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Agency Staffing Plan

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					STATE OF COLORADO AGENCY: ____________ Personnel Worksheet
PROJECT/LOCATION:
Department/Group: Information Provider: Staff Name (List Personnel by Department or Sub-Group) _______________________________ _______________________________ _______________________________ Job Title 1/1/07 Current Staff 7/1/07 Projected Staff 7/1/09 Projected New Staff Date: _______

7/1/11 Projected New Staff

Specify Size of Private Office Office or or Open Workstat Workstation ion (SF)

Office Office Office Office Office Office Office Office Office Office Office Office Office Office
SUBTOTAL OF PRIVATE OFFICE SPACE

250 150 120 120 120 120 120 100 100 120 100 120 120 120
1780

Cubicle Cubicle Cubicle Cubicle Cubicle
SUBTOTAL OF OPEN WORKSTATION SPACE

84 84 84 84 84
420

Public Work Station

Public

Open

144
144

SUBTOTAL OF OPEN WORKSTATION SPACE Agency Space Program Form Rev. 6/2007

State of Colorado AGENCY: __________________ SPACE PROGRAM FOR: _______________________________________________
Space Std. Staff Director Office Private Offices Private Offices Private Offices Workstations Dedicated Support Public Work Rooms Lobby/Reception Area Small Conference Room Storage Rooms (Heated) Copy File Mail Room IT Closet Kitchen / Lunch Room Large Training / Conference Room Exercise Room PO PO PO PO WS 250 150 120 100 84 Size (usf) Staff 2008 Support SF Staff 2010 Support SF 2010 2012 Support

15-Mar-07

SF

Total Total Useable Square Footage (Includes a 40% Circulation Factor) Total Rentable Square Footage (Includes a 13% Factor) USF / Person RSF / Person DPA Space Standards Category I: <204 rsf Category II: 204 rsf - 231 rsf Category III: >231 rsf <291 rsf ( Requires Division Director Approval ) Category IV: >291 rsf ( Requires Executive Director Approval ) #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Agency Space Program Form Rev. 6/2007

Standards For Individual Offices and Facilities Staff Position Executive Director Program Director Manager Professional Staff Admin. Staff Special Facilities Conference 20+ Conference 15 – 18 Conference 10 –12 Conference 6 – 8 Conference 4 – 6 File/Bookcase/Shelf Break Room Copy Work Area Size 350 usf 225 usf 150 usf 80 usf 64 usf Size 500 - 700 usf 450 - 650 usf 300 - 450 usf 200 - 280 usf 150 usf 14 usf each 250 usf 100+ usf

Standards for Measuring Overall Space Use Efficiency in Leased Office Space

The goal for office space leased by state agencies is 204 rentable square feet per office worker. Office s space are based upon 70% of the BOMA average number of square feet in the Denver area for private s rentable square feet per office worker. This has been found to be an achievable target to use and affords design the space in a manner that best fits their specific programmatic needs. Actual individual space all the basis of functional space requirements, the priorities of the organization, and the total space and bud

1. Category #1 Leases Category #1 leases are those leases where the amount of square feet leased is less than 70% of the priv Category #1 leases are leases where the amount of space leased is less than 204 rsf per office worker. deemed to be an efficient use of space.

2. Category #2 Leases Category #2 leases are those leases where the amount of square feet leased is more than 204 rsf per off of the private sector average. Therefore, Category #2 leases are leases where the amount of space leas per office worker. Leases in this category are deemed to be an acceptable use of space. 3. Category #3 Leases

Category #3 leases are those leases where the amount of square feet leased is more than 232 rsf per off private sector average of 291 rsf per office worker. Leases in this category require approval of the reque

4. Category #4 Leases Category #4 leases are those leases where the amount of square feet leased is equal to or greater than t 291 rsf per office worker. Leases in this category require approval of the executive director of the departm Standards for Individual Offices Within Leased Office Space

A. Individual Offices Versus Open Workstations. Open office workstations, with their various configuratio encouraged. Open offices require less floor space and allow improved heating, ventilating, and air condit peripheral circulation (where private offices are located in the center of the building, leaving the window a to benefit from natural light.

Enclosed offices should be provided on the basis of functional need. By far the most common functional discussion of confidential matters in person or on the phone. Other occasional needs for privacy are as a security and for isolation of confidential documents. Need for privacy can also be accommodated by spe a case-by-case basis. Based on functional justification, these enclosed spaces may be single occupant o conference/meeting rooms, interview rooms, and/or other space types.

