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Long-Term Water Efficiency Plan

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					SAMPLE PLAN Long-Term Water Efficiency Plan North Carolina Department of Environment and Natural Resources Washington Regional Office
A. Commitment
The Washington Regional Office of the North Carolina Department of Environment and Natural Resources completed this water efficiency evaluation and long-term efficiency plan in compliance with Gov. Easley’s Executive Order # 26, and House Bill 1215 of 2002. Executive Order # 26 decrees that all state agencies must develop and implement a long-term water efficiency plan. House Bill 1215 declares that all North Carolina state agencies must reduce water consumption by 10 percent. Additionally, as a DENR regional office, those in the office exhibit a general concern for environmental health and desire to operate in sustainable ways that minimize environmental impact. Water conservation is an important part of sustainable living.

B. Scope of Plan
This water efficiency plan will focus on DENR’s Washington Regional Office. All calculations and plans focus solely on the Washington Regional Office, including the office space at 609 Washington Square Mall, and the marine fisheries storage facility in the back parking lot of 609 Washington Square Mall. Water Efficiency Coordinator: Sybil Shirley

C. Baseline Water Consumption
Estimated consumption: 2,875 gallons per day Calculation based on water consumption guidelines for a standard office, where 25 gallons are allotted per day for each employee. The Washington Regional Office of DENR has 115 employees. Actual average consumption: 729 gallons per day Actual water consumption based on data from monthly utility bills, calculated to determine average consumption per workday. (Though the Washington Regional Office’s lease includes utilities, the office manager was able to obtain the utility bills and water meter readings from the landlord’s management company.) Tables and calculations attached. The Washington Regional Office receives its water from Washington Utilities, run by the City of Washington. Washington Utilities: (252) 975-9300.

D. Previous Water Conservation Measures
The Washington Regional Office previously initiated substantial water conservation efforts (see below). The facility owner recently renovated the space and all fixtures are low-flow, water efficient models. This, coupled with the water efficient procedures already in place, has resulted in more than a 50 percent reduction in water consumption, compared to the estimated consumption for an office with 115 occupants. This situation, and accordingly the water conservation goals and percentage reductions for this facility, may be unusual compared to the typical state agency water conservation plan. 16 Ultra-Low Flow (ULF) toilets and urinals installed (1.6 gallons per flush) 9 restroom faucets equipped with aerators 1 kitchen faucet equipped with aerator

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7 air-cooled refrigerators 5 air-cooled vending machines 2 air-cooled water fountains De-ionized water from rinsing lab glassware re-used in lab autoclave Contract with company for de-ionized water system to replace old method of distillation to create de-ionized water. (Saves hundreds of gallons per day). 13 watercraft washed only every 3 months 25 automotives in motor pool washed infrequently, and at carwash Rapid response and repair of leaks by maintenance team Minimal landscaping (no watering needed—no turf, only climate-appropriate trees) Once-through water-cooled ice machine replaced with an air-cooled model (2)

E. Prioritized Conservation Opportunities
The following opportunities were identified during the water audit. Three criteria were selected and opportunities were ranked accordingly as high, medium, or low priority. The opportunities ranking high in two or more criteria were selected for immediate attention and reduction. Conservation Opportunity Install spigot and aerator on the Emergency Response Team’s faucet in the main lab. Reduce water pressure Install infrared/sonic sensors on restroom faucets. Install automatic flush mechanisms on restroom toilets. Install waterless urinals in men’s restrooms. Train custodial staff on water conservation awareness. Implement employee education and awareness program. Capture and store rainwater for re-use in cleaning or plumbing system. Initiate more efficient methods of cleaning and fire sprinkler maintenance. Water Used (Currently) Medium Affordability High Payback Period Rapid (High) Instant (Very High) Intermediate (Medium) Intermediate (Medium) Intermediate (Medium) Rapid (High) Rapid (High) Extended (Low) Rapid (High) Priority High

