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TOWN OF NORTH BRANFORD
Purchasing Department
Town of North Branford
Invitation to Bid
Michelle Knockwood, CPPB, Purchasing Assistant
203/484-6005 – Fax 203/484-6025
Bid Data
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Bid Number: #10 – 2008/2009
Commodity Title: Furniture for the North Branford Intermediate School
Issue Date: April 28, 2009
Bid Opening
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Day / Date: Thursday, May 21st, 2009
Time: 11:00 am
Address: Town Manager’s Office
909 Foxon Road
North Branford, CT 06471
Directions: All Bids are opened in Conference Room located in the Town
Manager’s Office at the Town Hall Building, 909 Foxon Road,
North Branford, CT. Enter main entrance; follow signs to Town
Manager’s Office.
Bid Contents
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Invitation to Bid – Contents & Bid Advertisement
General Conditions & Instructions to Bidders
Instructions to Bidders
Project Schedule & Vendor Responsibilities
Bid Form
Supplemental Instructions to Bidders
Non-Collusion Statement
Affirmative Action Statement
Form W-9
Sealed written Responses must be received by Purchasing no later than the date,
time, and location indicated above for the Bid Opening. Submittal of Response by
Fax is not acceptable. PLEASE NOTE: When submitting Bid packages, it is
important to have the Bid number and description on the outside of the envelope that
contains your bid package. Please submit an original and three (3) copies of
completed bid to the Purchasing Department.
Note: This Bid does not constitute an order for the goods or services specified.
Bid #10 2008/2009 Date: 4/28/09
Furniture for the North Branford Intermediate School
BID # 10 2008/2009
FURNITURE FOR NORTH BRANFORD
INTERMEDIATE SCHOOL
TOWN OF NORTH BRANFORD
INVITATION TO BID
CONTENTS
1) Invitation to Bid/Contents/Bid Advertisement ____x_____
2) General Conditions & Instructions to Bidders ____x_____
3) Instructions To Bidders ____x_____
4) Project Schedule & Vendor Responsibilities ____x_____
5) Bid Form ____x_____
6) Supplemental Instructions to Bidders ____x_____
7) Non-Collusive Statement ____x_____
8) Affirmative Action Statement ____x_____
9)) Form W-9 ____x_____
--PURCHASING USE ONLY--
--REQUIREMENTS--
1) Certificate of Insurance __x___ _____
Yes No
2) Bid Bond __x__ _____
Yes No
3) 100% Performance Bond __x___ _____
Yes No
4) Labor & Materials Bond __x___ _____
Yes No
5) Vendor References __x___ ______
Yes No
6) Samples & Descriptive __x___ ______
Literature Yes No
INVITATION TO BID
TOWN OF NORTH BRANFORD
BID #10 2008/2009
FURNITURE FOR THE NORTH BRANFORD
INTERMEDIATE SCHOOL
st
SEALED BIDS will be received until 11:00 am, Thursday, May 21 , 2009 at the Office
of the Town Manager, 909 Foxon Road, North Branford, Connecticut 06471, at which
time they will be opened and read aloud. Bids should be mailed or hand delivered. Bids
received after this time will be rejected. The Town Manager reserves the right to reject
any and all bids or waive defects in same if he deems such to be in the best interest of the
Town.
Each bidder shall be required to deposit with his bid a security in the amount of ten
percent (10%) in accordance with the General Information and Conditions to Bidders,
Item #17.
Information, Specifications and Bid Documents concerning this Bid may be obtained by
contacting Michelle Knockwood, CPPB, Purchasing Assistant, Town of North Branford
at 203/484-6005or via email purchasingassistant@townofnorthbranfordct.com
All bidders are advised that the Town of North Branford will affirmatively assure any
contract entered into pursuant to this advertisement. Minority business enterprises will
be afforded full opportunity to submit bids and are encouraged to do so. The Town of
North Branford is an Affirmative Action Equal Opportunity Employer.
______________________________________
Richard V. Branigan, Town Manager
Date:
Publish one (1) time in the Sound Newspaper under Legals on: 4/30/09
TOWN OF NORTH BRANFORD-PURCHASING DEPARTMENT
GENERAL CONDITIONS AND INSTRUCTION TO BIDDERS
The general rules and conditions outlined below apply to all purchases authorized by the Town of North Branford. The
conditions outlined become a formal part of each invitation to bid unless otherwise specified. All bidders are expected to fully
inform themselves as to the conditions, requirements and specifications before submitting bids. Failure to do so will be at the
bidder’s own risk.
The terms and conditions outlined in the invitation to bid become part of the formal contract following award, unless
specified otherwise.
CONDITIONS OF BIDDING
1. PROPOSAL FORMS: The bidder shall maintain
one (1) copy for his files and submit the original 9. All formal bids submitted shall be binding for sixty
signed copy in the envelope provided. Failure to do so (60) calendar days following bid -opening date, unless
will disqualify bid. otherwise specified. The bidder may agree to an
extension at the request of the Purchasing Agent. All
2. ADDENDUMS: It shall be the bidder’s responsibility extensions are to be authorized by addendum.
to check for any Addendums added to the original bid.
10. PAYMENT TERMS: Prepayment discounts for
3. LATE BIDS: Formal bids, addendum’s to bids or early payment are preferred. All others to be Net 30
requests to withdraw a bid received after the date and days unless otherwise specified.
time specified for opening will not be considered.
11. BIDS FOR ALL OR PART: Bidders may restrict
4. WITHDRAWAL OF BIDS: Bids may be withdrawn their bid to consideration in the aggregate by so stating
by written authorization only, and if withdrawal but should include a unit price on each item bid upon.
request is received prior to specified time of opening. Any bid in which the bidder names a total price for all
articles without quoting a unit price may be rejected at
5. MAILING OF BIDS: All bids are to be mailed in an the option of the Town of North Branford.
envelope marked with the title of Bid and Bid
Opening date and time and directed to the Office of 12. ERROR IN BIDS: Any mistake in a bid which is
the Town Manager. Vendors are encouraged to allow obviously a clerical error such as a price extension,
sufficient time for mailing of bids. The Town of decimal point error or FOB terms may be corrected by
North Branford assumes no responsibility for postal the Purchasing Agent, following bidder verification.
delays. Clerical errors detected at the bid opening will be
corrected and initialed by the Purchasing Agent,
All bids received will be stamped by date and time vendor and a witness if present. If an error exists in
received by the Purchasing Office. This date of the extension of prices, the unit price shall prevail.
receipt will prevail over postmark date.
13. RESPONSE TO INVITATIONS: In the event you
6. OPENING OF BIDS: The bids will be opened are unable to bid on our requirements as specified, in
publicly and read aloud. Vendors are welcome and the invitation to bid, forward a letter to the Purchasing
are encouraged to attend bid openings. Office indication you intention not to bid and a brief
explanation as to why you are unable to bid.
Bid openings will be listed by vendor name, address
and bid amount only. Bid tabulation will be done at a 14. MULTIPLE BIDS: No bidder will be allowed to
separate time following bid opening and will be offer more than one bid price on each item, although
available to interested vendors at a later time. alternate models or styles may meet specifications.
Alternates will be considered only if requested in the
7. BID COMPLETION: All information required by original bid package. Any alternate not specified will
the invitation must be complete to constitute proper be rebid if in the best interest of the Town. If the
bid. Failure to do so will result in disqualifying the bidder submits more than one price on any item, all
bid. prices for that item may be rejected at the discretion of
the Town Manager.
8. The Town of North Branford reserves the right to
reject all bids, or any part of a bid or to waive defects 15. TAXES: The Town of North Branford is exempt
in bids if in the best interest of the Town of North from all State and Local taxes.
Branford.
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16. EQUIPMENT SPECIFICATION AND/OR Bids on other makes will be considered provided the
DESCRIPTIONS: Each bidder shall submit, when bidder clearly states what is proposed in the space
requested by the Purchasing Agent, catalogs, marked exceptions on the bid proposal sheet.
descriptive literature and detailed drawings, fully Equipment specification sheets or other descriptive
detailing features, designs and construction necessary information will be required on all exceptions.
to fully describe the material or work he proposes to
furnish. The Purchasing Agent reserves the right to approve as
an equal or to reject as not being equal any article the
17. BID BOND, CERTIFIED CHECK, OR bidder proposes to furnish which contains major or
CASHIER’S CHECK: When required each bid shall minor variations from the specification requirements.
be accompanied by a bid bond signed by a surety
company authorized to do business in Connecticut or If no particular brand, model or make is specified, the
by a cashier’s check or certified check made payable successful contractor may be required to submit
to the Town of North Branford, Connecticut. The working drawings or descriptive data to enable the
amount of the bid deposit will be 10% of the total base Purchasing Agent to judge if all requirements of the
bid unless otherwise specified. specifications are being met.
18. PERFORMANCE BOND: If required by the bid 21. The bidder shall comply with the true intent of the
specifications, the successful bidder must supply a specifications and not take advantage of any
performance bond for the full amount of the estimated unintentional error or omission but shall fully
total bid. The performance bond shall be made out in complete every part of the specification or drawings
favor of the Town of North Branford. The whenever mention is made of any article, material or
performance bond will be required as security by the workmanship to be in accordance with laws,
successful bidder for faithful performance of his ordinances, building codes, ASTM regulations, or
contract. This performance bond will be required similar expressions. These shall be considered to be
within 10 days of the award notification. The the minimum requirements of the specifications. Any
performance bond must be written by a surety deviations from specifications must be noted in
company licensed to transact business in the State of writing at the time of submission of the formal bid.
Connecticut. The successful bidder upon failure or The absence of written deviations will hold the bidder
refusal to furnish within 10 days the required strictly accountable to the Town of North Branford to
performance bond, shall forfeit to the Town of North the specifications as written. Any deviation from the
Branford as liquidated damages their bid deposit. specifications as written, not previously submitted as
required by the above, will be grounds for rejection of
19. SAMPLES: When samples are required from bidders the material and/or equipment when delivered.
receiving the award, the samples may be retained by
the Town of North Branford until the delivery of 22. The contract will be awarded to the lowest responsible
contracted items. Bidders whose samples are retained bidder complying with all the provisions of the
may pick them up after delivery is accepted. invitation, provided the bid price is reasonable and in
the best interest of the Town of North Branford to
Bidders shall be responsible for delivery and removal accept it. The Purchasing Office reserves the right to
of samples. Cost of delivery and removal of samples reject any or all bids and to waive any informality in
to be the responsibility of the bidder. bids received whenever such rejection or waiver is in
the interest of the Town. The Purchasing Agent also
All samples are to be marked samples and delivered to reserves the right to reject the bid of a bidder who has
the Purchasing Office. The package must indicate the previously failed to perform properly or complete on
name of the bidder, item enclosed and bid number. time contracts of a similar nature or a bid of a bidder
Failure to adequately identify samples as indicated who on investigation shows he is not in a position to
may be considered sufficient reason for rejection of perform the contract.
the bid.
In determining responsibility the following
SPECIFICATIONS qualifications in addition to price will be considered
by the Purchasing Agent.
