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					    Welcome to
SuperFleet Manager
“Taking your fleet fueling to the next level”
            This is the User Registration Page.

Complete this page to register your user name and password
          and begin using SuperFleet Manager.

   You will need to review the Terms of Use and Privacy
    Statement before your registration can take affect.
                  This is the Login Page.

This is where you will always start your SuperFleet Manager
session. Enter your user name, current password, and click
                      the Login button.

  “Remember to bookmark this page so you can have the
    quickest access to taking control of your SuperFleet
                         program.”
                                                                                           If you want to review
                                                                                           your User Profile, just
                                                                                            click on your name.
                   Under the SuperFleet logo, you will
                 find the navigation bar. Clicking on a
                    tab will take you directly to that
                  information for your account. [The
                  navigation bar is available on every
                    page and is your quickest way to
                         move about the site.]




                                                          At the bottom of the page you will find links to the
                                                          online Help, Frequently Asked Questions (FAQ), our
   This is the SuperFleet Manager                          Privacy Statement, the Terms of Use for this site,
            Welcome Page.                                  How to Contact Us, and the Site Map. [These links
From here you can quickly get to every                     are available on every page and are your quickest
   thing you need to manage your                           way to get answers to your questions about using
         SuperFleet program.                                              SuperFleet Manager.]
                                    If you wish to change
                                    your password, just click
                                    the Change Password
                                    link.


                                                    If you are an admin user, you will
                                                    also see the User Management link
                                                    which will allow you to manage
  This is your User Profile Page.                   the other users for your account.
  If your email address, mailing
address, or phone numbers change,
 you can update that information
               here.
This is the Change Password page.
If you want to change your password, you just need
to enter your new password here. [You are asked
to enter it twice to make sure you didn’t miss type
it the first time.]




                                   Your password is good for 30
                                   days. SuperFleet Manger
                                   will prompt you to change
                                   your password after you
                                   have logged in with an
                                   expired password.
                                                                                      If you create a new user, he will
                                                                                      automatically be set up as a Regular
                                                                                      User with read only access to all of
                                                                                      your accounts data within
                                                                                      SuperFleet Manager. SuperFleet
                                                                          This is the User Management page.
                            If you want to change the initial
                             roles assigned to the new user,
                                                                                      Manager will send will have
                                                                          If you are an Admin user, you him a
                               clicks on the View Roles link
                                                                                      registration be allowed he will
                                                                          access to this page and email whichto create
 If you want to reset a user’s password,Create New User
                               beside the click on                                    need to respond change the
                                                                          new user, remove users, andto in order to set
                                          Button.
Edit. This will allow you to enter a new password
                                                                                      up to user user.
                                                                          roles assigned his each name and password.
                                                                       If you want to review or change a user’s assigned
  for the user. Once the user logs in using this                       roles, click view roles and you will be taken to the
password, he will be asked to change it before he                                     Roles page for that user.
                    can proceed.




    Then click the Submit button, the
    system will ask you to verify that you
    want to remove the selected user. If
    you respond OK, that user will no
    longer have access to SuperFleet
    Manager.
                                                                            Every account must have a Primary Admin
                                                                           User. There can be only one Primary Admin
                                                                          user per account. The user designated as the
                                To remove a user, you check the
                                                                           Primary Admin User can not be deleted. To
                                delete box on the line with the user
                                                                           change the assigned Primary Admin click on
                                id to be removed.
                                                                          the box beside the user you want to set as the
                                                                                       Primary Admin User.
                                              •Admin users can make changes to
                                              what other users can do

                                              •Regular users can access the
                                              account information but can not
                                              change what they or other users can
                                              do

                                                                                          This is the Roles page.

                                                                                     If you are an Admin User you will
                                                                                     have access to this page and can
                                                                                    use it to control which SuperFleet
                                 The buttons to the right of each role              Manager capabilities you extend to
                                 controls whether the user can change                            each user.
                                 data associated with that role or can
                                 only view it.




