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Networking Xerox Multifunction D

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Networking Xerox Multifunction D Powered By Docstoc
					      Setting up Xerox
       WorkCentres
This document provides instruction on setting up Xerox
WorkCentres - multifunction devices for photocopying,
               printing and scanning




            Tim Derby, Janet Stam
                 February 2008
                Document 054
         Computing Services Department
Contents



Setting up a Xerox WorkCentre ................................................................................. 3

   Network Printing ..................................................................................................... 4

   Scanning to email ..................................................................................................... 5

      WorkCentre 7228/7235/7245/7132 ..................................................................... 7

      WorkCentre 7655/7665 ...................................................................................... 10

      WorkCentre Pro 245/255/275 ........................................................................... 14

      WorkCentre M118/M118i ................................................................................. 17

Setting up Auditron (or Authenticated) Mode ........................................................ 19

Appendix - Discovering the MAC address .............................................................. 20




Feedback
Computing Services welcomes feedback on its documentation. If you notice any
mistakes in this document, or if you wish to make any suggestions on how the
document could be improved, please contact Allyson Matthews, Information Officer -
allyson@liv.ac.uk.
Setting up a Xerox WorkCentre
This document explains how to set up Xerox WorkCentres for

        Networking printing (so it can be used as a normal networked printer)
        Scanning to email
        Enabling auditron or authenticated mode – this requires users to enter a pin or
         password to be able to print\scan\copy to the Xerox machine.

Notes:

   Passwords
    There are two administrator passwords for the Xerox machines: one to access
      the front panel of the WorkCentre in admin mode, the other to access it via the
      web. Please see the Xerox manuals for changing administrator passwords.
      Manuals can be downloaded from the Xerox website:
         http://www.support.xerox.com/go/prodselect.asp?Xlang=en_GB&metrics=HDR

        It is your responsibility to look after these passwords. If you lose the
         password you will need to contact Xerox. It will probably involve an engineer
         visit and a reset of the machine.


   Authenticated or Auditron Mode
    The usernames/passwords have to manually entered and maintained on the
      Xerox – they are not MWS usernames and passwords.

        Computing Services will setup and maintain print queues and enable the driver
         for Auditron – however any other problems you should contact the supplier.
Network Printing
To set up the WorkCentre for network printing:

      Plug the Xerox into a live network point.
       [Contact the helpdesk if you require a new network point to be installed]

      Make a note of the following:

          1. The site code of the network point. It will be written by the socket in
             the form of a 4-5 digit number, e.g. 31071 The MAC\Hardware
             address of the Xerox. See the appendix on finding this.
          2. A suitable name for the queue – this should give some idea of the
             department and location of the machine, such as “History Admin
             Office”.
          3. A username of one of the people who be using it (as used to log into
             the MWS)
          4. The model of the Xerox machine, e.g. Xerox WorkCentre 7235.
          5. Any finishing units it has attached, e.g. stapler
          6. If you wish Auditron (authenticated mode) to be enabled on the driver.
          7. If you wish a Mac OSX driver to be added (note with this driver you
             cannot use Auditron, though you may be able to set this up yourself
             using a driver downloaded directly from Xerox).

      Ensure the machine is left plugged into the network and left switched on then
       send all the above information to the Helpdesk – helpdesk@liv.ac.uk.
Scanning to email
With this feature the Xerox machine can be used to scan a printed document and
email an electronic copy to the user’s email address.

The Xerox machine will need to have been setup for printing (see previous section)
before Scanning to email can be configured.

Scanning to email also needs to be enabled on the device. If this has not been
done it needs to be arranged through Procurement – email the request to Susan
Halliday (s.halliday@liv.ac.uk) quoting the model and serial number of the Xerox
device. Procurement will then place the order with Xerox who will deliver and install
the kit. There is a quarterly rental charge for this kit which will be added to the basic
rental invoice.

Scanning to email can be set up from the front control panel on the Xerox machine or
by connecting to the Xerox over the Internet. To configure using the control panel, see
the manual for your Xerox WorkCentre. The instructions below detail how to setup
the Xerox machine over the Web.

You will need to enter the email addresses of users who want to be able to scan to
their email address.

Note on email addresses: When setting up Scanning to email you will need to enter
email addresses. Addresses can be added manually each time; manually enter them
once then store the usernames on the machine; or, if there are a number of users,
import them using a comma separated values (CSV) file.

To create a CSV file in Outlook:

   1.   In Outlook, click on the File menu then select Import and Export.
   2.   Click Export to a file, and then click Next.
   3.   Click Comma Separated Value (DOS), and then click Next.
   4.   In the folder list, click the contacts folder you want to export then click Next.
   5.   Choose a location on your computer to temporarily save the file.

   Note You can delete this CSV file after your contacts have been imported.
Setting up Scanning to email over the Web

   1. Find out the IP address of the WorkCentre – you can do this by printing the
      test page (see appendix) or ask the Helpdesk to provide it for you.
   2. On a PC, open a web browser, such as Internet Explorer and enter the
      following in the address bar: http://ipaddress where ipaddress is the IP address
      of the Xerox machine, as found in step 1.
   3. A box as shown below will pop up for all devices. The admin name and
      password are required before changes to settings can be made and saved.




   4. Login details and instructions for the different WorkCentre models are
      detailed next.

      Check the WorkCentre to see which model it is then follow the
      appropriate instructions below.
WorkCentre 7228/7235/7245/7132

Admin: Username: 11111     Password: x-admin.
   1. When you have logged into the Xerox machine you should see the default web
      page as shown below.




