doe.sd.govofmsimsdocsSIMS_20Net_ by liwenting

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									      Welcome to SIMS Net Training!
• Instructors:
  –   Susan Woodmansey, susan.woodmansey@state.sd.us
  –   Jolene Brakke, jolene.brakke@state.sd.us
  –   Jennifer Weber, jennifer.weber@state.sd.us
  –   Alan Hess

            – Phone Number is (605) 773-3248

                                                       1
                      Training Topics
• Discuss Data Security           • Data Fields
   – State Level                     – Student Information
   – District Level                  – Enrollment Record
• Accessing SIMS Net                 – Status Elements
   – URL                             – Special Education
• Creating a School Calendar      • Data Output (Reports)
• End of Year Roll Forward           – Report Wizard
                                     – Standard Reports
• Enrollment Wizard
   – assigning a unique SIMS ID   • School Violence Data
     number                       • Vendor Uploads


                                                             2
              SIMS Net URL
https://sis.ddncampus.net:8081/campus3.0/simsIndex.jsp




                                                         3
      What Browsers are Acceptable?

• Internet Explorer (IE) 5.5 or greater for
  windows and IE 5.1 or greater for MAC, with
  128 bit encryption
• Netscape 6.2 or better, again with 128 bit
  encryption.



                                            4
Enter your
User Name
   and
Password




             5
After you log in, you will see a screen similar to this.




                                                           6
            District Security
          Assigning User Rights

• What capabilities does each user have?
• How do I assign these rights?
• How do I change my password?




                                           7
 On the User
Outline, click on
   Security




            8
When you click on security you will see a screen similar
                       to this.




                                                           9
         Status   RWAD            Status       RWAD
State    SDF      RWAD            SDF          None
                                             District
                               User Rights - State
         Sims     RWAD            Sims         R
  Category       Right                         Category
         Report   R               Report       None
District SpecialRWAD                       District
School Ed RWAD                             School
            Category   Right
Calendar          R                        Calendar
         District      R          R = Read
Grade    School R      R          W = WriteGrade
Student Calendar  R    R          A = Add Student
         Grade
Enrollment R           R          D = Delete
                                           Enrollmen
         Student       R
SE                R
         Enrollment    R                   SE
Status SE R            RWAD                Status
SDF      Status R      None                SDF
         SDF           None
Sims              R                        Sims
         Sims          R                         10
Report Report R        None                Report
District Status   RWAD            Status     RWAD
         SDF      RWAD         User Rights - None
                                  SDF
  Category
         Sims    Right
                  RWAD            Administrator
                          DistrictSims       R
              RW R
District Report                   Report     None
School Special
         Ed
              RW
               RWAD
Calendar Category Right
Grade          RWAD
        District  R             R = Read
Student School R  R             W = Write
        Calendar  R             A = Add
Enrollment R
        Grade     R             D = Delete
SE      StudentR  R
Status Enrollment R
               R
        SE        RWAD
SDF     Status RWAD
                  None
Sims    SDF R     None
        Sims      R                          11
Report         R
School Status     RWAD           Status     RWAD
                                        Status
         SDF      RWAD       User Rights - None
                                 SDF
  Category
         Sims    Right
                  RWAD    School Sims     Category
                                 Administrator
                                            R
District Report RWR                         None
                                 Report District
         Special
School Ed RW                         School
               RWAD
Calendar Category Right              Calendar
Grade District RWADR           R = Read
                                     Grade
        School     R           W = Write
               RWAD
Student Calendar R                   Student
                               A = Add
Enrollment RWAD
        Grade      R                 Enrollmen
                               D = Delete
SE      StudentRWADR                 SE
        Enrollment R
Status SE RWAD     RWAD
                                     Status
SDF     Status RWADNone              SDF
Sims    SDF RWAD   None              Sims
        Sims       R                      12
Report         R                     Report
         Status   RWAD           Status     RWAD
Status                        User Rights - None
         SDF      RWAD           SDF
  Category
         Sims    Right
                  RWAD    Status Administrator
                                 Sims       R
              NoneR
District Report                  Report     None
School Special
         Ed
              None
               None
Calendar Category Right
Grade          NoneR
         District              R = Read
         School    R           W = Write
Student        R
         Calendar  R           A = Add
Enrollment R
         Grade     R           D = Delete
SE             NoneR
         Student
Status Enrollment R
               RWAD
         SE        RWAD
SDF      StatusNoneNone
Sims     SDF R     None
Report Sims NoneR
                                            13
Special  Status    RWAD               Status     RWAD
Ed       SDF       RWAD            User Rights - None
                                      SDF
         Sims      RWAD      Special Ed Administrator
                                      Sims       R
  Category
         Report   Right
                   R                  Report     None
District SpecialR                          R = Read
School Ed       R                          W = Write
          Category   Right
Calendar         R                         A = Add
        District   R                R = Read
Grade School R R                           D
                                    W = Write = Delet
                 R
Student Calendar R                  A = Add
        Grade
Enrollment R R                      D = Delete
        Student    R
SE               RWAD
        Enrollment R
Status SE None     RWAD
SDF     Status NoneNone
Sims    SDF R None
        Sims       R                             14
Report           None
By clicking on the different roles, you will be able to see
              who is assigned to each role.