20. TRADE NAMES: In cases where an item is
identified by a manufacturer’s name, trade name, a. The ability, capacity and skill of the bidder to
catalog number or reference it is understood that the perform the required services.
bidder proposes to furnish the item so identified and b. The ability of the bidder to perform the contract
does not propose to furnish an “equal” unless the or provide the service promptly within the time
proposed “equal” is specified. specified.
c. The character, integrity, reputation, judgment and
The reference to the above catalog is intended to be experience of the bidder.
descriptive, not restrictive and is used to indicate to d. The quality of performance of previous contracts
the prospective bidder articles that will be satisfactory. or services.
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e. The previous and existing compliance by the 27. AVAILABILITY OF FUNDS: A contract shall be
bidder with laws and ordinances relating to the deemed executory only to the extent of appropriations
contract or services. available to each agency for the purchase of such
f. The sufficiency of the financial resources and articles. The Town’s extended obligation on these
ability of the bidder to perform the contract or contracts which envision extended funding, through
provide the service. successive fiscal periods shall be contingent upon
g. The quality, availability and adaptability of the actual appropriations for the following fiscal year.
supplies or contractual services to the particular
use required. 28. CONTRACT ALTERATIONS: No alterations in
h. The ability of the bidder to provide future the terms of a contract shall be valid or binding to
maintenance and service for the use of the the Town unless made in writing and signed by the
material and/or equipment. Town Manager or his authorized agent.
i. Award by item, or part thereof, groups of items
or parts thereof, or all items of the bid. 29. INSURANCE REQUIREMENT: The contractor,
j. Prepayment discounts for early payment will be following award of the contract may be required to
taken into consideration when making award. furnish to the Town of North Branford a Certificate of
Insurance for the following coverage:
23. NOTICE OF ACCEPTANCE: All bidders will be 1. Comprehensive General Liability
notified of the award in writing within a reasonable 2. Property Damage & Bodily Injury Liability
time from the date of the bid opening. The successful 3. Automobile Liability
bidder will also be notified. A purchase order will be 4. Workman’s Compensation and Employees
issued following verbal notification. Liability
5. Professional Liability
24. TIE BIDS: If two or more bidders submit identical The Town of North Branford shall be named as an
bids and are equally qualified, the decision of the additional insured on said policy of public liability
Town to make award to one or more of such bidders insurance to cover all claims against the Town arising
shall be final. Selection shall be made by drawing lots out of said contract.
in public.
In addition to the coverage delineated above, Builders
RESIDENT BIDDERS PREFERENCE: Price and Risk Insurance may be required for construction
other factors being equal, preference will be given first contracts. The limits of Insurance unless otherwise
to resident bidders of the Town. Except when specified shall be as follows:
judgment of such purchase would operate to the GENERAL LIABILITY: Combined single limit of
disadvantage to the Town. $1,000,000. (Property Damage & Bodily Injury
Liability $1,000,000. Combined Single Li mit).
25. SPECIFIC BID QUANTITIES: Where quantities The insurance carried by the bidder shall include
are stated specifically, acceptance of the bid will bind the following coverage’s.
the Town to order only those quantities specified, and a. Comprehensive Form
to pay for at contract prices all such supplies or b. Premises Operations
services delivered that meet specifications and c. Products Completed Operations
conditions of the contract. The Town will not be d. Contractual – Hold Harmless Requirements*
required to accept delivery of any balances unordered e. Independent Contractors
as of the contract expiration date. f. Broad Form Property Damage
“AS REQUIRED” BID QUANTITIES: On “as g. Personal Injury
required” bids, acceptance will bid the Town to pay *HOLD HARMLESS REQUIREMENTS: The
for at unit prices only quantities ordered and delivered. contractor shall, at all times, indemnify and save
harmless the Town of North Branford, its officers,
CONTRACT PROVISIONS agents and servants on account of any and all claims,
damages, losses, litigation expense, counsel fees and
26. GUARANTEE: The contractor shall unconditionally compensation arising out of injuries (including death)
guarantee the materials and workmanship on all sustained by or alleged to have been sustained by the
equipment furnished by him for a period of one year public, any or all persons affected by the contractor’s
from date of acceptance of the items delivered and work, or by the contractor, any sub -contractor,
installed, unless otherwise specified herein. If, within material, men or anyone directly or indirectly
the guarantee period, any defects or signs of employed by them or any one of them while engaged
deterioration are noted which in the opinion of the in the performance of this contract.
Town are due to faulty design and installation,
workmanship or materials, upon ratification, the AUTOMOBILE LIABILITY: Combined single
contractor, at his expense shall repair the defect or limit of $1,000,000. (Property Damage & Bodily
replace the item. Injury Liability $1,000,000. Combined Single Limit)
Comprehensive automobile liability to cover all
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automobiles or vehicles owned, hired or owned by terms. An award may then be made to next
contractor’s employees and used on business. lowest responsible bidder, or, articles specified
may then be purchased on the open market
WORKERS’ COMPENSATION: The contractor similar to those so terminated. In either event,
must have workers’ compensation and liability the defaulting contractor (or his surety) shall be
insurance as provided by Connecticut and Federal law liable to the Town for costs to the Town in excess
with statutory limits of $500,000 per accident, of the defaulted contract prices: Provided, that
$500,000 disease each employee and $1,000,000 the contractor shall continue the performance of
disease policy limit. the contract to the extent not terminated under the
provisions of this clause. Failure of the
The contractor shall procure and pay for the insurance contractor to deliver materials or services within
coverage’s described above with the minimum limits the time stipulated on his bid, unless extended in
of liability as stated. The certificate of insurance shall writing by the Purchasing Agent, shall also
certify that said coverage shall be in effect for the term constitute contract default.
of the contract.
e. DELIVERY FAILURES: Failure of a
The Town of North Branford shall be named as an contractor to deliver within the time specified or
additional insured on the General Liability insurance to deliver within the time extended by the
policy. All policies shall provide for 60 days written Purchasing Agent, and failure to make
notice prior to cancellation, substantial change or non- replacements of rejected articles when so
renewal. requested, immediately or as directed by the
Purchasing Agent, shall constitute contract
The contractor must be in compliance with State of default and authorize the Purchasing Agent to
Connecticut Public Act #86-87 “An Act Concerning purchase in the open market articles of
Workers’ Compensation Insurance Requirements For comparable grade to replace articles rejected or
Contractors, On Public Works Projects And State not delivered. On all such purchases, the
Licenses." contractor shall reimburse the Town, within a
reasonable time as specified by the Purchasing
30. TERMINATION OF CONTRACT: Contracts will Agent, for any expenses incurred in excess of
remain in force for full periods specified, and until all contract prices or the Town may deduct such
articles ordered before the termination have been amount from monies owed the defaulting
delivered and accepted, unless: contractor. Such substitute purchases shall be
deducted from contract quantities. Should public
a. There have been satisfactory deliveries prior to necessity demand it, the town reserves the right
expiration date. to use or consume articles delivered which are
substandard in quality, subject to an adjustment
b. An extension has been authorized by the in price to be determined by the Purchasing
Purchasing Agent, and accepted by the cont- standard in quality, subject to an adjustment in
ractor, to obtain unordered balances or additional price to be determined by the Purchasing Agent.
quantities at contract prices and in accordance
with contract terms. f. NON-LIABILITY: The contractor shall not be
liable in damages for delay in shipment or failure
c. SUBLETTING OF CONTRACT: Contractor to deliver when such delay or failure is the result
shall not assign, transfer, sublet or otherwise of fire, flood, strike, act of God, act of
dispose of his contract, or his right, title or government, act of an alien enemy or b any other
interest therein, or his powers to execute such circumstances which, in the Purchasing Agent’s
contract to any other person, firm or corporation, opinion, is beyond the control of the contractor.
without the previous written consent of the Under such circumstances, however, the
Purchasing Agent. In no case shall such consent Purchasing Agent may, in his discretion, cancel
relieve the contractor from his obligations under the contract.
the contract, nor shall consent change the terms
of the contract. If the contractor assigns, g. NON-DISCRIMINATION: Contractor, in per-
transfers, conveys, sublets or otherwise disposes forming under this contract, shall not
of his contract or his right, title or interest therein, discriminate against any worker, employee or
without obtaining prior written consent from the applicant, or any member of the public, because
Purchasing Agent, the Purchasing Agent may of race, creed, color, age or national origin, nor
cancel the contract in whole or in part. otherwise commit an unfair employment practice.
Contractor further agrees that this article will be
d. DEFAULT: The contract may be cancelled or incorporated by contractor in all contracts entered
annulled by the Purchasing Agent in whole or in into with suppliers of materials or services,
part by written notice of default to the contractor contractors and sub-contractors and all labor
upon non-performance or violation of contract organizations, furnishing skilled, unskilled and
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craft union skilled labor, or who may perform
any such labor or services in connection with this
contract. The following principles and
requirements of Equal Opportunity and
Affirmative Action, as incorporated herein, will
be incorporated into “Equal Opportunity – Non-
Discrimination Clause” to be included in all bid
documents, purchase orders, lease and contracts.
The principles of Affirmative Action are
addressed in the 13th, 14th , and 15th Amendments
of the United States Constitution, Civil Rights
Act of 1886, 1870, 1871, Equal Pay Act of 1963,
Title VI and VII of the 1964 United States Civil
Rights Act, Presidential Executive Orders 11246,
amended by 11375, (nondiscrimination under
federal contracts), Act 1, Section 1 and 20 of the
Connecticut Constitution, Governor Grasso’s
Executive Order Number 11, Governor O’Neill’s
Executive Order Number 9, the Connecticut Fair
Employment Practices Law (Sec. 46a-60-69) of
the Connecticut General Statutes, Connecticut
Code of Fair Practices (46a-70-81), Deprivation
of Civil Rights (46a-58 (a) (d) ), Public
Accommodations Law (46a-63-64),
Discrimination against Criminal Offenders (46a-
80), definition of blind (46a-51 (l) ), definition of
Physically Disabled (46a-51 (15) ), definition of
Mentally Retarded (46a-51 (13) ), cooperation
with the Commission on Human Rights and
opportunities (46a-77), Sexual Harassment (46a-
60 (a) –8), Connecticut Credit Discrimination
Law (360436 through 439), Title 1 of the State
and the Local Fiscal Assistance Act of 1972.
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BID#10 2008/2009
FURNITURE FOR THE NORTH BRANFORD INTERMEDIATE SCHOOL
INSTRUCTIONS TO BIDDERS
FURNITURE, FIXTURES AND EQUIPMENT
1. All proposals must be submitted in triplicate.
2. All proposals are to be received by the Town of North Branford no later than the date and time
indicated on the “Invitation to Bid”.
3. All bids must be submitted using the “Bid Form” included in the specifications.
4. All bids will be opened publicly and read aloud.
5. All bids must be accompanied by a Bid Security in the form of a Certified Check or a Cashier’s
Check and made payable to the Town of North Branford, or accompanied by a Bid Bond, on Form
AIA Document A310, February 1970 edition, and having as Surety thereto such Surety Company or
Companies as are authorized to do business in the State of Connecticut and acceptable to the Owner.
