                         rather than a 'top down' one size fits all process

                       • notes that this Bill is therefore fully in accord with current
                         thinking in local government in that it impacts on central
                         authorities and does not impose any new duties on councils
                         but instead enables them to influence how government
                         uses its resources and influence to help councils and
                         communities; and

                       • specifically provides that where councils themselves decide to
                         take action to promote local sustainability that they should be
                         given the resources to do so;

                        and so

                vi.     and further resolves

                       • to inform the local media of this decision;



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                     • to write to local MPs, asking them to support the Bill; and sign
                       EDM (Early Day Motion) No. 641; and

                     • to write to the Local Works Campaign (at 94 White Lion St.,
                       London N1 9PF) expressing its support"

        Decision

        That Council be recommended to agree:-

        1.      An amendment to the Motion by the deletion of paragraphs i, ii, iii and
                v, the amended Motion to reads as follows:-

                "Worthing Borough Council supports the concept of local sustainability
                as envisaged in the Sustainable Communities Bill, namely:-

                •   the promotion of local economies
                •   the promotion of local services and facilities
                •   the protection of the environment
                •   the reduction of social exclusion, and
                •   measures to increase involvement in the democratic process"

        2.      That the local media be informed of the decision and that Councillors
                Ann Barlow and Geraldine Lissenburg be involved in the preparation of
                a press release.

        3.      That those local MPs who have signed the Early Day Motion be
                congratulated.

15.     Purchase of Play Equipment

        Summary

        The Cabinet was requested to approve the purchase of £50,000 of certain
        items of play equipment for installation in the 2006/07 financial year.

        The purchase would be funded by an allocation from the West Sussex
        Coastal Partnership SRB Project and would not involve the Council in
        additional expenditure.

        Decision

       1.       That play equipment to the value of £50,000 be purchased for
                installation in 2006/07 financial year, to be funded by an allocation from
                the West Sussex Coastal Partnership SRB Project.

       2.       That, due to the tight timescales involved, the decision be considered
                urgent under Standing Order 3.8.6 and not subject to call-in.



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       3.       That Standing Orders (Contracts) be waived to allow the equipment to
                be purchased from reputable suppliers by reference to price lists for
                chosen equipment.

       4.       That Council be recommended to amend the Capital Programme as
                necessary.

        Reason for Decision

        To utilise unallocated SRB funds to provide additional play equipment in the
        Borough.

        Alternative Options Considered

        None.

        Contact Officer:     John Thorpe - ext 1103

        (Note: Although not on the published agenda, the Chairman agreed to
        consider this as an urgent item as a decision was required before the next
        scheduled Cabinet meeting.)

16.    Durrington Community Centre

       Summary

       The Officers reported on proposals for the provision of a new Durrington
       Community Centre.

       Decision

       That the Officers be authorised to enter into negotiations with relevant parties,
       as appropriate, in relation to the proposed provision of a new Durrington
       Community Centre.

       Reason for Decision

       To assist in the development of new community facilities at Durrington.

       Alternative Options Considered

       None.

       Contact Officer:      Steve Coe - ext 1331




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17.    CVS Offices

       Summary

       The Officers reported on a request from the CVS in relation to the grant of a
       rent and service charge free period in 2006/07.

       Decision

       That the request be agreed, and that unbudgeted rent increases elsewhere in
       the Council's property portfolio during 2006/07 be ring fenced to recoup this
       rent and service charge loss.

       Reason for Decision

       To respond to a request from the CVS.

       Alternative Options Considered
       None.

       Contact Officer:      Steve Coe - ext 1331

18.    Hill Barn Recreation Ground - Car Park

       Summary

       The Officers reported on a proposal to develop an area of land owned by
       Southern Water Services at Hill Barn Lane and gain access to the area over a
       small section of Council owned land in the adjacent car park.

       Decision

       1.       That the Officers be authorised to enter into in principle discussions
                with the prospective developers of the Southern Water owned site on
                the basis of the proposal outlined in the report to the Cabinet.

       2.       That the Officers report back to the Cabinet on the results of these
                discussions in due course.

       Reason for Decision

       To respond to a request from the prospective developers of this site.

       Alternative Options Considered

       None.

       Contact Officer:      Steve Coe - ext 1331



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       Declarations of Interest

       Councillor John Lovell declared a personal interest in item 17 - CVS Offices.

       Councillors Paul High and John Rogers declared a personal interest in any
       matters relating to Worthing Homes.

       Councillor Geraldine Lissenburg declared a prejudicial interest in any matters
       relating to the A27.

       Dispensations Granted

       Councillor Geraldine Lissenburg had been granted a dispensation by the
       Standards Committee allowing her to take part in any discussion and vote on
       matters relating to the A27.


       Call-In

        Unless called in by 5 p.m. on 22 March 2006 items 3-10 and 16-18 will be
        effective from 23 March 2006.

                           -----------------------------------------------------

        (Note: The public and press were excluded from the meeting during consideration of
        the following items on the grounds that the items involved the likely disclosure of
        exempt information as defined in the relevant paragraphs of Schedule 12A to the
        Local Government Act 1972)

                 Item                              Paragraph

                 16, 17 and 18                     3 (Financial/Business Affairs of Others)


                        ______________________________________

                                 The meeting ended at 8.00 p.m.




Democratic Services Section Contact:                        Stevie Field – ext. 1008
                                                            e-mail: stevie.field@worthing.gov.uk




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