March 24, 2008 TO: The Department of Workforce Education (DWE) Federal Surplus Property (FSP) Donees FROM: Duane Bell, Manager AR Federal Surplus Property Phone 1.501.835.3111 SUBJECT: Want List (revised 10-01-01) 3-24-08 Property Listings Tagging Procedures 5-15-00 Equitable Distribution Purchase Order Process 9-08-03 Special Note: Effective 10-1-2001, major property listed on the WANT LIST hold time will be changed from ten (10) days to five (5) working days after contact to view the property and five (5) working days to take possession of the property. Arrangements must be made within the 10 day period or the next donee will be contacted. When you e-mail, we only get the e-mail address, be sure to include your name and donee organization name with your e-mail allowing us to better identify the e-mail. Remember to contact us when you change your email address. Contact Kathy Fugatt at 501-992-1023 or email@example.com. WANT LIST: Federal Surplus Property (FSP) offers a service through a WANT LIST for those hard to find, limited quantity, high cost items for our donees. The list is active for one year and the donee must contact FSP to renew requested items on the WANT LIST. To place items on the WANT LIST, contact Butch Campbell at the following e-mail address: Butch.Campbell@arkansas.gov To inquire about property in this newsletter, please contact: Butch Campbell, firstname.lastname@example.org or 501-772-7194 William Sanders, email@example.com or 501-772-7345 Keith Christy, firstname.lastname@example.org or 501-772-8497 James Stafford, email@example.com or 501-772-7238 The following FSP ground rules must be followed to assist in reducing disappointment with this new system. 1. Anyone acquiring FSP property must be a donee in good standing with FSP. Our office (501-835-3111) can verify your present donee status. 2. You must follow the chain of command established by your entity to become a person able to acquire FSP property. The chief official for your entity or their designee may sign for FSP property. 3. Come prepared (truck and/or trailer) to take the property with you. In the event transportation is not possible at the time you visit FSP, property may be tagged and must be picked up within 10 working days or the second hold will be contacted. You may request one five-day extension. 4. FSP property must be put into use within 12 months from the date acquired or request an extension and used for 18 months from the date the property is put into service. After 18 months of use, the property becomes the property of the entity. 5. It is an imprisonable offense to use FSP for personal use, given to, or sold to individuals during the 12 months until the property is put into service and during the 18 months once put into service until completion of services. 6. The property must be listed on the entity's inventory and primarily used in Arkansas. 10 Day Holding Period: Effective 5-15-2000, when a donee holds property for 10 days, the hold date starts the next working day and runs for 10 working days excluding holidays and weekends. Attention: See Special Note in “Want List” information located on page one (1). Tagging Property on the FSP Yard: Effective 5-15-2000, property put on hold on the yard must be marked with a permanent, weatherproof marker. This is due to elements fading the paper and pen tags to the point where the hold can’t be read. After 5-15-2000, paper tags will be a gamble. If paper tags are lost, not legible, or for whatever reason have been removed, the donee having a legible tag or using the permanent, weatherproof markers will be contacted. Contact any FSP employee for a permanent, weatherproof marker to use. Equitable Distribution: Limits on the amount of property tagged by a donee representative will depend upon availability, equitable distribution to all interested donees, and time restraints. (2-7-01) NIB means New-In-Box GSA Office of Civil Rights Notice: Be sure your Title VI & IX Non- discrimination Poster is displayed. Contact: Vernon Cook, firstname.lastname@example.org in the event you need a poster to display or call him at 1.501.835-3111. Purchase Order Process: Effective October 8, 2003, for those agencies using a purchase order, the Federal Surplus Property Program will only accept a hard copy of the signed purchase order. Unless specified on the FSP Authorization Form that anyone with a purchase order can sign for property, FSP will not accept a purchase order in lieu of a person being on the authorization list or a letter signed and dated authorizing that person to sign for property. 