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					                                                                                                  09-389

                                      MINUTES OF THE
                              BOARD OF COMMISSIONERS MEETING
                                 HOUSING AUTHORITY OF THE
                                     CITY OF MCKINNEY


The regular meeting of the Board of Commissioners of the Housing Authority of the City of McKinney,
Texas, was held at 1200 N. Tennessee St. at 5:15p.m. on June 23, 2009.

Chairman Arthur Simmons called the meeting to order at 5:16p.m. and established a quorum.

The following Commissioners were present:

                                               Arthur Simmons
                                               Dennis Williams
                                               Jimmie King

McKinney City Councilman Travis Ussery was in attendance.

The McKinney Housing Authority staff members in attendance were:

                                               Beth Bentley
                                               Roslyn Miller

Chairman Simmons called for comments from the public. No one was present.

The Chairman also called for comments from the MHA Resident Council. There was no representative
present.

Chairman Simmons then called for the next item on the agenda, consider/discuss/act on financials (09.22) –
06/30/2008 Audit. Executive Director Beth Bentley directed the board to the financial audit internal control
policy addendum. The addendum addressed the audit finding related to reconciling our QuickBooks to our
actual tenant software. There was a brief review and questions. Thereafter, Commissioner Williams motioned
to accept the policy addendum. Commissioner King seconded the motion. A vote was taken with the
following results:

                                               Ayes: King
                                                     Simmons
                                                     Williams

                                               Nays: None

Chairman Simmons then called for the board to approve the minutes of the regular meeting held May 26,
2009 and the special meeting held June 2, 2009. Commissioner Williams motioned to approve the May 26,
2009 minutes. Commissioner King seconded the motion. A vote was taken with the following results.

                                               Ayes: King
                                                     Simmons
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MHA Board Minutes 06/23/09
                                                      Williams

                                               Nays: None

Commissioner Williams then motioned to approve the June 2, 2009 minutes. Commissioner King seconded
the motion. A vote was taken with the following results.

                                               Ayes: King
                                                     Simmons
                                                     Williams

                                               Nays: None

Chairman Simmons called for the next item on the agenda, consider/discuss/act on Public Housing Tenant
Account Receivables Write-Offs (09.20). Ms. Bentley advised the board of the agencies effort to ensure the
breakout of dollars for rent and non-rent was captured correctly. The rent amount for bad debt would be
approximately $20,000 less than the prior year. Commissioner Williams motioned to approve the item.
Commissioner King seconded the motion. A vote was taken with the following results.


                                               Ayes: King
                                                     Simmons
                                                     Williams

                                               Nays: None

The next item to consider/discuss/act on was the Section 8 Administrative Plan Updates (09.23). Director
Bentley advised the board of her meeting with the local Housing and Urban Development field office. Based
on that review the changes to the plan were procedural and do not require amendments to the plan. No action
was taken.

Item eight on the agenda was to consider/discuss/act on procurement policy updates (09.24). Ms. Bentley
advised the board of the previous month board review to the procurement policy. This update would detail
the federal and state guidelines. Commissioner Williams moved to approve the item. Commissioner King
seconded the motion. A vote was taken with the following results.

                                                 Ayes: King
                                                       Simmons
                                                       Williams

                                               Nays: None

The next item on the agenda was the Executive Director’s Report. Ms. Bentley reviewed the statistical data
with the board. In addition she advised of the agencies project to modernize the Lloyd Owens property. There
was a brief discussion, however no further action was taken.

Chairman Simmons then called for the Chairman’s Report. The Chairman advised of the unfortunate
resignation of Vice Chairman Juli Smith due to her current demands.
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MHA Board Minutes 06/23/09
Chairman Simmons called for the board to enter closed executive session at 5:33pm. The board convened to
executive session.

The McKinney Housing Authority Board of Commissioners returned from executive session at 5:47pm.
Commissioner Williams motioned to give the Executive Director permission to notify Housing and Urban
Development of the board decision to accept the final settlement offer made by McKinney Housing
Opportunities Corporation. Commissioner King seconded the motion. A vote was taken with the following
results:

                                              Ayes: Williams
                                                    Simmons
                                                    King

                                              Nays: None

The Chairman then called for a motion to adjourn. Commissioner King made the motion to adjourn.
Commissioner Williams seconded the motion. A vote was taken with the following results.

                                              Ayes: Simmons
                                                    Williams
                                                    King

                                                    Nays: None




                                                     Arthur Simmons, Chairman

Secretary




                                                Page 3
MHA Board Minutes 06/23/09

				
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