Bid Security shall be an amount of 10% the total bid amount. A successful bidder shall forfeit the bid
deposit/bond if, within five days after notice that the contract has been awarded to it, refuses or
neglects to execute the same, the bid deposit/bond shall be forfeited to and retained by the Town of
North Branford as liquidated damages for such refusal or neglect.
6. Each bid must be in a sealed envelope, addressed to:
Richard Branigan, Town Manager
Town of North Branford
909 Foxon Road
North Branford, CT 06471
7. The following information must be clearly marked on the outside of the sealed envelope:
Title of Project: North Branford Intermediate School
Bid Package: Furniture, Fixtures and Equipment
Name and address of bidder
8. Bid Form: The Bid Form is included in the bid documents/specifications and must be submitted in
triplicate. Bid amounts must be typewritten or clearly written in ink.
9. Liquidated Damages: In the event that items are not delivered and set up for use per the schedule
outlined in the bid documents, the Owner reserves the right to deduct up to 5% of the contract cost off
of the invoice balance of the delayed items for each day delayed. In addition, for any items not
received per the schedule which the Owner deems necessary for the opening of school, the supplier
will loan, at no additional charge, substitutes that are acceptable to the Owner.
10. Qualifications of Bidders: The Owner reserves the right to make such investigation as it deems
necessary in order to determine the ability of the Bidder to perform the work as specified. The Bidder
1
is required to provide all such information as may be required for the Owner to make such
investigation. The Owner reserves the right to reject the bid if it determines the Bidder is not
qualified to perform as required. The Bidder Qualification form/statement must be completed and
included as part of the bid submittal.
11. Contract: All successful bidders will be required to execute an AIA contract document or other form
of contract as determined by and acceptable to the Owner.
12. Bonds: Each successful bidder, within ten (10) days after award of a contract, will be required to
provide a Performance Bond and a Labor and Material Bond, each in the amount of 100% of the
contract price on bond forms acceptable to the Owner and issued by a surety acceptable to the Owner.
13. Insurance: The successful bidder(s) must provide a certificate of liability insurance as shown as Item
29, Page 3 &4, of the Town of North Branford’s General Conditions and Instructions to Bidders,
issued by an insurance company licensed do business in the State of Connecticut. Both the Town of
North Branford and the North Branford Board of Education are to be named as additional insured on
the insurance certificate.
14. Indemnification: Each bidder agrees to indemnify and hold harmless the Town of North Branford, its
Board of Education and Building Committee members and their respective agents, representatives,
officers, employees and elected officials and/or members, from any and all claims, actions, causes of
action, injuries, damages, losses, expenses, costs and liabilities, in law and/or in equity, of any nature
whatsoever, directly or indirectly arising out of, related to or in any way connected with, performing
the specified work, including but not limited to claims arising from carelessness, improper conduct or
negligence.
15. Sales Tax: This project is exempt from State of Connecticut sales tax. A tax exemption certificate
will be issued to all vendors and suppliers.
16. Subcontractors: Each bidder is advised that any person, firm or other party to whom it is proposed to
award a subcontract under this contract must be acceptable to the Town and that approval of the
proposed subcontract award cannot be given by the Town unless and until the successful bidder
submits all information and evidence to the Town regarding the proposed subcontractor. Each bidder
is required to submit all proposed subcontractors if so requested by the Owner.
17. Clayton Act: The contractor and any and all subcontractors offers and agrees to assign to the public
purchasing body all right, title and interest in and to all causes of action it may have under Section 4
of the Clayton Act, 15 U.S.C. or under Chapter 624 of the General Statutes of the Connecticut arising
out of the purchase of services, property or intangibles of any kind pursuant to a public purchase
contract or subcontract. This assignment shall be made and become effective at the time the public
purchasing body awards or accepts such contract, without further acknowledgement by the parties.
The Town of North Branford reserves the right to award the work to a bidder other than the one
which submitted the lowest bid if it deems such action will be in the best interest of the Town. In
such an event, all unsuccessful bidders relinquish their right to challenge such award.
18. Davis-Bacon Act – Prevailing Wage Rates: The Town of North Branford requires the payment of
prevailing rate of wages in accordance with the wage section of the Davis-Bacon Act and shall
institute such investigations and periodic monitoring procedures as deemed necessary to determine
compliance with labor standard provisions and the Federal requirements of the Act as amended.
Payrolls are to be submitted to the Purchasing Assistant in a timely manner or payments will be
withheld until all payrolls are submitted for the current application for payment being submitted.
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19. The Project will be bid pursuant to Section 406 of the Charter of the Town of North Branford as well
as the Ordinances of the Town of North Branford including Chapter 95 – BID PREFERANCE FOR
TOWN BASED BUSINESSES.
20. Questions/Inquires: Questions/inquires regarding the specified furniture or layout should be directed
in writing to:
Newman Architects
300 York Street
New Haven, CT 06511
Fax: (203) 772-1997
21. Questions/inquires regarding the project schedule, site logistics or other issues should be directed in
writing to:
Michelle Knockwood, CPPB
Purchasing Assistant
Town of North Branford
909 Foxon Road
North Branford, CT 06471
203-484-6005
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PROJECT SCHEDULE AND VENDOR RESPONSIBILITIES
FURNITURE, FIXTURES AND EQUIPMENT
North Branford Intermediate School
North Branford, Connecticut
The project schedule is as follows:
Award of Contract(s): Contracts will be awarded after review or bids by the Town of North Branford
and Newman Architects.
Submittals: Submittals are required no later: 11:00 am, Thursday, May 21st , 2009.
Delivery and Set-up:
All items for all rooms are to be delivered to the facility no sooner than: To Be Determined and then must
be set up in their specified locations and ready for use no later than To Be Determined
Vendor Responsibilities: Vendors are responsible for having items delivered directly to their designated
locations and set-up is to commence immediately after delivery. Vendors are responsible for removing all
packing and shipping materials OFF SITE. NO DUMPSTERS WILL BE PROVIDED. All such
materials must be removed from the facility on a daily basis. Individual vendors/suppliers are responsible
for all costs (including disposal) related with the removal of packing and shipping materials. It is the
vendor’s responsibility to immediately remove and replace any and all items that are rejected by Newman
Architects due to damage and/or not meeting the specifications of the approved item.
Liquidated Damages: In the event that items are not delivered and set up for use per the schedule
outlined in the bid documents, the Owner reserves the right to deduct up to 5% of the contract cost off of
the invoice balance of the delayed items for each day delayed. In addition, for any items not received per
the schedule which the Owner deems necessary for the opening of school, the supplier will loan, at no
additional charge, substitutes that are acceptable to the owner.
Coordination: Vendors will be required to assign an in-house project manager to coordinate delivery and
set up with Newman Architects, the Owner’s Architect for the FF&E and with Turner Construction
Corporation, the Owner’s construction manager for this project.
Safety: Vendors will be required to abide by the OHSA safety requirements.
All debris, cardboard packaging, etc. removal OFF SITE are the responsibilities of the vendors.
4
TOWN OF NORTH BRANFORD
SUPPLEMENTAL INSTRUCTIONS TO BIDDERS
1. Bid Documents - The bid documents include the following:
A. Invitation
B. Instruction to Bidders
C. Bid Form and Calculation Sheet
D. Commission on Equal Opportunities Current Work Force Form
E. Non-Collusion Affidavit
F. Affirmative Action
Items "C", "D", “E” and “F” will be required with each bid unless otherwise specified on the form.
2. Bid Submission - All bids shall be sealed and identified on the outside by your firm's name and the bid
number and submitted to the Town Hall, 909 Foxon Road, North Branford, CT 06471, by the time and date
shown on "Invitation". NO LATE BIDS WILL BE ACCEPTED.
3. Bid Withdrawal - Bids may be withdrawn by written request prior to bid opening or after 30 days subsequent
to bid opening if no award has been made.
4. Deposits Accompanying Bids – a 10% bid bond is required. Either a bid bond or certified check made
payable to the Town of North Branford is acceptable. Personal or business checks are not accepted.
5. Assignment of Contract - The contractor may assign all or part of the contract to another after receiving
written permission from the Town Purchasing Agent. Such assignment shall NOT release the contractor from
any part of the responsibility or liability assumed under the contract.
6. Equal Employment Opportunity - The Town will terminate any contract without accepting liability for any
incomplete work if it is found that the Contractor has violated any of the provisions of Executive Orders 11246
and 11375, Connecticut Fair Employment Practice Act, and Chapter 12 1/2 of th e Code of Ordinances of the
Town of North Branford, incorporated herein by reference. The Town reserves the right to incorporate into the
contract any additional provisions relating to Equal Employment, including an Affirmative Action Agreement.
7. Interpretation of Addenda - Requests for interpretation of the bid documents shall be made in writing. Such
interpretations will be in the form of an addendum to the bid documents and will be on file in the Office of the
Purchasing Agent at least five (5) days before the day of the bid opening. In addition, all addenda will be
mailed to each person to whom bid documents have been issued. All such addenda shall become part of the
contract and each bidder shall be bound by such addenda whether or not received by the bidder.
8. Insurance - If the contract resulting from this bid requires the contractor to enter upon Town property, the
contractor will supply insurance as specified elsewhere in these documents, at the discretion of the
Purchasing Agent. In addition, the contractor and all subcontractors shall carry workers' compensation
insurance or self insurance as required by the Purchasing Agent and shall certify that they are not in
arrears to the State of Connecticut Second Injury Fund. Insurance certificate must be submitted prior to
installation.
9. Performance Surety - If required for this bid, the Contractor shall give security to the satisfaction of the
Purchasing Agent for the faithful performance of his contract. Such requirements are specified elsewhere in
these documents, if applicable. Performance Bond is required for this bid.
10. Execution of Agreement - Failure of the successful bidder to deliver to the Town a properly signed and
witnessed Agreement with all required bonds and insurance policies, within fifteen (15) days after receipt of
written Notice of Award, or within such extended period as the Purchasing Agent may grant, shall constitute a
1
default and the bidder's bid bond or surety shall be forfeited to the Town, which may either award the contract
to the next lowest bidder, or re-advertise for bids.
11. Commencement of Work - The Town will not be responsible for payment of any work performed or
materials supplied by the successful bidder before the Contractor receives a fully executed agreement unless
an emergency situation has been declared by a Town employee duly empowered to do so, and the vendor
receives written authorization from this individual to proceed. Note: responsibility for payment shall be limited
to only that work deemed necessary by the Town to alleviate the immediate emergency.
12. SUCCESSFUL BIDDER WILL BE NOTIFIED BY AN AWARD LETTER AND ONCE ALL PAPERWORK
REQUIRED FROM THE BIDDER IS SUBMITTED, A PURCHASE ORDER WILL BE ISSUED.
