FLORIDA FOREIGN LANGUAGE ASSOCIATION, INC. BOARD MEETING HILTON CLEARWATER BEACH RESORT SATURDAY, JANUARY 16, 2010 8:30AM Minutes Present: Pam Benton, Sylvia Black, Jeanette Chavez, Lisa Podbilski, Sherry Zacharkiw, Geoffrey Revard, Elias Lorenzo, Mieko Avello, Alysse Rasmussen , Judy McDermott, Fernando Mayoral, Gudrun Martyny, Becky Youngman, Linda Markley, Tamara Salgado, Betty Green, Livia Wein, Janet Kucerik, Sylvia Amaya, Yee Chen Robson, Juan Carlos Morales, Annamarie Tijerino, Gale Jones, Karen Begley, Jean Scheppers, Louis Lillard. Jacqueline Cinotti-Dirmann, Marcela Van Olphen I. Call to order: 8:35am Fernando Mayoral A) Welcome and Introductions: Betty Green elected Historian B) Agenda update – Add discussion of Teacher of the year and Student Awards II. Approval of Minutes: Amend section 06 – 250 students participated, reformat minutes to be standard, Regions 6, 12 and 8 add CFFLAN. Motion to approve by Benton, Second by Lillard. Carried. III. Meeting guidelines and procedures Jean Scheppers IV. President’s Report ACTFL 2009 Convention: Fernando Mayoral Speaking up for languages….the power of many voices. San Diego, CA. Nov. 14-16 Strategies for supporting Foreign Language, sharing enthusiasm with community, be aggressive with politicians and school board. Apply these strategies and ideas for our next Conference Encourage financial support of FFLA through donations and grants. Sunbiz.org: list of private organizations to contact for support Internet is a powerful way to connect. Facebook? IV. Executive Director’s Report Gudrun Martyny FFLA Website: Database, Website went live on Thursday January 14, 2010. FFLJ – Members only access. Begin a best practices platform. Register for Conference and renew membership online. Join online. FFLA will gift donated printer to Oniel Martin in appreciation for his work on our website. FFLA Presidential Election via Survey Monkey. Three votes accepted via email. New President for 2012 is Cheryl Thingvold. 2009 conference penalties paid and contract signed with World Golf Village. Financial statement presented. 467 active members as of 1/1/2010. Need recruitment. Incentive for joining? Detach membership from conference registration. Conference Vendors requesting meeting space/break room, food in exhibit hall, and scheduled workshops around exhibitor breaks to increase traffic in exhibit hall. Survey exhibitors? Attrition charges from conference reduced from $31,000 to $10,000 Financial Statement. Explanation for 2010: many categories will show a 0 balance such as the bank fee, State sales tax 0, tax penalties 0, storage 0, and the income tax preparation will be only 250.00. Postage reduction by sending emails. V. Old Business A. SCOLT 2010 Convention: Communication beyond the classroom. Winston-Salem, NC. April 15-17 FFLA with be represented by Linda Markley B. Presenter, Best of Florida, 2009 Sylvia Amaya reports that team has met and things are going well. C. 2009 Conference Evaluation Report Judy McDermott Evaluations were overall positive. Request for more exhibitors and articles. Most rated breakfast “good”. Paella at Spanish Luncheon not well received, perhaps due to unexpectedly large numbers. We can set a timelier deadline for reservations in the future. Breakout sessions well received. College student presenters received highest marks. Kinko’s took responsibility for the quality of the printing. Presenters in general were well received. D. Financial Report Gudrun Martyny Motion to approve Financial Report with explanatory narrative by Cinotti-Dirmann, Second Revard. Carried. Round of Applause in appreciation for all of Gudrun’s hard work. VI. New Business A. Regional vacancies Region 1, Region 9; Encourage members in those regions to review the responsibilities and apply for the position. Suggestion to create “super regions” that include these two regions. Morales and Black will lias with these regions until a Director is appointed. B. Review Associated League Representative Representative of the Italian Association (FATI) does not attend meetings. Motion to suspend FATI position on the board due to lack of representation by Jones, second by Cinotti-Dirmann. Discussion