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OFFICE OF THE DY. COMMISSIONER OF POLICE: PROVISIONING & LOGISTICS, 5,
(AN ISO 9001 : 2000 UNIT )
RAJPUR ROAD, DELHI-110054 ( FAX NO. 011-23993344, 011-23974427)
No. 5169-75 /CSA (Q-III)/DCP-P&L dated Delhi, the 25.3.2010
To
M/S_________________________,
____________________________,
____________________________.
SUBJECT: -REGARDING PURCHASE OF MEDICINES AND SURGICAL ITEMS FOR USE IN DELHI
POLICE.
Sir,
Sealed limited tenders are invited by the undersigned from the reputed firms/ Govt.
Authorized Medical Stores for the purchase of Medicines and Surgical items for use in Delhi
Police. The tenders should reach this office by 10.45 AM on 23.4.2010 by post or personally put in
the tender box kept in the reception room of the undersigned, which will be opened on 23.4.2010
at 11.00 AM by the Purchase Committee in the Committee Room/P&L, 5 Rajpur Road, Delhi-
110054. The detailed terms & conditions of the tender can be obtained from the office of ACP/CSA
or CSA Branch on any working day from 10 AM to 5 PM before the closing of the tender box free of
cost and also can be downloaded from the Delhi Police website i.e. www.delhipolice.nic.in and
www.delhigovt.nic.in. The tenderer shall have to attach Earnest Money of Rs. 51,000/- and
Application Fee of Rs.200/- (non-refundable) in the shape of Demand Draft in favour of DCP/P&L
otherwise the tender shall be rejected. In case the due date is declared a holiday, tender shall be
opened on next working day but the tender box will be closed on scheduled date and time.
Yours faithfully,
SD/-
DY. COMMISSIONER OF POLICE
PROV. & LOGISTICS: DELHI.
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TENDER FORMAT
TENDER FOR THE PURCHASE OF PURCHASE OF MEDICINES AND SURGICAL ITEMS FOR
USE IN DELHI POLICE
1. NAME OF THE FIRM
2. CORRESPONDENCE ADDRESS WITH
TELEPHONE AND FAX NO.
3. LOCAL ADDRESS WITH TELEPHONE AND FAX
NO.
4. APPLICATION FEE DETAIL
5. EARNEST MONEY DETAIL
6. COPY OF SALES TAX /VAT REGISTRATION
CERTIFICATE ALONGWITH TIN NO.
7. COPY OF LATEST SALES TAX /VAT CLEARANCE
CERTIFICATE OR COPY OF LATEST TAX
DEPOSIT CHALLAN SHOWING THE
OUTSTANDING TAX AS „NIL‟
8. COPY OF DRUG LICENSE
9. LIST OF MEDICINES/SURGICAL ITEMS AS PER
CLAUSE NO. 14
10. LIST OF OWNERS/PARTNERS AND CERTIFICATE
REG. BLACKLISTING & CRIMINAL CASE
ATTACHED OR NOT
11. COPY OF TERMS & CONDITIONS DULY SIGNED
SIGNATURE OF THE TENDERER
WITH STAMP
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TERMS AND CONDITIONS
Sealed tenders are invited by the undersigned from the reputed firms/ Govt. Authorized
Medical Stores for the purchase of medicines as mentioned in the list at Annexure-“A” for use in Delhi
Police through Regd. Post or these can be put personally in the sealed tender box kept in the
Reception Room, Prov. & Logistics Unit, 5, Rajpur Road, Delhi-54 on the following terms and
conditions: -
1. Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The Word
TECHNICAL BID/PRICE BID FOR “PURCHASE OF MEDICINES FOR USE IN DELHI POLICE DUE
TO OPEN ON 23.4.2010 at 11.00 AM shall be prominently marked on the top of each
envelope. Both the envelopes duly sealed may be put in a bigger cover which should also be
sealed and super-scribed.
2. The tenders should reach this office by 10.45 AM on 23.4.2010. The TECHNICAL BIDS
WILL BE OPENED first on 23.4.2010 at 11.00 AM and the PRICE BID will be opened only
after scrutiny of technical bid. The price bids of those firms will be opened who will qualify in
the technical bid.
