Docstoc

CITY OF HERNANDO REGULAR MEETING MAY 4_ 1999

Document Sample
CITY OF HERNANDO REGULAR MEETING MAY 4_ 1999 Powered By Docstoc
					    CITY OF HERNANDO          REGULAR MEETING           DECEMBER 2, 2008
   ________________________________________________________________________

       The Mayor and Board of Aldermen of the City of Hernando met in regular session at City
Hall on Tuesday, December 2, 2008 at 6:00 P.M. with Mayor Willis “Chip” Johnson presiding.
Aldermen present were: Sam Lauderdale, E. R. “Sonny” Bryant, Andrew Miller, Gary Higdon,
and James P. “Jamie” Tipton.
       Also present for the meeting were: Kenny Stockton – City Attorney, Jannett Riley – City
Clerk, Mike Riley– Police Chief, Hubert Jones – Fire/EMS Chief, Dewayne Williams – Park
Director, Melissa Zizman – Asst. Park Director, Donde Baldwin– Southwest Water Co., Joe
Frank Lauderdale – Consulting Engineer, Mike McDaniel – Southwest Water Co., Andrew
Nelson, and Robert Long.



                                       INVOCATION

       Alderman Gary Higdon gave the invocation.




                                APPROVAL OF AGENDA

       Motion was duly made by Alderman Tipton, seconded by Alderman Miller to approve
the agenda as presented. A roll call vote was taken with the following results:
       Those voting “Aye”: Alderman Lauderdale, Alderman Bryant, Alderman Miller,
Alderman Higdon, and Alderman Tipton.
       Those voting “Nay”: None.
       ORDERED AND DONE this the 2nd day of December, 2008.

                             AGENDA
                        CITY OF HERNANDO
                   MAYOR AND BOARD OF ALDERMEN
                        REGULAR MEETING
     DECEMBER 2, 2008                                                         6:00 P.M.

1) MEETING CALLED TO ORDER

2) INVOCATION

3) APPROVE AGENDA

4) APPROVE DOCKET OF CLAIMS NO.’S 78420 – 78509 LESS 78427 AND 78429

5) APPROVE DOCKET OF CLAIMS 78427 - SAM

6) APPROVE DOCKET OF CLAIMS 78429 - ANDREW

7) APPROVE MINUTES

8) CONSENT AGENDA
   A) AUTHORIZE MAYOR JOHNSON TO ATTEND THE BLUE RIBBON TRIP TO
      WASHINGTON DC MARCH 4-7, 2009 AND AUTHORIZE TO ISSUE CHECKS TO PAY
      TRAVEL AND EXPENSES
   B) AUTHORIZE MAYOR, BOARD OF ALDERMEN, AND CITY ATTORNEY TO ATTEND
      THE MML MID WINTER CONFERENCE AND AUTHORIZE TO ISSUE CHECKS FOR
      REGISTRATION AND TRAVEL EXPENSES

9) TRACI DAIN AND ANDREW NELSON - REQUEST BY MAKE A WISH FOUNDATION TO
   CLOSE STREETS FOR A PARADE APRIL 4TH

10) BIDS FOR OLD HIGHWAY 51 SEWER PROJECT

11) CONSIDERATION TO LEASE A BUILDING ON MEMPHIS STREET FOR AN ANIMAL
    SHELTER



                              MINUTE BOOK 21, PAGE # 2008-12-02 -   1
    CITY OF HERNANDO          REGULAR MEETING           DECEMBER 2, 2008
   ________________________________________________________________________
12) LABOR FOR RECONSTRUCTING SIDEWALKS ON COMMERCE STREET (FOR YOUR
    CONSIDERATION)

   A) TELLCO LLC                   $ 9,775.00
   B) MIDSOUTH CONCRETE            $12,750.00

13) EXECUTIVE SESSION – CONTRACT NEGOTIATIONS WITH DESOTO COUNTY SHERRIF’S
    OFFICE AND PARK DEPARTMENT PERSONNEL

14) ADJOURN




    APPROVE DOCKET OF CLAIMS NO.’S 78420 – 78509 LESS 78427 AND 78429

       The Board of Aldermen were presented with a docket of claims No. 784201 – 78509 less
No’s 78427 and 78429 in the amount of $470,713.91 for approval.
       Motion was duly made by Alderman Miller seconded by Alderman Lauderdale to
approve the docket of claims for payment as presented. A roll call vote was taken with the
following results:
       Those voting “Aye”: Alderman Bryant, Alderman Miller, Alderman Higdon, Alderman
Tipton, and Alderman Lauderdale.
       Those voting “Nay”: None.
       ORDERED AND DONE this the 2nd day of December, 2008.