ensued: Non-attendance letters have been sent. There is no cost associated with maintaining a FATI seat on the Board. Should we instate a yearly affiliation fee? Should we limit the time duration of the suspension? There is no member of FATI in the FFLA, and thus no possible representative in the organization. What is the next step? Define this motion. Specify the meaning of “suspended”: FATI will be removed from the Website. Jones amends motion to replace “suspend FATI position” with “post the FATI position as vacant”. Discussion continues: Using “vacant” is a graceful way to encourage representation. Should we consider instating a policy to drop organizations that do not send a representative to the meeting? Inform members/FATI of change. Morales will handle notification. Motion carried. C. Suggestions for Speakers JNCL, Marty Abbott, Deborah Blas: author of a number of books, Dr. Cediña, Alma Flor Ada, go through Santillana. D. Processes and Procedures Revisions Committee has been reviewing manual. Suggestions and input can be sent to Linda Markley. Website will be updated to include these documents in the “members only” area. We are trying to become more transparent. E. Membership list as source of funds Membership List. Do we want to sell the list? ACTFL does sell their list. To sell, NCOA list verification via post office. Decoy names are seeded into the list to verify proper use. List rental agreements recommended. People must be able to opt out. Our list is currently too small to sell. Market list to vendors. Develop relationship with Conference Sponsors: Give them access to membership list, send Christmas cards, etc. but raise exhibit fees. One time use. Penalties for misuse….after discussion, consensus is we are opposed. Break: 15 minutes. (Distribute reports during the pause) F. Representation on the Board for Languages for Careers NBLE.org - k12 teachers with functional purpose: e.g. Spanish for International Business. G. Representation on the Board for Less Commonly Taught Languages Motion to discuss proposal by Mary Risner by Rasmussen, Second by Revard. Friendly approval. Discussion ensues: (Discussion covers both F and G.) everything would be done virtually. She would like to have a cyber connection with FFLA, but no physical presence on the board. Are not many of these language already represented? Would this be a voting member of the board? Does this set a precedent that may change the structure of this? President can appoint a non-voting ad hoc committee for Less Commonly Taught Languages for his term to allow this to take place without creating a permanent position on the board. Or President can appoint a special appointee. Re-evaluate in October. President to appoint ad hoc committee with Mary Risner as Chair. Committee to report before re-evaluation. VII. Regional Directors and Associated League Representative Reports. (2 minutes) Reports to be submitted electronically to firstname.lastname@example.org, submitted to FFLAN, or posted online. A. Region Directors Region 1 –no report Region 2 –Sylvia Black email@example.com Region 3 –Gale Jones Region 4 –Annamarie Tijerino VIII. Tour of the Hilton Clearwater Beach Resort IX. Lunch Region 5 –Marcela Von Olphen Region 6 –Livia Wein Region 7 –Louis Lillard Region 8 –Sherry Zacharkiw Region 9 –no report Region 10 –Becky Youngman Region 11 –Juan Carlos Morales Region 12 –Linda Markley B. Associated Leagues Representatives AATF-FL since the Board Meeting and the Florida Chapter of AATF's largest event of the year coincided on the same weekend, the AATF League President sent a report to the Board during the week prior to the meeting. AFTJ (Mieko Avello) –workshop for teachers of Japanese, Contest in Tampa and Miami CAF (Geoffrey Revard) –Catherine Sturgill elected secretary of the American Classical League. Several workshops and student competitions. Preparing for state competitions. FAATSP (Pam Benton) –Nominations for Teacher of the Year League Award. Conferencia in April FALSTA (Alysse Rasmussen) -Conference in Tampa 12-14. Presenter from Edmonton Canada. Certification now required for ASL. National Standards for ASL out in March. Hoping to organize a film festival. FATG (Juan Carlos Morales for Lisa Pietras) -Immersion weekend Feb 12-14 in Orlando. April 22-24 German conference in Daytona Beach. FCTA (Lisa Podbilski) – April 9-10, Competition in Gainesville. 