REQUIREMENT

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					             C HILDCARE              AND      P ARENT S ERVICES (CAPS)
                  S e c t i o n 6 1 0 0 : Ch i l d Ca r e Pr o g r a m Re q u i r e me n t s
     REQUIREMENT          Eligibility for the Childcare and Parent Services (CAPS) program is based on: U.S.
                          citizenship or legal status; Georgia residency; family unit income and need for care.
 BASIC
 CONSIDERATIONS           6108 - Citizenship Verification Procedures

                          Note: If client states that a child is a U. S. citizen or qualified alien, but needs
                          additional time to acquire verification, the case manager may grant a deadline
                          extension up to 90 days. If the client does not provide the verification by the given
                          deadline, services for the ineligible child will be terminated.

                          Step 1 The parent, guardian or responsible person’s statement indicating their U.S.
                                 citizenship or alien status must be documented in the case record.

                          Step 2 Verify that all children for whom assistance is requested are citizens, using
                                 one of the documents listed in this section.

                          If proof of citizenship or alien status is not provided, proceed to Step 3.

                          Step 3 If a child is not a U.S. citizen, establish whether the child is a qualified alien. If
                                 the child is not a qualified alien, he/she is not eligible for subsidized child care
                                 services.

                          Step 4 If child (ren) is an alien, verify the information by obtaining INS documentation
                                 for each qualified alien and determine the alien status.

                          If valid INS documentation is not provided, proceed to Step 5 for verification.
                          Step 5 Verify alien status through the Systematic Alien Verification Entitlements
                                 SAVE system (see SAVE instructions on the following page).

                          If verification is not documented in the SAVE system, the child is not eligible for
                          subsidized child care services.

                          Note: County staff must contact their county Designated Security Manager to obtain an
                          ID name and password for the SAVE system.

                          Step 6 If at any time during the verification process it is determined that the child
                                 receiving CAPS is not a U.S. citizen or qualified alien, recoupment of CAPS
                                 expenditures will be made for services received on or after January 1, 2006.

                          Systematic Alien Verification Entitlements (SAVE)
                          Instructions for Accessing the WEB-1 SAVE System

                          LOGGING IN THE SYSTEM FOR THE FIRST TIME: (page 5 of Web Access
                          Manual)
                          1. Enter the web address: https://www.vis-dhs.com/webone in the address line of
                             your web browser (Internet Explorer or Netscape). Click GO or press enter.

                          .
Volume VI – CAPS: MT-1 April 2009                                                                           6100- 9
             C HILDCARE             AND      P ARENT S ERVICES (CAPS)
                  S e c t i o n 6 1 0 0 : Ch i l d Ca r e Pr o g r a m Re q u i r e me n t s
 BASIC                    Systematic Alien Verification Entitlements (SAVE)
 CONSIDERATIONS           Instructions for Accessing the WEB-1 SAVE System
 Cont.
                          LOGGING IN THE SYSTEM FOR THE FIRST TIME: (page 5 of Web Access
                          Manual)
                          2. Enter the web address: https://www.vis-dhs.com/webone in the address line of
                             your web browser (Internet Explorer or Netscape). Click GO or press enter.

                          3. Enter your login information.
                               Enter your user ID.
                               Enter your password. (Welcome1)

                          4. Click Login to continue.

                          5. Change your password. You are required to do this when you log onto the system
                              for the first time.
                               Enter the password you just used to log on in the Old Password field.
                               Enter a new password in the New Password field. Your new password must
                                  contain at least three of the four following password characteristics:
                                  a)       Uppercase letter
                                  b)       Lowercase letter
                                  c)       Number
                                  d)       Special character ($! #, etc)

                          Note: The password must be 8 to 14 characters long. There is a 15-minute inactivity
                          automatic logout. Passwords must be changed every 45 days.

                          6. To ensure that you have entered the correct password, re-enter the password in the
                              Re-type New Password field.

                          7. Once you have entered the password, click the Submit Password Change button.
                              Once you have completed the password change, you will be allowed into the
                              system.

                          FOR INITIAL VERIFICATION REQUESTS: (page 11 of Web Access Manual)
                          1. Select the Initial Verification function in the Case Administration section (Left-
                          hand menu bar) of the Navigation frame.

                          2. Enter the Alien number to be queried in the Alien Number field.

                          3. Select one or more benefits from the Benefits list by clicking on the benefit name. A
                              verification query can be performed for one or all benefits in the available list. To
                              select more than one benefit, after selecting the first benefit hold down the Control
                              or Shift key while clicking on the additional benefits.




Volume VI – CAPS: MT-1 April 2009                                                                       6100- 10
             C HILDCARE              AND       P ARENT S ERVICES (CAPS)
                  S e c t i o n 6 1 0 0 : Ch i l d Ca r e Pr o g r a m Re q u i r e me n t s

                          4. Click the Submit Initial Verification button to submit your query. The system
                              will return the Case Details page with the initial verification parameters at the top,
                              followed by a section with the results of your initial verification query.

                          5. If the response is, “Institute Additional Verification,” or the Initial Results did not
                              match the documentation provided by the non-citizen, then click, “Request
                             Additional Verification”. The response for Additional Verification usually takes
                             3 to 5 days for processing. (See View Cases under Case Administration to
                             check case status).

                          6. It is important to close a case to eliminate the completed work from your
                             caseload.

                          On the Case Details page, click the Complete and Close case button. The Close
                          button only removes the Case Details Page from the screen. It does NOT close the
                          case, nor does it remove the case from the user workload.

                          FOR SECURITY MANAGERS TO ADD USERS: (see page 23 of Web Access
                          Manual)
                          1. Click the Add User link in the Site Administration section of the Navigation frame.
                          2. Select the User Role for the user to be created and click the Next button.
                          3. Select the Department and click the Next button.
                          4. Select the Group (which is the County name) and click the Next button.
                          5. Enter the information about the user and click the Next button. Required fields are
                              last name, first name, phone number, and e-mail address. The system will generate
                              a default user ID based on the first letter of the first name, the first three letters of
                              the last name, and a four-digit number.
                          6. Alter the user ID, if desired. The user ID must be eight characters and unique in the
                          system.
                          7. Enter a password in the New Password field. (The temporary password:
                          Welcome1).
                          8. To ensure that you have entered the correct password, re-enter the password in the
                          Re-type Password field.

                          Click the Submit New User button to save the user ID and associated information.
                          Once the user ID is submitted, the system will return a “Success adding user…”
                          message. A confirmation page with the user’s information is also displayed. You
                          should print a copy of this confirmation page for your files




Volume VI – CAPS: MT-1 April 2009                                                                           6100- 11

				
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