Room Utilisation Template

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					Appendix 3 - Room Utilisation Survey Guidelines for completion of the Room Utilisation Template: When completing the room utilisation survey using this template, you will need to follow these guidelines in order to ensure that your results are an accurate reflection of your room utilisation. 1: Room number Please insert the number by which the room is recognised 2: Room Name Please insert the name by which the room is recognised 3: Workplace area category Categories to be used can be found on the worksheet entitled workplace areas table. Please insert the correct category number for the type of room being surveyed. 4: Area per theoretical seat m2 The area per theoretical seat can be found on the workplace areas table worksheet. The appropriate figure for the type of space should be inserted. 5: Room area m2 Please insert the area of the room in square metres. 6: Actual number of seats The actual number of seats available for use in the room should be inserted in this box. They should be included whether they are occupied or unoccupied. 7: Sections highlighted in Yellow It is not necessary to insert any information into the boxes which are highlighted in yellow. These boxes contain formula which will automatically calculate the required information, based on information which has been included elsewhere on the worksheet. 8: Sections highlighted orange It is not necessary to insert any information into boxes which are highlighted in orange. These boxes contain formula which will automatically calculate the required information, based on the information which has been included elsewhere on the worksheet. 9: Utilisation

Under each of the weekdays, the numbers from 1 to 8 relate to a specific onehour periods in the working day. The amount of seats being utilised in each session (headcount) should be inserted into the relevant box. Where there are no workplaces being utilised do not insert 0, instead leave the box blank.

Appendix 3 - Room Utilisation Survey Template
WORKPLACE AREA CATEGORY AREA PER THEORETICAL ROOM 2 2 SEAT M AREA M

ROOM NUMBER

ROOM NAME

TOTAL AVERAGE
Number of Rooms Weighted Actual Workplace Utilisation Weighted Theoretical Workplace Utilisation

0

0 #DIV/0! #DIV/0!

ACTUAL NUMBER OF SEATS

THEORETICA L NUMBER OF SEATS FREQUENCY ACTUAL OCCUPANCY

ANALYSIS ADJUSTED ACTUAL OCCUPANCY UTILISATION

0

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% #DIV/0!

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

NALYSIS ADJUSTED UTILISATION ROOM USED

MONDAY

TUESDAY

1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2

3

4

5

6

7

8

1

2

3

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

0

0

0

0

0

0

0

0

0

0

0

TUESDAY

WEDNESDAY

THURSDAY

4

5

6

7

8

1

2

3

4

5

6

7

8

1

2

3

4

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

THURSDAY

FRIDAY

5

6

7

8

1

2

3

4

5

6

7

8 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0

0

0

0

0

0

0

0

0

0

0

0

Workplace Areas Table
Workplace Areas Category Description A Flexible Use Teaching A1 Lecture Theatre (for close seating arrangements) A2 Teaching in informal Groups A3 Computers and Business (computer terminal rooms) A4 Teaching with Demonstration Facilities B Small Scale Vocational B1 Science and Technology Laboratories B2 Electronics/Computer workshops B3 Desk based visual arts B4 Music/Media (edit, recording) C Medium Scale Vocational C1 Bench based workshops (carpentry/joinery, furniture) C2 Large scale visual arts (sculpture/ceramics, TV/photo studio) C3 Hair salons D Large Scale Vocational D1 Catering D2 Performance D3 Independent Living D4 Beauty salons E Extra Large Vocational E1 Installation trades (gas, plumbing and electrical) E2 Motor vehicles E3 Engineering (large machine workshops) E4 Brickwork/Masonry/Plaster E5 Painting and decorating 7.5 7.5 7.5 7.5 7.5 6.5 6.5 6.5 6.5 4.9 4.9 4.9 3 3.2 3.2 3.2 1 2.1 2.3 2.5 Area m2/workplace


				
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