Co-op Guidelines

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					                                                             Co-op Guidelines
                                                               April 1, 2008

This is a Christ centered organization, all aspects of which seek to honor biblical principles and bring glory to His name.

Vision and Purpose
The Co-op is part of the West Georgia Christian Home Educators’ Association. The Co-op has been created to offer Christian home
educating families support, educational enrichment, and consistent fellowship to build relationships with like-minded families. The
Co-op classes are to enrich the education of school-age children by offering classes better taught and more enjoyable in a group
setting or areas requiring more expertise than every parent might possess. We believe if we combine our resources, talents, and
gifts our children’s education will be greatly enriched.

We, the members, in order to build the body of Christ, strengthen the family, promote Christian ethical and moral behavior, secure
the blessing of the covenant of the Lord Jesus Christ by obedience to His commandments, and ensure that our children will be a
godly legacy, do establish these membership requirements and statement of belief.

1. Membership eligibility is open to Christian home educating families who are in agreement with the guidelines. For the purposes of
this organization, a family is recognized as a husband and wife, male and female, with one or more children. Single parent situations
due to death, divorce, etc. will also be recognized. Homosexual relationships and co-habitational unmarried relationships are
contrary to scripture and as such are not eligible for membership.
Ephesians 5:22-23, Matthew 19:3-8, Romans 1:26-27

2. Members must be in agreement with the Statement of Belief.

3. Members must be in full compliance with the home education laws in the State of Georgia.

4. The organizational quality of this Co-op is directly related to the common values shared by its members. To maintain
cohesiveness, the Directors reserve the right to deny or revoke membership to any individual or family who does not believe or
violates the principles reflected in the statement of belief or other values and requirements set forth in these guidelines and/or if
the Directors determine that such membership is or would be detrimental to the purposes stated in these guidelines. This will be
done by a majority vote.

Statement of Belief
1. We believe in God the Father, Almighty, Maker of heaven and earth, and in Jesus Christ, His only begotten son, our Lord.
 Jesus Christ was conceived by the Holy Spirit and born of the virgin Mary. He suffered under Pontius Pilate, was crucified, died, and
was buried. He descended into Hades and on the third day, He rose again from the dead. He ascended into Heaven, where He sits at
the right hand of God the Father Almighty. From Heaven, He shall come to Earth again and judge the living and the dead.
We believe in the Holy Spirit, one holy Christian church, the communion of all true saints, the forgiveness of sins, the resurrection of
the body, and the gift of everlasting life.

2. We believe there is one God, who has existed for all eternity as the Father, the Son, and the Holy Spirit. We believe the God we
serve is holy and righteous. He is good and merciful. He is the Creator and the Sustainer.

3. We believe the Bible is the only inerrant word of God. It is our only infallible guide for our daily life.

4. We believe all mankind inherited a sin nature through Adam’s sin, and as a result, man is separated from God. Therefore, God
provides salvation by grace through faith in Jesus Christ alone. Ephesians 2:8,9; Romans 5:12-17

5. We believe that our children are gifts from God and that as parents we are fully responsible for educating them, instilling godly
character within them, and training them by instruction and example to love God with all their heart, soul, mind, and strength, and
to love their neighbors as themselves. Psalm 127:3, Deuteronomy 6:4-9, Leviticus 19:18

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How Does Co-op Work
Fall and Winter Semesters
We meet weekly on Tuesday afternoons from 12:30-3:30 p.m. for two 9 week semesters per year. The children are divided into
different age groups and two 1 hour classes are offered for each age group. Age groups are also combined during one of the 1 hour
classes for cross-generational interaction and to encourage older students to help and mentor younger ones. Classes are one
semester in length. Every parent is required to work every week by teaching a class or assisting within the classes. To be sure the
work load is shared, parents alternate teaching and assisting every semester and all positions are given at the beginning of each
semester. All parents share in the responsibilities; thus the name co-op. Parents are also encouraged to enjoy fellowship with each
other during their break in the Adult Break/Hospitality Room. The Co-op can be as great as we make it or as mediocre as we allow.