The button to the left of each
role controls whether or not
this user can access this area
of SuperFleet Manager.
                                                                    The Download link will allow you
                   You can sort the search results by               to download all of the account
                   clicking on any heading field.                   information for your linked
                   (example – to sort this data by                  accounts into a spreadsheet. Print Friendly link will
                                                                                               The
                   number of cards click the Cards                                             create a printer friendly image
                   heading)                                                                    of the table listed on this page
                                                                                               so that you may create a hard
If you want to see the accounts information,                                                   copy of this information.
click on the account number.
                                                                              If you want to go directly to the card
                                                                              information for an account, click on
                                                                              the number of cards link for the
                                                                              desired account.




                              This is the Accounts Page.

                     If you are managing linked accounts, you will
                    have access to this page and it will allow you to
                     select which account you want to work with.

                   If you are not managing linked accounts, you will
                    go directly to the Account Detail page for your
                   assigned account when you click the Account tab.
                                                                              In this section you will see the
                                                                              current setup information for
                                                                              this account.

                                                                              The Master Account field allows
                                                                              any Admin User for an account
                              When this field is “PROMPTED”, the              to let users on another
                              hyperlink will take you to the Driver           SuperFleet account have access
                              ID data for this account.                       to the information for his
                                                                              account.
                                                                              This is the Account Detail page.

                                                                            It shows the information about the
                                                                               account. Primarily the data on
                                                                                this screen is for information
                                                                                purposes only and requires a
                                                                             SuperFleet Customer Service Rep
                                                                                    to make any changes.




                                                                      These are two of the SuperFleet addresses
                                                                      set up for this account. The Plastic
                                                                      Address is where any requests for new or
If you are an Admin user,         An Admin user can set up            replacement credit cards will be sent.
you will be able to add or        user defined fields as
delete User Defined Fields.       needed to allow you to
                                  capture data you want to
                                  associate with your
                                  account.
                                               These are the User Defined Fields
                                               which have been set up for this Data
                                               Group on this account. If you want to
                                               remove one of these fields, click the
                                               delete box and then the Delete button.
                                               You will be asked to verify that you
                                               wish to delete this field and all related
                                               data. If you okay this process, the
                                               field along with any data you have
                                               entered will be removed from the
                                               system.




                                           When you are finished using
                                          this page, click the Return to
                                                                This is the Manage User Defined
                                           <Data Group Name> Detail
                                                        link.              Fields page.
If you want to create a new field to be
used with a Data Group on your                              This is where Admin users can create
account, type the name of the field in                      new fields to be associated with each
the box and click the Add New Field                             data group for their account.
button. The new field will then be
available on the detail page for that
Data Group and you can begin
capturing the desired information.
     You can sort the search results by                                                         You can limit the cards displayed below by
     clicking on any heading field. (example                                                    specifying search parameters. These
     – to sort this data by vehicle id click the                                                parameters
                                                                          If you click on the location you work on the “contains”
     Vehicles heading)                                                                          principle
                                                                          will be taken to the Location and will return all entries in the
                                                                          Detail page for that corresponding field which contain the
                                                                                                location.
                                                                                                search string provided.

                                        If you click on the vehicle you
                                        will be taken to the Vehicle
                                        Detail page for that vehicle.


                                                                                                    The Download link will allow
                                                                                                    you to download all of the card
                                                                                                    information for your account
                                                                                                    into a spreadsheet.


                                                                                  If you click on the driver you will be taken to
If you click on the account #
                                                                                  the Employee Detail page for that driver. If
you will be taken to the Account
                                                                                  the driver is the word “PROMPTED”, you will
Detail page for that account.                                                       is the Cards page.
                                                                              Thisbe taken to the listing of all valid drivers for
                        If you click on the card # you                            this account.
                        will be taken to the Card Detail         This page lists all of the cards assigned to your
                        page for that card.                         account or all accounts you have master The Print Friendly link will
                                                                                account access to.               create a printer friendly image
                                                                                                               of the table listed on this page
                                                                                                               so that you may create a hard
                                                                                                               copy of this information.
                                                                                                          This is the card information
                                                                                                          maintained by SSA and is
The Pump Fill Limit field sets a value                                                                    displayed here for informational
that is returned to the Point of Sale                                                                     purposes only.
device limiting the dollar limit for a   The Dollars of Fuel Per Day field sets a
single fill-up. Each POS has its own                                                            The Days of the Week fields
                                         threshold for denying transactions.
restrictions on this limit and not all                                                          designate on which days this
                                         Once this card has purchased this
POS’s honor this setting.                                                                       card can be used. YES allows the
                                         many dollars of fuel or more in a
                                                                                                card to be used. NO denies the
                                         single 24 hour period (midnight to
                                                                                                usage of this card on this day of
                                         midnight), future transactions will be
                                                                                                the week.
                                         denied.                                                           This is the Card Detail page.