                     APPROVE DOCKET OF CLAIMS 78427 – SAM

         The Board of Aldermen were presented with a docket of claims No. 78427 in the amount
of $198,583.23 for approval.
         Alderman Lauderdale excused himself and left the room.
         Motion was duly made by Alderman Bryant, seconded by Alderman Tipton to approve
the docket of claims for payment as presented. A roll call vote was taken with the following
results:
         Those voting “Aye”: Alderman Miller, Alderman Higdon, Alderman Tipton, and
Alderman Bryant.
         Those voting “Nay”: None.
         Those not voting: Alderman Lauderdale.
         ORDERED AND DONE this the 2nd day of December, 2008.




                  APPROVE DOCKET OF CLAIMS 78429 – ANDREW

         The Board of Aldermen were presented with a docket of claims No. 78429 in the amount
of $36,848.05 for approval.
         Alderman Miller excused himself and left the room.
         Motion was duly made by Alderman Higdon, seconded by Alderman Tipton to approve
the docket of claims for payment as presented. A roll call vote was taken with the following
results:
         Those voting “Aye”: Alderman Higdon, Alderman Tipton, Alderman Lauderdale, and
Alderman Bryant.
         Those voting “Nay”: None.
         Those not voting: Alderman Miller.
         ORDERED AND DONE this the 2nd day of December, 2008.




                             MINUTE BOOK 21, PAGE # 2008-12-02 -   2
    CITY OF HERNANDO          REGULAR MEETING           DECEMBER 2, 2008
   ________________________________________________________________________
                             APPROVE MINUTES

         Motion was duly made by Alderman Tipton, seconded by Alderman Bryant to approve
the minutes of the previous meeting as presented. A roll call vote was taken with the following
results:
         Those voting “Aye”: Alderman Tipton, Alderman Lauderdale, Alderman Bryant, and
Alderman Miller.
         Those voting “Nay”: None.
         Alderman Higdon abstained from voting.
         ORDERED AND DONE this the 2nd day of December, 2008.




                                     CONSENT AGENDA

   1. AUTHORIZE MAYOR JOHNSON TO ATTEND THE BLUE RIBBON TRIP TO
      WASHINGTON DC MARCH 4-7, 2009 AND AUTHORIZE TO ISSUE CHECKS TO PAY
      TRAVEL AND EXPENSES
   2. AUTHORIZE MAYOR, BOARD OF ALDERMEN, AND CITY ATTORNEY TO ATTEND
      THE MML MID WINTER CONFERENCE AND AUTHORIZE TO ISSUE CHECKS FOR
      REGISTRATION AND TRAVEL EXPENSES

       Motion was duly made by Alderman Higdon to approve the consent agenda as presented.
Motion was amended by Alderman Miller to authorize Mayor and two Aldermen to attend the
Blue Ribbon Trip to Washington. Motion was seconded by Alderman Bryant to approve the
consent agenda with the amendment. A roll call vote was taken with the following results:
       Those voting “Aye”: Alderman Lauderdale, Alderman Bryant, Alderman Miller and
Alderman Higdon, and Alderman Tipton.
       Those voting “Nay”: None.
       ORDERED AND DONE this the 2nd day of December, 2008.




        TRACI DAIN AND ANDREW NELSON - REQUEST BY MAKE A WISH
          FOUNDATION TO CLOSE STREETS FOR A PARADE APRIL 4TH


         Motion was duly made by Alderman Tipton seconded by Alderman Bryant to table until
later to allow a representative to show up. A roll call vote was taken with the following results:
         Those voting “Aye”: Alderman Bryant, Alderman Miller Alderman Higdon, Alderman
Tipton, and Alderman Lauderdale.
         Those voting “Nay”: None.
         ORDERED AND DONE this the 2nd day of December, 2008.




