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GIRL GUIDES TASMANIA TIMEFRAMES FOR LEADERS' DUTY OF CARE

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GIRL GUIDES TASMANIA TIMEFRAMES FOR LEADERS' DUTY OF CARE

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									TADM.7
                                       GIRL GUIDES TASMANIA
                  TIMEFRAMES FOR LEADERS’ DUTY OF CARE
This procedure is based on legal advice received in July 2005 following concerns from Leaders
regarding when their duty of care for girls attending Guiding venues and activities begins and
ends.

Beginning of duty            If a venue or event is open for Girl Guides Tasmania activities and a
care at Guiding              Leader is in attendance, or reasonably expected to be in attendance, the
venues and                   Leader owes the Guides a duty of care. It is the parent/carer’s
activities                   responsibility to check that there is a Leader in attendance before leaving
                             the venue or activity.

End of duty of               Leaders owe Guides a duty of care while the Guides are at a Girl Guides
care at Guiding              Tasmania meeting or activity, performing Girl Guides Tasmania duties
venues and                   and/or at a venue controlled by Girl Guides Tasmania. The duty extends
activities                   until departure from the situation or premises. Leaders must ensure that
                             Guides leave their care in a safe and appropriate manner.

Responsibility of            It is the responsibility of parents/carers to ensure Guides leave their care
parents/carers               and are delivered safely to the care of the Leader and that appropriate
and leaders                  arrangements are made for Guides whey they leave the Guide venue or
                             activity.

                             While the clause on the Youth Registration form signed by parents/carers
                             points out the responsibility of parents/carers to deliver and collect Guides
                             and that under no circumstances shall Girl Guides Tasmania, including any
                             Leader or representative thereof, be required to verify the authority of a
                             person collected a Guide from any venue or activity, Leaders must take all
                             reasonable and available steps to avoid Guides being exposed to risk. It is
                             imperative that Leaders put appropriate measures in place. The following
                             procedures should be followed:

                             •     Guides are permitted to leave a Guiding venue or activity only with
                                   parents/carers or a responsible person over the age of 18 years. If
                                   parents/carers cannot collect the Guide(s), the Leader should ask the
                                   parents/carers to arrange for the parents of other Guides or another
                                   responsible adult to take their child/children home. Leaders are to ask
                                   for appropriate parental/carer authorisation, such as a signed note or
                                   letter from the absent parents/carers.

                             •     Leaders regularly transporting Guides to and from Guide venues and
                                   activities should be a last resort.

                             •     If parents/carers are late collecting a Guide(s), the Leader should try
                                   to phone them before making a decision to offer transport. If possible,
                                   the Leader should ask another adult to accompany her and the Guide
                                   when providing transport.

                             •     If there is absolutely no other option, the Leader should ensure that
                                   Guides travel home in groups, preferably with appropriate
                                   authorisation from parents/carers, as described above.




TADM.7 Timeframes for Leaders’ Duty of Care          Page 1 of 3                                          Version 1
                                                                                   Current Issue: 25 February 2008
                                                                                   Original Issue: 25 February 2008
                                                                                    Review Date: 25 February 2009
TADM.7
                             •     If parents/carers decide the options above are impractical and decide
                                   to allow a Guide(s) to walk home along, or if a Girl Guides Tasmania
                                   Leader considers them to be of an age where they are responsible to
                                   do so, then the Leader should ask the parents/carers to sign a
                                   separate document of consent outlining that the:
                                   -     parents/carers fully understand all the risks involved in allowed
                                         Guides to walk home alone.
                                   -     parents/carers are satisfied that the Guide(s) are responsible
                                         enough to avoid the risks the Leader has outlined.
                                   -     parents/carers consent to the Guide(s) walking home alone.

                             These steps are essential in trying to ensure foreseeable risks are avoided.

                             •     If the parents/carers are not willing to comply with the Leader’s
                                   request, the Leader should discuss the matter with her District or
                                   Division Leader and may consider informing the parents/carers that
                                   the Guide(s) will not be able to attend Guide activities until the issue is
                                   satisfactorily resolved.

Making Guides                Leaders in their programming should ensure that Guides are well aware of
aware of the                 and reminded regularly of the dangers of talking to strangers, getting into
danger of                    cars of strangers, walking alone at night, walking alone in secluded areas
strangers                    and walking away from more frequented thoroughfares.



Links: Child Safe Policy and Procedures

Attached: Text of Letter to Parent/Carer




TADM.7 Timeframes for Leaders’ Duty of Care          Page 2 of 3                                            Version 1
                                                                                     Current Issue: 25 February 2008
                                                                                     Original Issue: 25 February 2008
                                                                                      Review Date: 25 February 2009
TADM.7

(Date)

Dear

Girl Guides Tasmania takes very seriously its responsibility for the girls who participate in its
programs and activities and has developed a procedure, based on legal advice, that will promote
the protection and well being of Guides.

While Leaders take reasonable and available steps to avoid Guides being exposed to risk, it is
the parents/carers’ responsibility to check that there is a Leader in attendance before leaving a
venue or activity. Likewise, while Leaders’ duty of care extends to seeing that girls depart in a
safe and appropriate manner, it is the responsibility of parents/carers to ensure that suitable
arrangements are made for Guides when they leave a venue or activity. A clause on the Youth
Registration form, signed by parents/carers, points out their responsibility to deliver and collect
Guides and that, under no circumstances, shall Guide Leaders or other representatives be
required to verify the authority of a person collecting a Guide.

Leaders are advised that the following procedures should be followed:
                          • Guides are permitted to leave a venue or activity only with
                              parents/carers or a responsible adult over the age of 18 years. If
                              parents/carers cannot collect the Guide(s), the parents/carers are
                              to arrange for the parents of other Guides or anther responsible
                              adult to take their child/children home. In this situation, Leaders
                              ask for appropriate parental/carer authorisation, such as a signed
                              note, form the absent parents/carers.
                          • If parents/carers are late collecting a Guide(s), the Leader should
                              try to phone them before making a decision to offer transport.
                              Leaders regularly transporting Guides to and from venues and
                              activities is a last resort.
                          • If parents/carers allow a Guide(s) to walk home alone, the Leader
                              asks the parents/carers to sign a consent.
                          • If the parents/carers are unwilling to comply with the Leader’s
                              request, the Leader may consider not allowing the Guide(s) to
                              attend activities until the signed form is returned and the issue
                              satisfactorily resolved.

The issue that I have raised with you as the parent/carer is highlighted above. I require you to
sign and return the statement below.

Yours sincerely


Leader


Please complete and return to Guide(s)’ Leader by

I,                                 , the parent/carer of                                   have
read the letter above and understand the concerns of Girl Guides Tasmania, including the risks
involved in allowing girls to walk home alone. I am satisfied that                         is
responsible enough to avoid the risks and I/we take full responsibility in allowing her to



         Name – please print                                Signature                       Date

TADM.7 Timeframes for Leaders’ Duty of Care   Page 3 of 3                                           Version 1
                                                                             Current Issue: 25 February 2008
                                                                             Original Issue: 25 February 2008
                                                                              Review Date: 25 February 2009

								
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