3. No tender will be accepted by hand and tenders received late will not be entertained.
4. Incomplete or conditional tenders will not be entertained.
5. The tendering firm will have to submit application fee @ Rs. 200/- (non refundable) in the
shape of Demand Draft in favour of DCP/P&L alongwith the tender. In case the firm fails to
attach the draft of application fee, the tender shall be rejected.
6. The tendering firms will have to attach Earnest Money of Rs. 51,000/- (Fifty one thousand
only) in the shape of A/C payee Demand Draft, Bankers‟ Cheque, FDR or Bank Guarantee
from a Commercial Bank in acceptable form, in favour of DCP/Prov. & Logistics, 5, Rajpur
Road, Delhi-110054 payable at Delhi. No tender will be accepted without requisite E.M.D. In
the absence of Earnest Money, the tender will not be entertained.
7. The tendering firm will have to attach the copy of drug license.
8. All SSI units registered with NSIC/DGS&D for these items are exempted from the depositing
of EMD. They should have to enclose valid registration document with their tender.
9. The firm whose tender is accepted will have to deposit Security Money of @ 8% of the total
contractual amount on demand within 7 day in the shape of A/c Payee Demand Draft,
FDR/Bank Guarantee failing which the Earnest Money will be forfeited. The decision of the
Purchase Committee will be final in this regard. The action regarding blacklisting of the firm
can also be taken.
10. Both the Earnest Money and Security Money shall carry no interest.
11. In case the firm fails to supply the medicines/surgical items within 30 days, the material will
be procured from open market and the difference of cost, if any, will be recovered from
Security Money or from pending bills of defaulting firm by issuing notice and necessary action
for blacklisting the firm will also be taken against the firm.
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12. Liquidated Damages : If the Supplier fails to deliver any or all the of the Goods or perform
the Services within the time period specified in the Contract, the Purchaser shall, without
prejudice to its other remedies under the Contract, deduct from the Contract Price, as
liquidated damages, (not by way of penalty) a sum equivalent to 1(one) percent per month
of the price of the delayed goods until actual delivery or performance, upto a maximum
deduction of 05% (Five Percent) of the undelivered stores.
13. The tendering firm must be registered with the Sales Tax/VAT Deptt. and a copy of their
registration under the Sales Tax/VAT bearing the TIN Number be provided, besides the Latest
Sales Tax/VAT Clearance Certificate or copy of latest challan vide which the taxes have been
deposited showing the outstanding tax amount as NIL.
14. The tendering firm shall have to attach a list of medicines/surgical items alongwith clear cut
specification for which price are quoted in price bid.
15. The medicines should be either Branded or Generic Branded of the well known and reputed
companies. Medicines should have also a good expiry date.
16. The tendering firm must quote the rates in words as well as in figures inclusive of all taxes
i.e. Sales Tax/VAT/ Excise etc. of all the items (which is applicable) of the required
specifications. Nothing over and above the quoted prices shall be payable. Cutting or
overwriting in the tender/offer will render the same as cancelled.
17. The rates offered will be stand valid for six calendar months from the date of opening of price
bids.
18. The rates offered will be F.O.R. Delhi/New Delhi including packing, transit and forwarding to
carrier and statutory levies, if any. There shall be no extra charges for these equipments.
19. In case the tenderer/successful bidder (s) is noticed breaking of any condition(s) at any stage
during the proceedings of tender, warrantee/guarantee period, the legal action as per
rules/law shall be initiated and earnest/security money as applicable can be forfeited.
Proceedings for blacklisting will also be initiated.
20. All the firms participating in the Tender must submit a list of their owners/partners, etc.
alongwith their contact telephone Nos. and a Certificate to the effect that the firm is neither
blacklisted by any Govt. Department nor any Criminal Case is registered against the firm or its
owner or partners anywhere in India. The firms which have been blacklisted by any Govt.
Deptt. are not eligible to participate in this tender.
21. The quantity of the items can be increased or decreased by the department according to the
requirement.
22. The payment will be made only after receipt/acceptance of store in good condition as per
prescribed specification. No advance payment will be made. No interest will be payable in
case of delayed payment.