17TH Department of Workforce Education (DWE) Federal Surplus Property E-mail listing March 24, 2008 3 10.00 Office chairs (8-700-04; C1) 5 30.00 Metal file cabinets (8-700-05; B2) 1 10.00 Chair (8-700-08; C1) 16 20.00 Chairs (8-700-11; D1) 6 20.00 Metal, 2-drawer file cabinets (8-700-12; A2) 1 40.00 6’ blue server rack (8-700-13; A3) 3 30.00 Metal file cabinets (8-666-01; B2) 5 20.00 Metal 2-drawer file cabinets (8-666-02; A2) 2 15.00 Break room tables (8-645-01; D3) 2 15.00 Break room chairs (8-645-02; C1) 3 40.00 Cabinets, wood (8-645-03; B2) 1 75.00 Dental exam chair (8-680-01; N2) 7 20.00 Office chairs (8-680-02; C1) 1 15.00 Household chair (8-680-03; B1) 1 lot 400.00 Panasonic video camera, 2-tripods, lens case & rolling cabinet (8-711; H1) 1 10.00 Pentax automatic 35MM camera (8-583-01; F2) 1 40.00 Olympus 35MM camera w/case & flash (8-583-02; F2) 1 60.00 Pentax 35 MM camera lens, 300MM zoom lens (8-583-04; F2) 1 20.00 Pentax 1:4 70-210MM zoom lens (8-583-05; F2) 1 2300.00 1988 Chevrolet S-10, V-6, gasoline, miles-33,292, runs, VIN 1GCCS14R7J8175998 (8-654; Y6) 5 500.00 Detroit diesel, 3-cylinder diesel engines, MDL: 50335001 (8- 647; H3) Make the trip and save money at the same time. Bring a truck and/or trailer with you to bring the property you need back when you visit. This alone cuts your transportation and employees costs in half. This notice is sent to 3,700+ donee representatives and quantities are limited. This is an effort to make your visit to FSP worthwhile. Bring enough securing material as needed for the load and a big truck and/or trailer with you. If you haven’t been to our new web site, it is worth the trip! It is new and moving. Be sure to check out the color pictures of the major pieces of property at: http://dwe.arkansas.gov/FSP/arrivals.htm Place your curser on the address above and click your left mouse button to get to the site. Please consider joining the National Association of State Agencies for Surplus Property (NASASP) Associate Membership Program. This is our national association dedicated to providing you the best property available and our representative in Washington, DC. NASASP Associate Membership Application The Arkansas State Agency for Surplus Property (Surplus Services) and the National Association of State Agencies for Surplus Property (NASASP) is dedicated to the pursuit of obtaining Federal surplus personal property for local programs like yours. We know that budgets are tight. We know that you, like many local governments, schools, non-profit organizations, and volunteer emergency services, are scrambling to meet the ever-increasing needs of your constituents in spite of ever-decreasing resources to meet those needs. NASASP and the Arkansas Federal Surplus Property Program are here to assist you in cutting your expenses by providing surplus property at low cost. However, we are also scrambling to meet your needs. Federal surplus property transferred to FSP has declined over the last ten years. Each State Agency for Surplus Property is but one voice in a sea of many with respect to requesting property from the Federal Government. Even as an Association, we are only 56 voices strong. The most powerful way to make your needs heard in Washington is for all of us to join as one voice. This is your opportunity to join with that one voice, to express your concerns regarding the decreasing availability of the equipment and supplies that enable your community to survive, that enable your community to thrive. You are not required to join to receive Federal Surplus Property, but you and your organization can show your support of the donation program by joining and becoming a NASASP Associate Member. Associate Membership dues are only $39 annually – a small cost to ensure the continued availability of heavy equipment for your municipalities, of emergency equipment to protect the men and women who protect your community, of educational supplies to ensure that your children are prepared to enter society as productive adults. Please, consider joining your voice with ours. Together, we can protect and enhance the Donation Program that has provided so much for so many. The NASASP Associate Membership Form is attached for your convenience. Thank you for your loyal support for the continuance of the donation program. Sincerely, Duane W. Bell, AR FSP Manager National Association of State Agencies for Surplus Property, Inc. (NASASP) Employer ID # 22-2923977 Associate Membership Application (1-12-05) Donee Representative Name: _________________Title: __________________ Organization: ____________________________________________________ Address: ________________________________________________________ City: _______________________ State: ____________ Zip: ___________ Phone Number: _______________ Email Address: ____________________ New: ___ Renewal: _________ Make $39.00 membership checks payable to: NASASP Mail To: Arkansas Federal Surplus Property 8700 Remount Road North Little Rock, AR 72118 Membership is for one year from membership date. Remember, membership is not a requirement, but an honor. Your support is appreciated!