Kickoff Semester
We are offering a Kickoff Semester to families whose intention is to attend Fall/Winter 2008-2009. The purpose is to give parents
and children an opportunity to get to know one another before the next school year. We will meet every other Tuesday afternoon
from 12:30-3:30 for a total of 7 sessions. This semester, classes will include projects such as art, pottery, beading, wood working;
demonstrations and activities with various visitors, such as professionals, tradesmen, and community helpers; and other fun
activities. Since part of the joy of homeschooling is flexibility and vacations typically occur during this time of year, the classes
offered during Kickoff Semester will be taught by parents and outside individuals. While this will allow more flexibility with
absentees, it also makes the class fees higher compared to Fall/Winter when parents will do all of the teaching.

Family Commitment
This is a parent-participation cooperative. It is made possible through the efforts of participating families and commitment is
essential. We all depend upon one another. If members neglect their responsibility, gaps are left in the co-op. Therefore, with the
exception of extended illness and family emergencies, any person missing three or more sessions during the school year, will be
dropped from the program. When registering for Fall/Winter 2008-2009, you will be making a year-long commitment which involves
two semesters of 9 weeks each.

Parents who are teaching a class will teach one hour and get a one hour break for fellowship. However, if several members are
absent, you may be asked to sub during your break. If you must be absent, contact the Sub-Coordinator and get your materials to
your assistant so she can teach that day.

If you are not teaching, you will be given an assistant position. If the teacher you are assisting is absent, you will teach the class that
day, and a sub will be called to take your place as assistant. Assistants are also subs, and rotate filling in when others are absent. If
you must be absent, contact the Sub-Coordinator.

Whenever a teacher or assistant is absent, a sub will be assigned to fill in their place for that day. During assembly, the Sub
Coordinator will announce who the subs are for that day. If we have enough parents (more than 2 for each class), the “extra”
parents will be given the position of Permanent Sub, instead of a teacher or assistant position. These Permanent Subs would fill the
absent positions each week.

Other Jobs
A few other jobs may be assigned on a rotating basis. These will include break room clean up and trash collection.

Child Participation
The Co-op is designed for school age children, therefore the oldest child must be in at least kindergarten in the fall.
The Co-op is designed to be a 2 hour / 2 class program; therefore children must participate in the complete program both hours.
Because it is a parent participation co-op, there are no drop offs. Please do not send a student to co-op with another parent, unless
you have approval from the Sub Coordinator.
Nursery and preschool class are for the younger siblings of the participating children. These rooms will also have teachers and
assistants for the semester.

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The cut-off date for age groups is September 1st. Children will generally be placed according to their age. If this is a problem, please
contact one of the Directors.
Classes each semester will vary according to the demand and member volunteer teachers. The more volunteers we have willing to
teach, the more varied class choices we can offer. Class fees will be set by the teacher since only she will know what supplies she will
need. If you would like to teach during the Fall Semester, please give your class title, a brief outline, and class fee to one of the
directors. If you need suggestions for class ideas or help with locating material, please contact the Director.

Class Schedule
         12:30—1:00        Assembly
         1:05—2:00         1st hour class
         2:05—3:00         2nd hour class
         3:00—3:30         Clean-up and Co-op ends
         3:30 ---4:00      optional playtime/fellowship in the playroom or outside playground (parents must be with their children)

Assembly is for everyone participating, moms and children. Please be early so we can begin opening assembly at 12:30. Activities
during assembly will include pledges to the American flag, Christian flag, and Bible; devotion; announcements; and presentations.
Any class or individual wanting to give a presentation during assembly can sign up in advance with the Director.

Adult Break/ Hospitality Room
An adult snack room is available for parents to fellowship in during their breaks. This can be a wonderful time of support and
mentoring! Parents rotate bringing a snack to share with the other moms (usually 1-2 times per semester). Be sure to take your
leftovers and dishes home each week as the church has requested we not leave anything in the kitchen or refrigerator.