23. The Purchase Committee reserves the right to negotiate with L-1 firm (s) if required.
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24. The tenders may represent themselves personally or through authorized representative, if any
at the time of opening of tender.
25. The Purchase Committee reserves the right to reject any or all the tenders without assigning
any reason thereof.
26. The Purchase Committee also reserves the right to relax any terms and condition in the govt.
interest, with the approval of competent authority.
27. A copy of the terms and conditions duly signed by the tenderer in token of having understood
and agreed to the same should be attached alongwith the tender.
28. The tendering firms will separately mark / flag all the required documents for easy
identification.
29. All disputes are subject to the jurisdiction of courts in the National Capital Territory of Delhi.
NOTE: -
A) FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE MARKED AS
TECHNICAL BID: -
1. APPLICATION FEE @ Rs. 200/- IN FAVOUR OF DCP/P&L.
2. EARNEST MONEY OF RS. 51,000/-.
3. COPY OF DRUG LICENSE.
4. SALES TAX /VAT REGISTRATION CERTIFICATE ALONGWITH TIN NUMBER
5. LATEST SALES TAX/VAT CLEARANCE CERTIFICATE OR COPY OF LATEST TAX DEPOSIT
CHALLAN AS PER CLAUSE NO. 11 OF TERMS & CONDITIONS.
6. COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, IN TOKEN OF
ACCEPTANCE OF TERMS AND CONDITIONS.
7. LIST OF MEDICINES/SURGICAL ITEMS AS PER CLAUSE NO. 14.
8. A LIST OF OWNER/PARTNERS OF THE FIRM AND THEIR CONTACT TELEPHONE NOS.
ALONGWITH A CERTIFICATE TO THE EFFECT THAT THE FIRM IS NEITHER BLACKLISTED BY
ANY GOVT. DEPARTMENT NOR ANY CRIMINAL CASE IS REGISTERED AGAINST THE FIRM OR
ITS OWNER/PARTNERS ANYWHERE IN INDIA.
B) PRICE BID SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS SHALL BE
ENCLOSED WITH THE PRICE BID.
SD/-
DY. COMMISSIONER OF POLICE:
PROV. & LOGISTICS: DELHI.
SIGN OF TENDERER-___________________
NAME IN BLOCK LETTERS______________
FULL ADDRESS: ______________________
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ANNEXURE-“A”
DETAILS OF OF SURGICAL ITEMS/MEDICINES
Name of Surgical items/medicines Quantity
Sl. No.
