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Windows Computer Literacy for Beginners

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					Windows Computer Literacy for Beginners
Instructor: Cornelia Scott Cree
Take Friday Off

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How to Use This Tutorial
Do not use the slide show feature.  Open the show and page down to view each slide using the Notes Page View where there are some details.  Return to your computer desktop to try out each part of each slide.  Minimize (the minus sign) the slides while you do this, then maximize.  You can shift between your computer and the slides this way.

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Recommended Resources
 Helpful  Product

software
prints list of files; download at CNET.COM

 PrintDir97

Reviews, instructions, purchases & downloads
 http://cnet.com
 This

site has 35,000 pages

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Recommended Resources
Novice Magazines - at your newsstand  Online - see
 webreference.com

 PC

 Card

Catalogs, order online

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Recommended Resources
 Hardcover
 Windows

books

for any operating system  DDC Publishing -computer manuals
 www.ddcpub.com

 Dummies

Books - available online or at major booksellers

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MS Tips- Subscribe

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Subscriptions Online
Daily <DummiesDaily@lists2.dummiesdaily.com>  EMAZING
 <outlook-html-2716432X@emazing.com>

 Dummies

 CliffsNote-A-Day

<excel@lists.cliffsnotes.com>

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“Versions” & “Upgrades”




Windows Platform  3.1 -The original, poorly suited for the internet  95 - The major platform in use  98 - Recent upgrade not as common  MS XP, Millennium & others Office Software  Office 97 - Most commonly used  Office 2000 – Common
“Backwards compatible”





Versions  4.0, 5.0 for example  Not always an improvement How to get around this  Use conversion software if available  Open the document in a program that reads it and save as .TXT

Can either be opened in older program or  Cut and paste into older program


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Standard Microsoft Menus (1)


File
       



New Open Close Save Save As Print Options Send to Exit

Edit  Undo - your friend, also use as Ctrl Z  Cut  Copy  Paste  Paste Special -objects, occasionally images  Find-replace

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Standard Microsoft Menus (2)


View
Normal  Layout  Toolbars  Ruler  ZOOM




Insert: all advanced options, footnotes, inserting graphics, charts, pictures, spreadsheets, special characters, foreign language accents, H20

These are called nested menus

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Standard Microsoft Menus (3)


Format  Fonts - sizes  Paragraph - spacing  Tabs  Shading  Bullets  Columns



Tools  Spell Check  Thesaurus  Envelopes  Labels - includes Avery sheet numbers  Re-Paginate

Cursor position is essential
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The Mouse
Pointer shapes Normal select Wait - Hourglass Not available  Move Resize Select I Text select called the “I” bar Link select - Hand Cell select cscree@dnet.net

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The Mouse
Click – left  Right click  Double click  Click and drag  Shift click  Control click


Scrolling  Cleaning - take off back and blow out dog hairs


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Where, oh where has my cursor gone?
laptops, cursors get lost  Start, Settings, Control Panel  Double click Mouse, click Motion tab (or visibility)  Click, Show Point Trails, and OK
 On

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The Mighty Right-Mouse Tricks
 Start,  Right

Explore, enlarge
or Minus shows all files, and can print these out

 Plus

click on a variety of places, desktop, files, folders, programs, web, mail etc.

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4 Ways to do Everything
Bar & pull down menus  Toolbar with icons  Shortcut Keys  Right mouse clicks
 Note

 Menu

Taskbar on the bottom

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Accessories Menu (1)
Start, Programs, Accessories Entertainment Menu

Sound Recorder, CD Player. Volume Control, Interactive CD, Windows Media Player CD burning requires a separate program.
Address Book - cannot use without special setup Calculator (see elsewhere) Synchronize - do this occasionally when you are online

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Use CD Player
 Start,


Programs, Accessories

Entertainment, CD Player  Open a CD  Name a few tracks  This is how you cut and paste favorites into a CD that you create; requires special hardware and software, from Wal-Mart for example.  You can play, skip, etc.