                                                              15
To assign new user rights, click on “new user” in the tool bar.




                                                           16
After you click on new user, your screen will look like this. Enter
the first and last name. Then, create a username and password




                                    Alan            Hess

                                    ahess            swellguy




                                                                17
After entering the user
information, select the
user rights and click in
   the district name.




                           18
After completing all user information and selecting roles, click
                  on “save” in the tool bar.




                                                             19
If you get this message, click on Yes




                                        20
The new user will now appear in the User List




                                                21
The new user can now
 log in to Sims Net.




                       22
The new user is now logged in.




                                 23
To change passwords, click on your name in the User Outline.




                                                         24
This will bring you to a screen where you can change your
 password. Enter your old password. Then, enter a new
 password. Enter that new password again in the bottom
           box. Finally, click on Save Password.




                                                       25
A screen will confirm that you have a new password.




                                                      26
             School Calendar
• How do I report a new school calendar?
• Calendar must be reported for each
  attendance center in the district.
• Calendar used by Office of Policy &
  Accountability for minimum minutes and also
  within program to calculate ADA, ADM.


                                           27
To access the calendar, click on District Information on the
                       User Outline.




                                                         28
A screen with your
 school names will
appear. It will look
   similar to this.




                       29
To get to calendar, select the school whose calendar you wish to
work, click on the + next to the school name, and the calendar
                       outline will appear.




                                                             30
To start a new calendar, click on the school name, then
         click on New Calendar in the tool bar.




                                                          31
You will then get a calendar detail screen. Enter the name
of your calendar, the school year for which it will apply, a
               start date, and an end date.




                                                           32
After detail information is complete, click on Save in the
                        tool bar.




                                                         33
Again, anytime you get this message, click on Yes




                                                    34
If you get this message, click on Yes




                                        35
 After creating a
calendar, go back
    to the User
   Outline, and
 click on District
   Information.




                     36
Select the school for which you created the calendar.
    Your new calendar will appear in the menu.




                                                        37
     Reporting Grades Served by the
           Attendance Center

• Changes to grade options available
  – addition of EC
  – deletion of UG
• Two options available for KG



                                       38
    To assign grade levels, click on the + beside your
calendar, then click on Grade Levels and a screen similar
                    to this will appear.




                                                        39
After clicking on
New Grade , this
screen will
appear.

Select the grade
level you wish to
add from the
drop down box,
then click on
save.

Continue to add
and save grade
until all desired
grades have been
selected.           40
 To view the newly added grade levels, click on the school, then
calendar, then on Grade Levels and grades will appear under the
                         grade editor.




                                                           41
      Reporting Details of School Calendar

• Reporting
  –   non-school days (holidays, spring break, etc.)
  –   early dismissals, late starts
  –   snow days
  –   school conference days
• Default of minutes per day


                                                       42
 To access the
 calendar day
editor, click on
Calendar Days




                   43
The calendar days
editor will show all
days between the start
date and end date
identified on your
calendar. They will all
be defaulted to an
“Instruction School
Day” with no
description.
To edit a day, click on
the day you wish to
edit.
Select the day type
from the drop down
box.                      44
After selecting the
day type, choose a
description from the
drop down list.
If necessary, adjust
the day’s duration
and make additional
comments.




                       45
    School Violence Data Collection
• Not required reporting feature of SIMS Net
• Used to compile data for Safe & Drug Free
  Schools Report.
• Data may be entered:
  – as incidences occur
  – specific time format (monthly, quarterly, etc.)
  – at the end of the year

                                                      46
  To access the school
 violence information,
    select Discipline
  Incidents under the
calendar in each school




                          47
After clicking Discipline
Incidents a screen like
this will appear.
To add a incident, Click
on New Incident.




                            48
    Next, you enter the
     incident type and
  description. You enter
the number of offenders,
victims, and disciplinary
 actions that were taken.
    This is an optional
    section, that will be
   discussed more later.

