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Computing at UF

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					Computing at UF
                  Preview 2008
   http://training.helpdesk.ufl.edu
Our Site
                 Today’s Topics



• UF Student Computing Requirement

• Computing services available to students

• Your GatorLink account
         Student Computing Requirement


• http://www.circa.ufl.edu/computer.htm
• Access to and on-going use of a computer is required
• Undergraduates
   – Know your major? Check college recommendation
   – Undecided? Check general UF recommendation
• http://dell.techhub.ufl.edu/
• http://apple.techhub.ufl.edu/
                 Software for Students

• UF Software CD (www.circa.ufl.edu/cd-rom)
  – Contents include:
     •   Campus Connections Configurations
     •   Browsers
     •   E-mail Software
     •   Virus Protection
     •   And much more!
• Adobe Acrobat Professional
  – Available at the UF Computing Help Desk for
    $74.59
                  Software for Students

UF Bookstore
• Located within the Reitz Union
• There you can find:
  – Educational pricing for software
     • Example:
        – Adobe Studio MX Commercial:    $849.00
        – Adobe Studio MX Educational:   $249.00
  – Computer hardware and peripherals
• www.ufl.bkstr.com/
                     Computer Security

Network Security
infosec.ufl.edu/athome/
• Firewalls
   – Protects your computer from an outside attack
   – Core Force, Sunbelt Kerio and Zone Alarm
• Virus protection with auto-update turned on
   – Protects your computer from malicious programs
• Operating system’s automatic updates turned on
   – Windows, Macintosh and Linux
                       Account Security


Password Security
• infosec.ufl.edu/athome/passwords.shtml
• Passwords are like underwear.
     •   Change them often.
     •   The longer, the better.
     •   Don’t share them with anyone.
     •   Be mysterious.
     •   Don’t leave them lying around.
              Connecting to DHNet


DHNet – Division of Housing Network
• Provides a high speed connection within
  residence hall rooms.
Equipment Needed
• A computer with an Ethernet network card
• A Category V (5) Ethernet cable
                 Connecting to DHNet


Preparing your computer ahead of time:
• Remove ALL Peer2Peer software (Kazaa, etc)
• Install anti-virus software
  McAfee Virus Scan (preferred)
  – turn auto-update on
• Windows OS set to auto-update
                  Connecting to DHNet


Connecting to DHNet
• Plug Ethernet cable into wall port AND computer
      • One wall port per resident
• Navigate browser to www.dhnet.ufl.edu
• Follow the instructions on website VERY CAREFULLY
• Restart your Computer and you’re set to go!
                  Dorms Wireless System


Is there wireless in the dorms?
• Thanks to funding provided by Student Government,
  students living in the dorms now have wireless access
  points (within common areas).

• To set-up your DHNet wireless configurations, please
  refer to the instructions found at

   – http://www.dhnet.ufl.edu

      • Under the Ethernet Configuration Help link
            Wired Laptops on Campus


Where can students connect their laptops?
  • In CIRCA Computer labs, UF Libraries, Reitz Union,
    The Hub

What do students need to get connected?
  • Laptop with Ethernet network card
  • Category V (5) cable
  • GatorLink account
           Wireless Laptops on Campus


Where are the hotspots?
  • Indoor and outdoor areas are active
  • net-services.ufl.edu/wireless
What do students need to get connected?
  • Laptop with ‘Wi-Fi 802.11b or 802.11g’
    compatible adapter
  • GatorLink account is required for authentication
                Campus Computer Labs


What can you find in the labs?
• PCs with Windows XP, Macintoshes and laptop connections
• B&W and color laser printing, plotters, scanners, digital
  video editing
• Internet connectivity
• Abundant software from our lab network
   – Over 150 software packages
   – Use of the CIRCA labs is free for all students
   – GatorLink username and password are required
          Computer Labs on Campus


        Computer Lab            Can be found in:

           CSE 211            Computer Science &
                                 Engineering
          ARCH 118           College of Architecture

           WEIL 408          College of Engineering

        NORMAN G514           College of Education


For additional information visit: labs.circa.ufl.edu
             Your GatorLink Account


