FORMAT FOR MILITARY AND CIVILIAN JOB DESCRIPTIONS

NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC Post Vacancy at HQ KFOR – Pristina, Kosovo Position name: RSS Admin Assistant Position nº - CI RSS 101 and CI RSS 102 Category - ICC 2A Date: 18 November 2008 Applications Reception Deadline: 02 December 2008 HQ KFOR has an opening for two posts of “RSS Admin Assistant” to work in Pristina, Kosovo. The RSS Admin Assistant works in direct support to the KSF Recruitment, Screening and Selection Coordinator, assisting in selection process where eligible applicants for services are assigned to specific trades. GENERAL DUTIES/BACKGROUND: (Full details for the position are reflected in the job description)            Assists in the administration of the office responsible for the KSF Selection process Manages electronic files and e-mail traffic. Informs supervisor in case of non-routine decisions requiring attention. Supports the administration of the team responsible for the selection. Supervise the administrative personnel of selection process to ensure that rules, regulations and processes are followed adequately. Incumbent must have a sound administrative background as a clerk preferably obtained during assignment as a staff in an international environment. Must have completion of secondary education Must have advanced knowledge in Standard Automated Data Processing: MS Outlook, Word, Excel, Powerpoint, Access, etc. The level of security clearance required is NATO Secret English language required is Good It is desirable to have recruitment services background. The incumbent must be professional, experienced and reliable to complete required and additional tasks in a professional manner and within an acceptable period of time. KFOR offers the following conditions for this position: One year duration contract. € 4,672 monthly salary – Exempt from host country taxation Installation allowance in an amount of one-month salary (the allowance is 50% reimbursable if the incumbent leaves the appointment before completion of two years of service). NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC Two days of annual leave per month worked. 10 days of Official Holidays per year. Up to 7 days of Special Leave. Start of tour & End of tour - paid transportation to/from Kosovo (if at the time of recruitment the established residence is 300 km away. Van Breda International Medical Insurance – 50% paid by the Headquarters 50% by the incumbent - 69 Euros per month per part. Only candidates of NATO country members and Troop Contributing Nations may apply Only HQ KFOR application forms will be accepted. You can e-mail your completed application form (please find enclosed below). - E-mail: - Phone: - Phone: - Fax: - Mail: cpo@hq.kfor.nato.int 038/503-603-2150; 038/503-603-2378 00 389 2 268 2150 00 389 2 268 2379 HQ KFOR, BFPO 537, J1 – CPO, Film City, Pristina, Kosovo Only short-listed candidates will be contacted. NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NATO CE JOB DESCRIPTION PART I – JOB IDENTIFICATION Job Title CE Post Number Rank/Grade Nationality RSS Admin Asst 1 CI RSS 101 ICC 2 A NN/TCN Date HQ Division Branch Environment Job Code Any Section Duty Location 02.10.2007 KFOR MCA MCA RSS Team MCA RSS Team PRISTINA/KOSOVO PART II - CE DUTIES A. Post Context: The RSS team will be the element assigned to DCOS MCA in KFOR HQs to facilitate the establishment of an effective KSF Recruitment, Screening and Selection process. The incumbent in current post is a senior non-commissioned officer in the MCA Division that is responsible for supporting and advising the KSF development of their own process and ensuring that it meets the ultimate objective of a multi-ethnic professional security force. The incumbent will work specifically to support the KSF Selection process where eligible applicant for service in the KSF are assigned to specific trades. B. Reports to:  RSS Admin Chief (post KV RSS 104) C. Principal Duties:     Assists in the administration of the office responsible for the KSF Selection process Manages electronic files and e-mail traffic. Informs supervisor in case of non-routine decisions requiring attention. Other related administrative duties as required. D. Additional Duties:  NA PART III – QUALIFICATIONS A. ESSENTIAL QUALIFICATION 1. Professional/Experience:  A minimum of 3 years sound administrative background as a clerk preferably obtained during assignment in an international staff NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC 2. Education/Training:    A. 3. Security Clearance:  NATO SECRET Higher Secondary Education Standard Automated Data Processing (ADP) knowledge: Microsoft Outlook, Word, Excel, Powerpoint, Access, CRONOS 4. Language  English: 2222 5. Standard Automated Data Processing (ADP) Knowledge: a. Word Processing: b. Spreadsheet: c. Graphic Presentation: d. Database: B. DESIRABLE QUALIFICATION 1. Professional/Experience   C. 1.           Advanced knowledge Working knowledge Advanced knowledge Working knowledge Background in recruitment services. At lest two years experience working in a multinational/military environment CIVILIAN POSTS. Personal Attributes. Good oral and written communication skills; Good organizational skills; Able to undertake highly detailed work; Interested in the preservation and accurate management of records ; Able to work independently; Able to accept responsibility; May be required to travel as part of the appointment. High attention to detail and accuracy; Ability to skim and understand an extensive and varied range of material; Adaptability and a high degree of flexibility; NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC     Commitment to the profession and to professional development; Ability to work independently and as part of a team; Good computing and IT skills and an interest in applying new technology to archival practice; Competence in administrative procedures and project management ability; Managerial Responsibilities. None Professional Contacts. As designated by the supervisor, with the HQ KFOR Branches and other relevant identities providers of material administrative value for RSS. Contribution to the Objectives. Ensure a good workflow of KFOR/RSS documents. Work Environment Most of the work is done in an office environment. KFOR is a military multinational, multicultural environment. Travel might be required within and outside the theatre. 