Personal Belongings
Label everything that you bring to co-op in order to insure that any misplaced items can be returned to their owner. Children are
asked to not bring anything to co-op that is not appropriate for their classes or which could be distracting to the class (i.e., playing
cards, headsets, toys, etc.). Lost & Found will be in the Adult Break/Hospitality room in a large container tub.

Illness & Injury
Help us to make all co-op functions healthy environments by not bringing your child if he/she has had any of the following symptoms
within the last 24 hours: fever, diarrhea, vomiting, severe runny nose, persistent cough, or any symptom which could be
communicable. THANK YOU!
A first aid kit will be available for minor injuries. In the event of serious injury, parents will be contacted immediately.

Absences --See all sections: Family Commitment, Teachers, Assistants, Subs, and Contacting the Sub Coordinator
Also remember to check your snack schedule. Will you miss your day? Send a snack with a friend or switch days with someone.

Contacting the Sub Coordinator
Contact the Sub Coordinator as soon as you know you will miss a session.
You may give her written notice at Co-op.
You may call her. If you don’t speak to her, leave a message. She will call you back to confirm. If you don’t hear from her within 24 -
hours, then call her back.
If there is an emergency after 8pm Monday or the morning of co-op, call and speak to her to confirm.
If there’s an emergency after 11am on the morning of co-op, and you can’t reach her by phone, call the Director or Co-Director.
You will need to tell Sub Coordinator the date you will be absent, why you’ll be absent, any jobs you do, and your class information
(hour you work, teacher or assistant you work with, and room number).

Parents are responsible for the safety of their children while at the Co-op. WGCHEA, the Co-op, Christ Fellowship Church, and all
representatives of these organizations will not accept any liability for any injuries sustained while attending a WGCHEA function.

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Code of Conduct –
All Participants are expected to:
-Serve and participate in a manner that glorifies God. Colossians 3:23,24
-Treat others with Christ-like kindness, respect, and courtesy. Ephesians 4:32
-Communicate in a Christ like manner using correct and polite language. Ephesians 5:4

All children are expected to also:
-Relate to authority figures with respect and courtesy. 1Thessalonians 5:12, 13
-Follow the teacher’s rules and directions the first time and without argument.
-Be in the appropriate area at all times. No roaming or running is allowed.
-Remain with their class unless they obtain permission from their teacher to leave.
-Eat only during appropriate times and in appropriate places.
-Not chew gum while at co-op.
-Have no weapons, knives, or electronic devices.

Dress Code for All Participants
- Dress conservatively and modestly. If in doubt, err on the side of considerate conservatism.
-no low riding pants; no shirts with offensive logos, slogans, or images; no shoes with wheels

Conduct and Discipline Policy
It is of the utmost importance that students and adults report misconduct to the Director or Co-Director so that effective correction
can be taken. Failure to report unacceptable behavior will only serve to weaken the organization and to set a poor example for
If there is a problem the following action will be taken and in all cases 2 adults will be present:
1. The child will be spoken to, with respect, by the teacher or another authority. The problem will be explained and a request will be
made for the behavior not to be repeated. Teachers may not physically discipline a child.
2. If the problem continues, the teacher along with the Director or Co-Director will notify the parent.
3. If the problem still continues, the Directors will ask the parent to take the child out co-op & off campus for the day.
4. If a parent is contacted twice to remove a child, the child will not be allowed to participate in the remaining semester.