                            49
    End of the Year (EOY) Utilities
• Advance students one grade level
   – remove transferred, graduated students from
     current year student listing
   – move grade levels to new attendance center
• Pre-fill start dates for new school year
• Some clean-up still needed:
   – retained students
   – PK students that may not have entered KG
                                                   50
To access the End Of
 Year utilities, click
on the EOY Wizard
 in the User Outline




                         51
The first step in EOY processing is selecting the process you wish
                          to complete.




                                                            52
To end calendar enrollments, select a school, calendar and
default enrollment values.
Note: only enrollments with blank end dates and exit codes will
be updated. This process must be completed before copying
enrollment from one calendar to another.




                                                             53
 To copy enrollments from one year to another, click “Copy
enrollments….” for the process selection, then click on Next




                                                          54
Your next screen will look like this.




                                        55
Select the current school, year, exit code, and grades that you wish to
  advance on the right side. On the left side select the next school,
                         year, and start date.




                                                                56
After desired data is selected, click on Next




                                                57
After process is complete, you will receive a confirmation message.




                                                             58
                    Enrollment Wizard
• Enrolling a New Student
    – creating a SIMS ID number
• Enrolling a Transfer Student (student previously enrolled in a SD school)
  – finding assigned SIMS number

• Search by nicknames, abbreviated names, etc.




                                                                              59
All new students
must be enrolled
via the
“Enrollment
Wizard”.
To access the
wizard, click on
Enrollment
Wizard in the
User Outline.




                   60
The “Wizard” will bring up a search screen. Enter the First Name,
    Last Name, and Gender of the student you wish to enroll.




       Hess
       Alan
       M




                                                           61
After entering required
 data, and any know
optional data, click on
        search.




                          62
After the search, the program will list all students that may be a
possible match for the student you wish to enroll. If the student
does not appear on the list, click on Create New Student.




                            Note: All students who
                          were enrolled in SD in the
                          2001-02 school year should
                          be in the system. if you do
                            not get a match the first
                           time, be sure to try other
                            variations of the name.
                                                                63
Enter the Students middle name, birth date, social security number,
        race, grade, reporting school, and enrollment status.




                                                             64
After Entering all new student information, click on Submit




                                                        65
The Sims Number will be automatically generated.




                                                   66
                  Student Information
• Query a student, grade, attendance center, etc.
• Student demographic data
   – what is an effective date?
• Enrollment data
   – start & end dates
   – dual enrollments
• Status elements
   – meal status, citizenship, LEP, migrant, Title I, transportation
• Special education elements
   – disability, program, services, exit data

                                                                       67
To access the
student
information,
click on the
User Outline,
then click on
Student
Information




                68
To search for a student in your district, enter the known information
        about the student you wish to find, then click search.




                       Hess




                                                              69
To the left a list of students is returned. To the right, the record
                   of the first student is displayed.




                                                              70
   At the top of the student record folder tabs exist for easy
navigation through different sections of the student record itself.




                                                              71
Here, the enrollment tab has been selected. All student
            data is modified in these tabs.




                                                          72
 Here, the Status Elements tab has been selected. You can adjust
elements by selecting them at the top, and changing them by using
               the drop-down menu at the bottom .




                                                           73
Here, the Special Education tab has been selected.




                                                     74
 To access the
report wizard,
 click on User
 Outline, then
 select Report
    Wizard.




                 75
After clicking on report wizard, you will see this screen.




                                                         76
Choose the type of report you wish to create, then click on Next




                                                            77
Next, select the fields that you want to appear in the
report. To view the fields options, click on the + next to
each bold print header.
 Elements in the folder relate
directly the the elements in the
 folder tabs in student
information.




                                                             78
Click on a field on the left side of the screen to add it to the list, click
on the field on the right side of the screen to remove it. Click on Next.




                                                                    79
If you want a report with specific students, you can use the report
     filters to retrieve/remove certain populations of students.
                           Then click on next.




                                                              80
Next, choose the output format for your report, then click on Create
                        Report to generate.
                            If desired, the report can be saved for
                                            later use.




                                                             81
 A report generated in HTML format will look similar to the one
below. Clicking on finish will take you back to the Report Wizard




                                                           82
You can see that your report has been saved for later use.




                                                        83
    School Violence Data Collection
• Not required reporting feature of SIMS Net
• Used to compile data for Safe & Drug Free
  Schools Report.
• Data may be entered:
  – as incidences occur
  – specific time format (monthly, quarterly, etc.)
  – at the end of the year

                                                      84
  To access the school
 violence information,
    select Discipline
  Incidents under the
calendar in each school




                          85
After clicking Discipline
Incidents a screen like
this will appear.
To add a incident, Click
on New Incident.




                            86
Next, you enter the
incident type.




                      87
 Select an
 Incident
Description




              88
 Enter the number of
      victims and
offenders. NOTE: All
   fields except the
Weapon field require
 numerical values or
 an error will occur.




                        89
After all incident detail is complete, click on Save in the tool bar.




                                                                90

								
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