                                                                                                          It show all of the information
                                                                                                          applicable to a single card on
                                                                                                                  your account.
                                                                                                    The Work Day Start and End Time
                                                                                                    fields controls the hours during
                                                                                                     Gallons Per Day field sets a
                                                                                                The the day when this card can be
The Odometer Variance is used in                                                                threshold forboth fields are blankfield
                                                                                                    used. If denying transactions.
                                                                                                  The Dollars of Non-fuel Per Day or
conjunction with Odometer                                                                       Once this the card can denyingthis
                                                  The Transactions Per Day field                    zero, card has purchased
                                                                                                  sets a threshold for be used at all
Prompting. If this value is non-zero                                                            many gallonstheOnce this card has
                                                  indicates how many times this                     hours of or day.
                                                                                                  transactions. more in a single 24
and the odometer reading entered                                                                hour period (midnight to midnight),
                                                                                                  purchased this many dollars of non-
for the current transaction exceeds               card can be used in a 24 period               future transactions will be denied.
                                                  (midnight to midnight).                         fuel or more in a single 24 hour period
the previously entered odometer
                                                                                                  (midnight to midnight), future
reading by more than this amount,
                                                                                                  transactions will be denied. [If this
the current transactions is denied.
                                                                                                  card is not allowed to purchase non-
The second time the odometer
                                                                                                  fuel fields
                                                                 An Admin user can set up user defineditems, this setting does nothing.]
reading is entered, this value is                                as needed to allow you to capture data you
ignored and the transaction is
                                                                 want to associate with your cards.
              If you
allowed to proceed. are an Admin user,
              you will be able to add or
              delete User Defined Fields.
                                                                                 You can limit the employees displayed
                                                                                 below by specifying search parameters.
You can sort the search results by                                               These parameters work on the
clicking on any heading field.                                                   “contains” principle and will return all
(example – to sort this data by user                                             entries in the corresponding field which
id click the User ID heading)                         Click on the Drivers link to
                                                      see all of the driver ids  contain the search string provided.
                                                      assigned to this account




                                                           Click on the Add Employee
                                                           link if you want to create a
                                                           new Employee Detail record.




                                         This is the Employees page.

                                       It lists all employees assigned to
                                             this account or all linked         The Download link will allow
                                          accounts if you have master           you to download all of the
                                               account permissions.             employee informationFriendly link will
  Click on the employee id to go to                                                         The Print for your
  the Employee Detail page for this                                             account into a spreadsheet. friendly image
                                                                                            create a printer
  employee.                                                                                 of the table listed on this page
                                                                                            so that you may create a hard
                                                                                            copy of this information.
The employee’s status field can                                           The employee’s email address
only be maintained by an admin         You can populate this field        fields will contain the value
user. An employee can be either        with any value you choose.         entered at registration if this
active or inactive. If an              This is your own unique            employee was set up as a
employee is marked as inactive,        identifier for each employee.                     This is the Employee
                                                                          SuperFleet Manager user. This is
his user and driver id are no                                                                 Detail page.
                                                                          the same field that appear on
longer valid.                                                             the user’s profile page.
                                    The employee’s name fields will                     The information here is
                                    contain the values entered at                     about a single employee
                                                                          The employee’s phone and fax
                                    registration if this employee was                  and as the same shows
                                                                          number fields are applicablefields
                                    set up as a SuperFleet Manager                     the the user’s Manager
                                                                          that appear onSuperFleet profile
                                    user. These are the same fields                     User ID and SuperFleet
                                                                          page.
                                    that appear on the user’s profile                      Driver ID for this
                                    page.                                                      employee.
                                                                            The user id field will contain the
                                                                            value entered at registration if
                                  If an employee has been                   this employee was set up as a
                                  assigned to a card, vehicle,              SuperFleet Manager user.
                                  and/or location, you can use the
                                  drop down box to select the               The drive id and name fields are
                                  appropriate values here.                  used in conjunction with driver
                                                                            prompting. [Please refer to the
                                                                            Driver Page for more details
If you are an Admin user,                                                   about these fields.] If this field
you will be able to add or                                                  is blank, you can create a new
delete User Defined Fields.                                                 driver id as
                                         An Admin user can set up user defined fieldsby filling it in. If it has
                                                                            value, you to
                                         needed to allow you to capture data you wantcan remove a driver
                                         associate with your employees.     id by blanking this field.
                                           You can limit the drivers displayed below        If you want to add a new driver id to the
You can sort the search results by                                                          list of valid drivers, click the Add Driver
                                           by specifying search parameters. These
clicking on any heading field.                                                              link.
                                           parameters work on the “contains”
(example – to sort this data by driver
                                           principle and will return all entries in the
name click the Driver Name heading)
                                           corresponding field which contain the
                                           search string provided.