High Medium High High Medium Medium High Medium

High (no cost) Medium Low Low High High Very low Medium

High Medium Medium Medium High High Low Medium

F. Target Reduction Goal: Reduce water consumption by 10% by FY 2004-2005.

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G. Selected Actions and Timelines
Conservation Opportunity Install spigot and aerator on the Emergency Response Team’s faucet in the main lab. Reduce water pressure Actions Needed Consult with maintenance staff. Purchase spigot and aerator. Install spigot and aerator. Investigate current water pressure. Determine impacts of water pressure reduction. Consult with mall management. Reduce water pressure (or install pressure reducing valves.) Appoint custodial liaison. Analyze current custodial practices. Hold water conservation awareness meeting with custodial staff and suggest changes in cleaning practices. Appoint program coordinator(s). Analyze current employee water use patterns. Hold water conservation awareness meeting with all employees. Follow meeting with reminders and additional materials on water conservation for individuals. Responsible Party Office manager Mall maintenance Maintenance staff Office manager Mall maintenance and lab staff Office manager Mall maintenance Deadline September 2003 November 2003 November 2003 October 2003 January 2004 March 2004 June 2004 Status

Train custodial staff on water conservation awareness.

Office manager Custodial liaison. Custodial liaison and mall management/ custodial contractor. Office manager Program coordinator(s) Program coordinator(s) and section supervisors Program coordinator(s) and section supervisors

September 2003 November 2003 January 2004

Implement employee education and awareness program.

September 2003 November 2003 January 2004 January 2004
(continuous)

H. Employee Education and Awareness Program
New employees will be issued a standard water information packet. Office manager will communicate water conservation information with office staff via e-mail. Information should include the water conservation plan, water conservation methods in the office, and a list of essential and non-essential water uses. Office manager will periodically remind staff of water conservation efforts, and notify staff of recurring problems with compliance or any changes in policy. As new water conservation efforts are implemented, manager will communicate these changes to employees.

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In the event of city water restrictions, managers will communicate the City of Washington’s drought stages and any water restrictions to staff. Posters highlighting water conservation and proper methods of water use will be placed in bathrooms and other areas of water consumption. Notices highlighting the North Carolina laws and regulations on water conservation and sustainability will be posted throughout the office.

I. Maintenance Program
The Washington Regional Office has an effective, ‘rapid-response’ system of reporting leaks. Leaks are reported to the office manager, who records the problem on a list on the door of the custodial closet, or contacts the maintenance staff immediately, if necessary. Custodial and maintenance staffs respond quickly, and leaks are repaired swiftly after they are reported. Office manager will coordinate with custodial staff to review procedures for cleaning and closing the office at the end of each day. Custodial staff will be reminded of water conservation efforts, and the importance of small things like making sure all faucets are turned completely off and all leaks are reported quickly.

J. Important Contacts:
Joe Pearson, Landlord & Mall Owner 710 S. Marietta Gastonia, NC 28050 704-867-5002 Harry Baucom, Mall Management Office & Maintenance 719 W 15th St Washington NC 27889 252-946-1625 Adam Waters, Water & Sewer Utilities Director City of Washington Utilities Department Washington Municipal Building 102 E. Second Street Washington, NC 27889 252-975-9310

K. Essential Water Uses
Restrooms (17 toilets, 9 faucets) Required by OSHA. Drinking fountains (2) Required by OSHA. Water Quality Lab equipment (autoclave, 5 sinks, de-ionized water, icemaker) Infrequent boat washing (13 boats) Necessary to prevent spread of pests and invasive species, and to prevent costly damage to equipment. Fisheries icemaker (1) Required for sampling and specimen preservation.

L. Continuous Improvement
For FY 2003- 2004, the Washington Regional Office water conservation team will meet on a quarterly basis to evaluate progress on specified actions, communicate successes, and designate new targets as necessary. At the beginning of each subsequent fiscal year, the water conservation team will meet to reevaluate water conservation at the facility, analyze progress, and identify new target areas for water efficiency. The water conservation team will also review drought stages for the City of Washington, and maintain awareness of drought status and any city ordinance changes impacting water use.

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