Managers choosing to allocate a high percentage of private offices will likely find themselves in Category which will require the approval of a division director or an executive director. In order to encourage the us opposed to individual offices) the approval of the division director or the executive director must include a business justification for the individuals who are receiving private offices.

B. Office Sizes. In order to encourage the equitable sharing of the total office space within an office suite offices are a maximum office size of 150 square feet for the head (or heads) of a program occupying the size of 120 square feet for all other individual offices within the suite. Exceptions will require a letter of ap

Rev.

4/1/2003

pace

per office worker. Office standards for leased office e Denver area for private sector office space of 291 le target to use and affords each agency the freedom to Actual individual space allocations will be determined on nd the total space and budget available.

s less than 70% of the private sector average. Therefore, 204 rsf per office worker. Leases in this category are

s more than 204 rsf per office worker but less than 80% e the amount of space leased is between 204 and 232 rsf e of space.

s more than 232 rsf per office worker but less than the uire approval of the requesting agency’s division director.

s equal to or greater than the private sector average of utive director of the department for the agency.

th their various configuration options, are strongly , ventilating, and air conditioning systems. In addition, ding, leaving the window areas open) allows more people

e most common functional need for privacy is frequent needs for privacy are as an aid to concentration or for be accommodated by special furniture and equipment on s may be single occupant offices, shared

nd themselves in Category #3 or Category #4 leases, order to encourage the use of open work stations (as ive director must include a statement indicating the

space within an office suite, the guideline for private a program occupying the suite, and a maximum office ns will require a letter of approval from the agency’s

Property 1 STATE OF COLORADO AGENCY: ____________________ LOCATION:____________________ DATE:________________________

Property 2

Property 3

(insert Property 1 (insert Property 2 (insert Property 2 picture) picture) picture) Building Address: Proposed RSF Proposed Lease Term (months) Commencement Date Average Effective Gross Rental Rate ($/RSF) Landlord Provided Tenant Improvement Allowance ($/RSF) Estimated Total Tenant Improvement Requirement: ($/RSF) Tenant Improvement Shortfall: ($/RSF) Estimated Moving Costs: ($/RSF) Estimated Cabling Costs: ($/RSF) Total Out of Pocket Costs: ($/RSF) (or surplus) Total Projected Space Cost ($) Projected Average Annual Space Cost ($) Projected Annual Per Square Foot Space Cost: ($/RSF) NOTES

0.00

0.00

0.00

0.00 0 #DIV/0! #DIV/0!

0.00 0 #DIV/0! #DIV/0!

0.00 0 #DIV/0! #DIV/0!

Annual Average Rent Comparison
1.00 0.90 0.80 0.70 0.60 0.50 0.40 0.30 0.20 0.10 0.00 Annual Average Projected Space Cost
Property 1
Property 2

$

Property 3

Agency Space Program Form Rev. 6/2007

Property 1 STATE OF COLORADO AGENCY: State Agency LOCATION: Capital Hill Area, Denver DATE: February 1, 2007

Property 2

Property 3

Building Address: Proposed RSF Proposed Lease Term (months) Commencement Date Average Effective Gross Rental Rate ($/RSF) Landlord Provided Tenant Improvement Allowance ($/RSF) Estimated Total Tenant Improvement Requirement: ($/RSF) Tenant Improvement Shortfall: ($/RSF) Estimated Moving Costs: ($/RSF) Estimated Cabling Costs: ($/RSF) Total Out of Pocket Costs: ($/RSF) (or surplus) Total Projected Space Cost ($) Projected Average Annual Space Cost ($) Projected Annual Per Square Foot Space Cost: ($/RSF) NOTES

(insert Property 1 (insert Property 2 (insert Property 2 picture) picture) picture) 1580 Logan, 225 16th Street, 1600 Broadway, Denver 80203 Denver 80203 Denver, 80202 5909 6000 6100 60 60 60 7/1/07 7/1/07 7/1/07 17.75 18.00 21.00 15.00 15.00 0.00 1.00 1.50 2.50 539,196 107,839 18.25 15.00 15.00 0.00 1.00 1.50 2.50 555,000 111,000 18.50 19.00 19.00 0.00 1.00 1.50 2.50 655,750 131,150 21.50

Annual Average Rent Comparison
22.00 21.00 20.00 19.00 18.00 17.00 16.00 Annual Average Projected Space Cost
Property 1
Property 2

$

Property 3

Agency Space Program Form Rev. 6/2007


				
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