• One username and password for campus
  computing services
• Modified at www.gatorlink.ufl.edu
• Is often used for official UF correspondence
• Provides a “ufl.edu” e-mail address
  – username@ufl.edu
                 Your GatorLink Account


How do students create their account?
• Online – http://my.ufl.edu
   – Create account
   – Change password
   – Set up forgotten password hint
• In Person
   – UF Computing Help Desk (HUB 132) with Gator1 card
• Activate GatorLink services:
   – myUFL  Student Self Service  Preview Setup
                Your GatorLink Account


Basic Services:
• Access to myUFL, ISIS, WebMail, other campus sites
• Free E-mail                    (150 MB of space)
• Free Web Space                 (20 MB of space)
• Access to computer labs, laptop connections
• Elective charged services: laser/plotter print, Unix,
  dial-up
                 Your GatorLink Account

Have you heard of the FERPA Rules?
  – It is the Family Educational Rights and Privacy Act (also
    known as the Buckley Amendment)
  – This act states that the University is only allowed to
    disclose account information to the account owner
  – Who is the account owner?
     • The student only.
        – Parents, siblings, friends, roommates, etc. are not
          considered account owners.
               Free Computer Training


How can students get computer training?
• Online IT Training – www.cns.ufl.edu/training
   – Numerous software and programming language
     titles to choose from, and it’s FREE!
   – Now featuring Microsoft Office 2007 & Windows
     Vista Training.
   – GatorLink account and Windows compatible
     computer are required.
                 Application Assistance

• Application Support Center
  – Hub 224 http://asc.helpdesk.ufl.edu
  – A Subdivision of the UF Computing Help Desk
  – Provide workspace and technical support to ALL
    students for the core desktop applications (MS
    Office, Adobe Products, etc.)
  – Informational Seminars
  – Assistance with your Thesis
     • http://etd.helpdesk.ufl.edu
                     Useful Websites

• myUFL – my.ufl.edu and your college’s web site
• GatorLink – www.gatorlink.ufl.edu
• UF Computing Help Desk – helpdesk.ufl.edu
• Housing DHNet Network – dhnet.ufl.edu
• UF Software CD – www.circa.ufl.edu/cd-rom
• Computer Requirement –
  www.circa.ufl.edu/computers
• Computer Labs – labs.circa.ufl.edu
• IT Security Information – infosec.ufl.edu/athome
• Office of Information Technology – www.it.ufl.edu
                    Getting Help


Where do students go for help?
• UF Computing Help Desk
  – Phone: (352) 392 – HELP (4357)
  – Email: helpdesk@ufl.edu
  – Web: http://helpdesk.ufl.edu
  – In person:
     • HUB 132
              Questions?

This presentation can be found at:
  http://training.helpdesk.ufl.edu




     Need computing help?
     http://helpdesk.ufl.edu
        helpdesk@ufl.edu
     (352) 392-HELP (4357)
                                       Libraries at UF
•   UF Digital Collections
    Baldwin Children's Literature Collection, Samuel Proctor Oral History Collections, Florida
    Photograph Collections, Aerial Photography Collection...
•   Architecture and Fine Arts Library
    Art, Architecture, Building Construction, Interior Design, Urban Planning...
•   Education Library
    Counselor Education, Educational Administration & Policy, Educational Psychology, School of
    Teaching & Learning, Special Education...
•   Judaica Library (Isser and Rae Price Library of Judaica)
    Located in the Northwest corner of the first floor of Library West.
•   Health Science Center Library
    Dentistry, Health Professions, Medicine, Nursing, Pharmacy, and Veterinary Medicine
     – Borland Health Sciences Library (Jacksonville)
     – Veterinary Medicine Reading Room
                             Libraries (Continued)


•   Allen H. Neuharth Journalism and Communications Library
    Journalism, Mass Communications...
•   Legal Information Center
    Law
•   Library West
    Humanities, Business, and Social Sciences
      – Humanities & Social Sciences
         (352) 273-2615
      – Business
         (352) 273-2634
      – Collection Management Department.
         (352) 273-2629
                               Libraries (Continued)