                                                                    Driver Name is a free form field which is
                                                                    used to provide a name as well as a
                                                                    driver id when reporting transactions
Driver ID’s are numeric fields no longer         This is the Drivers page.
                                                                    which prompted for a driver id.
than 10 digits. This value is input on a
keypad in the store or at the pump              This page shows all of the                If you wish to remove a driver id from the
whenever a card on this account is set          driver ids which have been                list of valid drivers, check the delete box
up for driver id prompting. If the            created for this account. The               and press the Submit button. You will be
account is also set up for driver id                driver id is used in                  asked to verify the delete before the driver
validation, the value entered is                 conjunction with driver                  id is removed from the list.
compared to all of the values listed          prompting. Only Admin Users
here for the account. If the entered          can update data on this page.
value does not match one of these
values, the transaction will be denied.
                                   The Print Friendly link will
                                   create a printer friendly image
                                   of the table listed on this page
                                   so that you may create a hard
                                   copy of this information.




                                       The Download link will allow you
                                       to download all of the information
                                       for your linked accounts into a
                                       spreadsheet.




An empty row will be created at
the bottom of the list where you
can input the driver id and name
for the new driver.
                              This is the Vehicles page.
                                                                                               You can limit the vehicles displayed
                                                                                               below by specifying search parameters.
                              It lists all
     You can sort the search results by of the vehicles                                        These parameters work on the
                              you
     clicking on any heading field. have set up for this                                       “contains” principle and will return all
                                        account.
     (example – to sort this data by year
     click the Year heading)                               If you want to add a new vehicle to entries in the corresponding field which
                                                           your account, click the Add Vehicle contain the search string provided.
                                                           link.




                                                                           The Download link will allow you
                                                                           to download all of the information
                                                                           for your linked accounts into a
                                                                           spreadsheet.                       The Print Friendly link will
                                                                                                              create a printer friendly image
If you click on the account #             If you click on the card # you
                                                                                                              of the table listed on this page
you will be taken to the Account          will be taken to the Card Detail
                                                                                                              so that you may create a hard
Detail page for that account.             page for that card.
                                                                                                              copy of this information.




                                                               If you click on the location you
              If you click on the vehicle id you
                                                               will be taken to the Location
              will be taken to the Vehicle
                                                               Detail page for that location.
              Detail page for that vehicle.
                                                    This is a unique identifier you set up for
                                                    each vehicle on your account. If you are This is the Vehicle Detail page.
                                                    prompting for vehicle, this should be a
                                                    numeric value so that it can be entered on contains information about the
                                                                                               It
                                                    the keypad at the store or pump.              vehicle you set up for your
                                                                                                           account.




                                                                                                 If this vehicle has been
                                                                                                 assigned to a card and/or
                                               You can enter whatever you like in the            location, you can use the
                                               Vehicle Description, VIN, Year, Make, Model,      drop down box to select the
                                               License Plate, Registration State, Registration   appropriate values here.
                                               Date, and Registration Expiration Date. These
                                               fields are not used in the SuperFleet Program
                                               but are captured to help you in managing your
                                               fleet.




If you are an Admin user,
you will be able to add or
delete User Defined Fields.