22 High Schools attending. FFLICU (Elias Lorenzo) –Workshop for 1) teaching online, 2) how to partner with the Alliance Française, and 3) clickers at Central Florida Community College in Ocala on February 4. Interested in a trip to Haiti: Contact Elias Lorenzo at firstname.lastname@example.org FLAME (Tamara Salgado) Links to the FFLA website. Task Force for writing standards for world languages. Meeting end of February in Polk County (TBA) FL-NNELL (Sylvia Amaya) -Web site up. Encourage teachers to join. Strength in size. C. Board Appointees Independent School Liaison (Karen Begley) -ACSI contact (Christian independent schools) FFLAN (Jackie Cinotti-Dirmann) -Delays are not working. Perhaps add an issue for fall. Applications of all sorts for FFLA will now be posted on website and not in FFLAN (members only). Notices will be posted on the online Calendar. FFLJ Editor (Betty Green) Check online or in FFLAN for submission information. Looking at cost saving methods for future printings. Journal available in print and online from now on. (Judy McDermott): Teacher of the Year Award given to Pamela Benton Teacher Grant Fund (Linda Markley) -Awarded a grant to Jeanette Chavez. Thank you to local committee and Jackie. X. Committees (for Conference Planning) Fundraising/Sponsors (For contacting publishers for sponsorship-will personal contact from those of us using the texts increase publisher donations?) – Committee leaders: Jackie Cinotti, Jeanette Chavez Conference Planning- Local committee - Committee leader: Louis Lillard Teacher/Student Awards (Our non profit status depends on our giving monetary awards) - Committee leaders: Pam Benton, Juan Carlos Morales and Linda Black Language Luncheons (Remember: Reservations for luncheons must be in advance in order to plan appropriately.) Gudrun will cover this as part of the local committee duties. Gift baskets – Committee leader: Linda Markley XI. Reports of committees Fundraising/Sponsors –Gudrun will solicit Sponsors from list of Current Exhibitors. Please renew personal connections with vendors if you know them, and request vendor follow up with Gudrun. Jewelry lady! Wanted. Associated Leagues, please contact vendors you know who might donate items, give-aways. Target large corporate donors. Conference Planning –First committee meeting: planned future meetings. Pre-conference workshops. Site visit with combined workshop? Survey members for workshop ideas. (AP strategies, differentiated instruction, student entertainment) Teacher/Student Awards –Deanna and committee will handle Most Valuable Teacher and Hall of Fame. Updated documents in re awards to eliminate confusion seen last year. Student award info will be online with April 1 deadline. Committee will judge submissions and announce by May 1. Student Made Materials Competitions in four divisions in the fall. Medals and certificates for student awards. Gift Baskets –Each Associated League asked to donate a themed basket. Regions asked to donate materials for about 6 themed baskets: First Time Teachers, R & R, Multi-cultural, Fun Times, ESOL, Business and Languages. Ask businesses if they are willing to donate gift cards. Send picture of any basket you create for pre- sales via website. We will recognize those who donate baskets. (FLINEF – New Teacher Basket) (FAASTP – Spanish Basket) (Betty and Elias – Multicultural Basket) XII. Announcements Similar Organizations with our problems have hired a manager. If we would like to hear from someone like that, arrangements can be made. Contact Elias to arrange for visit of Egyptian and Jordanian teachers and students to your school. They will do conferences and workshops. Language sessions. Next meeting is Saturday, May 15, 2010. XIII. 4:01pm. Motion to adjourn by Becky Youngman, second by Linda Markley. Carried. Respectfully submitted by Acting Recording Secretary Jean M. Scheppers These minutes will be presented for approval at the May 15th board meeting.