COMPLETING AN ELECTRONIC TIMESHEET
Launch web browser (Internet Explorer) Go to: http://www.umsystem.edu/ums/departments/fa/management/records/forms/human/um13nb.xls (BiWeekly Time Record Non-Benefit Eligible.) This is an Excel File. You may save it to a folder or copy onto a disk/CD. This form should be completed electronically and sent to your assignment supervisor for approval. All boxes that are shaded will automatically calculate when the form is completed electronically.
Employee Name: Record your last name (comma) first name and middle initial. Example: Doe, John B Empl ID: Enter your 8-digit, numeric identification code. Example: 01020000. Your EmplID can be found on your pay check stub or you may call the SOS office and we can give it to you. Pay Period From and To: Record the BEGIN date of the pay period covered. Then end date and dates covered will be automatically filled in. Week 1 and Week 2: Enter in the actual times in and times out for each day you worked. Example: Time In 7:30 am (DO NOT USE PERIODS), Time Out 11:35 am, Time In 12:35 pm , Time Out 4:30 pm. NOTE: Times recorded must include "am" and "pm" and there must be a space between the time and the "am" or "pm" designation, so that HOURS WORKED field will calculate AUTOMATICALLY. Hours Worked: This field will calculate for you, if the times in/out have been properly formatted. Total Hours First Week and Second Week: These fields will calculate automatically, when you complete this form electronically. Totals for Biweekly Pay Period: These fields will calculate automatically, when you complete this form electronically. Signatures: PLEASE NOTE: Submitting electronically will substitute for your signature. The supervisor’s approval will also substitute for a signature.
Save the timesheet (suggested naming convention is: [name] Timesheet [pay period dates]. Open email. Select New Address To: [your assignment supervisor]. Cc: umchrssos@missouri.edu Attach the timesheet by Choosing Insert>File or Click on Paperclip icon Subject line should be: [ LAST NAME, pay period end date] Send Alternate navigations: www.mujobs.missouri.edu Click on Employees Click on Forms and Sample Letters Click on System HR Forms
Frequently Asked Questions: Q: How can I find out my Employee ID number? A: Your Employee ID can be found on your statement of earnings (pay check stub) second row, second column. If you have not yet received a paycheck, contact the SOS office and we will look it up for you. Q: What about signatures? - How do I sign the timesheet? A: By completing and submitting your timesheet on line you are attesting that the hours are correct as submitted. This action substitutes for your signature. When the supervisor indicates approval and forwards to SOS, this also substitutes for a signature.
Q. The hours are not calculating properly. What is wrong? A. The spreadsheet is set up to calculate numbers that are entered in a specific format. You must not enter periods, spaces or formats other than those in the instructions. Watch also for other characters that may have been accidentally entered into one of the other cells.