                        An Admin user can set up user defined fields as
                        needed to allow you to capture data you want to
                        associate with your vehicles.
                                                       This is the Locations page.
     You can sort the search results by                                                        You can limit the locations displayed
     clicking on any heading field.                                                            below by specifying search parameters.
                                                     This page lists all the locations
     (example – to sort this data by zip                                                       These parameters work on the
                                                        you have set up for your
     code click the Zip heading)                                                               “contains” principle and will return all
                                                                 account.
                                                                                               entries in the corresponding field which
                                                                                               contain the search string provided.




                                                       If you want to add a new location
                                                       to your account, click the Add
                                                       Location link.




                                                                          The Download link will allow you
                                                                          to download all of the information
If you click on the account #                                             for your linked accounts into a
you will be taken to the Account                                          spreadsheet.
Detail page for that account.



                             If you click on the location id                                             The Print Friendly link will
                             you will be taken to the Location                                           create a printer friendly image
                             Detail page for that location.                                              of the table listed on this page
                                                                                                         so that you may create a hard
                                                                                                         copy of this information.
                                                 This is a unique identifier you set up for
                                                 each location on your account. If you areThis is the Location Detail page.
                                                 prompting for location (dept, charge to),
                                                 this should be a numeric value so that it It contains information about the
                                                 can be entered on the keypad at the store location you set up for your
                                                 or pump.                                               account.


If want to associate an
employee as the primary
contact person for this                         You can enter whatever you like in the
location, you can use the                       Location Name, County, Address, City, State,
drop down box to select the                     and Zip fields. These fields are not used in the
appropriate value here.                         SuperFleet Program but are captured to help
[The employee must already                      you in managing your fleet.
have been set up and
assigned an employee id.]




    If you are an Admin user,
    you will be able to add or
    delete User Defined Fields.   An Admin user can set up user defined fields as
                                  needed to allow you to capture data you want to
                                  associate with your vehicles.
Transaction Data is a record of activity
that has occurred at the point of sale
(POS) (store or pump). [Data may be
delayed up to 45 minutes before it is
available to be viewed here.] This data
includes the date, time, card number,
POS location, amount, and if prompted
for, the driver id, vehicle id, location,
and/or odometer. This data will also
                 This is the Reports page.
show a breakdown of up to 10 product
codes for the sale.
           This is where you can download the
              transaction or event log data.




Event Log is a record of all activity that
has occurred to the data in your account
in SuperFleet Manager. This data
includes the date, time, user id, data
group, key fields, field name and both a
before and after image of the
information changed. This includes
additions and deletions.
                                       If you are a Master Account User, you must
                                       select the account you want to create the
                                       card for. If you are not a Master Account
                                       User, this will show your account only.
                                                                                     This
                                           If the account is set up to prompt for is the Request New Card page.
                                               If the this field set up “PROMPTED”
                                           driver id,account iswill sayto prompt for
                                                   If the account is to say prompt useYou
                                           and you won’t befield set enter“PROMPTED” this page to provide the
                                               vehicle id, this able willup to a value for
                                           here. location, on your account are information needed to set up a new
                                                     If cardsathis field willhere “PROMPTED”
                                                      Enter description enter a value
                                               and you won’t be able to say describing what
                                               here.product restrictions to assigned card for
                                           assigned to a driver, be able you wisha value to your account.
                                                           cards on enter the enter
                                                   and you won’tyour account are applied what
                                                        If Enter a description here describing
                                               assignedIfhere. (Examples – Unleaded Regular
                                                   here.prompting you haven’t already
                                                      this to a If you want usedare
                                           driver namecard.vehicle, enter the assigned
                                                              cards on your account whenever this
                                                    so and you a location, ICR, the assigned
                                                      Only, Fuel and to haven’t already
                                           done assigned to wantyoutrack your Driver, Vehicle,
                                               Vehicle card is used.Oil, Noenter etc.)
                                                           ID here. If (Examples –
                                                            and you want Manager,
                                           employees via SuperFleet to track youralready
                                               done soLocation – Driver, Odometer – Trailer,
                                                   Location ID here. If you haven’t
                                               vehicles so and youemployee.
                                                   done this driver want to track your
                                           please addHub,SuperFleet Manager, please
                                                            via Charge To )
                                               add this vehicle.SuperFleet Manager, please
                                                   locations via
                                                   add this location.