•   Marston Science Library
     – Science Collections and Services
        Agriculture, Life Sciences, Engineering, Physical Sciences, Mathematics and Earth
        Sciences
     – Government Documents
        State, Federal, International
     – Map & Imagery Library
        First floor of the Marston Science Library.
•   Mead Library
    Located at P.K. Yonge Developmental Research School
•   Music Library
    231 Music Building (located immediately south of the Century Tower.
                               Libraries (Continued)


•   Smathers Library (East)
    Adjacent to Library West on the north edge of campus off University Avenue.
     – Latin American Collection
        Fourth floor of Smathers Library
     – Special & Area Studies Collections
        Rare Books, Florida History, Baldwin Collection, Belknap Collection, Archives
     – Digital Library Center
        Digital Collections
     – Bookstore
        First floor of Smathers Library adjacent to Library West



• http://www.uflib.ufl.edu/jgs/instruct.html
    Effective Presentations




A Necessary Evil
                         Today’s Topics


  •     Advantage of Visual Aids
  •     Basic Guidelines (Do’s & Don’ts)
  •     Choosing a Slide Design
  •     Tips for Good Design
  •     Handouts, etc.
  •     Delivering your Presentation


Friday, April 23, 2010       31
                         Advantages of Visual Aids


     Visual aids make presentations:
     • Better.
     • Clearer.
     • Interesting.
     • Easy to follow.
     • Easy to comprehend.
     • Organized.


Friday, April 23, 2010            32
                         Advantages of Visual Aids


   •     Increases retention.
   •     Reinforces ideas presented.
   •     Easy presentation of data.
   •     Summarizes data by using charts.
   •     Highlights the main points.
   •     Keeps the speaker on track.



Friday, April 23, 2010            33
                         Basic Guidelines


 • Simplicity, clarity, and legibility:
         – 7 x 7 Rule
         – No more than seven lines per slide.
         – No more than seven words per line.
         – Letters need to be seen from distance.
         – Prevents clutter.
         – Improves readability.


Friday, April 23, 2010         34
                This is what happens to a presentation if
                  you do not adhere to the 7 x 7 rule:


     •        How many months or years is the software needed? If your software need has a short
              life span and the software will not be used after the need has end, then looking at a
              lease agreement is advised.
     •        Will you require the most current release (version) of the software when it is made
              available buy the vendor? If your answer is No, then lease perpetual pricing may be
              best. If your answer is Yes, then you will need to know what the maintenance cost
              (upgrade cost) of a perpetual licensing agreement will be in the future. Term of use will
              play a deciding factor. Come on, write all this down. We know you want to.
     •        What are the life spans of the lease and perpetual licensing agreements?
     •        What is the cost of a lease agreement and its renewal costs? What is the term of the
              lease agreement? Finished writing yet? It’s busy work, isn’t it.
     •        What is the cost of a perpetual agreement and its upgrade costs? What is the term of
              the Upgrade period (if any)? Write faster! The slide’s changing soon!
     •        What is your funding for the software? If you do not have enough funds to cove the
              initial purchase of a perpetual licensing agreement then a lease agreement may be the
              only option.
     •        Yipe! Isn’t this just busy, busy, busy?! Are you still trying to write all this down?




Friday, April 23, 2010                              35
                          Basic Guidelines


   • Consistency :
           – Speech and slides must match.
           – A slide for each main point.
           – Number your slides.
           – Keep a consistent font, design,
             background.
           – Use of the black screen (if available).


Friday, April 23, 2010          36
                         Basic Guidelines - Continued


     • Duration:
            – Only provide relevant information.
     • Referencing:
            – Do not call unnecessary attention to visual aid.
            – Reference a slide only when it is necessary.
            – Referencing becomes repetitive.
            – Referencing is annoying to the audience.




Friday, April 23, 2010             37
                                Slides


      •     No more than three colors.
      •     No more than three type of fonts.
      •     Never use pictures of poor quality
      •     Dark background with light text is
            easier on the eyes.




Friday, April 23, 2010         38
                                     Slides


      •     No more than three colors.
      •     No more than three type of fonts.
      •     Never use pictures of poor quality
      •     Dark background with light text is
            easier on the eyes
              – especially in a dark room.