                    BIDS FOR OLD HIGHWAY 51 SEWER PROJECT


       Pursuant to the Mississippi Code of 1972, Annotated, Section 31-7-13, a “Notice to
Bidders” was published in the DeSoto Times Today in the time and manner as prescribed by law.
Sealed bids were received on December 1, 2008 and publicly opened and read aloud. The bids
received were as follows:




                               MINUTE BOOK 21, PAGE # 2008-12-02 -   3
          CITY OF HERNANDO          REGULAR MEETING           DECEMBER 2, 2008
         ________________________________________________________________________

             BIDDERS LIST FOR THE OLD HIGHWAY 51 SEWER IMPROVEMENTS
                                   PROJECT 2008



NO.         CONTRACTOR                        ADDRESS                              BID AMOUNT
         Argo Construction        PO Box 4117, Cordova, TN 38088-
 1                                                                                  $481,437.50
         Group                    4117
         Cleveland                1974 Grays Creek Road, Hernando,
 2                                                                                  $486,305.00
         Construction             MS 38632
         Hemphill
 3                                PO Box 879, Florence, MS 39073
         Construction
         CE Robertson
                                  2275 Getwell Road, Nesbit, MS
 4       Construction Co.
                                  38651
         Inc.
         US Construction,         6220 Greenlee Street, Ste. 1,
 5                                                                                  $559,344.34
         LLC                      Arlington, TN 38002
                                  1280 Big Orange Rd./PO Box 3155,
 6       Freeland & Leem                                                            $792,826.44
                                  Cordova, TN 38088-3155
         Eubanks
                                  2011 North 2nd Street, Booneville,
 7       Construction Co.,                                                          $838,995.00
                                  MS 38829
         Inc.
                                  2505 Farrisview Bowl, Memphis, TN
 8       Tackett Excavating                                                         $507,596.74
                                  38118
                                  5566 Commander Drive, Arlington,
 9       Enscor, LLC                                                                $571,807.50
                                  TN 38002
                                  1619 Panama Street, Memphis, TN
10       Scott Contractors                                                          $608,661.00
                                  38108-1920
11       J & R Construction       337 Fore Lane, Mason, TN 38049
         Brocatto
12                                PO Box 627, Batesville, MS 38606
         Construction
         Lubin Enterprises,       2883 S. Mendenhall Road, Memphis,
13
         Inc.                     TN 38115
                                  650 Edgewood Drive, Maumelle, AR
14       Kajacs Contractors
                                  72113
         Madden Phillips
15                                305 Mann Drive, Piperton, TN 38017
         Construction
         Roberts
                                  PO Box 1975, Forrest City, AR
16       Contracting Co.,                                                           $717,810.00
                                  72336
         Inc.
                                  3616 Cherry Road, Memphis, TN
17       TenCarva
                                  38118
         Gulf States              8381 Industrial Drive, Olive Branch,
18
         Engineering              MS 38654
                                  3225 Byhalia Road, Hernando, MS
19       Lamb Construction                                                          $685,018.16
                                  38632
         Holmes                   260 Getwell Road, Nesbit, MS
20
         Development              38651
         Magnolia
                                  PO Box 1790, Olive Branch, MS
21       Underground                                                                $618,315.00
                                  38654
         Construction
         Trey Construction        1355 East Alcy Road, Memphis, TN
22                                                                                  $596,038.75
         Co.                      38106
         Tri-Firma                939 Rasco Road East, Southaven,
23                                                                                  $716,537.71
         Excavators               MS 38671


             Joe Frank Lauderdale checked the bids and recommended for the Board to accept the low
      bid from Argo Construction in the amount of $481,437.50.




                                   MINUTE BOOK 21, PAGE # 2008-12-02 -   4
    CITY OF HERNANDO          REGULAR MEETING           DECEMBER 2, 2008
   ________________________________________________________________________

       Motion was duly made by Alderman Tipton seconded by Alderman Lauderdale to accept
the low bid from Argo Construction based on Mr. Lauderdale’s recommendation. A roll call
vote was taken with the following results:
       Those voting “Aye”: Alderman Miller, Alderman Higdon, Alderman Tipton, Alderman
Lauderdale, and Alderman Bryant.
       Those voting “Nay”: None.
       ORDERED AND DONE this the 2nd day of December, 2008.