THE TOWN RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS
AND TO WAIVE ANY INFORMALITIES
Town of North Branford, Connecticut
North Branford Intermediate School
BID#10 2007/2008 - North Branford Intermediate School Furniture
Bid Submitted by;
Company Name
Street Address
City, State & Zip Code
Contact
____(_______)____________________________(_____)____________________
Telephone # Fax # EMAIL #
Notice to Bidders:
The Bidder understands, by signing this Bid that the Town of North Branford shall REJECT
any bid that has unit prices which are, in the opinion of the Purchasing Agent, obviously
unbalanced. The Bidder is required to calculate the value of the various bid items on the
basis of reasonable labor, material, and equipment, pro rata profit and pro rata overhead
costs to perform the work described in the Contract Documents. Examples of unbalanced
unit prices, which would result in the Bid being rejected, are as follows:
2
Unbalanced Low:
Portland Cement Concrete Paving: $ 1.00 per square yard
Unbalanced High:
Portland Cement Concrete Paving: $100.00 per square yard
Quarry Tile: $ 25.00 per square foot
The above prices are cited only as examples of unbalanced high or low unit prices that are
not based in any reasonable way to the actual labor/material cost of performing the work
described within the Contract Documents.
In submitting this Bid, the Bidder understands that the Town of North Branford reserves the
right to reject any and all bids, or to waive any informality in submitted bid documents. The
Bidder also understands that the Town of North Branford reserves the right to accept any all
or none of the Alternates which may be listed below, and may accept Alternates in any
order at the Town’s sole discretion.
Addenda:
The Bidder hereby acknowledges receipt of the following Addenda.
Include signed copies of addenda with your bid submittal.
Addendum Number Date received Signature
Bidder’s Official Name and Address:
Company Name
Street Address
City, State & Zip Code
Contact
__________________________________________________________
Signature Title Date
3
INSERT GENERAL NOTES & CONDITIONS HERE
4
INSERT CALCULATION SHEET HERE
5
TOWN OF NORTH BRANFORD
BID #10 - 2008/2009
FURNITURE FOR THE NORTH BRANFORD INTERMEDIATE SCHOOL
CERTIFICATE OF NON ARREARAGE
STATE OF CONNECTICUT )
)SS
COUNTY OF )
__________________________________________ being duly sworn deposes and says
1. He /She is the (owner, partner, officer, representative, or agent) of
_________________________ the Bidder that has submitted the attached Bid.
2. Neither the Bidder, nor its subcontractors are in arrears to the State of Connecticut
Second Injury Fund.
(signed) _____________________________
_____________________________
Title
Subscribed and sworn to before me this __________ day of _________, 20_____
____________________________________
Notary Public Commissioner
of the Superior Court
6
Town of North Branford
Insurance Requirements
a. The Contractor shall carry or require that there be carried Worker’s Compensation Insurance for all his employees
and those of his subcontractors engaged in work at the site, in accordance with State Worker’s Compensation Laws.
b. See Town of North Branford’s General Conditions & Instructions to Bidders, Item#29, Pages 3 & 4.
c. The successful bidder shall provide certificates of insurance showing coverage by an insurance carrier authorized by
the State of Connecticut to write insurance in the state. The certificates shall show the Town of North Branford as
an additional named insured. Said Certificate should contain the following endorsements.
In addition, please note that all Certificates of Insurance should include:
1. Endorsement of the work description, contract name, number and location;
2. An endorsement that the insurance company will give at least thirty (30) days written notice to the
Town prior to any modification or cancellation of any such insurance coverage; and
3. An endorsement that the Contractor will be responsible for the payment of all insurance premiums
and/or charges.
d. At the discretion of the Town, the Contractor may be asked to submit copies of his Worker’s Compensation and
Manufacturer’s and Contractor’s Public Liability, Property Damage, Automobile, Fire and Extended Coverage, if
applicable, insurance policies to the Town of North Branford for review and approval. The Town of North Branford
may, in writing, notify the Contractor of any disapproval of any such policies, and satisfactory policies shall be
provided in place of those disapproved. The Contractor shall submit an insurance certificate in addition to a c opy of
each policy. The Contractor shall require its subcontractors to obtain policies of similar insurance before each
commences work. All such insurance shall be carried with financially responsible insurance companies, licensed in
the State and approved by the Town of North Branford and shall be kept in force until the Contractor’s work is
accepted by the Town of North Branford. Contracts of insurance, covering all operations under this contract, which
expire before the Contractor’s work is accepted by the Town of North Branford shall be renewed and submitted to the
Town of North Branford for its approval.
7
SECTION 01700
SPECIFICATIONS w/ PHOTOS
FF&E PROJECT MANUAL
Page 1
ManuFacturer All Pro Sound Item No. F626 Dealer: Other
Model Number: System 2000+ Item Name: Audio System
Description System 2000+
Performance Audio System w/ 12 Channels
Qty 1 - K-12 12-Channel powered mixer with rack ears
Qty 3 - Held mics
Qty 3 - Heavy duty mic stands
Qty 1 - Audio-technia ATW 701-L Wireless Lavalier Microphone Combo
Qty 2 - Samson RS12HD speakers with stands
Qty 2 - Samson RS12MHD floor monitor speakers
Qty 4 - 25-foot speaker cables
Qty 1 - Ground case with casters to hold mixer console
Qty 1 - TR-3 two space "Trap" shelf
Qty 1 - ESD-2 two-space rack drawer
Qty 1 - PS 8 x 2 x 2-75 75 foot powered snake cable
Qty 1 - M-8D Furman Power Conditioner with Lights
Qty 1 - Tascam W600R/TAS Dual cassette player
Qty 1 - Tascam CDP-1260 CD player with remote
Qty 2 - Speaker stands plus carry bag (SS-PAK-1)
Including all necessary cables, connectors, rack mounts and screws.
Note: Installation by Owner
Additional $200 Shipping Charge Included in Price
Finish/Fabric:
Quantity 1
Rooms
D101A
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 2
ManuFacturer All Pro Sound Item No. F627 Dealer: Other
Model Number: System ED-2600 Item Name: Lighting System
Description Elation Ultimate Lighting System Package
Additional 4 Altman Mini Ellipsodials w/ HX601 Lamps
Qty. 6 - Chauvet PAR56 Kits - total of 12 PAR Can fixtures with all of the necessary hardware:
- 2 Black Finish PAR56 Cans
- 2 300W Lamps
- 2 Clamps w/ Saftey Cables
- 2 Color Gel Packs consisting of 4 colors each
Qty. 2 - Altman mini ellipsoidals w/ HX601 lamps
Qty. 1 - Elation Stage Pack 2:
-Stage Setter - 24 controller, 24-channel stage/dimmer console with a seven segment information
display, scene master fader playbacks, ten programmable chases, five built-in chases, audio trigger, and
MIDI trigger
-3 dimmer packs
-XLR connecting cables
Additional $200 Shipping Charge Included in Price
Note: Installation by Owner
Finish/Fabric:
Quantity 1
Rooms
D101
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 3
ManuFacturer ATD American Item No. F307 Dealer: Other
Model Number: 10020 Item Name: Folding Chair
Description Lightweight Plastic Folding Chair
Size: 18 3/4"W x 20 1/4"D x 29 3/4"H
-Packed 4 per color per carton.
-Non Maring Glides for Hard Surface Flooring (VCT)
Finish: Black Frame w/ Black Plastic
Note: Ships via UPS Assembled. Cost for Installation and Shipping required.
Finish/Fabric:
Quantity 375
Rooms
A207 A307 C202 D101 F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 4
ManuFacturer ATD American Item No. F601 Dealer: Other
Model Number: 10022 Item Name: Chair Cart
Description Dolly for Lightweight Plastic Folding Chairs
Size: 18"W x 40"D x 39"H
-Hold up to 36 Chairs
-For use with ATD model 10020
Note: Cost for Shipping, Installation and assembly required.
Finish/Fabric:
Quantity 7
Rooms
F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 6
ManuFacturer Central Restaurant Products Item No. F925 Dealer: Other
Model Number: 972-356 BLK Item Name: Freight Carts
Description Rubber Maid Flat Shelf Utility Cart
Size: 37-7/8"W x 19-3/16"D x 33-3/8"H
-5" Non-marring Casters
-500 lbs. Capacity
Model #: 972-356-BLK
Manufacturer Model #: 450500 GRAY
Finish: Black
Finish/Fabric:
Quantity 2
Rooms
F103
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 7
ManuFacturer Central Restaurant Products Item No. F928 Dealer: Other
Model Number: 913-427 Item Name: Pots
Description Sauce Pots Stainless Steel
-24 Quart
Finish/Fabric:
Quantity 2
Rooms
F103
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 8
ManuFacturer Central Restaurant Products Item No. F935 Dealer: Other
Model Number: 535-201 Item Name: Sheet Pans
Description Aluminum Sheet Pans
Extra Heavy 12 Gauge, Full Size
by Lincoln
Size: 18"W x 26"D x 1"H
Finish/Fabric:
Quantity 20
Rooms
F103
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 9
ManuFacturer Central Restaurant Products Item No. F940 Dealer: Other
Model Number: W607-TR-152-PB Item Name: Lunch Trays
Description ABS Six Compartment Lunch Tray
G.I.T
Size: 14 1/2"W x 10"D
-ABS Plastic
-Sold in Cartons of 12
Finish: Peacock Blue
Finish/Fabric:
Quantity 38
Rooms
F103
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 10
ManuFacturer General Electric Item No. F652 Dealer: Other
Model Number: WSXH208HWW Item Name: Washer
Description GE Energy Start Extra-Large 3.1 Cu. Ft. Capacity
Front Load Washer w/ Front Controls
Circuit Requirements: An individual, properly grounded branch circuit, with a three-prong grounding-type
receptacle, protected by a 15 or 20 amp circuit breaker or a time delay fuse, is required.
Electrical Rating: 120V, 60Hz, 12.0A
Size: 26 3/4"W x 25 3/4"D x 36"H
Finish: White
Note: Requires cost and coordination for installation
-Connecticut Appliance and Fireplace Distributors, LLC can provide delivery and installation cost upon
request.
-Requires labor for appliance installation to existing utilities
Finish/Fabric:
Quantity 1
Rooms
C211A
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 11
ManuFacturer General Electric Item No. F653 Dealer: Other
Model Number: DSXH43EFWW Item Name: Dryer
Description GE Energy Start Extra-Large 5.7 Cu. Ft. Capacity
Front Load Dryer w/ Front Controls
Exhaust Options: Electric - 4-way via rear, right, left, and bottom.
Circuit Requirements: Electric - An individual, properly grounded branch circuit, protected by a 30-amp
circuit breaker or a time delay fuse, is required.
Electric Dryer Rating:
120/240V, 3-wire, 5600W, 24A
120/208V, 3-wire, 4400W, 22A
Size: 26 7/8"W x 25 3/4"D x 36"H
Finish: White
Note: Requires cost and coordination for installation
-Connecticut Appliance and Fireplace Distributors, LLC can provide delivery and installation cost upon
request.