Friday, April 23, 2010             39
                         Slides - Continued


     •     Don’t go overboard with transitions
     •     Animations should be used sparingly
     •     Don’t use sound unless you need to
     •     Clip art should enhance, not distract.




Friday, April 23, 2010         40
                         Slides - Continued


     • Highlight the main points by underlining
       or boldfacing them.
     • Use capital and lowercase letters.
     • San Serif fonts are acceptable.
     • Consider using a bulleted list.




Friday, April 23, 2010        41
                         Tips for a Good Design


   The design must be:
   • Relevant:
           – Choose the right chart.
   • Conceptually clear:
           – Concepts and definitions should be clearly
             stated.




Friday, April 23, 2010            42
                         Tips for a Good Design


   The design must be:
   • Technically clear:
           – Informative title.
           – Appropriate headings and labels.
           – Enough white space to avoid visual clutter.




Friday, April 23, 2010           43
                                 Bad Graphic Design

                                             2
                         1


                                             3




                                             4

                             7


                                         5            6




Friday, April 23, 2010                  44
                             Better Graphic Design


                                 1




                         2                    3




                  4          5            6       7




Friday, April 23, 2010               45
           Bad Lettering
                         TIPS ON USING VISUAL AIDS



     Better
     Lettering
                         Tips on Using Visual Aids



Friday, April 23, 2010                       46
                           Handouts


     •     Leave out jargon.
     •     Number the pages.
     •     Include your name.
     •     Include your contact information.
     •     Distribute them all at once.
     •     Have enough.

Friday, April 23, 2010      47
              Prepare your lesson plans in advance


     •     You can learn the material.
     •     Test the material.
     •     Consult/improve your weak areas.
     •     Allows you to prepare for questions.
     •     Allows you to prepare visual aids.
     •     Allows you to prepare assessment tools.



Friday, April 23, 2010        48
              Practice your lesson plans in advance


   •     Allows you to practice your timing.
   •     Allows you to test the logical flow.
   •     You become focused on key points.
   •     Practice in front of peers for feedback.
   •     Make corrections as needed.




Friday, April 23, 2010        49
                         Visit the Presentation Room


   • Examine the capability of the room.
   • Practice speaking to determine volume.
   • Become familiar with your environment.
           – Lighting.
           – Projection ability.
           – Seating capacity.
           – Internet connections.
   • You can report problems in advance.

Friday, April 23, 2010               50
                         Arrive 30 minutes early


   • You can mentally focus.
   • You can arrange visual aids:
           – Handouts.
           – PowerPoint Presentation / Slide show.
           – Diskettes / Exercise Files.
   • Reduces anxiety.



Friday, April 23, 2010             51
                         As participants arrive


     • Greet participants if you have time:
            – Establishes confidence between the instructor
              and participants.
     • Distribute handouts.
     • Answer brief preliminary questions.




Friday, April 23, 2010             52
                         Start On-Time


   • Out of respect for those who arrived on-
     time.
   • Your lecture time may be limited.
   • Shows that you’re organized.




Friday, April 23, 2010        53
                         Once You’ve Started


   • Welcome the participants.
   • Introduce yourself and your co-presenters.
   • Allow audience to introduce themselves:
           – Only if the group is small (5-10 persons).
   • Introduce the topic.
   • State your objectives.



Friday, April 23, 2010            54
                         During Your Presentation


   • Give a 5 minute break for each hour.
   • Allow time for questions throughout.
   • Do not introduce material you haven’t
     rehearsed.
   • Incorporate appropriate humor.
   • Be aware of your timing.
   • Remember eye contact / vocal projection.


Friday, April 23, 2010              55
                         Ending Your Presentation


   •     Summarize the main points.
   •     Allow time for questions and answers.
   •     Provide a session evaluation form.
   •     Give participants a sense of “what to do next”.
   •     Provide a list of references.
   •     Provide your contact information.



Friday, April 23, 2010              56
                         Closing Advice


   • Use appropriate language.
   • Avoid objectionable humor.
   • Do a relaxation exercise before your
     presentation.
   • Don’t be overly critical of yourself.




Friday, April 23, 2010         57
               Thank you for viewing this
                    presentation.




Friday, April 23, 2010     58