Church Policies
We have been blessed to be able to use the facilities of Christ Fellowship Church for Co-op as well as other home school functions.
 A condition of our use is that we treat the property with care and follow all of the following policies:
-All members of the co-op, including adults, remain in their assigned places
-Children remain supervised at all times
-No animals are to be brought into the facility, except for class purposes only. The Director must be notified at least one week prior
to the date of needing to bring the animal.
-Do not prop open outside doors
-Do not leave items in the facility, except in our storage cabinet.
-Wash, dry, and return the church owned dishes to the proper storage area
-Do not use the dishwasher
-If there is a spill or mishap, contact a Director asap as the Church has given us a clean-up procedure to follow
-All class rooms must be cleaned at the end of the day by sweeping the floors, wiping off the tables and counters, and removing
trash to the outside receptacle.
-Check with the Director or Co-Director before borrowing a church item
-Do not remove church items

Failure to abide by these rules could not only result in the loss of the privilege of using the facilities, but damage the credibility of the
Co-op. Therefore, any member of the Co-op that continually disrespects these policies will be asked to leave the co-op, rather than
risking the program for all involved. As a rule of thumb, it is the policy of any WGCHEA function to always leave an area that we
have been blessed to use, in better condition than when we found it. Please keep this in mind while attending co-op.

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Leadership and Staff
Please contact the Directors if you have questions or concerns.
 If you would like to work in Leadership or Staff, please contact the Director. Several positions will need to be filled for Fall/Winter.
Director                            Lainya Hutchins                 770-854-6173, cell 404-403-1076,
Co-Director                         Carol Skinner                   770-836-1030, cell 678-488-5641
Co-Director/Sub Coordinator         Kathy Denhart                  770-830-1273, cell 770-354-5365

Kickoff Semester - May 13 to July 22, followed by an end of semester party/fun day on July 29
Fall Semester - September 9, 2008 to November 4, 2008
Winter Semester - February 3, 2009 to March 31, 2009

Fees and Refunds
There is a $10 family utility fee for each semester. Part of this is given to Christ Fellowship Church as a love offering and the
remainder will be used for miscellaneous supplies (snack paper products, first aid kit, administrative expenses, copy paper, and
anything else needed). This does not include the individual class fees, which are set by the teacher. The utility fee is non-refundable.

Registration for Kickoff Semester 2008
To register, thoroughly read the guidelines, complete and sign the registration form (which includes the statement of agreement and
liability waiver), and return it along with your $10 family utility fee on or before April 11.

One half of your class fee is due on or before May 1, and the remaining half is due on or before June 1.
Even though we’ve done our best to keep fees low, the fees this semester are higher than normal because the art teacher was hired
instead of the parents teaching to give more flexibility as stated on page 2. We understand this may be difficult for families with
multiple children, so please contact the Director if this is a hardship for your family.
This semester, class fees are $26 per student in grades kindergarten and above, $10 per child in pre-school, and $0 for 0-2 yrs. If you
will be absent due to vacation plans, please list the dates on your registration form and deduct the class fees for those dates. See the
outline below-this is not how the students will be divided into classes.

                       0-2yr.      3-4yrs. 1st hr.    3-4yrs. 2nd hr.           K5 & above 1st hr.           K5 & above 2nd hr.
    May 13            play       Craft $1            Play               Organized Games / Project $1        visitors
    May 27                       Craft $1            Play               Organized Games / Project $1        visitors
    June 10                      Craft $2            Play               Art Teacher / Project $6            Visitors
    June 24                      Craft $2            Play               Art Teacher / Project $6            Visitors
    July 8                       Craft $2            Play               Art Teacher / Project $6            visitors
    July 22                      Craft $2            Play               Art Teacher / Project $6            visitors
    July 29                      Party-Fun Day       Party-Fun Day      Party-Fun Day                       Party-Fun Day
    7 week total      $0         $10                 $0                 $26                                 $0

Registration for Fall/Winter 2008-2009
Registration will be open to current families first. The registration form and the utility fee of $20 ($10/semester) will be due by
August 1. Once this is collected, the classes can be organized. Class fees for the Fall Semester will be due by August 31. Class fees for
the Winter Semester will be due by January 31, 2009.

Make checks payable to West Georgia Christian Home Educators’ Association (WGCHEA)
Mail registration and fees to:
Carol Skinner
105 Sterling St.
Carrollton, GA 30116

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