-Requires labor for appliance installation to existing utilities
Finish/Fabric:
Quantity 1
Rooms
C211A
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
INTERMEDIATE SCHOOL CONSTRUCTION DOCUMENTS
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Page 12
ManuFacturer General Electric Item No. F654 Dealer: Other
Model Number: GLDA690MWW Item Name: Dishwasher
Description GE Tall Tub Built-In Dishwasher ADA
Electrical Rating
Voltage AC - 120
Hertz - 60
Total Connected Load Amperage - 9.1
Calrod heater watts max - 875
Size: 24"W x 24"D x 32 11/32" - 34 1/2"H
Finish: White on White
Note: Requires cost and coordination for installation
-Connecticut Appliance and Fireplace Distributors, LLC can provide delivery and installation cost upon
request.
-Requires labor for appliance installation to existing utilities
Finish/Fabric:
Quantity 1
Rooms
C211A
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Phase 3
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Page 13
ManuFacturer Global Industrial Item No. F210 Dealer: Other
Model Number: WB506386GY Item Name: Folding Table
Description Portable Folding Table 72"
White Granite
Size: 72"W x 30"D x 29"H
-2" Thick Top
Finish: Light Gray
Note: Ships Assembled. Cost for Installation and Shipping required
Finish/Fabric:
Quantity 12
Rooms
F110 F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 14
ManuFacturer Global Industrial Item No. F401 Dealer: Other
Model Number: WG331432 Item Name: Storage Bin Cabinet
Description 60"W Storage Cabinet w/ 227 Bins
Size: 60"W x 24"D x 84"H
-All-Welded Storage Cabinet with 227 Bins and Shelves
Finish: Gray Powder Coat
Note: Ships Assembled. Cost for Installation and Shipping required
Finish/Fabric:
Quantity 1
Rooms
F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
INTERMEDIATE SCHOOL CONSTRUCTION DOCUMENTS
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Page 15
ManuFacturer Global Industrial Item No. F501 Dealer: Other
Model Number: WG952076 Item Name: Plastic Shelving
Description Rubbermaid Plastic Shelving
4 Shelves High
Size: 36"W x 18"D x 54"H
-180 lbs. Shelf Capacity
Finish: Charcoal/Gray
Note: Cost for Installation, shipping and assembly required
Finish/Fabric:
Quantity 6
Rooms
F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 16
ManuFacturer Global Industrial Item No. F502 Dealer: Other
Model Number: WB502450 Item Name: Wire Storage Shelves
Description Wide Span Rack 48 x 24 x 60
w/ 3-Shelves Wire Deck 1200 Lb Capacity
Per Level
Size: 48"W x 24"D x 60"H
-Wire Shelf Construction
-3 shelves, adjustable at 1-1/2" increments.
-1200lbs Shelf Capacity
Finish: Baked Enamel Finish - Gray
Note: Cost for Installation and assembly required
Finish/Fabric:
Quantity 10
Rooms
F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 17
ManuFacturer Global Industrial Item No. F506 Dealer: Other
Model Number: WB240002 Item Name: Industrial Shelving 60"W
Description Extra Heavy Duty Shelving
5-Shelves High
Size: 60"W x 18"D x 60"H
Finish: Enamel
Gray
Note: Cost for Installation and assembly required
Finish/Fabric:
Quantity 11
Rooms
A202 A302 C201 E106
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 18
ManuFacturer Global Industrial Item No. F507 Dealer: Other
Model Number: WB240000 Item Name: Industrial Shelving 36"W
Description Extra Heavy Duty Shelving
5-Shelves High
Size: 36"W x 18"D x 60"H
-3,000 lbs weight Capacity
-Steel Construction
Finish: Enamel
Gray
Note: Cost for Installation and assembly required
Finish/Fabric:
Quantity 10
Rooms
B102 B212B E106 F108
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 19
ManuFacturer Global Industrial Item No. F602 Dealer: Other
Model Number: WB585345 Item Name: Pallet Truck
Description Premium Pallet Truck,
Pallet Jack 6600 Lb. Capacity 27 x 48
Size: 27"W x 48"D
Finish: Blue
Note: Ships Assembled. Cost for Installation and Shipping required
Finish/Fabric:
Quantity 1
Rooms
F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 20
ManuFacturer Global Industrial Item No. F621 Dealer: Other
Model Number: WB253652 Item Name: Workbench
Description Extra Heavy Duty Workbench
2 Drawer Workbench w/ Plastic Top
Size: 72"W x 36"D x 34"H
-Top Construction 1/4" Thick Plastic over 7 Gauge Steel
-MODEL#: 253652
Finish: Gray
Top: Plastic
Note: Ships Assembled. Cost for Installation and Shipping required
Finish/Fabric:
Quantity 2
Rooms
F110A
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 21
ManuFacturer Global Industrial Item No. F701 Dealer: Other
Model Number: WB506826GY Item Name: Flat File
Description Paramount 5 Drawer Deluxe Flat File
For 36" x 48" Sheets
Size: 46 3/4"W x 35 3/8"D x 15 3/8"H
Finish: Gray
Note: Ships Assembled. Installation coordination with item "F701" required. Cost for installation and
shipping required.
Finish/Fabric:
Quantity 4
Rooms
B212A F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 22
ManuFacturer Global Industrial Item No. F702 Dealer: Other
Model Number: WB506829BK Item Name: Flat File Base
Description Paramount Flat File Closed Black Base
For 36" x 48" Sheets
Size: 46"W x 35"D x 4"H
Finish: Black
Note: Ships Assembled. Installation coordination with item "F701" required. Cost for installation and
shipping required.
Finish/Fabric:
Quantity 2
Rooms
B212A F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 23
ManuFacturer InPro Item No. F910 Dealer: Other
Model Number: SIMPLICITY Item Name: Privacy Curtain
Description Standard Privacy Curtains - Simplicity
w/ Mesh Top 72" Wide
Size: 174"W x 110"H
Fabric: Simplicity - Cream
-100% Polyester w/ VISA Finish, Wash or Dry Clean
Mesh - White
Note: Curtain fabrication to coordinate with InPro Corporation Clickeze Optitrac - Enameled for hanging
attachment
Price includes 25.00 for shipping and handling
Finish/Fabric:
Quantity 3
Rooms
A121
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 24
ManuFacturer Major Theater Item No. F904 Dealer: Other
Model Number: XXXX Item Name: Stage Curtain
Description Curtain Panels
Size: 15'W x 10'H
- 21oz FR Flame Retardant Williow Fabric, flat panel construction, std stage drapery fabrication w/
grommets and ties at top.
Cost of union labor included
Finish/Fabric:
Quantity 8
Rooms
D101A
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 25
ManuFacturer Major Theater Item No. F909 Dealer: Other
Model Number: XXXX Item Name: Pipe Grid
Description Pipe Grid - 1 1/2" O.D. Piping
Size: 27'-0" x 18'-0" @ 4'-0" o.c. grid
Finish: Benjamin Moore Painted Finish same as ceiling finish
Note: Installation of Pipe Grid by Major Theater to be coordinated with construction schedule, lighting
and Turner Construction for installation prior to painting of ceiling.
Finish/Fabric:
Quantity 1
Rooms
D101
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 26
ManuFacturer Major Theater Item No. F947 Dealer: Other
Model Number: XXXX Item Name: Drapery Track
Description 79'-0" of ADC model 140 Aluminum I-beam track to run along three walls to allow curtains to be hand
drawn into any position.
Note: Installation of Pipe Grid by Major Theater to be coordinated with construction schedule, lighting
and Turner Construction for installation prior to painting of ceiling.
Finish/Fabric:
Quantity 1
Rooms
D101
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Page 27
ManuFacturer Paxton Patterson Item No. F211 Dealer: Other
Model Number: W36C-4V Item Name: Shop Table
Description Flexible Furniture Two/Four Station Bench
33 1/4" 4-Door w/ 4-Vices
Size:54" x 64" x 33-1/4"
-Vice installation not to extend beyond height of top surface
-Stock #: 0630520
Finish: Wood Top
Top: Maple
Base: Gray
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 4
Rooms
D102
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Page 28
ManuFacturer Paxton Patterson Item No. F212 Dealer: Other
Model Number: 63-4534 Item Name: Demo Table
Description Hann Instructor's Demonstration Table
Size: 96"W x 30"D x 36"H
-Keyed Alike Locks, Master Key included
Finish:
Top: Chemsurf - Black
Base: Hard Maple and Birch plywood
Stock #: 63-4534
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 29
ManuFacturer Paxton Patterson Item No. F400 Dealer: Other
Model Number: 63-4688 Item Name: Tool Locker
Description Technology Tool Locker
Complete w/ Tools
Size: 60"W x 22"D x 84"H
Note: Cost for Installation, and assembly required
- 4-6 Week Lead time on Tool Locker
-Manufacturer recommends coordination for fastening tool locker to wall in order to prevent it from falling
forward when doors are opened. Coordinate wall mounted installation with Turner Construction.
Finish/Fabric:
Quantity 1
Rooms
D102
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Page 30
ManuFacturer Paxton Patterson Item No. F402 Dealer: Other
Model Number: 350100 Item Name: Eyewear Cabinet
Description Sellstrom Sanitizing Cabinet for Protective Eyewear
-7'-0" Grounded Electrical Cord Included
-Built-In Germicidal Bulb Included
-Lock and Keyes Included
-36 Glasses: #34-2404
-10 Goggles: #54-2332
-Stock #: 35-0100
Finish: 24 Gauge steel w/ White Enamel Finish
Note: Unit is factory assembled, and requires coordination to be wall or shelf mounted. Cost for
Installation and coordination required by Turner Construction
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 31
ManuFacturer Paxton Patterson Item No. F403 Dealer: Other
Model Number: 894520 Item Name: Safety Cabinet
Description Justrite Sure-Grip Safety Cabinet
w/ Self Closing Door
Size: 43"W x 18"D x 65"H
-45 Gallon Capacity
-Lock and Keys Included
-Self Closing Doors
Stock #: 63-6652
Note: Cost for Installation, shipping, and assembly required
Finish/Fabric:
Quantity 2
Rooms
D102B
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Page 32
ManuFacturer Paxton Patterson Item No. F404 Dealer: Other
Model Number: EL-2 Item Name: Lumber Rack
Description Greene Mfg. Welded Steel Lumber Rack
Size: 144"W x 41"D x 94"H
-Floor Anchor Pads Included
-Stock #: 63-0388
Finish: Gray Upright Frames
Note: Cost for Installation, shipping, and assembly required
Finish/Fabric:
Quantity 1
Rooms
D102B
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 33
ManuFacturer Paxton Patterson Item No. F405 Dealer: Other
Model Number: BC6200G Item Name: Fastener Storage
Description Edsal Pocket Door with Bins
Size: 38"W x 24"D x 72"H
-Removable 132 Plastic Bins
-Padlock Hasp and leveling feet included
-Stock #: 63-4942
Finish: Gray
Note: Ships Assembled. Cost for Installation, shipping
Finish/Fabric:
Quantity 1
Rooms
D102B
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 34
ManuFacturer Paxton Patterson Item No. F406 Dealer: Other
Model Number: SC-1BCW Item Name: Wardrobe Storage
Description Hann Combo Wardrobe/Storage Cabinet
Size: 36"W x 18"D x 84"H
-Master Key & Lock Included
-Maple face frame w/ birch veneer core plywood panels
-Stock #: 63-8632
Finish: Clear Laquer
Note: Ships Assembled. Cost for Installation required.
