City of Kennewick Recreation Community Services Facilities Rental Agreement Kennewick

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					City of Kennewick Recreation & Community Services Facilities Rental Agreement
Kennewick Recreation
210 W. 6th Ave., Kennewick, WA 99336
(509) 585-4293
e-mail: parksinfo@ci.kennewick.wa.us

Kennewick Senior Center
500 S. Auburn, Kennewick, WA 99336
(509) 585-4303
e-mail: seniorcenter@ci.kennewick.wa.us

! Kennewick Senior Center 500 S. Auburn St.

(KSC Rentals available Saturday only)

! Highlands Grange 1500 S. Union St.

! Kiwanis Bldg. 6007 Columbia Park Trail

Organization (if applicable): _________________________________________________________________ Reserved By: ______________________________________________________________________________ City: __________________ Zip: _________________ (w#) ______________(cell #) _____________ Estimated Attendance: _________ **Completion Time:_______a.m./p.m. Address: ____________________________________

E-mail: ___________________________ (h#) _____________

Type of Activity: ___________________________________________ Rental Date:_____________________*Start Time_______ a.m./p.m.

NOTE: *Start time includes decoration/set-up time. You can not enter the building before your start time. **Completion time includes clean-up time. Facilities must be cleaned and vacated by the completion time.
MIN IMU M 4 H R R EN TAL FOR ALL FAC ILITIES R ate for all C ity R esident R ate N on-C ity R ate D amage D eposit
R efundable, see *pg. 3

! K SC K itchen Not Appli cable

! Senior C enter Not Appli cable

! H ighlands Grange Not Appli cable

! K iw anis B ldg.

!**K iw anis Youth

$40 per hour
Not Appli cable Not Appli cable

$15 per hour
Not Appli cable Not Appli cabale

! $40 per hour ! $60 per hour $150 $35 $100

! $50 per hour ! $75 per hour $150 $35 $100

! $50 per hour ! $75 per hour $150 $35 $100 D amage D eposit Admin. Fee
=

$150 $35 $100

$150 $35
Not Appli cable
D ate Paid

Administrative Fee C leaning Fee

(Payable at ti me reservati on i s made.) (Payable at ti me reservati on i s made. ) (D ue i n full two weeks pri or to event, or earli er.)

R a t :$ e

xHr s

a R e n t lF e e C leaning Fee TOTAL
R E FU N D
D ate

( D ue i f l t o w eeks prort t e eventoreari r) n ul w , i o h l . e

*R efer to Facilities & C ommercial R ental Information Guide Office U se Only: R E F U N D T O : ! Same as above ! N ame/Address: **Overnight rates w ill be negotiated at a separate rate. If applicable: K ey Issued #: C omments: D ate: D ate K ey R eturned :

I make application to the City of Kennewick for the use of the facility and/or property described above and certify the information is correct. I agree to exercise care and safety in use of the facility and property and to hold harmless the City of Kennewick from all liability and medical expenses resulting from the use of the facility and/or property. I have read and understand the requirements for rental of City of Kennewick facilities and agree to abide by the rules outlined in the Facility Rental Information Guide. I further agree to pay in advance any fees associated with the request. Cancellations must be received in writing by this office no later than 14 days prior to rental date(s) or the applicant forfeits all rental fees. I understand that alcohol is not permitted in any City building or in any City park and if any evidence of alcohol is found the damage deposit will be 100% forfeited.

Signature of Responsible Party: ___________________________________ Date: _______________________
The responsible party that signs the application is: 1) the only person who can request a modification to the reservation, no later than 14-days prior to the event and 2) the only person allowed to pick up the building key, unless prior arrangements have been made. Adobe Pagemaker/H/Parks Division/Public/Forms/Facilities Rental Agreement Forms Revised 1/2008