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Volume Control
at taskbar  Find icon control bar  Mute toggles - sound on and off
 Notice  Look

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Accessories (2)
Two word processors
Notepad - Simple, but you can produce web pages using HTML Word Pad - Much closer to regular word processors

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How to Open the Calculator
Programs, Accessories, Calculator  Minimize – minus sign  Re-open – click on taskbar  Close (using the X)
 Start,

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Scientific Calculator
Programs, Accessories, Calculator  Open View, Scientific Calculator
 Start,

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Metric Measurement
To change to Metric
Start, Settings, Control Panel Double Click Regional Settings Click Number tab Choose Metric from measurement drop-down list Click OK

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Use Media Player
Player will pop up when you select to play a video online  See www.abcnews.com and download a media file to view
 Media

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Print Screen
To Print Screen is to place it on a clipboard Then you can paste it into another program file, document, spreadsheet, email message, database etc. You cannot automatically see the clipboard on-screen. But you can open it.

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How to Use the Clipboard
 Start,

Programs, Accessories, Clipboard

Screen places a copy of your open document in the clipboard  You paste it into Word or other document  Can be used for graphics, charts, addresses, etc.

 Print

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Not optional


Defrag

Fragmented files run slower  Not possible on disk drives  Plan this before closing time  Leave computer on  Start, Programs, Accessories, System Tools, Disk Defrag, Select 1 drive or All Hard Drives

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Parts of a Computer

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Computer Hardware
Computer  Input Devices  Output Devices
 The

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The Computer


From the outside  On switch  Reset switch  Ports  Power supply



Inside  Hard disk drive  Motherboard  CPU – central processing unit (i.e. Pentium processor)  Bus – add hardware  Power supply & fan  RAM
30

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Input Devices
Diskette drive  CD ROM or DVD drive  Zip drive  Keyboard  Mouse  Digital Scanner (documents)


Modem  Microphone  Digitizer  Joy stick  Fax machine  Laser scanner (groceries)  Camera


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Output Devices
Diskette drive  CD ROM drive  Zip drive  Modem  Speakers  Fax machine  Smart Board
 

Printers  Ink jet or bubble jet  Laser  Dot matrix  Impact  Plotters

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Bits & Bytes
8 bits = 1 keystroke  1 byte = 8 bits


Number of bytes in:  Kilobyte = 1 thousand  Megabyte = 1 million  Gigabyte = 1 billion  Terabyte = 1 trillion


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Computer Size & Speed
RAM – desktop storage  Very little = 8MB  Quite a bit = 256MB  Hard drive – internal storage  Very little = 2GB  Quite a bit = 30GB


CPU – speed  Okay = 300MHz  Lightning = 850MHz  CD-ROM – speed  Slow = 2X  Lightning = 44X


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Computer Software
 Operating


systems

DOS  Windows  Linux  Unix  Application software
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Application Software (1)


Suites
  



Data Base
 

MS Works MS Office Corel Office Word Word Perfect
Excel Lotus 1.2.3

Access Oracle
PowerPoint Harvard Graphics Front Page Go Live Dreamweaver



Presentation
 



Word Processing
 



Web editors
  



Spreadsheet
 

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Application Software (2)


Photo editors
  



Accounting
Quick Books or Quicken  Peachtree


PhotoShop Photo Paint Paint Shop Pro

 

Virus detectors


 

Income Taxes


Norton & McAfee
Corel Draw Illustrator Smart Draw
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Turbo Tax

Drawing
  

E- mail
Outlook  GroupWise


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Driver Software
Allows devices to communicate with the computer
drivers  Scanner drivers  Camera drivers
 Printer

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Hardware Exercise Proper Closing
it on  Shut it down  Turn it back on  Restart it
 Note

 Turn

green lights on drives

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Windows Explorer (1)
 Window

- right click on start  Desktop  My Computer (Drives)  Root Folders  Subfolders  File extensions
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Windows File System

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Windows Explorer (2)
Exercise – Create a folder on the desktop  Create a short cut
 

Exercise – Adjust pane and column widths, restore to original sizes

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What Extensions Mean
.EXE - application program like “Windows”  .DOC, .TXT, .WPS, word processing documents  .GIF, .JPG, .TIFF, .PSP .PNG - images  .ZIP -Compressed programs


.WKS - spreadsheets  .PST - windows outlook files  .WDB - database  .XLS – spreadsheet


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MS Confusion
Windows Explorer - An index for finding your way around your files & folders on all drives Internet Explorer - an internet browser only Microsoft Outlook - a complex database program for calendars, address books, and journals Outlook Express - an internet access process only