Finish/Fabric:
Quantity 1
Rooms
D102B
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 35
ManuFacturer Paxton Patterson Item No. F628 Dealer: Other
Model Number: 74-1800W Item Name: Air Filteration
Description Ace Air Filtration Equipment for Woodworking
for Automotive Body Shops for Wood Application
Size: 24"W x 45"D x 24"H
-Totally enclosed, fan cooled motor, 120VAC, 60Hz, 1 Phase, 1 HP
-Prefilter and Main Filter included
-HP: 1
-CFM: 1800
-Cu.Ft. Coverage: 18,000
-Size: 24"W x 45"D x 24"H
-Stock #: 43-0586
Note: Units can be ceiling hung, or wall mounted. Coordination required with DTC. Installation by Owner
Finish/Fabric:
Quantity 1
Rooms
D102
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Page 36
ManuFacturer Paxton Patterson Item No. F629 Dealer: Other
Model Number: PM1900 Item Name: Dust Collector
Description Dust Collector
Size: 30"W x 61"D x 94"H
-Includes 30-micron cloth bags
-1,900 CFM
-3HP, 1 Phase Motor
-230 Volts
-Casters
-Stock #: 49-6350
-Mfr. # 708639
Note: Cost for Installation, shipping, and assembly required
Finish/Fabric:
Quantity 1
Rooms
D102B
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 37
ManuFacturer Paxton Patterson Item No. F630 Dealer: Other
Model Number: DW788 Item Name: Scroll Saw
Description DeWalt 20" variable Speed Scroll Saw
-1.3 amps
-Includes saw, hex wrench, and blades
-Stock #: 18-4330
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 4
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 38
ManuFacturer Paxton Patterson Item No. F631 Dealer: Other
Model Number: DW7880 Item Name: Scroll Saw Stand
Description DeWalt Scroll Saw Stand
Designed for use with the DeWalt 20" Scroll Saw
-Adjustable Legs
-Stock #: 18-2988
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 4
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 39
ManuFacturer Paxton Patterson Item No. F632 Dealer: Other
Model Number: 99175 Item Name: Belt Sander
Description Wilton 99175 4 x 36" Belt/8" Disc Sander
-6 amp, 4-inch/8-inch 4/5 Horsepower Benchtop
-4/5 Horsepower motor
-Metal base w/ pre-drilled holes for mounting
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 40
ManuFacturer Paxton Patterson Item No. F633 Dealer: Other
Model Number: 36-7508B Item Name: Table Saw
Description Delta 10" Deluxe Hybrid Saw
Size: 54"W x 27"L x 33 3/4"H
-A Combination of a Cabinet Saw with the Features of a Unisaw
-1-3/4 HP, Signle Phase, 115/230 volt, 3000 RPM motor with On/Off switch
-Large Cast Iron table w/ 2 Cast Iron Wigns
-Stock #: 49-0270
Note: Cost for Installation, and assembly required. Requires 230 volt power source.
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 41
ManuFacturer Paxton Patterson Item No. F635 Dealer: Other
Model Number: H5 Item Name: Panel Saw
Description Safety Speed Cut Panel Saw
Size: 64"W x 12"D x 64"H
-Requires 8" diameter x 5/8" arbor blade (not included)
-Includes: saw motor, cord and plug, steel frame and manual
Stock #: 17-0270
Note: Cost for Installation, and assembly required
- Optional Accessories:
Wheel Set #17-0234, Mfr.#H-10 $55.00
Stand #17-0272, Mfr. #SR-20
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 42
ManuFacturer Paxton Patterson Item No. F636 Dealer: Other
Model Number: 673E Item Name: Grinder
Description Baldor 6" Delux Grinder
Grinder/Buffer
-1/4 HP and 1/3 HP, 115 Volt, Phase 1
-3600 RPM
Stock #: 49-1752
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 43
ManuFacturer Paxton Patterson Item No. F637 Dealer: Other
Model Number: CSM14MB Item Name: Chop Saw
Description MK Morse Metal Devil 14" Chop Saw
-15 amps, 2.5 HP, 120 Volts, 1,300 RPM
-Includes: Saw, steel cutting blade, beveling vise, two allen wrenches, saftey glasses, and ear plugs.
Stock #: 16-6134
Note: Cost for Installation, and assembly required
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 44
ManuFacturer Paxton Patterson Item No. F638 Dealer: Other
Model Number: 21-0458 Item Name: Spray Booth
Description Paasche Industrial Dry Filter Spray Paint Booth
Size: 6'-4"W x 7'-2"H x 5'-2"D
-Work Area: 6'x4" - 6' x 3"
-18" Fan Size
-3/4 HP Motor Size
-115/230 or 230/460 Electrical
-1 Light
-Includes: 2 sets of filters, draft gauge, fan belt guard, fire curtain, exhaust fan with explosion proof
motor, Class I Division II four tube fluorescent light fixture, installation instructions, and hardware. Bulbs
not included
Note: Booth is shipped knocked down flat and crated. Cost for Installation, and assembly required. Motor
starter, light switch, and exhaust duct not included. DTC duct work coordination for top or back exhaust
vent mounting; 115/230 single phase or 230/460 three phase motor.
Finish/Fabric:
Quantity 1
Rooms
D102C
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Page 45
ManuFacturer Paxton Patterson Item No. F905 Dealer: Other
Model Number: 09-300 Item Name: Oily Waste Can
Description Justrite Oily Waste Can
-10 Gallon Capacity
Stock #: 34-2410
Note: Cost for assembly required
Finish/Fabric:
Quantity 1
Rooms
D102
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 46
ManuFacturer Toro Item No. F610 Dealer: Other
Model Number: 421Q Item Name: Snow Blower
Description Toro Paddle Type Snow Blower
Finish/Fabric:
Quantity 1
Rooms
F110
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 47
ManuFacturer Wenger Item No. F907 Dealer: Other
Model Number: 225C100.100 Item Name: Music Lab
Description Music Lab Workstation
Refer to Attachment A - Insalco Quote
Includes:
-Clear Acrylic music holder, right-hand pullout tablet arm, mouse pad, headphone holder, two front
lockable casters, and cable clips
-Pullout computer Keyboard
Rack-mount area holds 4 single space components
Size: 49 1/2"W x 32"D x 39"H
Casters for Carpet
Finish: Fusion Maple
Finish/Fabric:
Quantity 6
Rooms
E112C
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 48
ManuFacturer Wenger Item No. F907A Dealer: Other
Model Number: 225C101.111 Item Name: Music Lab Workstation HC
Description Music Lab Workstation - ADA Height Adjutable
Refer to Attachment A - Insalco Quote
Includes:
-Clear Acrylic music holder, right-hand pullout tablet arm, mouse pad, headphone holder, two front
lockable casters, and cable clips
-Pullout computer Keyboard
Rack-mount area holds 4 single space components
Size: 49 1/2"W x 32"D x Height Adjustable from 28 1/2" - 35 1/2"H
Casters for Carpet
Finish: Fusion Maple
Finish/Fabric:
Quantity 1
Rooms
E112C
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 49
ManuFacturer Wenger Item No. F911 Dealer: Other
Model Number: 0936921 Item Name: Music Chair
Description Student Posture Chair
Refer to Attachment A - Insalco Quote
Size: 17.5"Seat-to-floor frame height
-Nylon Glides for Carpet
Finish: Polypropylene
Seat & Back: Black
Frame: Black
Finish/Fabric:
Quantity 256
Rooms
E112 E112A E112B E112C F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 50
ManuFacturer Wenger Item No. F912 Dealer: Other
Model Number: 0939041 Item Name: Music Chair Tablet Arm
Description Folding Right Handed Tablet Arm
Refer to Attachment A - Insalco Quote
Finish: Pebble
Note: Requires assembly coordination w/ Student Music Chair through Insalco
Finish/Fabric:
Quantity 60
Rooms
E112 F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 51
ManuFacturer Wenger Item No. F913 Dealer: Other
Model Number: 165H001.110 Item Name: Music Stereo Cabinet
Description Stereo Cabinet
Refer to Attachment A - Insalco Quote
Size: 21 5/8"W x 18"D x 40 5/8"H
Casters for Carpet
Finish: Fusion Maple
Finish/Fabric:
Quantity 1
Rooms
F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 52
ManuFacturer Wenger Item No. F915 Dealer: Other
Model Number: 164D005.105 Item Name: Music Bookcase
Description Bookcase 72"H w/ 4 Adjustable Shelves
Refer to Attachment A - Insalco Quote
Size: 30"W x 12"D x 72"H
Finish: Fusion Maple
Finish/Fabric:
Quantity 2
Rooms
F115
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Page 53
ManuFacturer Wenger Item No. F916 Dealer: Other
Model Number: 146K002.112 Item Name: Music Folio Cabinet
Description Mobile Folio Cabinet 100 Slot for Choral w/ Doors
Refer to Attachment A - Insalco Quote
Size: 47 3/4"W x 17 5/8"D x 47 1/8"H
Casters for Carpet
Finish: Fusion Maple w/ Almond
Finish/Fabric:
Quantity 1
Rooms
F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 54
ManuFacturer Wenger Item No. F917 Dealer: Other
Model Number: 173E050.105 Item Name: Music Sorting Rack
Description Music Sorting Rack w/ Doors
Refer to Attachment A - Insalco Quote
Size: 48"W x 24"D x 35"H
Casters for Carpet
Finish: Fusion Maple
Finish/Fabric:
Quantity 1
Rooms
F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 55
ManuFacturer Wenger Item No. F918 Dealer: Other
Model Number: 1110272 Item Name: Conductor System - Choral
Description Choral Conductor's Stand
Refer to Attachment A - Insalco Quote
Base Podium Size: 43"W x 38"D x 6"H
Finish: Gray Carpet Surface w/ Black Sides
Conductors Stand: 24"W x 15 1/2"D x 34" - 54"H Adjutment
Finish: Polycarbonate w/ Shelf attachment
Frame: Black
Conductors Chair: 5-Leg Stand w/ Pneumatic height adjustment for seat and footrest
Seat & Back: Grey Fabric
Frame: Black
Finish/Fabric:
Quantity 1
Rooms
F115
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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Page 56