City of Kennewick Recreation & Community Services Facilities Checklist
! Kennewick Senior Center ! Commercial Kitchen ! Highlands Grange ! Kiwanis Building
Procedure for Building Supervisor and Renter (building key not given to Renter) The checklist below is to be completed and signed by the Building Supervisor and Renter prior to an activity taking place (Pre-Rental) and after the rental (Post-Rental). The Supervisor will return this form to Kennewick Recreation and Community Services the day following the rental or the next business day following a weekend rental. Procedure for Renter (building key given to Renter) PLEASE NOTE: It is the Renter's responsibility to complete and sign the checklists (below) A diagram is posted and return this form to Kennewick Recreation and Community Services in each building, office along with the building key. showing the layout Renter: _______________________________ Rental Date: ________________ of tables and chairs Scheduled Time: From ___________ a.m./p.m. To __________a.m./p.m. before and after Actual Time Used: From __________ a.m./p.m. To __________a.m./p.m. each rental. If actual time exceeds scheduled time, you may be charged an additional fee which may be taken out of the damage deposit. General Checklist for each room, including restrooms Stove, countertops, sinks wiped clean? ................... Are restrooms clean and toilets flushed?................. All floors swept?...................................................... All items removed from refrigerator?........................ Equipment off and/or unplugged? ........................... Are all doors and windows locked? .......................... Are tables and chairs wiped clean?.......................... Decorations removed?.............................................. All furniture/items brought in removed?.................. Is all trash in the trash cans?.................................. Additional Checklist for Kiwanis & Highlands Grange Are tables up against the walls and chairs in front of the tables as on the diagram? .............................. If tables and chairs borrowed from another room are they returned and on the dollie?..............................
Be sure tables are top to top and back to back to avoid scratches.

Pre-Rental Checklist

Post-Rental Checklist

yes yes yes yes yes yes yes yes yes yes

_____ _____ _____ _____ _____ _____ _____ _____ _____ _____

no no no no no no no no no no

____ ____ ____ ____ ____ ____ ____ ____ ____ ____

yes yes yes yes yes yes yes yes yes yes

____ ____ ____ ____ ____ ____ ____ ____ ____ ____

no no no no no no no no no no

____ ____ ____ ____ ____ ____ ____ ____ ____ ____

yes _____ no ____ yes _____ no ____

yes ____ no ____ yes _____ no ____

Additional Checklist for Kennewick Senior Center Are all chairs around the tables in the Sun Room and Dining Room as in the diagram?......................... yes _____ no ____ Are chairs arranged around dance floor?.................. yes _____ no ____ Is the dance floor swept? Dust mop only, do not wet floor! yes _____ no ____

yes ____ no ____ yes ____ no ____ yes ____ no ____

If any of the above items are marked 'NO', please explain on back page. If any of the above items are marked 'NO', Renter may be held financially responsible. PRE-RENTAL CHECKLIST - SIGNATURE REQUIRED DATE Renter: _________________________________________________________________________________ Bldg. Supervisor: ________________________________________________________________________ POST-RENTAL CHECKLIST - SIGNATURE REQUIRED DATE Renter: _________________________________________________________________________________ Bldg. Supervisor: ________________________________________________________________________
Adobe Pagemaker/H/Parks Division/Public/Forms/Facilities Rental Agreement Forms 2008 Revised 1/2008

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City of Kennewick Hold Harmless Agreement Name of Organization _________________________________________________________ Name of Event Coordinator _____________________________________________________ at ________________________________________________________________ on ________________________________________________________________ (location) (date)

_________________________________________ agrees to protect, defend, indemnify, and hold the City of Kennewick, its elective and appointive officers, employees and volunteers free and harmless from and against any and all losses. Claims, liens, demands and causes of action of every kind and character including, but not limited to, the amount of judgment, penalties, interest, court costs and legal fees incurred by the City of Kennewick arising in favor of any party, including claims, liens, debts, personal injuries, death (including employees of the City of Kennewick), or damages to property (including property of the City of Kennewick) and without limitation by enumeration, all other claims or demands of every character occurring or in anywise incident to, in connection with or arising directly or indirectly out of the said agreement. _________________________________________________________________________ agrees to investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other costs and expenses related thereto; even if the claims, demand, or suit is groundless, false or fraudulent. In any case in which such indemnification would violate any applicable legal prohibition, the foregoing provisions concerning indemnification shall not be construed to indemnify the City of damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the City or its employees. I further state that I am 18 years of age or older and legally competent to sign this agreement. I understand these terms are contractual and not a mere recital, and that I have signed this document as my own free act.

Signature of Responsible Party______________________________ Date ________________


				
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