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Computer File Management
essential for mental health  Write out a File Listing System
 Create

subfolders (KISS)  Create identical file names in email & web folders
 Schedule

page archive or schedule delete dates for

all files  Print out important material for permanent files

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How to Name Your Files






Use original numbers for templates  They will show up 1st in the selection list  e.g. 1stmemo, 1stletter. 1stbudget Use prefix “a”  a memo  a budget  a letterhead Use people’s names for letters and memos  e.g. Walter1, Suzanne2, etc.
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Finding and Saving Stuff








Right Click on Start Explore L hand side, you have complete listing of files inside your computer Many files are 5 or 6 levels down (ugh) Change View in Explore to “details”

 


 

Note date/time stamp & extension Right click side of explore is like looking into the inner folders of a file cabinet Double Click to open and file Double Click to open a document See following slide 47

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Windows 98


The desktop  Wall paper  Taskbar  Exercise – Open My Computer - Note access to contents  Title bar  Menu bar  Toolbar  Display / workspace  Window sizing handles - 8 cscree@dnet.net

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Menus & Dialog Boxes


Menus  Sliding & Clicking  Submenus (nested)   Exercise – Open My Computer and slide the mouse over the File Menu

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Dialog Boxes
Title Bar Menu Bar Tabs Text boxes Combo boxes Drop down lists  Check boxes Command buttons
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Dialog Box Exercise
Menu  Click on Help or the Question mark  Open the Index  Type in your question  Select colors
an option  Some versions allow you to print the topic
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 Help

 Select

51

Keyboard (1)


Ctrl / Alt / Delete Keys

Backspace and Delete  Enter


Cursor keys (insertion point keys)  Page up / Page down

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Keyboard (2)
End / Home  Num Lock / Caps Lock / Scroll Lock  Function keys  Esc key
 

Arrow keys

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Essential Skills
 Use

ESC key - to back up, hide a menu
does this too

 Cancel

 Cut and paste: Select with mouse the part to move or change. Make changes using pull down menus or quick icons

 Ctrl

+Enter = page break

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Left Hand Tricks
 CTRL

and
V=paste F

 P=print;S=save,
 C=copy  X=delete

= find Z=undo

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The Control Panel
Scroll Bars  Status Bar  Add/Remove Windows  Date/Time  Display  Fonts  Mouse  Printers  System

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Scroll & Status Bars
Scroll - Up and down, on side and bottom with mouse Status - Shows view, plus to increase size of page; shows page number in Works

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Active and Inactive Windows
 Exercise

Internet Explorer. Restore it.  Open My Computer. Minimize My Computer. Maximize it.  Make Internet Explorer active  Open Calculator (again)  Make My Computer active  Close all
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 Open

58

“Versions” & “Upgrades”




Windows Platform  3.1 -The original, poorly suited for the internet  95 - The major platform in use  98 - Recent upgrade not as common Office Software  Office 97 - Most commonly used  Office 2000 - Still uncommon



Versions
 

4.0, 5.0 for example not always an improvement
Use conversion software if available Open the document in a program that reads it and save as .TXT
 



How to get around this
 



“Backwards compatible”

Can either be opened in older program or Cut and paste into older program

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Closing Programs Easily
turning off computer  To close down properly
 START,
 Note

 Avoid

Shut Down

several options here

Quick close for programs open on the task bar
Using Alt+F4 Closes most recently opened in reverse
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Vocabulary
 WYSIWYG

= what you see is what you

get  RAM – the temporary view on the monitor  ROM – the permanent saved information
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Word Processing
Edit it Save it Print it Create an Envelope

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Create a Memo Template
 Note

format of page is WYSIWYG

dotted lines indicate margins the printer allows  PP symbol tells printer what to print  Hit TAB - note printer symbol  How to rid page of symbols - View All Charactersuncheck  Note size of printed page  Make rulers visible if need be “print layout view”
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 Light

63

Save Options


Save As allows you to name the file and select another drive if you wish  creates a duplicate file




Save
saves the file to the default drive and a default name  replaces existing file




Add no extensions
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Toolbar Formats
BOLD  ITALIC & UNDERLINE -avoid  Align  Bullets



Format Tab 1 at 5



Add a graphic (some on SHARE)
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Letter & Envelope


Open document
Select the address  Pull down Tools -envelope  Look at the Print Envelope menu  Return Address - type yours -(select a different font if you feel brave) - Next  Select Printing, Preview - we have no envelopes here today

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Fun with Columns
 Open

document named “tobacco”

main text  Find/Replace Paragraph to reformat  Click Format -Columns -2  Check your work  Do a “full justify” on your columns  You’ll find a lot of editing to do on your own!