ManuFacturer Wenger Item No. F919 Dealer: Other
Model Number: 039B203 Item Name: Music Stand Cart
Description Large Music Stand Move and Store Cart
Refer to Attachment A - Insalco Quote
Holds up to 50 Classic Music Stands
Finish/Fabric:
Quantity 3
Rooms
E112
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Page 57
ManuFacturer Wenger Item No. F920 Dealer: Other
Model Number: 250A Item Name: Music Storage Cabinets
Description Music Storage Cabinets
Refer to Attachment A - Insalco Quote
Standard w/ Straight Grille Compartment Doors
Finish: Fusion Maple w/ Almond
Refer to Attachment A.1 for Storage Cabinet Locations
Qty 1 - Wenger Storage Cabinet #1
Qty 2 - Wenger Storage Cabinet #2
Qty 8 - Wenger Storage Cabinet #4
Qty 4 - Wenger Storage Cabinet #5
Qty 1 - Wenger Storage Cabinet #13
Qty 2 - Wenger Storage Cabinet #15
Qty 5 - Wenger Storage Cabinet #17
Qty 1 - Wenger Storage Cabinet #21
Qty 1 - Wenger Storage Cabinet #22
Finish/Fabric:
Quantity 1
Rooms
E112
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Page 58
ManuFacturer Wenger Item No. F921 Dealer: Other
Model Number: 039E500 Item Name: Music Stand
Description Classic 50 Music Stand
Refer to Attachment A - Insalco Quote
Size: 20"W x 12"D x 24" - 46" Height Adjument
w/ self locking slider mechanism & Wobble free base attachment
Glides for Carpet
Finish: Powder coated Paint - Black
Finish/Fabric:
Quantity 115
Rooms
E112
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Page 59
ManuFacturer Wenger Item No. F922 Dealer: Other
Model Number: 146K003.100 Item Name: Music Folio Cabinet Band
Description Mobile Folio Cabinet 75 Slot for Band w/ Doors
Refer to Attachment A - Insalco Quote
Size: 47 3/4"W x 17 5/8"D x 47 1/8"H
Casters for Carpet
Finish: Fusion Maple w/ Almond
Finish/Fabric:
Quantity 1
Rooms
E112
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Page 60
ManuFacturer Wenger Item No. F946 Dealer: Other
Model Number: 1110292 Item Name: Music Conductor System - Band
Description Instrumental Conductor's System
Refer to Attachment A - Insalco Quote
Base Podium Size: 43"W x 38"D x 6"H
Finish: Gray Carpet Surface w/ Black Sides
Instrumental Conductors Stand: 30"W x 20 1/2"D x 34" - 54"H Adjutment
Finish: Polycarbonate w/ Shelf attachment
Frame: Black
Conductors Chair: 5-Leg Stand w/ Pneumatic height adjustment for seat and footrest
Seat & Back: Grey Fabric
Frame: Black
Finish/Fabric:
Quantity 1
Rooms
E112
NORTH BRANFORD STATE PROJECT #099-0049RNV/E DECEMBER 17, 2008
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MICHELLE KNOCKWOOD, CPPB
PURCHASING ASSISTANT
(203) 484-6005
NON COLLUSIVE AFFIDAVIT OF BIDDERS
BID # 10- 2008/2009
FURNITURE FOR THE NORTH BRANFORD INTERMEDIATE SCHOOL
The undersigned bidder, having fully informed themselves regarding the accuracy of the
statements made herein certifies that;
(1) the Bid has been arrived at by the bidder independently and has been submitted
without collusion with, and without any agreement, understanding, or planned
common course of action with any other vendor of materials, supplies, equipment, or
services described in the invitation to bid, designed to limit independent bidding or
competition, and
(2) the contents of the Bid have not been communicated by the bidder or its employees
or agents to any person not an employee or agent of the bidder or its surety on any
bond furnished with the bid, and will not be communicated to any such person prior
to the official opening of the bid.
The undersigned bidder further certifies that this statement is executed for the purpose of
including the Town of North Branford to consider the bid and make an award in accordance
therewith.
Subscribe and Sworn to me this __________________________
________day of ____________, Legal Name of Bidder
2009.
__________________________
____________________________ Business Address
____________________________ __________________________
Signature and Title of Person
Notary Public
My Commission Expires __________________________
Date
____________________________
**Must Be Notarized and Returned With Bid**
AFFIRMATIVE ACTION STATEMENT
REQUIREMENT-ANY VENDOR OR BIDDER SEEKING TO DO BUSINESS WITH THE TOWN
OF NORTH BRANFORD MUST, UPON REQUEST, SUPPLY THE PURCHASING OFFICE WITH
ANY INFORMATION CONCERNING THE AFFIRMATIVE ACTION EQUAL EMPLOYMENT
PRACTICES OF THE VENDOR/BIDDER. FAILURE TO SUPPLY SUCH INFORMATION, WHEN
REQUESTED, WILL RESULT IN THE TERMINATION OF ANY FURTHER TRANSACTIONS
BETWEEN THE VENDOR/BIDDER AND THE TOWN OF NORTH BRANFORD.
NOTE- ALL VENDORS/BIDDERS WITH MORE THAN 10 EMPLOYEES SHALL BE REQUIRED
TO COMPLETE THE AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYMENT
REQUIREMENTS STATEMENT ON AN ANNUAL BASIS EXCEPT AS NOTED BELOW:
1. ALL VENDORS OR BIDDERS WITH LESS THAN 10 EMPLOYEES ARE EXEMPT
FROM THIS REQUIREMENT;
2. ALL VENDORS/BIDDERS THAT HAVE COMPLETED THIS FORM WITH THE
LAST YEAR;
IF EITHER OF THE ABOVE APPLIES, CHECK THE APPROPRIATE BOX BELOW:
LESS THAN 10 EMPLOYEES
INDICATE NUMBER:___________
COMPLETED THIS FORM WITHIN THE LAST YEAR
DATE COMPLETED____________
SEALED BIDS- ALL BIDDERS SUBMITTING A SEALED BID WILL BE REQUIRED TO
COMPLETE THE AFFIRMATIVE ACTION STATEMENT. IF THE FORM HAS BEEN
COMPLETED IN THE PAST YEAR, PLEASE INCLUDE A XEROX COPY OF THE INITIAL FORM
INCLUDED WITH OUR BID. IF SIGNIFICANT CHANGES HAVE TAKEN PLACE IN THE PAST
YEAR, PLEASE UPDATE THE CHANGES ON THIS FORM.
COMPANY NAME & ADDRESS:_________________________________________________
__________________________________________________
__________________________________________________
TYPE OF BUSINESS: __________________________________________________
TYPE OF ORANIZATION: ____________ ___________ ___________
PLEASE CHECK CORPORATION PARTNERSHIP INDIVIDUAL
IF VENDOR/BIDDER FILLING THIS APPLICATION IS NOT THE ABOVE NAMED COMPANY,
PLEASE PROVIDE THE NAME, ADDRESS AND TELEPHONE NUMBER OF THE REPORTING
UNIT, BRANCH AGENT, REPRESENTATIVE.
*THIS FORM MUST BE RETURNED
1
EQUAL EMPLOYMENT OPPORTUNITY
THE VENDOR/BIDDER IS INSTRUCTED TO COMPLETE THE FOLLOWING:
1. DOES THE COMPANY HAVE A WRITTEN POLICY STATEMENT REGARDING EQUAL
EMPLOYMENT OPPORTUNITY?
_________YES __________NO (IF YES, ATTACH COPY)
2. IN RECRUITING EMPLOYEES ARE ALL SOURCES OF RECRUITMENT NOTIFIED
THAT ALL QUALIFIED APPLICANTS WILL RECEIVE EQUITABLE CONSIDERATION:
_________YES __________NO
IF YES, PROVIDE BRIEF DESCRIPTION OF WHAT METHODS WERE EMPLOYED:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
3. DO ALL RECRUITMENT ADVERTISEMENTS STATE THAT YOU ARE AN EQUAL
OPPORTUNITY EMPLOYER:
__________YES ____________NO
4. PLEASE LIST BY NAME AND CONTACT PERSON, ANY LOCAL COMMUNITY AGENT
OR OTHER GROUP PROVIDING MINORITY AND FEMALE PLACEMENT SERVICE
WHICH YOU HAVE CONTACTED IN THE LAST 12 MONTHS. IF NONE, PLEASE
STATE:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
5. IF ADDITIONAL MEANS ARE EMPLOYED TO ADVERTISE OR SOLICIT MINORITY
AND FEMALE APPLICANTS FOR EMPLOYMENT OPPORTUNITIES WITHIN YOUR
COMPANY, PLEASE INDICATE:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
*THIS FORM MUST BE RETURNED
2
AFFIRMATIVE ACTION
6. DOES YOUR COMPANY MAINTAIN A WRITTEN AFFIRMATIVE ACTION PLAN
FOR THE EMPLOYMENT OF FEMALES AND MINORITIES? ____________YES
____________NO (IF YES, PLEASE ATTACH COPY)
7. PLEASE INDICATE THE NAME AND ADDRESS OF THE COMPANY
OFFICIAL(S) RESPONSIBLE FOR CARRYING OUT THE EQUAL
OPPORTUNITY/AFFIRMATIVE ACTION PROGRAM FOR YOUR COMPANY:
_________________________________________________________________
_________________________________________________________________
8. IF A WRITTEN AFFIRMATIVE ACTION FOR YOUR COMPANY IS NOT IN
PLACE, PLEASE ESTIMATE THE NUMBER OF VACANCIES EXPECTED
DURING THE NEXT TWELVE MONTHS AND INDICATE THE NUMERICAL OR
PERCENTAGE GOALS YOU HAVE SET FOR THE EMPLOYMENT OF MINORITY
PEOPLE AND FEMALES TO MAKE YOUR LABOR FORCE REFLECTIVE OF THE
LABOR MARKET IN WHICH YOU OPERATE:
_________________________________________________________________
_________________________________________________________________
THE VENDOR IS HEREBY NOTIFIED THAT FAILURE TO COMPLETE THE ABOVE FORM IN A
SATISFACTORY MANNER WILL PRECLUDE SUCH VENDOR FROM BEING ACTIVELY
CONSIDERED TO CONTRACT WITH THE TOWN OF NORTH BRANFORD. THE VENDOR IS
FURTHER ADVISED THE AFFIRMATIVE ACTION STATEMENT INCLUDED WITH THE BID
DOCUMENT WILL BECOME PART OF THE CONTRACT AND THAT ANY BREACH OF SUCH
STATEMENTS WILL CONSTITUTE A BREACH OF CONTRACT SUBJECT TO SUCH REMEDIES
AS PROVIDED BY LAW.
I CERTIFY THAT THERE ARE NO MISREPRESENTATIONS, OMMISSIONS OR FALSIFICATIONS
IN THE FOREGOING STATEMENTS AND ANSWERS AND, THAT ALL ENTRIES ABOVE ARE
TRUE, COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.
DATE:__________________
SIGNATURE OF AGENT:_________________________________________
TITLE:_________________________________________
SUBSCRIBED AND SWORN BEFORE ME AT CONNECTICUT,
THIS DAY OF 20
________________________________________________
NOTARY PUBLIC
*THIS FORM MUST BE NOTARIZED AND RETURNED.
3
Form W-9 Request for Taxpayer Give form to the
(Rev. December 2000) requester. Do not
Department of the Treasury Identification Number and Certification send to the IRS.
Internal Revenue Service
Name (See Specific Instructions on page 2.)