2. 3. 4. 5. D. REMARKS NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC Civilian Personnel Office use only No. Status: Received on. ATTACH RECENT IDENTITY Application form for Civilian Employment Application form to be submitted in hard copy to the following address or per email: PHOTOGRAPH (Passport size) NORTH ATLANTIC TREATY ORGANIZATION HEADQUARTERS NATO FORCES PRISTINA Civilian Personnel Office BFPO 537, Pristina, Kosovo Phone: 00389-2-268-2150 Phone: 00381-38-503-603 2150 Fax: 00389-2-268-2379 E-mail: cpo@hq.kfor.nato.int 1. Reference of the vacancy for which you are applying or the type of employment for which you are especially qualified: 2.a. Surname: 2.b. First name(s): 2.c. Maiden name (if applicable): 3.a. Permanent address: 3.b. Mailing address (if different from 3.a.) 4. Contacts: Home: Work: Email: Fax: 6.a. Citizenship at birth: 5.a. Country and place of birth: 5.b. Date of birth: 5.d. Status: Married Single Other (explain) 5.c. Sex: Male Female 6.b. Citizenship now (if different from 6.a., explain). 7. Please give the following information about spouse and children: Name Date of birth Relationship 8.a. Secondary Education NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC Name, Place and Country Years and Months of attendance From To Type of School Qualifications obtained (e.g. certificate(s), diploma(s)) indicating main subjects 8.b. Further Education Years and Months of attendance From To Qualifications obtained (e.g. certificate(s), diploma(s) indicating main subjects Name, Place and Country Type of School 9.a. List professional societies to which you belong: 9.b. List, but do not attach, any significant publications you have written: 10. Languages: describe proficiency below, by ticking the appropriate box. Please start with your mother tongue. Speaking Language Very Good Good Fair Very Good Good Fair Very Good Good Fair Reading Writing 11. Shorthand and typing: indicate speed in words per minute. English Typing: Shorthand: 12. Indicate your computer skills. Hardware: Application Software: Computer Languages: 13. Type(s) of driving licence French Other: Italian NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC 14. Have you completed your compulsory military service? If yes, indicate dates: If no, give reason: Do you have further service commitments? No Yes, please give details From Not Applicable To No Yes Rank 15. EMPLOYMENT RECORD Starting with your present post, list in reverse order, details of present / previous employment. Use a separate block for each post. Include also service in the armed forces and note any period during which you were not gainfully employed. If required, attach additional pages in the same format. If employed as a NATO Civilian, or with one of the co-ordinated organisations, indicate (last) grade and step. A). PRESENT EMPLOYMENT Dates of employment Net salary per annum Name and address of employer Tel. No. Title of your position Name and position of your supervisor Reason for wishing to leave your present employment: Type of business Number of employees under your direct supervision Since Starting Present EURO NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC Summary of your work: B). PREVIOUS EMPLOYMENT: Dates of employment Net salary per annum Name and address of employer: From Starting To Final Tel. No. Title of your position: Name and position of your supervisor Reason for leaving your employment Type of business Number of employees under your direct supervision Summary of your work: C). PREVIOUS EMPLOYMENT Dates of employment Net salary per annum Name and address of employer From Starting To Final Tel. No. Title of your position Name and position of your supervisor Reason for leaving your employment Type of business Number of employees under your direct supervision Summary of your work: NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC D). PREVIOUS EMPLOYMENT Dates of employment Net salary per annum Name and address of employer From Starting To Final Tel. No. Title of your position Name and position of your supervisor Reason for leaving your employment Type of business Number of employees under your direct supervision Summary of your work: 16. List periods of residence away from home country, excluding holiday trips. Country Reason Dates (From - To) 17. Have you ever been convicted of an offence other than minor traffic violations? No Yes, nature of offence(s) 18. What is your present state of health? Indicate any physical disabilities or chronic illness(es). 19.a. Would you object if we contact your present employer? 19.b. Would you object if we contact your previous employer(s)? Yes: Yes No No 20. References: List three persons not related to you by blood or marriage, who are familiar with your character and qualifications. Do not repeat supervisor(s) given in item 15. Name Full address Telephone Profession/Relationship NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC 21. State briefly any special qualification not covered earlier, any activities or other significant features which may help in support of your application. 22. Are you willing to accept a post requiring travel? Yes, frequently Yes, occasionally No 23. How long is the notice period you would require before you could start employment? 24. Are you related by blood or marriage to someone who works at the organisation to which you are applying? If yes, please list name(s), and relationship(s). Yes No Name Relationship 25. Do you agree to the organisation’s considering this application for other suitable vacancies which may arise within a period of 12 months? Yes No Did you use additional sheets to this application form? Yes No “I am willing to undergo the prescribed medical examination prior to any appointment and have no objection to an investigation being conducted by the competent authorities of the state of which I am a member for the issue of a security clearance.” “I realise that any false statement or omission, even if unintended on my part, may lead to the cancellation of my application or may render my appointment liable to termination.” (Signature) (Date) NON SENSITIVIE INFORMATION RELEASABLE TO THE PUBLIC