1. Thumb Forcep-dull finish, rust free, total SS, CE Mark 2 Nos.
2. Thumb Forcep-dull finish, rust free, total SS-8” , CE Mark 2 Nos.
3. Toothed forcep small-specification as with serial no.8, CE Mark 4 Nos.
4. Toothed forcep large- specification as with serial no.8, CE Mark 4 Nos.
5. Tailors scissor- specification as with serial no.8 2 Nos.
6. Curved surgical scissor-8 inches- specification as with serial no.8, CE 4 NOS.
Mark
7. Suture cutting scissor- specification as with serial no.8, CE Mark, CE 4 Nos.
Mark
8. Bandage cutting scissor- specification as with serial no.8, CE Mark 4 Nos.
9. Instrument tray 12 inche- specification as with serial no.8 2 Nos.
10. Sponge holding forcep 8 inch- specification as with serial no.8, CE Mark 2 Nos.
11. Sponge holding forcep 10 inch- specification as with serial no.8, CE Mark 2 Nos.
12. Cheetals forcep 8 inch- specification as with serial no.8, CE Mark 2 Nos.
13. Cheetals forcep 6 inch- specification as with serial no.8, CE Mark 2 Nos.
14. Artery forceps 8 inch- specification as with serial no.8, CE Mark 4 Nos.
15. Formalin tablets 4 boxes
16. Formalin chamber 20 inch 2 Nos.
17. Sofra Tulle 400 Nos.
18. Silk suture,3/8 circle Reverse cutting needle 1‟O size, needle 45mm, 10 packs
suture length 76mm
19. Silk suture,3/8 circle Reverse cutting needle 1‟size, needle 60mm, suture 10 packs
length 76mm
20. Silk suture,3/8 circle Reverse cutting needle 2‟O size, needle 45mm, 10 packs
suture length 76mm
21. PGA suture 1‟O size half circle, Reverse Cutting 2 pack
22. PGA suture 1 size half circle, Reverse Cutting 2 pack
23. PGA suture 2‟O size half circle, Reverse Cutting 2 pack
24. Needle holder 8 inch- specification as with serial no. 8, CE Mark 4 Nos.
25. Needle holder 6 inch- specification as with serial no. 8, CE Mark 4 Nos.
26. Formalin Chamber 2 Nos.
27. Minor OT Table (Hydraulic lifting, S.S. Top & Base cover, Both arm rest, 1 No.
Knee rest and tendelberg & anti tendelberg positions)
28. Bedside Trolley Total Stainless Steel 2 Nos.
29. Bed Semi fowles wide made up of Rectangular iron Panels with wheels, 2 Nos.
Mattress (with Rexene cover) with ISI coir mattress
30. Bed side bench with mattress 1 No.
31. Autoclave with 2 chamber steam storage with 1 Nos.
Pressure safety valve with over heat auto cut with Timer auto cut, ISI
mark
32. Autoclave Drum 12 inch total S.S. 3 Nos.
33. Examination Table with Mattress with Head raising 1 No.
34. Foot Step 6 Nos.
35. Curtain Stand with curtain (Green) 3 Nos.
36. Otoscope, WelchAllyn 1 No.
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37. X-Ray view box (Double screen) 1 Nos.
38. I.V Stand 2 Nos.
39. Pillow 24 inch (soft) 12Nos.
40. Linens-Bed Cover (white) double ply 24Nos.
41. Linens-pillow cover (white) 26 Nos.
42. Linens-surgical Towels 20Nos.
43. Lines-Cut Sheets 3 Nos.
44. Disposal Gawns (sterile) 50 Nos.
45. TAB TRAMADOL+DOMPERIDON+PCM (50+10+325mg) 500 tabs
46. E/D NEOSPORIN 10ml 200 Nos.
47. C/S PIRITONE 460ml 25 Nos
48. DEXTROSE 20% 500ml 10 vac
49. OINT BECMET CG 10gm 400 Nos
50. SAVLON(HOSP. CONCENTRATE) 20 LTR.
51. LIQUID HYDROGEN PEROXIDE 10 LTR.
52. INJ XYLOCAINE+ADRENALINE 4Nos
53. SPIRIT 20LTR.
54. Crape bandage – inch, elastic with knitted ends 750 Nos.
(6” WIDTH X 4 MTR. Elastic with knitted ends with Plastic Pack)
55. ORS (27.9 gm). 4000 PKTS
56. C/S COFRYL 100ml 1250 Nos
57. C/S ASTHALIN 100ml 550 Nos
58. LIQUID BETADINE ( 1litre) 20 LTR.
59. SYP. ASCORIL D 100 ml. 1000 Nos
60. ZYTEE GEL 100ml. tube 200 Nos.
61. Roller bandage 5 cm x 5 mtrs. 500 Doz.
62. Cotton (small size pkt.)(50 gms.) 500 Doz.
63. Band aid 500 Nos.
64. Savolon 50 Mg. 500 Nos.
65. Adhesive Plaster (2.5x5 Cm) 500 Nos.
66. Small Scissor 500 Nos.
67. Soframycin skin ointment 500 Nos.
68. **Multi purpose Splint (Arms & Legs) 500 Nos.
69. Triangular Bandage (90 Cm border size) 500 Nos.
** Sample can be seen in CSA Branch/P&L on any working day between 10 AM to 5 PM.
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ANNEXURE-“B”
PROFORMA FOR PRICE BID
Sl. No. Name of the surgical Rates offered per Quantity Total rate inclusive of
Of tender item/ medicine Unit inclusive of all all taxes
list taxes
SIGN. OF TENDERER __________________
NAME IN BLOCK LETTERS:_______________
FULL ADDRESS : __________________________
STAMP OF THE FIRM _____________________
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