   2. Select the Properties tab. Enter Printmaster@liv.ac.uk as the Machines’
      Email Address. The login screen will be displayed - enter the admin
      username and password.
3. Select Address Book from the menu on the left hand side.
4. Click on Browse and navigate to the csv file of the list of users, then click
   Import Now.




5. Select Port Status on the left hand side.
6. Make sure Send E-mail and Receive E-mail are ticked so that they are
   enabled (as shown below) then click Apply.
7. Next click on the [+] symbol next to Protocol Settings to expand the options
8. Select SMTP.




9. In the Server Address field input mail1.liv.ac.uk. Click Apply.

   The “Email” option does not need configuring.

   The WorkCentre should now be ready to send emails.
WorkCentre 7655/7665

Admin: Username: 11111      Password: x-admin.

   1. When you have logged into the Xerox machine you should see the default web
      page as shown below, showing the Status tab.




   2. Select the Properties tab and the Configuration Overview will be displayed.
      Under the heading Services click on the Email Settings button.
3. Click Edit for SMTP Server.




4. The SMTP Server page will be displayed. Input the IP address of the
   WorkCentre and enter the WorkCentre E-mail Address as
   Printmaster@liv.ac.uk. Leave other settings at the default. Scroll to the bottom
   and save. The login box will then be displayed – enter the admin name and
   password (provided at the beginning of this section).
5. The Services page will be displayed again. Click Edit for Email Settings. The
   Email page will be displayed.
6. Change any settings that apply to the department then scroll to the bottom and
   click Save.




7. Expand Services, E-mail and Defaults. Select Edit for each option to
   configure the settings for the format of sent emails.
   8. Select Public Address Book to enable the import of a list of authorised users
      in a csv file format if required.




The WorkCentre should now be ready to send emails.
WorkCentre Pro 245/255/275

Admin: Username: 11111     Password: x-admin.
   1. When you have logged into the Xerox machine you should see the default web
      page as shown below.
   2. Select the Properties tab.
3. Expand Connectivity, then Protocols and select SMTP Server.
4. Next to SMTP Server IP Address and Port number enter the IP address.
   Leave the last box as 25 – this is the Port Number. Enter the WorkCentre Pro
   Email Address as Printmaster@liv.ac.uk. Click Apply.
5. The Login box will appear, enter the Admin username and password (provided
   at the beginning of this section).




6. Expand Services then Internet Messaging. Select Email Settings.
   7. Here the settings for the default format of sent emails are configured i.e.
      resolution, file format etc. Change any settings as appropriate or leave the
      defaults. Click Save.




The WorkCentre should now be ready to send emails.
WorkCentre M118/M118i

Admin: Username: admin       Password: 1111

   1. When you have logged into the Xerox machine you should see the default web
      page as shown below.




   2. Select the Properties tab - the Machine Details screen will be displayed (see
      below). Enter in the Administrator E-mail Address as Printmaster@liv.ac.uk
      then select Apply New Settings.
   3. The login box will appear - enter the Admin Username and Password (as
      provided at the beginning of this section) to confirm settings.
   4. Select Port Status from the left hand side. Ensure Send Email and Mail
      Notice Service are both ticked so that these options are enabled.
      Click Apply New Settings.




   5. Select the [+] symbol next to Protocol Settings to expand the options.
   6. Select E-Mail and enter the SMTP Server Address as mail1.liv.ac.uk.
      Select Apply New Settings.




The WorkCentre should now be ready to send emails.
Setting up Auditron (or Authenticated) Mode
When Auditron, or authenticated mode is setup, users have to enter a password to
enable them to use the copier and on their PC when they try and print.

In Auditron mode, the machine will automatically track copy, print, scan, and fax
usage for each user and prevent unauthorised access to the features of the machine. It
is enabled, or disabled by the System or Auditron Administrator.

To enable auditron mode follow the instructions in the user manual for the particular
WorkCentre.

If the manuals are not to hand they can be downloaded from the Xerox website at.
http://www.support.xerox.com/go/prodselect.asp?Xlang=en_GB&metrics=HDR

   1. Search with the number of the WorkCentre, e.g. M118 or 7245.
      Or, select Multifunction then WorkCentre and scroll to the select the
      relevant model.
   2. Click on the appropriate manual or user guide to open it.
Appendix - Discovering the MAC address
Every device that connects to a network has a unique MAC (or hardware) address. It
is a 16 digit number, for instance 08:00:37:36:a9: 70.

Computing Services needs this and the socket number it plugs into to assign an IP
address to the device. This will then allow the device to communicate on the network.

To find the MAC address of your Xerox WorkCentre, you can print a system settings
report. The MAC address will be included on the print out. To do this, follow the
instructions below for the appropriate WorkCentre model:


   1) Press the button indicated with the      . This is the machine status button.




                           WorkCentre 7228/7235/7245




                                 WorkCentre 7132
   2)   Press the “Billing meter/Report tab”
   3)   Press the “Print report/List” button
   4)   Press “Print mode settings”
   5)   Press “Settings list (common items)”
   6)   Press big green button.

This will print 4 or 5 pages of settings, the MAC address will be on page 3


For WorkCentre 245/255/275

Press the button indicated with the square.
Press on screen "Print report/List"
Press on screen "Print System Configuration Report"




                           WorkCentre Pro 245/255/275


For WorkCentre M118 M118i




                             WorkCentre M118 M118i

Press the Machine Status button.
Press Report/List and arrow to select Print Jobs
Select System Settings and Press Green Button to print report.

				
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