    CONSIDERATION TO LEASE A BUILDING ON MEMPHIS STREET FOR AN
                         ANIMAL SHELTER

        Police Chief Riley presented the Mayor and Board of Aldermen with a proposal to lease a
building on Memphis Street for an animal shelter. The lease per month will be $750 for a 2,500
square foot metal building. The lease is for three years with the option of two; years four and
five not to exceed $900 per month.
        The cost to prepare for sheltering of animals, to include kennel cages, is estimated at
approximately $5,000.
        The monthly cost per month will be $1,184.00. The following is a breakdown for
monthly costs:
                Lease amount $750.00
                Utilities     $200.00
                Improvements $234.00 (per month for approximately two years)
        Right now we have about 8 dogs at a time.
        Alderman Miller – it cost $80 per dog at the County, which would allow us about 15
dogs.
        Alderman Lauderdale – This price is without taxes and insurance.
        Chief Riley – yes.
        Alderman Tipton – I would like to see the price of taxes and insurance. We need to all
look at this and we need a copy of the lease before a decision is made.
        Motion was duly made by Alderman Lauderdale seconded by Alderman Tipton to table.
A roll call vote was taken with the following results:
        Those voting “Aye”: Alderman Higdon, Alderman Tipton, Alderman Lauderdale,
Alderman Bryant, and Alderman Miller.
         Those voting “Nay”: None.
         ORDERED AND DONE this the 2nd day of December, 2008.




  LABOR FOR RECONSTRUCTING SIDEWALKS ON COMMERCE STREET (FOR
                     YOUR CONSIDERATION)

       Joe Frank Lauderdale, presented the following quotes for labor to reconstruct the
sidewalks on Commerce Street from the square to the railroad tracks, the north side of Church
Park, and make it ADA accessible in front of Garner’s Law Office.

   A) TELLCO LLC                     $ 9,775.00
   B) MIDSOUTH CONCRETE              $12,750.00

   Alderman Lauderdale stated that we need to look at the sidewalk in front of the DeSoto
Times Building.
      Motion was duly made by Alderman Miller seconded by Alderman Tipton to accept the
low quote from Tellco LLC. A roll call vote was taken with the following results:
      Those voting “Aye”: Alderman Tipton, Alderman Lauderdale, Alderman Bryant,
Alderman Miller, and Alderman Higdon.
       Those voting “Nay”: None.
       ORDERED AND DONE this the 2nd day of December, 2008.



                              MINUTE BOOK 21, PAGE # 2008-12-02 -   5
    CITY OF HERNANDO          REGULAR MEETING           DECEMBER 2, 2008
   ________________________________________________________________________


        TRACI DAIN AND ANDREW NELSON - REQUEST BY MAKE A WISH
          FOUNDATION TO CLOSE STREETS FOR A PARADE APRIL 4TH
                                   (CONTINUED FROM EARLIER)



        Andrew Nelson with Make a Wish Foundation, came before the Board to request to close
the streets to allow for a parade for Hernando resident Cailan Williams. The closure will be of
Center Street from the Baptist Church to the Courthouse Square from 2 p.m. until 5 p.m. on
April 4th, 2009.
        Motion was duly made by Alderman Miller seconded by Alderman Higdon to approve
the request to temporarily close the streets on April 4, 2009 for a parade. A roll call vote was
taken with the following results:
        Those voting “Aye”: Alderman Lauderdale, Alderman Bryant, Alderman Miller,
Alderman Higdon, and Alderman Tipton.
         Those voting “Nay”: None.
         ORDERED AND DONE this the 2nd day of December, 2008.




  EXECUTIVE SESSION – CONTRACT NEGOTIATIONS WITH DESOTO COUNTY
         SHERIFF’S OFFICE AND PARK DEPARTMENT PERSONNEL

       Motion was duly made by Alderman Tipton seconded by Alderman Higdon to go into
executive session for contract negotiations with DeSoto County Sheriff’s Office and Park
Department Personnel. A roll call vote was taken with the following results:
       Those voting “Aye”: Alderman Miller, Alderman Higdon, Alderman Tipton, Alderman
Lauderdale, and Alderman Bryant.
        Those voting “Nay”: None.
        ORDERED AND DONE this the 2nd day of December, 2008.




                              OUT OF EXECUTIVE SESSION

       Motion was duly made by Alderman Higdon seconded by Alderman Miller to come out
of executive session. A roll call vote was taken with the following results:
       Those voting “Aye”: Alderman Higdon, Alderman Tipton, Alderman Lauderdale,
Alderman Bryant, and Alderman Miller.
        Those voting “Nay”: None.
        ORDERED AND DONE this the 2nd day of December, 2008.



                                         ADJOURN

      There being no further business at this time a motion was duly made by Alderman
Lauderdale, seconded by Alderman Bryant to adjourn.
      Motion passed with a unanimous vote of “Aye”.



                                                        CHIP JOHNSON, MAYOR

ATTEST:



_______________________________
JANNETT RILEY, CITY CLERK

                              MINUTE BOOK 21, PAGE # 2008-12-02 -   6

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:13
posted:4/25/2010
language:English
pages:6