This is the address where your new card
                      If you have any
will be mailed. This is set up for eachspecial instructions you            This section is used to define what
                      would like to communicate to SSA about
account by the SuperFleet Customer                                         Enhanced Fleet Restrictions you wish
  When you and completed reasons, enter that information
                      this card, you out all
Service Reps havefor security filling canwe                                applied to this card. (Please refer to the
                       this you click – Please call Joe at (xxx)
  the information onhere.if (Example the
require you contact them page, need this                                   Card Detail presentation page for detail
                      xxx-xxxx to discuss product restriction
  SUBMIT button and your request for a new
address changed.                                                           information on each of these fields.)
                      options before issuing this card.)
  card will be processed.
This section shows all new cards
requested over the last 14 days. If you
can not remember whether or not you
had previously requested a particular
new card, you can review this section
prior to completing the information
above.
                                   If you are a Master Account User, you must
                                   select the account you want to create the
                                   card for. If you are not a Master Account
                                   User, this will show your account only.




                                                                        This is the Update All Cards page.

                                                                       You use this page to make a mass
                                                                         change to the Enhanced Fleet
                                                                        Restrictions for ALL of the cards
                                                                           assigned to your account.




                                                                This section is used to define what
                                                                Enhanced Fleet Restrictions you wish
                                                                applied to this card. (Please refer to the
                                                                Card Detail presentation page for detail
When you have completed filling out all                         information on each of these fields.)
the information on this page, click the
SUBMIT button. The system will verify
that you really want to change ALL of your
cards and if you say okay, ALL of the cards
assigned to your account will be changed
to these Enhanced Fleet Restriction
settings.
If you wish a replacement for this card,
check this box and complete the rest of the
form. If you don’t wish a replacement skip
the next three sections and press the                   This is the information about the card you
CONFIRM button.                                         have selected to cancel. Please make sure
                                                        that this is the correct card.




                                                               This is the Cancel Card page.

                                                           You use this page to cancel a card on
                                                                         Card,
                                   The information in the Replacementyour account.
                                   Restrictions, and Cards will be mailed to
                                   sections are the same as for Request New
                                                           If your card was lost or stolen, please
                                                             Request New Lost
                                   Card. Please refer to theuse the ReportCard or Stolen page.
                                   for details about completing these sections.
                                                          If you wish to continue to use this card
                                                            until you receive a replacement card,
                                                             please use the Replace Card page.

                                                          Once you press the CONFIRM button
                                                          and verify the cancellation, you will no
                                                             longer be able to use this card.
When you have completed filling out all
the information on this page, click the
CONFIRM button and your request to
cancel this card will be processed.
                                                                                             Please select whether you are
                                                                                             reporting a lost or stolen card.
                                  The information in the Replacement Card,
                                  Restrictions, and Cards will be mailed to
                                  sections are the same as for Request New
                                  Card. Please refer to the Request New Card
                                  for details about completing these sections.



                                                                                    This is the Replace Lost or Stolen Card
                                                                                                     page.

                                                                                  You use this page to report a card on your
                                                                                       account as either lost or stolen.
                                This is the information about the card you
                                have selected to report as lost or stolen.
                                Please make sure that this is the correct card.
                                                                                  If you are aware of or suspect that there
                                                                                  has been fraudulent activity on this card,
                                                                                  please provide us with the details here
                                                                                  including someone we can contact if we
                                                                                  need more information.
If you wish a replacement for this card,
check this box and complete the rest of the
form. If you don’t wish a replacement skip
the next three sections and press the
CONFIRM button.
When you have completed filling out all
the information on this page, click the
CONFIRM button and your request to
report this card as lost or stolen will be
processed. The system will cancel this
card and it will no longer be usable.
 The information in the Replacement Card,
 Restrictions, and Cards will be mailed to
 sections are the same as for Request New
 Card. Please refer to the Request New Card
 for details about completing these sections.



                                                        This is the Replace Card page.

                                                        You use this page to request a
                                                   replacement for a card that you want to
                                                  continue to use until the new card arrives.
This is the information about the card you
have selected to report as lost or stolen.
Please make sure that this is the correct card.
When you have completed filling out all
the information on this page, click the
CONFIRM button and your request to
replace this card will be processed. The
current card will continue to be usable for
60 days.

				
DOCUMENT INFO