 Select

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Select & Replace
highlight  Watch what happens  Start typing - automatic replacement  Use Undo to correct error here
2

 Select,

options - back arrow or Ctrl+Z

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Editing
 Open

a document - perform these edits

all paragraphs full justification, remove indents  Do a spell check  Changing
 Point

 Make

the Default

size is based on pixel size 72=1 inch

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Editing
 Open
 Do

a document

spellcheck (F7 for all MS software)  Create 2 or 3 columns  Create a line in the gutter  Note: you will see no gutter except in Print Preview
 Add

Date/Time - see Insert menu
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Create a Letterhead (1)
new text document  Right Align your address in fancy fonts
 Note:

 Open

font menu shows sized example

 Save

as your letterhead to the A: drive

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Create a Letterhead (2)
 Add

2 footers –use View meanu

 Your

email & your phone number  Insert date
 Insert

another graphic

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Create a Letterhead (3)
a graphic inside the header of your letterhead  Save as “a letterhead ”  Right click on eagle and “save as” – remember where you stored it
 Add

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Margins
Move margins -method 1
In a new document, press tab and move in. The remainder of the document will be at the new margin  Use this when you need more space for 3-ring punches


Move Margins -method 2
Select the paragraph(s) in the document which you want to reformat and then press the margin tab to adjust

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Tabs
Change tabs -method 1
All default tabs are 5 spaces in  Click Format, Tabs to change  Change tabs one-by-one to any spaces you wish


Change tabs -hanging indent
Use for Tables of Contents, Bibliographies etc. Format, Tabs, 1, 0, Set Format, Tabs, 2, 10, Set CTRL +T provides bibliographic indent

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Borders
 Open
 Select

a paragraph  Format- borders  Select size of border  Shading
 Select

& move one paragraph in this document

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Using Help Menu
Menu, Index  Look for
- not only spaces, e.g. spaces, lines  page numbers
 Open
 spacing

 Help

Contents

Processor, Word processor basics, Preparing mass mailings  Print instructions
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 Word

77

Databases
Formatting an Address Book

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Database Window Format
and field cells  Single Quote indicates a text cell  Cell address – upper left indicates where your cursor is
 Fields

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Open Addresslst
menu - field names  File, Print Preview to see linear view  Page Setup, Source, Landscape, Print Preview
 Note

 Examine

that page has reduced to 2 from 3

 Page

Setup, Print Options, Print Gridlines, Print Record & Field Labels
 Page

Preview - note major changes in presentation
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Edit Address
3 unneeded fields  Use Record, Delete these Fields
 Business  Title  Category  Do

 Delete

type

print preview again-note pages getting smaller

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DataBase Edits (2)
Add 2 Fields Spouse Insert Field before field 7 - Use Record menu Field Name: BizPhone, Number

Reduce width of Postal Code for 2 spaces
Use mouse drag

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Internet
Accessing the World Wide Web

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Internet





Definition World Wide Web  Hypertext Markup Language (HTML)  Home pages Internet Service Providers (ISP)  What do they do?  Who are they?  What does it cost?  What are the privacy issues?
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Internet - URL
Resource Locator (URL or address)  www. = World Wide Web  http:// Hypertext Transport Protocol  southwest.cc.nc.us Domain name or web site  /e-commerce Path of file at web site  Location text box
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 Uniform

85

Accessing the Web
up vs. open line  Internet Browsers  Status Indicator and Progress Indicators  Search Engines
 Dial

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Fast Search Methods
– favorite search engine  Altavista - exact matches  Askjeeves - whole sentences, questions  Northernlight -grouping  Dogpile -grouping  Graphics experiment
 Google.com
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Internet “history”
where you have been  Shows where others have been  Ctrl+H - History can be programmed to show many more days than is seen.
 Shows

