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BOARD OF FIRE COMMISSIONERS

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BOARD OF FIRE COMMISSIONERS Powered By Docstoc
					                        BOARD OF FIRE COMMISSIONERS
                                MEETING MINUTES
                               TUESDAY, MAY 7, 2002
                        5:30 P.M. – GUILFORD TOWN HALL

The meeting was called to order by Chairman Joseph Milano at 5:30 p.m.

Present:               Board Members:        Barbara Hemming, Joseph Milano and
                                             George Sullivan, Jr. (joined the meeting)

                       Others:               Fire Marshal/Fire Chief Charles Herrschaft,
                                             Town Counsel Judith Ravel (joined the
                                             meeting)

1.      Public Forum

        None

2.      Approve minutes of April 2, 2002 Meeting

Motion:        Upon a motion made by Mrs. Hemming and seconded by Mr. Milano, the
               Board voted to approve the minutes of the April 2, 2002 Regular Meeting
               as presented.

Vote:          In Favor:         Hemming and Milano
               Opposed:          None
               Abstaining:       None

3.      Correspondence and Notices

        None

4.      Departmental Officers and/or Committee Reports

        None

5.      Ambulance Division

        Mr. Herrschaft reported that the Ambulance Division budget is being closely
        monitored by his office. The printouts distributed for the period ending March
        31, 2002, show that the part-time and over-time line items are over budget, but
        the full-time account is still in good shape. Mr. Herrschaft reported that this is
        due to the vacancies of three full-timers, but he assured the Board that the budget
        will not be over-expended. Mr. Herrschaft also reported that the increase awarded
        to the staff in August, the funds to cover that additional expense have not been



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        transferred from the Reserve from Personnel Account as of yet. Once that
        transfer has been completed, it will be applied to the respective salary accounts.

        Mr. Herrschaft also noted that the vehicle maintenance line item is over-expended
        currently and this is due to a posting error of approximately $4,500. Three
        monthly payments for CMED were inadvertently posted to vehicle maintenance
        instead of the CMED Membership account. With the correction the vehicle
        maintenance account will reflect a positive balance.

        Attorney Ravel entered the meeting.

        Mr. Milano requested that the Board consider entertaining new business at this
        time to receive a report from Town Counsel on pending litigation.

Motion:        Upon a motion made by Mrs. Hemming and seconded by Mr. Milano, the
               Board voted to move item 9, New Business up on the agenda.

Vote:          In Favor:       Hemming and Milano
               Opposed:        None
               Abstaining:     None

9.      New Business

Motion:        Upon a motion made by Mrs. Hemming and seconded by Mr. Milano, the
               Board voted unanimously to go in to executive session to receive a report
               from Town Counsel regarding litigation pending. Invited to attend the
               session was Attorney Judith Ravel at 5:35 p.m.

Vote:          In Favor:       Hemming and Milano
               Opposed:        None
               Abstaining:     None

               Commissioner Sullivan entered the executive session at 5:40 p.m.

        The Board re-entered public session at 6:12 p.m. noting that no motions were
        made or action taken.

Motion:        Upon a motion made by Mrs. Hemming and seconded by Mr. Sullivan,
               the Board re-opened the meeting to the public at 6:12 p.m. noting that
               no actions were taken or motions made.

Vote:          In Favor:       Hemming, Milano and Sullivan
               Opposed:        None
               Abstaining:     None

        The Board thanked Attorney Ravel for her attendance at the meeting. Attorney



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        Ravel departed the meeting.

6.      Fire Marshal’s Report

               6.1    Status report of negotiations (Executive Session may be
                      required)

Motion:        Upon a motion made by Mrs. Hemming and seconded by Mr. Sullivan, the
               Board voted to enter executive session to receive a report on the status of
               negotiations with the IAFF at 6:14 p.m. Invited to attend Mr. Herrschaft
               and the Clerk.

Vote:          In Favor:      Hemming, Milano and Sullivan
               Opposed:       None
               Abstaining:    None

               The Board re-entered public session at 6:18 p.m.

Motion:        Upon a motion made by Mrs. Hemming and seconded by Mr. Sullivan,
               the Board re-opened the meeting to the public at 6:18 p.m. noting that
               no actions were taken or motions made.

Vote:          In Favor:      Hemming, Milano and Sullivan
               Opposed:       None
               Abstaining:    None


7.      Fire Chief’s Report

        7.1    Receive report on FY2001-02 Budget

               Mr. Herrschaft reported that overall the Department budget is doing well.
               The maintenance account will be going over budget. The Department has
               had to outsource several significant repair jobs to its vehicles, because the
               Public Works Department does not have the equipment to handle the new
               electronic engines which are being built on new apparatus. Mr. Herrschaft
               reported that in most cases, the work is outsourced to Freightliner in
               Branford. Mr. Herrschaft assured the Commission that he is closely
               monitoring the budget and that he will be meeting with First Selectman
               Balestracci to address the long term plan for vehicle maintenance and
               repairs.

               Mr. Herrschaft reported that the Board of Selectmen at their meeting on
               Monday voted unanimously to recommend to the Board of Finance that
               the remaining $13,083 from the purchase order for the new pumper be




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           reappropriated to allow the Department to purchase the hazardous
           materials trailer that was cut out of the current budget. The Board of
           Finance will address the request at their meeting of May 20 th. Mr.
           Herrschaft reported that the trailer being considered is equipped with three
           windows, air conditioning and heating that can be operated by a 5kw
           generator.

           Mr. Milano questioned how long it will take to get the trailer once the
           order is placed. Mr. Herrschaft stated that once the approval from the
           Board of Finance is received and the order is placed, it will take about 4-6
           weeks to get the trailer. The unit is manufactured in the Carolinas.


     7.2   Receive update on FY2002-03 Budget process

           Budget was passed on April 23, 2002

8.   Old Business

     8.1   Receive update on Candidate Hiring Process Status

           Mr. Herrschaft reported that the background checks on the candidates are
           almost complete and that he is expecting to hear final word some time
           next week from the Connecticut State Police.

           Mr. Milano reported that he had received a phone call from First
           Selectman Balestracci who noted that Fire Commission’s request for
           salary treatment for Mr. Herrschaft was approved.

           Mr. Herrschaft reported that he was notified by Mr. Balestracci but wished
           to clarify that this does not include any type of benefits only the annual
           salary increase.


9.   New Business

     9.1   Receive update on Emergency Services Building

           Mr. Milano reported that the Building was approved at the April 23, 2002
           referendum and that the Committee visited a newly constructed fire station
           in Essex recently. Noyes Vogt is developing the specs and the project is
           expected to go out to bid in about 2-3 months.




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10.     Any other business to properly come before the Board

        None

11.     Public Forum

        None

With no other business to come before the Board;

Motion:        Upon a motion made by Mr. Sullivan and seconded by Mrs. Hemming, the
               Board voted unanimously to adjourn their meeting at 6:35 p.m.

Vote:          In Favor:     Hemming, Milano and Sullivan
               Opposed:      None
               Abstaining:   None

                                                   Respectfully,

                                                   ________________________
                                                   Anne B. Herrschaft
                                                   Acting-Secretary




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