Business name, if different from above. (See Specific Instructions on page 2.)
O
~ Check appropriate box: Individual/Sole proprietor Corporation ~ Partnership Other ----------------------------------------------------------------
Address (number, street, and apt. or suite no.) Requester's name and address (optional)
City, state, and ZIP code
Part I Taxpayer Identification Number (TIN) List account number(s) here (optional)
Enter your TIN in the appropriate box. For
individuals, this is your social security number Social security number
(SSN). However, for a resident alien, sole
proprietor, or disregarded entity,entities, itPart l
instructions on page 2. For other see the is your
l I l l~l l Part II For U.S. Payees Exempt
employer identification number (EIN). If you do not or From
Backup Withholding (See the
have a number, see How to get a TIN on page 2. Employer identification number instructions on page 2.)
Note: If the account is in more than one name, see
the chart on page 2 for guidelines on whose
number}}
to enter.
I I I I l I
Part III Certification
1. Under penalties of perjury, I certify that:
2. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no
longer subject to backup withholding, and
1.I am a U.S. person (including a U.S. resident alien).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest
paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally,
payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See the instructions on
page 2.)
Sign Signature of
Here U.S. person Date
Purpose of Form What is backup withholding? Persons making 5. You do not certify to the requester that you
certain payments to you must withhold and pay are not subject to backup withholding under 4
A person who is required to file an information to the IRS 31% of such payments under certain above (for reportable interest and dividend
return with the IRS must get your correct taxpayer conditions. This is called "backup withholding." accounts opened after 1983 only).
identification number (TIN) to report, for example, Payments that may be subject to backup
income paid to you, real estate transactions, Certain payees and payments are exempt
withholding include interest, dividends, broker from backup withholding. See the Part II
mortgage interest you paid, acquisition or and barter exchange transactions, rents,
abandonment of secured property, cancellation of instructions and the separate Instructions for
royalties, nonemployee pay, and certain the Requester of Form W-9.
debt, or contributions you made to an IRA. payments from fishing boat operators. Real
Use Form W-9 only if you are a U.S. person estate transactions are not subject to backup Penalties
(including a resident alien), to give your correct withholding.
Failure to furnish TIN. If you fail to furnish your
TIN to the person requesting it (the requester) If you give the requester your correct TIN, correct TIN to a requester, you are subject to a
and, when applicable, to: make the proper certifications, and report all your penalty of $50 for each such failure unless your
1. Certify the TIN you are giving is correct (or taxable interest and dividends on your tax return, failure is due to reasonable cause and not to
you are waiting for a number to be issued), payments you receive will not be subject to willful neglect.
2. Certify you are not subject to backup backup withholding. Payments you receive will
be subject to backup withholding if: Civil penalty for false information with respect
withholding, or to withholding. If you make a false statement
3. Claim exemption from backup withholding if 1. You do not furnish your TIN to the with no reasonable basis that results in no backup
you are a U.S. exempt payee. requester, or withholding, you are subject to a $500 penalty.
If you are a foreign person, use the 2. You do not certify your TIN when required Criminal penalty for falsifying information.
appropriate Form W-8. See Pub. 515, (see the Part III instructions on page 2 for Willfully falsifying certifications or affirmations
Withholding of Tax on Nonresident Aliens and details), or may subject you to criminal penalties including
Foreign Corporations. 3. The IRS tells the requester that you fines and/or imprisonment.
Note: If a requester gives you a form other than furnished an incorrect TIN, or Misuse of TINs. If the requester discloses or
Form W-9 to request your TIN, you must use the 4. The IRS tells you that you are subject to uses TINs in violation of Federal law, the
requester's form if it is substantially similar to this backup withholding because you did not report all requester may be subject to civil and criminal
Form W-9. your interest and dividends on your tax return (for penalties.
reportable interest and dividends only), or
Form W-9 (Rev. 12-2000) Page 2
subject to backup withholding on all
Specific Instructions such payments until you provide your TIN to the
requester.
Name. If you are an individual, you must Note: Writing "Applied For" means that you have
generally enter the name shown on your social already applied for a TIN or that you intend to
security card. However, if you have changed your apply for one soon.
last name, for instance, due to marriage without
informing the Social Security Administration of the Part I I - F o r U.S. Payees Exempt From Backup
name change, enter your first name, the last name Withholding
shown on your social security card, and your new
last name. Individuals (including sole proprietors) are not
exempt from backup withholding. Corporations are
If the account is in joint names, list first and
exempt from backup withholding for certain
then circle the name of the person or entity
payments, such as interest and dividends. For
whose number you enter in Part I of the form.
more information on exempt payees, see the
Sole proprietor. Enter your individual name as separate Instructions for the Requester of Form
shown on your social security card on the "Name" W-9.
line. You may enter your business, trade, or "doing
If you are exempt from backup withholding,
business as (DBA)" name on the "Business name"
you should still complete this form to avoid
line.
possible erroneous backup withholding. Enter
Limited liability company (LLC). If you are a your correct TIN in Part I, write "Exempt" in Part
single-member LLC (including a foreign LLC with a II, and sign and date the form.
domestic owner) that is disregarded as an entity
separate from its owner under Treasury regulations If you are a nonresident alien or a foreign entity
section 301.7701 -3, enter the owner's name on not subject to backup withholding, give the
the "Name" line. Enter the LLC's name on the requester the appropriate completed Form
" W-8.
Business name" line.
Caution: A disregarded domestic entity that has Part III-Certification
a foreign owner must use the appropriate Form W-
To establish to the withholding agent that you are a
8.
U.S. person, or resident alien, sign Form
Other entities. Enter your business name as W-9. You may be requested to sign by the
shown on required Federal tax documents on the withholding agent even if items 1, 3, and 5
"Name" line. This name should match the name below indicate otherwise.
shown on the char ter or other legal document
For a joint account, only the person whose TIN
creating the entity. You may enter any business,
" is shown in Part I should sign (when required).
trade, or DBA name on the Business name" line.
1. Interest, dividend, and barter exchange
Part I-Taxpayer Identification Number (TIN) accounts opened before 1984 and broker
accounts considered active during 1983. You
Enter your TIN in the appropriate box.
must give your correct TIN, but you do not have to
If you are a resident alien and you do not have sign the certification.
and are not eligible to get an SSN, your TIN is
2. Interest, dividend, broker, and barter
your IRS individual taxpayer identification number
exchange accounts opened after 1983 and
(ITIN). Enter it in the social security number box. If
broker accounts considered inactive during
you do not have an ITIN, see How to get a TIN
1983. You must sign the certification or backup
below.
withholding will apply. If you are subject to backup
If you are a sole proprietor and you have an withholding and you are merely providing your
EIN, you may enter either your SSN or EIN. correct TIN to the requester, you must cross out
However, the IRS prefers that you use your SSN. item 2 in the certification before signing the form.
If you are an LLC that is disregarded as an 3. Real estate transactions. You must sign the
entity separate from its owner (see Limited certification. You may cross out item 2 of the
liability company (LLC) above), and are owned certification.
by an individual, enter your SSN (or "pre-LLC"
EIN, if desired). If the owner of a disregarded LLC 4. Other payments. You must give your correct
is a corporation, partnership, etc., enter the TIN, but you do not have to sign the certification
owner's EIN. unless you have been notified that you have
previously given an incorrect TIN. "Other payments"
Note: See the chart on this page for further include payments made in the course of the
clarification of name and TIN combinations. requester's trade or business for rents, royalties,
goods (other than bills for merchandise), medical
How to get a TIN. If you do not have a TIN, apply and health care services (including payments to
for one immediately. To apply for an SSN, get corporations), payments to a nonemployee for
Form SS -5, Application for a Social Security Card, services, payments to certain fishing boat crew
from your local Social Security Administration members and fishermen, and gross proceeds paid
office. Get Form W-7, Application for IRS Individual to attorneys (including payments to corporations).
Taxpayer Identification Number, to apply for an
ITIN or Form SS-4, Application for Employer 5. Mortgage interest paid by you,
Identification Number, to apply for an EIN. You can acquisition or abandonment of secured
get Forms W -7 and SS-4 from the IRS by calling 1- property, cancellation of debt, qualified state
800-TAX-FORM (1-800 -829-3676) or from the IRS's tuition program payments, IRA or MSA
Internet Web Site at www.irs.gov . contributions or distributions, and pension
distributions. You must give your correct TIN,
If you do not have a TIN, write "Applied For" in but you do not have to sign the certification.
the space for the TIN, sign and date the form, and
give it to the requester. For interest and dividend Privacy Act Notice
payments, and certain payments made with
respect to readily tradable instruments, generally Section 6109 of the Internal Revenue Code
you will have 60 days to get a TIN and give it to requires you to give your correct TIN to persons
the requester before you are subject to backup who must file information returns with the IRS to
withholding on payments. The 60-day rule does
not apply to other types of payments. You will be 0
Cat. No. 10231X Form W-9 (Rev. 12-2000)
report interest, dividends, and certain other income
paid to you, mortgage interest you paid, the
acquisition or abandonment of secured property,
cancellation of debt, or contributions you made to
an IRA or MSA. The IRS uses the numbers for
identification purposes and to help verify the
accuracy of your tax return. The IRS may also
provide this information to the Department of
Justice for civil and criminal litigation, and to cities,
states, and the District of Columbia to carry out
their tax laws.
You must provide your TIN whether or not you
are required to file a tax return. Payers must
generally withhold 31% of taxable interest,
dividend, and certain other payments to a payee
who does not give a TIN to a payer. Certain
penalties may also apply.
What Name and Number To
Give the Requester
For this type of account: Give name and SSN of:
1. Individual The individual
2. Two or more The actual owner of the
individuals (joint account or, if combined
account) funds, the first individual
on the account'
3. Custodian account The minor 2
of
a minor (Uniform Gift
to Minors Act) The grantor -trustee '
4. a. The usual
revocable savings
trust (grantor is
The actual owner'
also trustee)
b. So-called trust
account that is not
a legal or valid trust The owner 2
under state law
5. Sole
For this type of account: Give name and EIN of:
6. Sole proprietorship The owner 2
7. A valid trust, estate, or Legal entity
pension trust
8. Corporate The corporation
9. Association, club, The organization
religious, charitable,
educational, or other
tax-exempt
organization
10. Partnership The partnership
11. A broker or registered The broker or nominee
nominee
12. Account with the The public entity
Department of
Agriculture in the name
of a public entity (such
as a state or local
government, school
district, or prison) that
receives agricultural
program payments
List first and circle the name of the person whose
number you furnish. If only one person on a joint
account has an SSN, that person's number must be
furnished.
2 Circle the minor's name and furnish the minor's SSN.
' You must show your individual name, but you may also
" "
enter your business or DBA name. You may use either
your SSN or EIN (if you have one).
' List first and circle the name of the legal trust, estate,
or pension trust. (Do not furnish the TIN of the personal
representative or trustee unless the legal entity itself is
not designated in the account title.)
Note: If no name is circled when more than one
name is listed, the number will be considered to
be that of the first name listed.