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E-Mail
it works  Etiquette – NO CAPS IN YOUR MESSAGE  Exercise – set up MSN account  Exercise – send e-mail to three fellow students. Open mail and respond.  Exercise – send a greeting card to three fellow students. Open greeting cards.
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 How

89

Email Icons, Acronyms, & Emoticons
:) smile  :( frown  :o embarrassment  :Double click big grin  ;) wink  LOL = Laughing Out Loud  ROF = Rolling on Floor

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Other Internet Issues




Viruses  Dangers  Prevention  Software Buying on the web  Merchant sites  Auction sites  Mall sites  Using your credit card



Cookies
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Email Viruses
 Only
 Go

on Internet Explorer
to Microsoft to get virus update protection

OR  Download Netscape 4.7
 Deliberate

viruses not known

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Simple Spreadsheets
Number & List Management

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Spreadsheet Layout
 New

Views

 Rows
 Columns  Cells

 Blocks

of cells

Point Shapes - “red cross”  New cursor keys
 New
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New Windows Layout
- moves the cells to resize  Notice Zoom at bottom  Worksheets at Bottom  Notice help screens which shrink or enlarge  Open Help -notice several icons
 Adjust

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Simple Spreadsheet
Open Excel  Click Spreadsheet  File, Save to A: drive  Place mouse over row line; move, make larger
 Mouse

changes to “Adjust”

 B1

- Basic Expenses & enlarge
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Cells A4-A9
Rent  Phone  Utilities  Car Payment  Groceries  Cable  VISA


Cells B4-B9
450  65  90  250  200  40  55

SAVE
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Spreadsheet (cont.)
- TOTAL  Go to B12
formula in upper entry box  =SUM(B4:B10)  Note total  Change the amount in any column and note new total
 Insert

 A12

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Format Cells
Select B4  Click format, number, currency, negative numbers in red & 2 decimal places  Go to B4 -see that dollar sign is highlighted


Cell C 2 -insert 955  C 12  Formula  =SUM(C2:C12)  Format cell C12 for currency, red negative number and 2 decimal places


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Cell Formatting & Editing


Exercise - Select and reformat cell to no dollar sign B4-B10




Sort proceduresGo to A1  Tools, sort, data; note choices in these submenus  All sorts must include all columns with matching data


Do titles in BOLD

Copy formulas in a group; note that excel changes the address for you!  You can also drag and drop

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Edit & Print


Highlight area to be printed
Click page setup  Select guidelines & Print headers in Other options  Check the other 2 menus


Add headers & titles to document  Select and paste your budget into a Word document





Check Print preview
Increase size of worksheet to enlarge the page  Use line 50 & F column

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Click on document to display handles and then move down

101

Create Charts
Select B4 through B10  Click Chart icon  Click create chart  Experiment with charts
 

Make a bar chart
Name  Click double page icon  Open Word document  Crtl+V


Do a 3D pie  Give chart a Title, Border & gridlines




To edit chart, use View menu

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102

Update Spreadsheet
Create Fields, Month, Budget, Restoration, Paid Out, BBF
January to A2 - Select out A2-A13, Fill series  B2, 1000, Fill series down  C Item  D Actual cost of repair  E Balance brought forward
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 Add

103

Add Date/Time
 In

an unused cell, upper left frequently

 =NOW()

the cell for fixed numbers and date  New date automatically updates each time you open
 Add

 Format

Date to one of the spreadsheets

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104

Solving Problems
See also slide show: www.takefridayoff.com/troubletricks. ppt
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Solving Common Problems
 Common
 Defrag
 Scan

maintenance problems

Disk  Common error messages  Getting help

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106

Anti-Freeze
When the computer jams and nothing happens
Ctrl -Alt -Delete Dialog box comes up; end task End Task box appears again In this way you can close every single program until computer works again 3rd Ctrl -Alt -Delete will restart computer
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107

System Tools
Accessories, System Tools  Go through processes of clean disks and other maintenance – your version determines
 Start,

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108

Not optional  Fragmented files run slower  Not possible on disk drives  Plan this before closing time  Leave computer on  Start, Programs, Accessories, System Tools, Disk Defrag, Select 1 drive or All Hard Drives
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Defrag

109


				
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